Fall 2014Registration and Fee

Bill Payment Overview

Registration Steps:

1. Advising and degree planning.

2. Course schedule review.3. Registration Information

Sheet (RIS) consultation.4. Registration

– Pre-registration– Utilizing waitlists– Adds/drops

5. Payment of tuition and fee bill and/or confirmation of attendance to classes.

Registration at UT Austin• UT Austin registration access

periods are pre-determined by the Office of the Registrar.– Check your Registration

Information Sheet (RIS) online to learn about YOUR specific access periods during the broad registration period.

• Registration in preferred courses is not guaranteed.

• Read your UT/LBJ School business email for notifications & updates.

• Registration periods are PEAK periods for campus offices.– It may take longer to receive a

response to your email, phone call and/or administrative request.

Degree Planning and Registration Prep

• Prior to registration each semester:– Review degree requirements.– Evaluate your progress towards degree completion. – Determine what you lack to graduate to identify

registration options.

• Attend scheduled registration advising sessions.

• Consult with your Graduate Advisor and Graduate Coordinator for advising as needed.

Consult Your RIS Prior to Registering

• Your Registration Information Sheet (RIS) will list:– Your upcoming registration access periods (including

add/drop periods).– Your registration bars, if any.– Your current student contact & biographical information

(update your information as needed).– Available online at:https

://utdirect.utexas.edu/registrar/ris.WBX.

• Register at your earliest opportunity for best results!

Clear Your Registration Bars

• Types of registration bars:– Financial Bars: Must be paid by cash or check at the Bursar’s

Office in Main, Room 8 (the Tower) or at your “What I Owe” page. • Ex: health services; library or parking fines.

– Non-Financial Bars: Must be cleared by the specific campus office that imposed the bar. • Ex: outstanding transcripts (GIAC), incomplete immunization records (UHS),

missing emergency contact info (DOS ‘Type E’ bar).

– Advising Bars: • Students on Scholastic Probation (below 3.0). Contact OSAP to be cleared for registration.

Course Schedule Review

• Plan your proposed class schedule in advance of registration using: – the LBJ School course schedule online (LBJ School courses).– the Registrar’s course schedule online (non-LBJ School

courses).

• Plan for more than one registration scenario (backup courses and/or instructors).

• Use the online waitlist system to waitlist an LBJ School class that is full/closed when you attempt to register.

LBJ School Course Schedule

• Your PRIMARY registration resource

• Available at: http://www.utexas.edu/lbj/schedule

• Available earlier than Registrar’s online course schedule

• Check for updates and changes OFTEN, especially PRIOR to registering

• Best site for researching LBJ School:– Course descriptions and course syllabi– Course meeting dates and times– Instructor bio and contact information

Registrar’s Course Schedule

• Your secondary registration resource.

• Available online at: http://registrar.utexas.edu/schedules/.

• Published roughly two weeks prior to registration.

• Best site for researching:– Course availability after registration begins (tells you

whether a course is open, closed/full, or waitlisted).– Non-LBJ School courses.

Online Campus Directories

• UT Austin Online Directory: http://www.utexas.edu/directory/. Provides contact info for any UT Austin student, faculty or staff member.

• UT Austin A-Z Online Office Directory: http://www.utexas.edu/directory/offices/.

• LBJ School’s Online Faculty Directory: http://www.utexas.edu/lbj/directory/faculty.

Relevant Registration Paperwork

• Submit any relevant registration paperwork prior to registration.

• Registration forms:– Available on the “Student Forms” section of the LBJ School’s “Current

Students” web page at: https://www.utexas.edu/lbj/intranet/forms/students.

Registration Forms:

• MPAff Non-LBJ School Course registration request (https://www.utexas.edu/lbj/intranet/forms/request-enroll-non-lbj-school-course).

• Core Course Waiver/Course Substitution request (https://www.utexas.edu/lbj/intranet/forms/core-course-waiver-petition-form).

• PA 396K/G Internship Course registration request (https://www.utexas.edu/lbj/intranet/forms/students?tid%5B%5D=17).

• PA 389 Conference Course registration request (https://www.utexas.edu/lbj/intranet/forms/conference-course-agreement-form).

• PA 398R Professional Report (PR) course registration request https://www.utexas.edu/lbj/intranet/forms/professional-report-pr-committee-selection-and-registration-approval-form).

Fall 2014 Registration

• Registration for fall 2014 LBJ School courses begins at 8:00 AM on Friday, August 22.

• Check your Registration Information Sheet (RIS) for your specific add/drop access periods thereafter.

• To assist you with registration, OSAP will be open from 8:00- 5:00 pm on Friday, August 22 (MPAff & MGPS Graduate Advisors will also be available).

REGISTRATION

• Register for classes using the 5 digit course unique number.– Ex: PA 397 #61235

Course Credit Values

• The first number in any course number is the number of credit hours you will receive for completing the class.– Ex: PA 188G= ONE credit hour course.– Ex: PA 387G= THREE credit hour course.

• Exception: Policy Research Project (PRP) courses that begin with the number 6.– Ex: PA 680 PA or GA= Indicate a two-semester,

year-long course.

REGISTRATION• Full time students register for 12-13 hours in fall and spring

semesters to complete the degree on time.– Financial Aid recipients: notify the Office of Student Financial Services (OSFS)

prior to registration if taking fewer than 12 hours in a fall or spring semester.

MPAff Fall 2014 PRP Course Registration Procedure

Done!

- You have already attended the MPAff PRP Fair on Tuesday and heard about the various PRP’s that are offered this fall.

To do:

– Submit an MPAff PRP Preference Form to OSAP (via Qualtrics) no later than 5:30 pm on Thursday, August 21.

– Check CANVAS: LBJ Summer Transition 2014 for PRP assignments around 9:00 PM on Thursday, August 21.

– Register for your assigned PRP on Friday, August 22.

Registering for Non-LBJ School Classes

• Each department manages the registration process differently.

• If you are unable to register for a class you want to take outside of the LBJ School, contact the department offering the course to ask about their specific registration process.

• Some departments restrict their course offerings to their own students/majors, so you may need to obtain instructor and/or department consent to enroll.

• MPAff students must obtain GA approval to register for any non-LBJ School course that is not listed on the MPAff Pre-Approved Non-LBJ School Elective list: https://www.utexas.edu/lbj/intranet/forms/.

Special Registration Needs?

• Contact us in advance of registration, when possible, for assistance.– Ex: Part-time student working full-time who needs a seat

in an evening course due to work schedule.– Ex: Second-year MGPS student who needs to register for a

specific class to graduate on time.

• Please include your UTEID and complete course information (course number, unique number and title) in all correspondence.

REGISTRATION• View your schedule for any semester at:

https://utdirect.utexas.edu/registration/classlist.WBX.

Using the Online Course Waitlist System

• Use the online course waitlist system when attempting to register for a full LBJ School class.– Add your name to the course waitlist for the class that is full.

– If a seat becomes available to you, the system will add you to the class automatically and then notify you via email.

• Waitlists are active through the 4th class day of fall and spring semesters and through the 2nd class day of summer semesters. – Don’t panic if you haven’t been added to a class via the waitlist before

classes begin!

– You can change your waitlist preferences at any time before the waitlists shut down on the respective 4th or 2nd class days.

Adding Your Name to an Online Course Waitlist

Adding Your Name to an Online Course Waitlist

Use the Course Waitlist System Correctly for Best

Results!• You must be registered for a minimum of 1 class

to be eligible to add your name to an online course waitlist.

• You may waitlist up to 4 different classes at a time.

• You can only add your name to a course waitlist during the open registration or add/drop period.– Students cannot waitlist courses when the registration system is

closed.

Use the Online Course Waitlist

System Correctly for Best Results!• You must designate a “swap” class to

be dropped when:– You are waitlisting a class that conflicts with a

course for which you are already registered.

– Adding the waitlisted class to your schedule puts you over 15 hours in any fall or spring semester.• Students must obtain Advisor approval to register for

more than 15 credit hours in any fall or spring semester.

Selecting a “Swap” Class to be Dropped

Manage Your “See My Waitlists” Page

• It is your responsibility to manage your “See My Waitlists” page online to:– Monitor your waitlist placement for any waitlisted class.– Change your waitlist preferences.

• Ex: change a “swap” class to be dropped in the event a seat becomes available in your preferred course.

• Your “See My Waitlists” page can be accessed at any time, regardless of the registration cycle, at: https://utdirect.utexas.edu/registrar/waitlist/wl_see_my_waitlists.WBX.

Waitlist Troubleshooting

• You may be dropped from a course waitlist if a problem exists with your waitlist registration.– Ex: You are already enrolled in the maximum number of hours and

did not select a swap class to be dropped.

– Ex: You are already enrolled in a conflicting course that meets at the same day/time as the waitlisted course and did not select a swap class to be dropped.

• Not all UT departments utilize the online course waitlist system. – If the non-LBJ School class you want to register for is “restricted”

and/or full, contact the department offering the class to inquire.

Your “See My Waitlists” Page

Changing Your Waitlist Settings

Add/Drop Periods: Fine-Tuning

• The University schedules one or more add/drop periods after each primary registration period.

• Grad students may add and/or drop classes online through the 4th class day of the spring or fall semesters (or 2nd class day of summer).

• To add or drop a class after the 4th class day of fall or spring (or 2nd class day of summer), grad students must contact the department offering the course to be added or dropped.

• NO refunds for classes dropped after the 12th class day of any spring or fall semester.

• Visit the University’s Academic Calendar online to learn about details: http://registrar.utexas.edu/calendars/.

Payment and Confirming Attendance

• 5:00 PM on Tuesday, September 2 is the DEADLINE to pay your FALL 2014 tuition and fee bill and/or confirm your attendance to fall semester classes.

• View your tuition and fee bill, make payment and/or confirm your attendance online at: https://utdirect.utexas.edu/acct/fb/my_tuition/my_tuition_home.WBX.

• Students who fail to meet the payment/confirmation deadline WILL be dropped from classes.– If you are dropped from your classes for non-payment or failure

to confirm your attendance, there is no guarantee you’ll get back into the classes for which you’ve previously registered.

Paying Your Bill With Financial Aid

• Financial Aid recipients may pay all or part of a tuition and fee bill by deferring to financial aid on the “My Tuition Bill” page online.– If your financial aid fully covers your tuition and fees, click “Pay

with Financial Aid” and then confirm your attendance to classes.

– If financial aid does not fully cover your bill, the amount due will be reduced accordingly and you will need to pay the balance due by the deadline.

• Because financial aid funds are not always released immediately, your tuition bill may show a balance due until the aid funds are released and applied.

Paying With Financial Aid

• For more information about paying your bill with Financial Aid: – Visit your Financial Aid Status page online:

https://utdirect.utexas.edu/faweb/cash/index.WBX.

– Review the “Paying Your Bill With Financial Aid” online tutorial: http://www.youtube.com/watch?v=MOhYp0N-jZc.

• If your financial aid award has not been released by the 1st class day of the semester, contact UT’s Financial Aid office at 512-475-6282 or visit OSFS in person in SSB 3.200.

External Fellowships and Third Party Billing

• Outside agencies and/or UT academic departments may set up third party billing arrangements that pay all or part of a student's tuition bill. – Ex: Rangel or Ford Fellows, McNair Scholars, military

personnel on the GI Bill.

• Arrangements must be made in advance with the Special Billing Office division of Student Accounts Receivable in Main Building 4 (the Tower).

• The student is responsible for paying any amount not covered by the third party by the payment deadline.

Zero $0.00 Tuition Bill and Third Party Payments

• If you have a zero ($0.00) tuition bill due to a third party billing arrangement, you still need to confirm your attendance to classes online before the payment deadline date each semester at: https://utdirect.utexas.edu/acct/fb/my_tuition/my_tuition_home.WBX.

• Failure to confirm your attendance to classes by the payment deadline will result in cancellation of your registration.

• Key phrase to look for when completing the process: **Your registration is complete and your courses are secured**

Confirming Your Attendance With a Zero ($0.00) Fee Bill

Attendance Confirmed: “Your Registration is Complete”

Students with LBJ School Fellowships

• LBJ School Fellows must pay their Fall 2014 tuition bills before LBJ School fellowship funds can be released– Fellowship funds will be disbursed as early as August 25,

2014 provided that your tuition bill is paid.

– Fellowship funds take two business days from the payment date to be deposited into your bank account.

• Establish Direct Deposit ASAP to expedite payment. – Students can set up an EFT account online at:

https://utdirect.utexas.edu/acct/rec/weft/webEFT_info.WBX.

TUITION PAYMENT OPTIONS

• Pay for your tuition bill by check or credit card (Master Card or Discover only) in person in Main Building 8, or online: https://utdirect.utexas.edu/acct/fb/my_tuition/tf_home.WBX?location=P.

• Obtain a short-term tuition loan to pay for your tuition bill by applying online: https://utdirect.utexas.edu/acct/loans/tuit/tuit_home.WBX.

• Pay your tuition bill by installment (check or credit card) by signing up for the installment plan online: http://www.utexas.edu/business/accounting/sar/pay.html - installment.

Short Term Tuition Loans

• Applying for a tuition loan is a simple online process and you will be automatically approved (no credit check involved).

• Short term tuition loans can only be used to pay your tuition bill.

• LBJ School fellowship recipients: – Paying your Fall 2014 bill (or even just 50% of your bill by

the September 2 deadline) will release your fellowship. – Because you will only be taking this loan out for a few

days, the interest will be less than $5.

Installment Payment Plan

• Only 50% of your Fall 2014 tuition bill is due on September 2. – Remaining installment due dates and amounts are displayed

on your Tuition and Fees Summary and Official Receipt pages as well as on UT’s Student Accounts Receivable website at: http://www.utexas.edu/business/accounting/sar/pay.html#installment.

• Bills are sent to the student's local address prior to each installment due date.

• Includes a small processing fee of $15 to pay your bill in installments.

Payment Questions?

• Refer to your LBJ School “Student Financial Information” brochure.

• Visit the Office of Student Accounts Receivable web pages at: http://www.utexas.edu/business/accounting/sar/

and http://www.utexas.edu/business/accounting/sar/tuition_fees.html.

• Contact the Special Billing Division of Student Accounts Receivable for individual assistance.– Office location: Main, Room 4 (in the Tower)– Office hours: M-F 8:30 AM- 4:30 PM– Office contact info: 512/475-7777

Additional Student Resources Online

• “Current Students” page is a portal to online services: http://www.utexas.edu/students/.

– Links to:• Registration resources • Financial resources • UT Direct services• Other important

campus resources.

Office of Graduate Studies (OGS) Site

• Graduate School policies and procedures, external fellowships, student academic services, etc...

• Located at: http://www.utexas.edu/ogs/.