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Student Organization Training
Fall 2011
Student Activities Funding Board (SAFB)
DISCLAIMER
We are going to provide you with a lot of information, so we highly
recommend that you still read the SAFB regulations (found at
www.oakland.edu/safb/regulations).
You should understand and ask questions about them if you do
not understand something.
What is SAFB?
• The Student Activities Funding Board, or SAFB, is the committee that provides funding and other means of assistance to Oakland University's many student organizations.
• The purpose of the Student Activities Funding Board is to impartially assist the registered student organizations of Oakland University in implementing and developing programs, events, and other activities to benefit the Oakland University student body by fairly and equitably appropriating its financial resources, as well as professionally consulting with the aforementioned organizations.
SAFB Training
• SAFB basic rules & regulations• SAFB “The SAFB Fun Fact Sheet”• How to fill out the forms
SAFB Basics and Regulations
To be Eligible for Funding you Must…To be registered for the current academic year
on GrizzOrgs and be approved by the CSATo attend the mandatory Student Organization
TrainingTo be in good financial standing in your SAFB
and FLEX accountsTo have a president, vice-president, treasurer,
and secretary (four different officers registered)
SAFB Basics and Regulations
To be Eligible for Funding you Must…To understand and abide by all SAFB rules and
regulationsTo understand and abide by all CSA, OU, city,
state, and federal rules and regulations.To understand how to use the GrizzOrgs
programTo know how to apply for SAFB funding using the
SAFB forms
SAFB Basics and Regulations
Funding Maximums$ You can APPLY for UP TO $3000 during both Fall and Winter
semesters (and $1000 during Summer semester)$ You do not automatically receive $3000$ You can receive up to 1/3 of your semester allotment for
conference registration costs ($350 for the summer) $ You can receive $100 for up to three hours ($300 total) for the cost
of a DJ, band or speaker$ If you co-sponsor an event, you are eligible for the total amount
multiplied by the number of sponsoring orgs$ You can receive up to ½ of your semester allotment for food or
equipment costs ($1500 for the Fall and Winter semesters each and $500 for the summer semester)
SAFB Basics & Regulations
Discretionary Funds (Operational Funds) SAFB has increased the discretionary funds amount from
$350 to $400 for Fall and Winter semesters, and from $100 to $200 for the Summer semester.
You do not automatically receive $400 (or $200) You must APPLY for the $400 by filling out the
Discretionary Funds Form (S-2 Form) Your discretionary funds are the only SAFB funds available
to purchase banners or fliers December 1st, April 1st, and August 1st are the deadlines
to use your discretionary funds
SAFB Basics and Regulations
Deadlines• All SAFB paperwork must be submitted by the Monday
TWO WEEKS prior to the date of the event (or date the conference registration is due)– Please remember that the CSA requires you to submit your
contracts ONE MONTH in advanceo All forms must be submitted to SAFB by Monday at
5:00 pm to be reviewed at the Tuesday meetings. • December 1st, April 1st,and August 1st are the deadlines
for semester funding submissions and the deadline to use discretionary funds
SAFB Basics and Regulations
Notificationso Allocation requests over $1000 require a
hearing with the board. The board will notify you of when your hearing will be.
o Post-meeting paperwork will be processed and notifications will be sent to the president and treasurer listed on the form by the Friday of the week the allocation was reviewed.
SAFB Basics and Regulations
SAFB DOES NOT FUND . . .Giveaways/SouvenirsMeetings without speakers (with the exception of one meeting per semester)FundraisersTravel, lodging (air, bus, train, hotel, ground transportation, etc.) or food for conferencesParty planners/event plannersTrips to restaurants
SAFB Basics and Regulations
SAFB DOES NOT FUND . . .Gifts, presents, or graduate paraphernaliaDelivery of rush fees for food being orderedSpeakers totaling more than $300 for an eventEvents for departments (only for student organizations)
SAFB Basics and Regulations
Important Reminders You do not automatically receive $3000 a semester You must reapply for your discretionary funds every semester You must apply for each event separately You are responsible for your organizations accounts and
ensuring you stay in good financial standing Always make a copy for yourself and give originals to the CSA
when approved (You can make copies in the CSA for FREE) Contracts are due to the CSA ONE MONTH in advance All unused funds left in your SAFB account at the end of the
semester are rescinded (not carried over)
“Free and Open to All OU Students”
• Please note that all events funded by SAFB must be free and open to all OU students, and state “Free and Open to All OU Students” on all flyers, banners, and other advertisements.
• An exception to this rule is for conference registration requests, or events not funded using SAFB funding (i.e. using FLEX account funds).
SAFB Basics and Regulations
If You Don’t Know . . .PLEASE ASK FOR HELP!Email the SAFB chair, Brandon Hanna, at
[email protected] the office at 248-370-4294Visit the me during my office hours, posted on
oakland.edu/safb/contactVisit the new SAFB website at oakland.edu/safb for
more helpful information