Sponsorship Packages

Australian Anaesthesia Allied Health Practitioners (AAAHP)

MUCH MORE THAN A

4th ANNUAL CONFERENCE AND SCIENTIFIC EXHIBITION

Industry Participation

Melbourne

19th to 20th October

2019

Page 1 Introduction

Page 2 Sponsorship Packages

Page 3 Exhibition Package

Page 4 Booking Form

Page 5 Floor Plan

Page 6 Terms & Conditions

The Australian Anesthesia Allied Health Practitioners (AAAHP) recognizes the Importance of Sponsors and Exhibitors to its Members and over the years industry participation has become an integral part of the Conference. The Conference Committee, through the Sponsorship Packages offered and the design of the trade exhibition area, has tried to ensure that all Sponsors and Exhibitors are offered every possible opportunity to promote their products and services and to network with the delegates. Catering stations have been strategically placed throughout the trade Exhibition area to ensure that maximum exposure is provided to each trade exhibitor. The Host The Australian Anaesthesia Allied Health Practitioners (AAAHP) previously known as Australasian Society of Anaesthesia

FAR NORTH QUEENSLAND CAIRNS

FOR ANAESTHESIA TECHNICIANS, NURSES AND ASSISTANTS

Paramedical Officers (ASAPO) was formed in 1994. Membership is made up of Anaesthetic Technicians/ Technologists, Registered and Enrolled Nurses, Intensive Care Technicians/Nurses, Defence Force Personnel, trainees and Operating Department Practitioners from Australia, New Zealand and United Kingdom. AAAHP represents the interests of its members. Sponsorship & Exhibition Opportunities A variety of sponsorship and exhibition opportunities is available and can be tailored to your specific needs. Suggestions of other sponsorship opportunities are welcomed. All sponsors will be acknowledged on selected printed material plus the conference web site leading up to and including the conference.

Sponsorship Packages

The Sponsorship items and Exhibition stands will be allocated in the order of receipt of booking form and payments made. If you have any other sponsorship ideas please feel free to contact AAAHP Treasurer

Gold Sponsor – $8,000 Supporting AAAHP at this level provides the highest degree of exposure to your company prior to and during the conference.

Entitlements include: ■ Prime exhibition space, max of 2

spaces – your choice of location.

■ Acknowledgement at the Opening and Closing ceremonies.

■ Opportunity to address the delegates – plenary session.

■ Inclusion of your company logo on Conference signage and on display during plenary sessions (provided by sponsor)

■ 6 complimentary full delegate registrations including Conference Dinner.

■ Acknowledgement in event related e-mails to AAAHP Members.

■ Placement of your logo and link to your company home page on the AAAHP website.

■ Two Full page advertisement and logo in the Conference Handbook.

■ Satchel insert items, e.g. 2 x double sided A4 pages, OR promotion items such as t-shirt, caps, water bottle, etc.

■ Your company logo on AAAHP polo shirts at the conference.

■ Delegates list provided prior to conference listing delegates name and State only.

Silver Sponsor – $6,000 Exclusive Sponsor of either the

Conference Dinner – The AAAHP

Conference Dinner or the Conference

Cocktail Party – The AAAHP Conference

Welcome proudly sponsored by ‘Your

Company’.

Entitlements include: ■ Opportunity to address the delegates

at the Conference Dinner.

■ Primary signage display at the Conference Dinner

■ Prime exhibition space.

■ 2 complimentary full delegate registrations.

■ 4 complimentary tickets to the Conference Welcome/Dinner.

■ Acknowledgement in event related e-mails to AAAHP Members.

■ Placement of your logo and link to your

company home page on the AAAHP website.

■ One A4 page advertisement and logo in the Conference Handbook.

■ Satchel insert items, e.g. 2 x double sided A4 pages, OR promotion items such as t-shirt, caps, water bottle, etc.

■ Delegates list provided prior to conference listing delegates name and State only.

Workshop Opportunities Workshopa)

b)

c)Workshop

Ticket. Dinner Conference free One and

ticket reception Welcome free one $2000(Includes - only

Fee) Trade $2500(General + $1000 - acceptance Trade General With

Free - Award Holloway Alison or

)Bronze or acceptance(Gold,Silver

sponsorship With available 2

All

application. completing to prior Conveners Conference with run to wish you workshop discuss companies.Please the by

supplied be to are resources session and equipment All conference. the

to prior venues and times session of , program Conference the via

notified be will Companies session. each for delegates 20 of participants and venue the provide will AAAHP each. duration minute 30 of sessions

2 be will and company the by run and managed be will workshops

Australian Anaesthesia Allied Health Practitioners (AAAHP)

HILTON CAIRNS

19TH to 20TH October 2019

Exhibition Package

Exhibition Stand – $2,500 All catering breaks including morning and afternoon tea plus lunch will be served in the Industry Exhibition Area.

Entitlements include:

■ Dressed Trestle table with 2 chairs.

■ Power.

■ Listing on AAAHP website.

■ Company listing in the AAAHP 2019 Conference Handbook.

■ 2 complimentary delegate registratio ,n Sunday & Saturday including 1 Conference Dinner . reception Welcome 1 and attendance

■ Delegate List provided prior to conference listing delegate’s name and State only.

Choose your stand from the 51 available indicated on the floor plan on page 5 following the booking form.

Form

The AAAHP Organizing Committee is conscious of the investment that exhibitors make when committing to participate in an Industry Exhibition. Therefore, to ensure that you receive maximum exposure to delegates the following benefits are provided:

Only 15

Australian Anaesthesia Allied Health Practitioners (AAAHP)

Sponsorship Application I/we wish to become a sponsor in the following category:

Gold Sponsor $8,000 includes GST +

Silver Sponsor $6,000 includes GST Free Workshop Conduct +

Bronze Sponsor $4,000 includes GST Free Workshop Conduct +

Sponsorships will be allocated strictly in accordance with the date of receipt of application and payment.

Additional Information Provide information about preferred refreshment break or tailored package in this section.

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Application for Exhibition Space I/we understand that space will be allocated strictly in accordance with date of receipt of application and payment. Stands not paid for within 30 days of application will be made available for re-sale. The Conference Organisers, AAAHP, will forward a contract to me/us to verify this application. The reservation is confirmed once the contract has been signed by both parties. Multiple stands are available.

Please reserve a display stand on our behalf, subject to confirmation. Cost $2,500.00 includes GST + Satchel insert with my companies information Cost $500 includes GST

NAME OF COMPANY: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . .

ADDRESS: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

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CITY/STATE: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .POSTCODE: . . . . . . . . . . . . . . . . . . . . . .

CONTACT PERSON; . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .E-MAIL: . . . . . . . . . . . . . . . . . . . . . . . . . BOOTH . Number.......................................................

POSITION IN COMPANY: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

TELEPHONE: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .FAX: . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

BRIEF OUTLINE OF THE PROPOSED EXHIBITION: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

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SIGNATURE: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .DATE: . . . . . . . . . . . . . . . . . . . . . . . . . . .

Debit my credit card MasterCard Visa Amex

Amount $ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Credit Card No.

Name on Card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Expiry Date: . . . . . . . . . . . . . . . . . . . . . .CVV……………………………………………………………..

Signature: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Completed forms should be sent to the

To pay by Credit Card please complete card invoice to pay via Electronic

Funds Transfer

PO Box 656 Australia

BOOKINGS FORM

Conduct Free workshop

Conduct $1000 Workshop

Workshop GST Includes $2000 Only

Australian Anaesthesia Allied Health Practitioners (AAAHP)

Sponsorship Exhibition Floor P

FLOOR PLAN

VYAIRE

Australian Anaesthesia Allied

Health Practitioners (AAAHP)

TERMS & CONDITIONS 4TH National Conference 2019 Cairns, Australia

1. The term “Organiser” refers to The Australian Anaesthesia Allied Health

Practitioner’s (AAAHP).

2. The term “Exhibitor” and/or “Sponsor” includes any person, firm, company or corporation and its employees and agents identified in the Application Form or other written request for exhibition space.

3. A “contract” is formed between the Organiser and Exhibitor when the Organiser accepts the signed Application Form, receives 100% of the total owing as a deposit and issues a Letter of Confirmation / Participation Agreement to the Exhibitor.

4. The Organiser may cancel the contract at their discretion if the agreed deposit is not received within 28 days of lodging the Application Form. Additionally, the Organiser reserves the right to cancel the contract by returning the deposit within 28 days of receipt.

5. The Organiser reserves the right to refuse application or prohibit any Exhibitor from participation without assigning a reason for such refusal or prohibition.

6. The decision of the Organiser is final and decisive on any question not covered in the contract.

7. The Organiser agrees to allocate the Exhibitor an exhibition space as close as possible to their desired location.

8. The Organiser reserves the right in unforeseen circumstances to amend or alter the exact site of the location of the stand and the Exhibitor undertakes to agree to any alteration to the site or the space re- allocated by the Organiser.

9. The Organiser reserves the right to change the exhibition floor layout if necessary.

10. The Organiser is responsible for the control of the exhibition area only.

11. The Organiser may shorten or lengthen the duration of the exhibition and alter the hours during which the exhibition is open to visitors.

12. The Organiser has the right to take action based on verbal or written directions including those contained in the Exhibitor Manual. This is to ensure that all laws in connection with the exhibition are complied with, to prevent damage to person or property and to maximise the commercial success of the exhibition.

13. The Organiser reserves the right to approve the content and presentation of the Exhibition catalogues, acknowledgments, handbills and printed matter with respect to the exhibition.

14. The Organiser may determine the hours during which the Exhibitor will have access to the exhibition venue for the purpose of setting up and dismantling.

15. The Organiser reserves the right to refuse any person including exhibitor staff, representatives, visitors, contractors and/or agent’s entry to the exhibition if they do not hold a purchased or complimentary entry card.

16. The Organiser will specify conditions relating to the movement of goods and displays, prior, during and after the exhibition.

17. The Organiser will specify any regulations with regard to sound levels including microphones, sound amplification, machine demonstrations and videos. The Exhibitor agrees to abide by these.

18. The Organiser will accept no liability for loss or damage of equipment displayed or used by the Exhibitor.

19. The Organiser will arrange for daily cleaning of the aisles outside the exhibition open hours.

20. The Exhibitor must ensure that all accounts are finalised and paid by the start date of the exhibition.

21. The Exhibitor must use allocated space only for the display and promotion of goods and/or services within the scope of the exhibition.

22. The Exhibitor must make every effort to maximize promotion and commercial benefits of participating in the exhibition.

23. The Exhibitor must comply with all directions / requests issued by the Organiser including those outlined in the Exhibitor Manual.

24. The Exhibitor must comply with all applicable laws, including laws in relation to work health & safety. The Exhibitor will therefore act with care to avoid damage to persons or property in the exhibition.

25. The Exhibitor must ensure the cleanliness and tidiness of their allocated space. Upon the conclusion of the exhibition the Exhibitor will promptly remove all exhibits, tools and other materials. If the Exhibitor fails or refuses to do so, the Organiser will make arrangements for this to be done by an external party at a cost to be paid by the Exhibitor.

26. The Exhibitor will not display an exhibit in such a manner as to obstruct or affect neighboring exhibitors. This includes blocking or projecting light, impeding or projecting into aisles or neighboring exhibition space.

27. The Exhibitor will submit plans and visuals of custom designed exhibits to the Organiser for approval prior to the commencement of the exhibition. Exhibitors failing to do so may be denied access to the exhibition to set-up or may be requested to cease building.

28. The Exhibitor is responsible for all items within their allocated exhibition space.

29. The Exhibitor agrees to adhere to all fire regulations and will refrain from using flammable or dangerous materials within the exhibition. Written approval must be sought from the Organiser if flammable or dangerous materials are required for the success of the exhibit.

30. The Exhibitor will not use nails, screws or other fixtures on any part of the premises including walls and floor unless authorised by the Organiser. In any case all permanent damage will result in the Exhibitor being invoiced for all repairs.

31. The Exhibitor agrees to comply with all instructions relating to delivery times. The Exhibitor acknowledges that the Organiser will not be able to provide assistance in tracking lost deliveries. The Exhibitor agrees that the Organiser will not be liable for any goods rejected by the venue or lost or damaged prior to the delivery date specified or on return.

32. The Exhibitor agrees to abide by requests made by the Organiser to stop any activity that may cause annoyance to others in the exhibition.

33. The Exhibitor agrees to conduct all business transactions within their allocation exhibition space unless otherwise approved by the Organiser.

34. Instructions regarding storage will be outlined in the Exhibitor Manual distributed prior to the exhibition. Under no circumstances are goods permitted to be stored in public areas.

35. Official contractors will be appointed by the Organiser to undertake stand construction and freight forwarding plus supply furniture, electrics, telecoms and IT equipment. This is for insurance and security reasons. All non-official contractors wishing to enter the exhibition are required to produce current Certificates of Currency for Insurance, Public Liability and

WH&S. Access will be denied without such documentation.

36. All Exhibitors must have Public Liability Insurance for the period of the exhibition and must be able to produce this documentation immediately at the request of the Organiser.

37. Exhibitors must insure, indemnify and hold the Organiser blameless in respect of all damages, injuries, costs, claims, demands, expenses and interest for which the Organiser may become liable.

38. Whilst the Organiser will endeavor to protect exhibition property whilst on display at the exhibition, if must be clearly understood that the Organiser cannot accept liability for any loss or damage to property sustained or occasioned from any cause whatsoever.

43. The Organiser shall not be liable for any loss, which the exhibitor may incur as a result of the intervention of any Authority, which prevents the use of the premises or any part thereof in any manner whatsoever.

44. The Organiser will not be liable and makes no guarantee of the number of visitors to the exhibition. Equally the Organiser will not be accountable for the level of commercial activity generated.

Payment and Cancellation

45. The Exhibitor has seven (7) days in which to make their final payment when it falls due. After this time the stand will be available for sale to another company. All deposits paid will automatically be forfeited and NO refund will be made. NO exhibitor shall occupy allocated exhibition space until all monies owing to the Organiser by the Exhibitor are paid in full.

46. In the event that the Exhibitor fails to occupy their allocated exhibition space by the advertised opening time, the Organiser is authorised to occupy this space in any manner deemed to be in the best interest of the Exhibition. The Exhibitor contracted to this space will remain liable to all Terms and Conditions of Contract and will not be eligible for a refund.

47. In exceptional circumstances the Organiser will consider Exhibitor cancellation; but only if the following conditions are complied with: a. The request for cancellation is submitted in writing,

a) The request is received at least two (2) months prior to the exhibition,

b) The Organiser is able to re-let the cancelled space in its entirety,

c) The reason for the cancellation is, in the opinion of the Organiser, well founded. This excludes bankruptcy, liquidation & receivership.

48. The Exhibitor accepts that upon cancellation 25% of the total contracted cost to exhibit will be retained by the Organiser. If cancellation occurs prior to the first payment the Exhibitor will be invoiced and required to pay this amount within a period of 30 days. If cancellation occurs within two (2) months of the commencement of the exhibition, 50% of the contracted cost to exhibit will be retained by the Organiser. If cancellation occurs within one (1) month of the commencement of the exhibition, 100% of the contracted cost to exhibit will be retained by the Organiser.