FCLA Digital Library Services What is ETD? ETD : Electronic Theses and Dissertations A thesis or dissertation created and submitted in electronic form

FCLA Digital Library Services

What is ETD?

ETD : Electronic Theses and Dissertations

A thesis or dissertation created and submitted in electronic form by the student in partial fullfulment of degree requirements.

orA thesis or dissertation submitted in paper

and retrospectively converted to digital form.


Why do ETD?

For the student: • More exposure• More flexibility in content• Good learning experience

For the school:• Less expensive• Streamlined workflow• Greater exposure


ETD Partnership

Graduate School

Campus IT Library

Sets policy.Manages submission andapproval process.

Runs submission system.Trains students in ETD creation.

Cataloging and access.Longterm preservation.


ETD System

Student submits ETD

Graduate school reviews

and approves

Library catalogs

DL System

And puts online

FDA

And preserves

Library, grad school or campus ITProvides training/support


Policy Decisions • How will you transition to ETDs?

– Pilot project with selected departments– Period when optional for all– Deadline for mandatory ETD

• Will you go electronic only (no paper copy)? What about signature page?

• What file formats are acceptable?• Intellectual property and embargo issues (next

slide)• What ProQuest options will you allow / require?• Will you contribute to NDLTD / other?• Who will do what?


Intellectual Property • Copyright issues

– student’s IP rights don’t change– permission for included material of others– including prior publications

• Embargo– future publication– patent application– what embargo periods will be allowed?– how can student change requested embargo?

• Need to document IP issues for students• Requires publication agreement with

university


ETD Creation • What file formats will be accepted?• Review Thesis and Dissertations

Guidelines Manual and Web instructions for changes

• Provide instructions and / or templates for MS Word– multiple versions? 2003 and 2007?– for LaTex also?

• Provide workshops and on-site support– PC only or PC and Mac?

• Make Adobe Acrobat available to students– site license for students or for library/lab

workstations


ETD Submission • Student uploads file(s) and enters

metadata• Editorial office review• Department approves – signature page • Need publication agreement (license)• What submission system will you use

(and who will run it?)– home-grown– open source (OpenETD, ETD-DB, EPrints)– library vendor (Digitool, VTLS VITALS)– commercial (ProQuest)


Some Submission System Options

ETD-DBFreeware developed by Virginia TechUsually run by campus ITCan export from ETD-DB to FCLA if desired

OpenETD Freeware developed by Rutgers Can be run by campus IT or FCLA Can export from OpenETD to FCLA if desired

ProQuest UMI ETD Administrator “Free” system run by ProQuest Can get copy of ETD and metadata for local use


FCLA ETD Services • Must receive ETD and metadata from

submission system• Will store and host ETD on the Web• Will create catalog record by program and

add to library catalog• Will create PURL and insert in catalog record• Will manage access restrictions• Will provide usage statistics• (optionally) Will send copy to ProQuest


ETD System

Student submits ETD

Graduate school reviews

and approves

Catalogs

DL System

And puts online

FDA

And preserves

Library, grad school or campus ITProvides training/support


ETD Access • Storage options: local submission

system, FCLA, both• Access options: local submission

system, library catalog, NDLTD, other• Library creates catalog record with URL

(PURL) to online ETD• Web host manages restrictions on

access• Copy to UMI ProQuest


ETD Preservation • Require / archive paper copy• Florida Digital Archive• UMI ProQuest


Resources The Guide for Electronic Theses and Dissertations (NDLTD)

http://curric.dlib.vt.edu/wiki/index.php/ETD_Guide

UF Graduate Editorial Officehttp://gradschool.rgp.ufl.edu/editorial/introduction.html

UCF ETD Pagehttp://www.students.graduate.ucf.edu/SITEMAP/INDEX.CFM?

RSRCID=55&SUBCATID=144

Electronic Theses and Dissertations: A sourcebook for educators, students and librarians. Coleman Library Z692.C65 E44 2004

John Hagan, ETD for Rookieshttp://www.wvu.edu/~thesis/Presentations/

ETD_2008_Proceedings_Paper_Hagen_Newcomers_Session.pdf

Documents

FCLA Digital Library Services What is ETD? ETD : Electronic Theses and Dissertations A thesis or dissertation created and submitted in electronic form