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Elena Olivier & Yolanda Cleveland

Satisfactory Academic Progress School must have a published policy for

monitoring a student’s progress Standards include

Qualitative Quantitative

Grade based Programs > than 2 years- at least a C

average Programs < than 2 years- standards = to

a “C” Apply policy consistently Be as strict as those non T4 enrolled

students

Time-related Determines a % of courses completed Set max time frame to complete program Undergraduate-150% of length of program Apply policy consistently Be as strict as those non T4 enrolled

students

All period of enrollment countYou may exclude courses not part of

new majorYou may limit # of times student

changes majorMust count transfer credits for new

programYou may count transfer gradesEstablish rules for those who want

new degrees

Explain course repeats including which grade will count.

Quantitative-include all repeated courses Policy must explain remedial, incomplete

grades, and ESL course work Cannot exclude course work from the

Summer term

No longer than one academic year or the length of the program, whichever is less

Increments generally coincide with payment periods

Policy must explain how to regain eligibility

When student meets SAP standards Place them on probation , part of policy Submit an appeal, part of policy Sitting out a term doesn’t regain

eligibility Paying for one term doesn’t regain

eligibility

Policy explains circumstance and procedures

Continue to receive T4 funding

Must regain eligibility

Cannot allow over two such periods

May have an appeal policy for mitigating circumstances

Explain circumstance and procedures

Cannot limit appealsApproved appeals receive T4 fundingMust regain eligibility by your policy

standards

Effective 07/01/2011 Last comprehensive

review 1983 Inconsistent

terminology More structured

comprehensive, consistent approach to SAP

Rules were placed in 3 different sections

All rules in one section of Federal regulations

Continued Flexibility New definitions for

Warning/Probation Student not making

SAP, no longer eligible for T4 funds.

Evaluation timeframe Specific

elements/process required for an appeal

Specifies the pace a student must progress

SAP policy must include:

Incompletes Withdrawals Repetitions Transfer of credit from other schools

Pace= Measures the pace at each SAP evaluation

Pace= Total cumulative hours completedTotal cumulative hours attempted

FA Warning -Fails to meet SAP at a school who evaluates after each payment period.

FA Probation—Fails to meet SAP at a school, approved appeal and aid reinstated.

Maximum time frame- Undergraduate program (credit hours), cannot

exceed 150% of published length of program

Undergraduate program (clock hours), cannot exceed 150% of published length of program, measured by cumulative # of clock hours required to complete.

Graduate program—rules do not change.▪ 150% rule does not apply▪ Must develop a policy and apply consistently.

Appeal Process by which a student not meeting a

school’s SAP standards petitions for reconsideration of T4 eligibility.

May have an appeal procedure How the student may re-establish T4

eligibility Basis for filing an appeal Petition must include why the student failed

to meet SAP, what has changed that will allow the student to meet SAP at the next review.

Option 1 Place on FA warning Receives T4 funding for one payment

period Not meeting SAP after that , loses T4

eligibility▪ No appeal policy, regain eligibility when meets

SAP▪ Approved appeal, FA Probation, receives T4 funds▪ Student must meet SAP end of next payment period or▪ Comply with academic plan designed to ensure student

will meet SAP standards

Option 2 SAP not met

Student loses T4 eligibility immediately

No appeal policy, regain eligibility when meets SAP

Approved appeal, FA Probation, receives T4 funds▪ Student must meet SAP end of next payment period or▪ Comply with academic plan designed to ensure student will

meet SAP standards

Student not making SAP, loses T4 funding

Approved appeal, receive T4 funding Part of your policy Student placed on FA Probation

▪ Student must meet SAP end of next payment period or▪ Comply with academic plan designed to ensure student will

meet SAP standards

No appeal policy-student regain eligibility when they meet school’s SAP standards

Steps needed to meet SAP standardsReview of progress at each SAP

evaluationSpecified time frame by which SAP

standards must be met

Must notify students of the SAP evaluations end of each review

If an appeal process, describe how to appeal

Not meeting SAP, describe how to regain eligibility

Can the school continue to use current terminology?

Can the school delay the implementation of rules?

Is the school required to have an appeal process?

Can the school limit the # of appeals?What is included in the academic Plan?Case Studies…..

Federal Register 668.34 (c); (d); (a) (3-

7), (b)

2010 FSA Conference

Program Integrity Final Rules

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