Fall 2014 Conference Kick-Off Committee Meeting

Tuesday, October 14, 20146:45 – 8:45 p.m.

Conference Co-Chairs Madrienne Hampton, DTM & Catherine Magruder, DTM

Agenda• Welcome• TM Talks• Venue• Budget & Budget Changes• Committee Chair Reports• Success Factors• Timed Agenda• Next Steps and Questions

TM Talks Statusby Madrienne Hampton, DTM

Venue: The Grand in Long Beach

Budget Statusby Jessie Moore, DTM

Budget

Committee Chairs• Marketing & Public Relations & Branding

- Venue Gloria Davis, DTM- Graphic Designer Tina Tomiyama, DTM- Webmaster Jon Caplan, DTM- Public Relations Janet Cormier, DTM- Information Tables Chiuhing Casey, DTM

Committee Chairs• Fundraising

1) Raffle- Gift Co-Chair David Kitchen, PDG/DTM- Gift Co-Chair Carol Otters, DTM- Sales Rodger Cota, PDG/DTM- Merchandising Haifa Haj-eid, ACB

2) Program Ads Catherine Magruder, DTM

Committee Chairs• Operations

- Registration Bob Dung, DTM- Multi-Media Andrew Chiu, ACG/ALB- Hospitality Danny Chu, ACS/ALB- Decorations Evelyn Woolridge, DTM- Certificates Julie Broady, DTM- Contest Margaret Mitchell, DTM- Timekeeping Sam Weatherly, ACS/ALB- Event Exit Coordinator Florentine Christian, CC

Committee Chairs• District Activities

- Business Meeting Marlow Wilkerson, DTM- Credentials Bob Dunning, DTM/PDG- Leadership Breakfast Walt Grassl, CC

- Hall of Fame Luncheon Larry Stubbs, DTMDTM Larry Lee, DTM

Roy D. Graham Bonny Kamen, DTM

- Supply Store Sandy Dunning, DTM/PDG

Camille Rivera, DTM

Committee Chairs• District Roles

- Protocol Officer Julie Broady, DTM- Chief Judge Kevin Gray, DTM- Sergeant-at-Arms Richard Carbajal, CC- Photographer Gwen Jones, CC/ALB - Evaluator Mary G. Russell, PID/DTM

Success Factors• Weekly project updates via email• Strict adherence to budget constraints• What we are being evaluated against• Avoid duplicate team members• Three Rules of Thumb: It is always better to over-communicate, never be afraid to ask.

Always provide the best possible customer service to our members and our contestants

Take ownership of your role

Timed Agenda• Preliminary until the day of the conference• Timed agenda specialization• Pick up a timed agenda at registration• Review the time agenda

Next Steps and Questions• Conference Committee Monthly Meetings

Tonight is the last committee meeting

• Kick the TiresWednesday, November 5, 2014

• Conference DaySaturday, November 8, 2014

• Lessons Learned MeetingTuesday, December 2, 2014

Thank you!