21
February 8, 2014 2014 - 1 Presbytery of Miami Valley MINUTES FROM THE STATED MEETING OF PRESBYTERY OF THE MIAMI VALLEY February 8, 2014 Faith Presbyterian Church, Huber Heights, Ohio GATHERING OF GODS PEOPLE The meeting was convened with prayer and Call to Worship by Teaching Elder Lisa Hess, Moderator, at 9:00a.m., Saturday, February 8, 2014 at Faith Presbyterian Church, Huber Heights, Ohio LEGEND: P = Present E = Excused Blank= Absent Italics=attendance recorded in more than one category OFFICERS OF THE MIAMI PRESBYTERY: Teaching Elder Lisa Hess (Moderator) - P Ruling Elder Larry Hollar (Vice Moderator) - P Teaching Elder Tom Harmon (Council Chair) - P Teaching Elder Doris Arnett Whitaker (Stated Clerk) - P Ruling Elder Marge Morgan (Recording Clerk) - P TEACHING ELDERS ON ACTIVE ROLL Angleberger, Kelley - E Avotri, Solomon Bain, Marcianna - P Barnes, Barbara Barnes, Mark - P Battin, Barbara - P Beres, Benjamin Cassedy, Karen - P Circelli, Diana - P Collins, David - P Collins, Megan - P Conn, Arby - P Culp, Richard - P Davis, Laurie - P Dorsey, Lee Douglass, Katherine Dozeman, Thomas Evans, Michael Foster, Jeffrey T. - P Fulton, Rob Garrigan, Carmen - P Gillespie, Margaret - P Haddox, Clifford - P Hamilton, Susan - E Hanhart, Karel Harmon, Thomas - P Helling, Michael - E Hernandez, David Hess, Lisa - P Hinds III, Joe M. - P Hinds, Kathryn Blocher - P Hodgkins, Nancy Hoffelt, David Horne, Kathy - P Horrigan, Kevin - P Horton, Anne - P Ingram, Steven Jones, Robert E. - P Kim, Soo Kwang - P Lawler, Kevin - P Lawrence, Ronald - P Lewis, John - P Maguire, Brian - P Martin, Christopher McCormick, Dwight - P Morrison, Wayne - E Neely, John - E Niece, Linda - P Nowak, Jacqueline - E Ott, Jeffrey - P Pasanchin, Eric - P Pelaez-Diaz, Francisco Piermont, Julia Wharff - P Ramsey, Tom Schenck, Angela - P Shin, Kelley Wehmeyer - P Soards, Marion Stewart, Raymond - P Warren, Patrick Weaver, Denise - P Weston, Derrick - E Whitaker, Doris Arnett - P Wiley, Shelley - P Worthen, Merritt Ziegler, Diane HONORABLY RETIRED TEACHING ELDERS (Excused unless attendance indicated) Amidon, C. Forrest Angerman, Jack W. Angerman, Susan Barr, Judith Dunlap Brown, Edward Bueschel, Bruce - P Burton, James Creager, Ronald Davis-Dudding, Kay Dawes, Preston - P Doty, L. Timothy Edwards, Robert L. Fleming, David L. Foubert, David Garcia, Nehemias Gibson, Gregory Girbert, David A. Godfrey, Norman - P Graham, James Hookey, Joseph R. - P Howard, Kenneth Kester, Gordon L. Kingsbury, Edwin McConnel, George H. Meyer, JoAnne Olsen, Reg Philips, William Phleger, Terry Rainey, Lutrelle Righter, Richard L. Schechter, Richard Sheldon, Jocelyn J. Slife, Paula Short Smith, Robert B., Jr. Sparks, W. Franklin Stewart, Donald M. Swaim, Gerald G. Thompson, Glenn E. Thornton, Jesse Wade, Robert - P Wall, Evan Walthour, William Williams, Russell D. Yanney, William ROLL OF CHURCHES (RULING ELDERS) BELLBROOK 1 – BELLE CENTER 1 – BELLEFONTAINE 1 – BLUE BALL 1 - BRADFORD 1 – CARLISLE: NEW JERSEY 1 – Morris, Brian - P CEDARVILLE 1 – CLIFTON 1 – Mahaffey, Carol - P COLLINSVILLE 1 – Gabbard, Michael (CRE) 2 - COVINGTON 1 – DAYTON: BATH 1 – Sumpter, Jennifer - P

Faith Presbyterian Church, Huber Heights, Ohio€¦ · February 8, 2014 2014 - 1 ... 2014 Faith Presbyterian Church, Huber Heights, Ohio ... Philips, William Phleger, Terry

  • Upload
    doque

  • View
    219

  • Download
    4

Embed Size (px)

Citation preview

February 8, 2014        2014 - 1     Presbytery of Miami Valley 

 

MINUTES FROM THE STATED MEETING OF PRESBYTERY OF THE MIAMI VALLEY February 8, 2014

Faith Presbyterian Church, Huber Heights, Ohio

GATHERING OF GOD’S PEOPLE The meeting was convened with prayer and Call to Worship by Teaching Elder Lisa Hess, Moderator, at 9:00a.m., Saturday, February 8, 2014 at Faith Presbyterian Church, Huber Heights, Ohio

LEGEND: P = Present E = Excused Blank= Absent Italics=attendance recorded in more than one category

OFFICERS OF THE MIAMI PRESBYTERY:Teaching Elder Lisa Hess (Moderator) - P Ruling Elder Larry Hollar (Vice Moderator) - P Teaching Elder Tom Harmon (Council Chair) - P

Teaching Elder Doris Arnett Whitaker (Stated Clerk) - P Ruling Elder Marge Morgan (Recording Clerk) - P

TEACHING ELDERS ON ACTIVE ROLL Angleberger, Kelley - E Avotri, Solomon Bain, Marcianna - P Barnes, Barbara Barnes, Mark - P Battin, Barbara - P Beres, Benjamin Cassedy, Karen - P Circelli, Diana - P Collins, David - P Collins, Megan - P Conn, Arby - P Culp, Richard - P Davis, Laurie - P Dorsey, Lee Douglass, Katherine Dozeman, Thomas Evans, Michael Foster, Jeffrey T. - P Fulton, Rob Garrigan, Carmen - P Gillespie, Margaret - P

Haddox, Clifford - P Hamilton, Susan - E Hanhart, Karel Harmon, Thomas - P Helling, Michael - E Hernandez, David Hess, Lisa - P Hinds III, Joe M. - P Hinds, Kathryn Blocher - P Hodgkins, Nancy Hoffelt, David Horne, Kathy - P Horrigan, Kevin - P Horton, Anne - P Ingram, Steven Jones, Robert E. - P Kim, Soo Kwang - P Lawler, Kevin - P Lawrence, Ronald - P Lewis, John - P Maguire, Brian - P Martin, Christopher

McCormick, Dwight - P Morrison, Wayne - E Neely, John - E Niece, Linda - P Nowak, Jacqueline - E Ott, Jeffrey - P Pasanchin, Eric - P Pelaez-Diaz, Francisco Piermont, Julia Wharff - P Ramsey, Tom Schenck, Angela - P Shin, Kelley Wehmeyer - P Soards, Marion Stewart, Raymond - P Warren, Patrick Weaver, Denise - P Weston, Derrick - E Whitaker, Doris Arnett - P Wiley, Shelley - P Worthen, Merritt Ziegler, Diane

HONORABLY RETIRED TEACHING ELDERS (Excused unless attendance indicated)

Amidon, C. Forrest Angerman, Jack W. Angerman, Susan Barr, Judith Dunlap Brown, Edward Bueschel, Bruce - P Burton, James Creager, Ronald Davis-Dudding, Kay Dawes, Preston - P Doty, L. Timothy Edwards, Robert L. Fleming, David L.

Foubert, David Garcia, Nehemias

Gibson, Gregory Girbert, David A. Godfrey, Norman - P Graham, James Hookey, Joseph R. - P Howard, Kenneth Kester, Gordon L. Kingsbury, Edwin McConnel, George H. Meyer, JoAnne Olsen, Reg Philips, William Phleger, Terry Rainey, Lutrelle Righter, Richard L.

Schechter, Richard Sheldon, Jocelyn J. Slife, Paula Short Smith, Robert B., Jr. Sparks, W. Franklin Stewart, Donald M. Swaim, Gerald G. Thompson, Glenn E. Thornton, Jesse Wade, Robert - P Wall, Evan Walthour, William Williams, Russell D. Yanney, William

ROLL OF CHURCHES (RULING ELDERS)BELLBROOK 1 – BELLE CENTER 1 – BELLEFONTAINE 1 – BLUE BALL 1 -

BRADFORD 1 – CARLISLE: NEW JERSEY 1 – Morris, Brian - P CEDARVILLE 1 – CLIFTON 1 – Mahaffey, Carol - P

COLLINSVILLE 1 – Gabbard, Michael (CRE) 2 - COVINGTON 1 – DAYTON: BATH 1 – Sumpter, Jennifer - P

February 8, 2014        2014 - 2     Presbytery of Miami Valley 

DAYTON: CENTRAL 1 – DAYTON: COLLEGE HILL 1 – Lambright, Marvella - P DAYTON: CORINTH 1 – DAYTON: FAIRMONT 1 – 2 – DAYTON: IMMANUEL KOREAN 1 - DAYTON: MEMORIAL 1 - DAYTON: SOUTHMINSTER 1 – Lawson, Marj - P 2 – DAYTON: SUGAR CREEK 1 – Courtney, Donna - P DAYTON: TRINITY 1 – Mobley, Evelyn - P DAYTON: WESTMINSTER 1 – 2 – 3 - EATON: FIRST 1 – 2 - FAIRBORN: FIRST 1 – Hazlett, Joyce - P FARMERSVILLE: SLIFERS 1 - Kronour, Janice - P

HAMILTON: THE P. C. 1 – 2 - HAMILTON: WESTWOOD 1 – HUBER HEIGHTS: FAITH 1 – Adams, Cyndi - P HUNTSVILLE 1 – JAMESTOWN 1 – MIDDLETOWN: FIRST 1 – Jenkins, Mike - P 2 - MIDDLETOWN: ST. LUKE 1 - MONROE 1 – MORNING SUN 1 - NEW CARLISLE: HONEY CREEK

1 – NEW PARIS 1 – OXFORD 1 – Smith, Robert Sefton - P 2 – Ziegler, Janet - P PIQUA: GOOD SHEPHERD 1 – PIQUA: WESTMINSTER 1 – Gillespie, Audrey - P REILY 1 –

RUSHSYLVANIA 1 - SEVEN MILE 1 – SIDNEY: FIRST 1 – Hagen, Ann - P SOMERVILLE 1 - SPRINGBORO: COVENANT 1 – SPRINGFIELD: COVENANT 1 – Nowka, Cynthia - P SPRINGFIELD: NORTHMINSTER 1 – Vanarsdall, Charles - P TRENTON: MT. OLIVET 1 – TROY: FIRST 1 – Schlegel, Sue - P 2 – Pettit, Steve - P URBANA: FIRST 1 – WEST CARROLLTON: FIRST 1 – WEST LIBERTY 1 - WILMINGTON 1 - XENIA: MEMORIAL UNITED 1 – XENIA: WESTMINSTER 1 – Middleton, Sandra - P YELLOW SPRINGS: FIRST 1 –

RULING ELDER MEMBERS OF PRESBYTERY Collins, Cheryl (LC) - P Elder, Laurie (LC) - P Gordon, Ruth (LC) - P

Hess, Carol (LC) Hollar, Larry (V Mod) - P Lambright, Joe (LC) - P Milligan, Tom (Com chair)

Piermont, Dennis (EP) - P Seewer, Kathleen (LC) - P Yagley, Gary (LC)

Corresponding Members (not otherwise registered) – The Rev. Leroy Chambliss (UMC), The Rev. Aaron Saari (UCC), Ruling Elder Marge

Morgan (Presbytery of Miami Valley), Ruling Elder Artence Walton (Presbytery of Miami Valley)

Inquirers and Candidates (not otherwise registered) – none

Staff Members of the Miami Presbytery (not otherwise registered) –Tom Oxley

SAYING GOODBYE TO HARMON-ANGLEBERGER FAMILY

o The Moderator expressed the presbytery’s thanksgiving for faithful service and best wishes to the Rev. Tom Harmon as he and his family move to Evans City, PA to begin a new call. The presbytery was led in prayer.

HYMN “Let All Things Now Living” POETIC GATHERING HOSPITALITY REPORT

o Greetings were extended by host church – o New ruling elders and guests were introduced o Hunger Offering – one-half to Presbyterian Hunger Program and one-half to the FISH pantry of Huber

Heights o New pastors, Ronald Lawrence and Aaron Saari, were introduced

February 8, 2014        2014 - 3      Presbytery of Miami Valley 

SCRIPTURE LESSON Luke 19:1-10 CHORAL ANTHEM SERMON “Pay It Forward” Teaching Elder Julia Wharff Piermont HYMN “God, Whose Giving Knows No Ending” REPORT OF THE STATED CLERK – Teaching Elder Doris Arnett Whitaker

Preliminary Business o A quorum was declared and on motion/second, the roll was formed by signatures obtained during

registration showing an attendance of forty-three (43) teaching elders, eighteen (18) ruling elder commissioners (representing sixteen [16] churches), and seven (7) elder members of presbytery: sixty-eight (68) voting members. Also present and not otherwise registered were five (5) corresponding members, two (2) alternate commissioners, two (2) church staff members, one (1) staff member of the presbytery, and twenty-one (21) registered visitors for a total registered attendance of ninety-nine (99).

o On motion/second, the docket was adopted as amended. Corresponding Members

o On motion/second, the Rev. Leroy Chambliss (UMC) and the Rev. Aaron Saari (UCC) were seated as corresponding members.

o Former moderators, Ruling Elder John Mauntler, Ruling Elder Marge Morgan and Ruling Elder Artence Walton, were seated as corresponding members by presbytery rule.

Correspondence report (November 7, 2013 through February 6, 2014)

o From the Board of Pensions – Delinquency reports o From the Office of the General Assembly – Letter thanking the presbytery for full participation in per

capita apportionments. o Teaching Elder membership changes (since last presbytery stated meeting)

o Gains – Kori Phillips (ordained December 1, 2013) o Losses – Alan Dyer (to Savannah), Kendall Bryant (G-2.0507), Stanley Gockel (no longer in

service with member church), Derrick Weston (to Pittsburgh), John Shonle (no longer in service with member church), Tim Doty (to Great Rivers), Kori Phillips (to National Capital)

o In transition – Jesse Thornton (to Mission)

Administrative Commissions o Fairborn: First (Appendix A) o Sidney: First - AC to Install Rev. Diana Circelli

o Approve the minutes from the Administrative Commission to install the Rev. Diana Circelli and to dissolve the commission with our thanks. (Appendix B)

Judicial Cases

o Cincinnati PJC Case #2013-01 - Trial completed January 4, 2014 with PPJC decision made on January 6, 2014 and announced in open session on January 11, 2014. Duties of TE Doris Arnett Whitaker completed.

2013 Annual Statistics – Congregations and Teaching Elders (Appendix C) REPORT OF THE LEADERSHIP COUNCIL – Teaching Elder Jeff Foster

Consent Agenda – The following actions were approved as ordered by the Moderator after the presbytery was given the opportunity to pull any item of business:

February 8, 2014        2014 - 4      Presbytery of Miami Valley 

  From the Stated Clerk: o Approve the minutes of the stated meeting on November 9, 2013 o Approve the minutes of the Administrative Commission to ordain Candidate Kori Phillips and to

dissolve the commission with our thanks. (Appendix D) o Grant the Administrative Commission for West Carrollton: First the authority to assume original

jurisdiction if the final worship service precedes the date of dissolution. o Grant the celebration of the Lord’s Supper at the Spring Youth Rally at Kirkmont Center as long

as teaching elders preside at the table with ruling elders serving. From the Leadership Council:

o To amend the Staff Support Policy and Practice to include provision for a sabbatical for the executive presbyter after a period of seven years (Appendix E)

From Committee on Ministry: o Collinsville – Renew the part-time (20 hours per week) Commissioned Ruling Elder covenant

with Michael Gabbard for one year beginning January 1, 2014. Duties: Preach and worship leadership, administer the Sacraments of Baptism and the Lord’s Supper, perform weddings and funerals, provide pastoral care, advise and resource Session and congregational committees, serve as Moderator of Session, attend meetings of the Presbytery of Miami Valley with voice and vote. Terms: cash salary $8,304, housing allowance $7,480, prof dev reimb $1,020, four (4) weeks vacation and two (2) weeks study leave. [note: compensation falls below presbytery minimums]

o Grant the Committee on Ministry the authority to commission Ruling Elders, when and where necessary, to celebrate the Sacrament of the Lord’s Supper. This commissioning would only apply to persons who, in the judgment of COM, are competent and qualified for such ministry (such as persons who have completed CRE training), and such commissioning would be only for specified occurrences.

o Grant the status of Honorably Retired to the Rev. Barbara Barnes and the Rev. Mark Barnes effective June 1, 2014.

o Grant the status of Honorably Retired to the Rev. Barbara Battin effective July 1, 2014.

Network Support and Grant Committee o Campus Ministry Network – TE Barbara Battin

For information

o Approved a sabbatical program for Executive Presbytery recommended by Staff Support Committee (Appendix F)

Treasurer’s Report

o Year End Treasurer Report and Balance Sheet through December 31, 2013 distributed. YTD Receipts $552,446.50; YTD Disbursements $592,646.58; Net Balance -$40,200.08. Total Net Worth and Liabilities $1,359,780.90.

o Treasurer Report and Balance Sheet through January 31, 2014 distributed. YTD Receipts $51,821.79; YTD Disbursements $39,977.25; Net Balance $11,844.54. Total Net Worth and Liabilities $1,356,032.90.

“TELLING OUR STORIES” – Hispanic Ministries at Dayton: College Hill – Ruling Elder Jose Jones COMMITTEE ON NOMINATIONS – Teaching Elder Denise Weaver

(legend: TE = Teaching Elder; RE = Ruling Elder): For action, Nominations nominates the following names to 221st General Assembly:

YAAD - Shelby Oda (Huntsville) ALTERNATES TE Anne Horton TE Jeffrey Ott RE Marvella Lambright (Dayton: College Hill) No nominations received from the floor. Slate approved by voice vote.

February 8, 2014        2014 - 5      Presbytery of Miami Valley 

For action, Nominations nominates the following names to Presbytery committees: LEADERSHIP COUNCIL Class of 2016 - TE Kevin Horrigan

No nominations received from the floor. Slate approved by voice vote.

For information, the committee reports the following recent resignations: NETWORK SUPPORT AND GRANTS Class of 2015 – Rev. John Shonle COMMITTEE ON PREPARATION FOR MINISTRY For information, the committee reports the following action taken on behalf of the presbytery:

o Conducted the final assessment with Candidate Kathleen Hartwell (Troy: First) and determined that she has satisfactorily completed all the requirements of the preparation for ministry process and is now certified as ready, pending a call, to be examined for ordination.

o Conducted the final assessment with Candidate Maureen Clark (Xenia: Westminster) and determined that she has satisfactorily completed all the requirements of the preparation for ministry process and is now certified as ready, pending a call, to be examined for ordination.

COMMITTEE ON MINISTRY – Teaching Elder Karen Cassedy For action, the committee recommends that the presbytery:

o Yellow Springs: First - Grant temporary membership with voice and vote to the Rev. Aaron Saari throughout his service. Motion passes on voice vote.

Small Church Transformation Strategy – TE Cliff Haddox (Appendix G) Retirement Celebration for the Rev. Robert E. Jones

o RE Linda Peters (Dayton: College Hill) and Executive Presbyter Dennis Piermont expressed the congregation’s and presbytery’s thanksgiving and appreciation for 37 years of faithful ministry.

For information, the committee reports the following action taken on behalf of the presbytery:

o Bellbrook – Appointed Jeff Ott moderator. o Belle Center – Renewed the Stated Supply appointment with the Rev. Jim Burton for one year

beginning January 1, 2014; and appointed him moderator of session. Terms: Cash salary $47,277, use of the manse (value $14,183), insurance $2,616, auto exp reimb $5,000, prof devel reimb $1,087, 5 weeks vacation and 2 weeks study leave.

o Bradford – Appointed the Rev. Jocelyn Sheldon moderator of session. o Cedarville – Renewed the Stated Supply appointment with the Rev. Anne Horton for one year

beginning January 1, 2014; and to appoint her moderator of session. Terms: Effective salary $40,388.32, use of manse (value $11,816.50), full medical/pension dues, mileage reimb at IRS rate, cell phone reimb $660, prof devel reimb $1,200, prof exp reimb $600, 4 weeks vacation and 2 weeks study leave.

o Dayton: Bath – Accepted the resignation of the Rev. Kelley Angleberger as stated supply and moderator of session as of January 20, 2014; and appointed the Rev. Karen Cassedy as moderator of session.

o Dayton: College Hill - Concurred with the action of the meeting of the congregation on February 2, 2014, to dissolve the pastoral relationship with the Rev. Robert E. Jones, pastor, and at his request, in order that he may retire on April 5, 2014 through United Church of Christ.

o Dayton: Fairmont – o Received the resignation of the Rev. David Hoffelt as Interim Pastor effective January

31, 2014; and has been granted medical disability by the Board of Pensions effective February1, 2014.

o Appointed the Rev. Joe Hookey moderator of session. o Renewed the full-time Associate Pastor Stated Supply appointment with the Rev. Denise

Weaver for one year beginning January 1, 2014. Terms: Effective salary $54,841, full

February 8, 2014        2014 - 6      Presbytery of Miami Valley 

medical/pension dues, prof dev reimb $1,100, prof exp reimb $4,900; 4 weeks vacation and 2 weeks study leave.

o Dayton: Memorial – Renewed the part-time (20 hrs per week) Stated Supply appointment with the Rev. David Foubert for one year beginning January 1, 2014; and to appoint him moderator of session. Terms: Effective salary $35,208.89, prof devel reimb $1,732, prof exp reimb $2,472; 5 weeks vacation and 2 weeks study leave.

o Dayton: Southminster –Renewed the part-time (35 hrs per week) Associate Pastor Stated Supply appointment with the Rev. Jacqueline Nowak for one year beginning January 1, 2014. Terms: Effective salary $45,428, full pension/medical dues, auto exp reimb $2,000, prof exp reimb $250, prof devel reimb $1,105; 4 weeks vacation and 2 weeks study leave.

o Fairborn: First – Approved the Stated Supply appointment with the Rev. Karen Cassedy for one year beginning January 1, 2014; and to appoint her moderator of session. Terms: Effective salary $32,757, full medical/pension dues, travel reimb $2,000, prof devel reimb $2,000, 4 weeks vacation and 2 weeks study leave.

o Farmersville: Slifers – Approved the part-time (20 hrs per week) Stated Supply appointment with the Rev. Angela Schenck for one year beginning January 1, 2014; and to appoint her moderator of session. Terms: Effective salary $33,600, full medical/pension dues, auto exp reimb $1,000, prof exp reimb $400, prof devel reimb $1,000, 5 weeks vacation and 2 weeks study leave.

o Middletown: First - Approved the full-time Interim Pastor contract with the Rev. Greg C. Gibson for twelve months beginning November 18, 2013, and to appoint him moderator of session. Terms: Effective salary $67,000; post-retirement service medical/pension dues; travel reimb. up to $2,500; prof. expenses up to $2,000; prof. dev. reimbursement up to $1,000; 4 weeks vacation and 2 weeks study leave.

o Morning Sun – Renewed the part-time (10 hrs per week) Stated Supply appointment with the Rev. Michael Evans for one year beginning January 1, 2014; and to appoint him moderator of session. Terms: Effective salary $10,800; prof devel reimb $500; 4 weeks vacation and 2 weeks study leave. (compensation is for nine months per year)

o New Carlisle: Honey Creek – Renewed the part-time (30 hours-per-week) Stated Supply appointment with the Rev. Shelley Wiley for twelve months beginning January 1, 2014, and to appoint her moderator of session. Terms: Effective salary $36,000; ministry expenses reimbursed, including travel at IRS approved rate; 5 weeks vacation and 2 weeks study leave.

o Oxford - If the way be clear, concurred with the action of the meeting of the congregation scheduled for February 9, 2014, to dissolve the pastoral relationship with the Reverend Mark Barnes and the Reverend Barbara Barnes, co-pastors, and at their request, in order that they may be honorably retired, on May 31, 2014.

o Reily – Renewed the half-time (20 hours-per-week) Stated Supply appointment with the Rev. Thomas C. Ramsey for twelve months beginning January 1, 2014, and to appoint him moderator of session. Terms: Effective salary $22,000; medical/pension dues $12,300; study leave reimb. up to $750; other pastor expense reimb. up to $2,500; 4 weeks vacation and 2 weeks study leave.

o Seven Mile – Appointed the Rev. Bill Philips moderator of session. o West Carrollton: First – Renewed the part-time (30 hrs per week) Stated Supply appointment

with the Rev. Kathy Horne for six months beginning January 1, 2014; and appointed her moderator of session. Terms: Effective salary $18,120, full medical/pension dues, auto reimb $150, prof devel reimb $750, prof exp reimb $250, 3 weeks vacation and 1 week study leave.

o Yellow Springs: First– Approved the part-time (18 hrs per week) Stated Supply appointment with the Rev. Aaron Saari for one year beginning December 1, 2013. Terms: Effective salary $24,000, auto exp reimb $500, prof devel reimb $500, 4 weeks vacation and 2 weeks study leave.

o Xenia: Memorial – Renewed the full-time Stated Supply contract with the Rev. Kelley Wehmeyer Shin for twelve months beginning January 1, 2014, and appointed her moderator of session. Terms: Effective salary $54,0404, full medical/pension, Social Security allowance $3,856; travel reimb. up to $1,500; prof. expenses & cont. ed. reimbursement up to $1,500; 4 weeks vacation and 2 weeks study leave.

o Renewed Joe Hinds’ validated ministry for 2013.

“TELLING OUR STORIES” – Housing Ministry – Teaching Elder Richard Culp

February 8, 2014        2014 - 7      Presbytery of Miami Valley 

REPORT OF THE COUNCIL, con’t – Teaching Elder Jeff Foster

o Opportunity for questions regarding written reports THEME PRESENTATION Kaleidoscope Institute Rev. Leroy Chambliss SACRAMENT OF THE LORD’S SUPPER – Teaching Elder Ronald Lawrence, officiating The meeting was adjourned with prayer at approximately 12 noon. The next stated meeting of the Presbytery of the Miami Valley is Tuesday, May 6, 2014, 4:00 p.m. at College Hill Community Presbyterian Church, Dayton, Ohio. Attest: Doris Arnett Whitaker, Stated Clerk APPENDICES:

A. Minutes for Administrative Commission to Fairborn: First B. Minutes for Administrative Commission to Install the Rev. Diana Circelli C. 2013 Annual Statistics – Congregations and Teaching Elders D. Minutes for Administrative Commission to Ordain Candidate Kori Phillips E. Amendment to Staff Support Policy and Practice F. Sabbatical Program for Executive Presbyter G. Small Church Transformation Strategy report

APPENDIX A

ADMINISTRATIVE COMMISSION FOR FAIRBORN: FIRST Minutes

November 7, 2013 Attendance:

Karen Cassedy Y Marge Morgan Y Fran LaSalle Y Buzz Reed Y Sandy McConnel Y

Sandy opened the meeting with prayer. We discussed progress to date on finding a transitional pastor and potential barriers to choosing a pastor. We also reflected on the current role of the AC. The meeting was closed with prayer. Notes submitted by Karen Cassedy.

February 8, 2014        2014 - 8      Presbytery of Miami Valley 

APPENDIX B MINUTES OF THE ADMINISTRATIVE COMMISSION

to Install Diana Circelli as Pastor of the First Presbyterian Church of Sidney, Ohio

Due to icy weather conditions, some members of the Administrative Commission met at First Presbyterian Church, Sidney, Ohio on December 8th, 2013 at 2:30 p.m., and the other members of the Administrative Commission, participating via Skype, met at the home of Dennis Piermont, Executive Presbyter of the Presbytery of the Miami Valley in order to install Diana Circelli as Pastor. The Rev. Dr. Lisa M. Hess called the meeting to order and opened the meeting with prayer. B. Mark Hess was appointed as Clerk of the Commission. The Commission consisted of the following:

Teaching Elders The Rev. Dr. Lisa M. Hess, The Rev. Arby Conn

Ruling Elders Ann Hagen (Sidney: First) B. Mark Hess, First Presbyterian Church of Troy Dennis Piermont (Dayton: Westminster)

In addition, the following were seated as Corresponding Members: The Rev. Malcolm S. Davis (Presbytery of Scioto Valley) Ruling Elder Nancy Paxton (Mount Perry Presbyterian Church)

It was moved and seconded to proceed with the installation of Diana Circelli as pastor of First Presbyterian Church, and the motion passed by consensus.

The Rev. Malcolm S. Davis preached. RE Tom Milligan led the litany of gifts and the statement on the mission of the Church. Moderator Lisa M. Hess asked the constitutional questions RE Darryl Cloud asked the Constitutional Questions to the congregation Moderator Lisa M Hess offered the Installation Prayer. RE Dennis Piermont gave the charge to the newly installed pastor. TE Arby Conn gave the charge the Congregation.

Having answered the constitutional questions in the affirmative, the meeting adjourned with the benediction given by the newly installed pastor at the close of the service. A light reception followed both at First Presbyterian Church and at the home of the Executive Presbyter.

__________________________________ B. Mark Hess, MD, Commission Clerk

February 8, 2014        2014 - 9      Presbytery of Miami Valley 

APPENDIX C

REPORT OF THE STATED CLERK 2013 Annual Statistics

Presbytery of the Miami Valley As of December 31, 2013

CONGREGATIONS Number of Congregations as of January 1, 2013 56 New Church Developments – 0 Losses 1 Beavercreek: Kirkmont Gains 0 Congregations as of Dec. 31, 2013 55 New Church Developments – 0 TEACHING ELDERS ON ACTIVE ROLL Teaching elders as of January 1, 2013 111 Losses Deaths 1 Dismissed to other Presbyteries 7 Dismissed to other denominations 0 Renounced/Removed from roll 3 Net Losses 11 Gains Received from other Presbyteries 4 Ordained 2 Received from other denominations 0 Restored 0 Net Gains 6 Teaching elders as of December 31, 2013 106 TEACHING ELDERS BY CATEGORY* AS OF DECEMBER 31, 2013 (ACTIVE) Installed/Permanent 28 Temporary Pastoral 19 Validated Ministries 10 Members at Large 14 Honorably Retired 41 Temporary Members 2 Presbytery Officer 1 In Transition to Other Presbytery 1

*may not total actual membership since some individuals

are reported in more than one category

February 8, 2014        2014 - 10      Presbytery of Miami Valley 

APPENDIX D

MINUTES OF THE ADMINISTRATIVE COMMISSION to Ordain Kori Elizabeth Phillips as Teaching Elder

December 1, 2013

The Administrative Commission of the Presbytery of the Miami Valley met at Westminster Presbyterian Church, Dayton, Ohio on December 1, 2013 at 3:50 p.m. in order to ordain Candidate Kori Elizabeth Phillips as Teaching Elder. Ruling Elder Larry Hollar, Vice Moderator of the Presbytery of the Miami Valley, called the meeting to order and opened the meeting with prayer. Ruth Gordon was appointed as Clerk of the Commission. The Commission consisted of the following:

Teaching Elders Ruling Elders (congregation) The Rev. Nancy Hodgkins Larry Hollar (Dayton: College Hill)

Ruth Gordon (Dayton: Sugar Creek) Without objection, the following were seated as Corresponding Members:

The Rev. Dr. Hunter Farrell, Director of World Mission for the Presbyterian Church (U.S.A.) The Rev. Dr. David E. Gray, Senior Pastor, Bradley Hills Presbyterian Church, Bethesda, MD The Rev. Gloria Nohemy Ulloa Alvarado, Presbyterian Church in Colombia,

President for the Caribbean/Latin American, World Council of Churches Ruling Elder Georgie Woessner, Westminster Presbyterian Church, Dayton, OH

Other service participants included Ruth Brand Farrell, Coordinator for the Presbyterian Hunger Program, Presbyterian Church (U.S.A.). The following presented Symbols of Ministry:

Sandy McConnel Georgie Woessner Kelly Phillips Gloria Nohemy Ulloa Alvarado Shelly Burden

Without objection, the Order of Worship, as reflected in the attached bulletin, was approved with the following: To Preach: The Rev. Gloria Nohemy Ulloa Alvarado, with translation by Ruth Brand Farrell To ask the Constitutional Questions: Ruling Elder Larry Hollar

To pray the Ordination Prayer: Ruling Elder Larry Hollar To charge the Pastor: The Rev. Nancy Hodgkins To serve as Celebrants of the Sacrament of the Lord’s Supper: The Rev. Kori Elizabeth Phillips, The Rev. Nancy Hodgkins

The Commission proceeded to the service with prayer. The Constitutional Questions were answered in the affirmative. As previously approved, the meeting adjourned with the benediction by the Rev. Kori Phillips at the close of the service.

Ruling Elder Ruth Gordon

Signature of Commission Clerk

February 8, 2014        2014 - 11      Presbytery of Miami Valley 

APPENDIX E

AMENDMENT TO STAFF SUPPORT POLICY AND PRACTICE Section 1.10: Sabbatical Policy: Executive Presbyter

1. Purpose: To provide a time of spiritual renewal and refreshment. This is not intended to be a vocational time, but rather a time to engage in new experiences, rediscover passions, and reflect on ministry all with the goal of sharpening skills for leadership.

2. Eligibility: Twelve (12) weeks sabbatical time will be available to the executive presbyter after completion of seven years in the position, with the approval of the presbytery through the Leadership Council, on the recommendation of the Staff Support committee.

3. Process: The executive presbyter will present a plan for the sabbatical leave, outlining the aims and goals of the sabbatical, the proposed use of the time to make happen those outcomes, a proposed timeline, and a budget. This plan shall be presented to the Staff Support committee for its approval and subsequent recommendation to the Leadership Council.

4. Coverage of Responsibilities: Once sabbatical leave has been granted, the executive presbyter, working with the Staff Support committee, the Leadership Council and Committee on Ministry will develop a plan for the coverage of executive responsibilities during the period of absence. This plan will assure coverage in the two primary areas of the executive presbyter’s work:

a. Work with congregations, pastors and COM (as well as providing pastoral care within the presbytery

b. Head of Staff responsibilities concerning staff relationships and supervision 5. Compensation:

a. For the period of sabbatical, the executive presbyter will receive full effective salary, including associated health and pension coverage. However, there will be no allowances for professional or continuation education reimbursement during this period.

b. The executive presbyter, however, may elect each and every year prior to the sabbatical, to defer up to Five Hundred Dollars ($500.00) of Continuing Education budget allowance to an EP Sabbatical Personal Expense fund, which can be used for sabbatical related expenses.

6. Presbytery Sabbatical Budget The presbytery will establish an EP Sabbatical Leave fund, the purpose of which is to accrue sufficient funds to offset the cost of engaging individuals to assume the responsibilities of the executive presbyter in accordance with the plan developed prior to the sabbatical. Each year, the presbytery budget will include a specific line item equal to three percent (3.0%) of the executive presbyter’s effective salary.

7. Report: Within three months of the completion of the sabbatical, the executive presbyter shall present a written report to the Leadership Council, through the Staff Support committee, about how, and how well, the aims and goals of the period of leave were fulfilled.

APPENDIX F PRESBYTERY OF THE MIAMI VALLEY

SABBATICAL PROGRAM FOR THE POSITION OF EXECUTIVE PRESBYTER

December 23, 2013 Purpose: The primary aim of the program is to provide a time of spiritual renewal and refreshment. This is not intended to be a vocational time, but rather a time to engage in new experiences, rediscover passions, and reflect on ministry all with the goal of sharpening skills for leadership. The secondary aim of the program is to provide a model for congregations in developing sabbatical programs for their pastors.

February 8, 2014        2014 - 12      Presbytery of Miami Valley 

Duration: 12 weeks – This parallels the Lilly Foundation Pastoral Renewal Grants which reflects studies revealing the minimum time for effective times for meaningful renewal. Process: Under this program, sabbatical time will be available to the executive presbyter after completion of seven years in the position, with the approval of the presbytery through the Leadership Council, on the recommendation of the Staff Support committee. As with the Lilly Foundation Pastoral Renewal Grant program, the executive presbyter will present a plan for the sabbatical leave, outlining the aims and goals of the sabbatical, the proposed use of the time to make happen those outcomes, a proposed timeline, and a budget. This plan shall be presented to the Staff Support committee for its approval and subsequent recommendation to the Leadership Council. Coverage of Responsibilities: For the period of sabbatical, much of the work of the executive presbyter could be shifted to several persons, without requiring persons from outside the presbytery, but compensating qualified persons. The two primary areas of the EP’s ongoing work, that absolutely require coverage, relate to working with congregations, pastors and COM; pastoral care within the presbytery; and staff relationship and supervision. Based on the current presbytery structure, one scenario for providing coverage is:

o Expanding the Stated Clerk’s position by one day per week to cover day to day concerns that arise, perhaps providing some staff support for CPM and Network Support and Grants – such support would not necessarily require attending all meetings – and expanding the current stated clerk’s ex 0fficio role on Leadership Council to provide more “contextual” oversight (i.e. relating the LC work to the presbytery’s vision, which is largely the role of the executive presbyter).

o Engage someone (perhaps a former COM chair) for a three days per week position to cover the work related to congregations, pastors and COM; and serve as acting head of staff

o Convene a team of three pastors (it would seem that retired pastors might have less encumbrance with respect to issues of trust) to cover pastor care needs.

Compensation: The expansion of the Stated Clerk’s position should be directly proportioned to salary and thus will also count toward Board of Pensions credits (irrespective of any budgeted numbers, BOP dues are calculated on actual compensation). In addition it might be prudent to expand the Stated Clerk’s expense budget by some nominal, negotiated amount. The acting Head of Staff should be a negotiated direct amount, paid as a “consultant” (i.e. IRS 1099). There should also be a negotiated expense allowance related to the work. Compensation for the work of the pastoral care team should be based on hourly rates plus expenses for travel and such. Costs: There are two primary aspects– cost associated with the executive presbyter’s sabbatical itself, and costs for covering work during the EP’s absence. Costs related to sabbatical itself:

o Continuation of full salary – this does not affect the presbytery’s budget in any way o Sabbatical expenses – the Lilly Grant Clergy Renewal program provides for sabbatical expenses as part of

the program. Despite no such line item in the presbytery budget, up to $9,000.00 can be “set aside” for this purpose as follows:

o Up to $3,000.00 from EP Continuing Education funds in the sabbatical year o Election of up to $500.00 per year from Continuing Education funds to be “set aside” each of the

six years prior to the sabbatical year o Up to $3,000.00 presbytery matching the amount funds “set aside”

February 8, 2014        2014 - 13      Presbytery of Miami Valley 

Total cost to the presbytery for Sabbatical Expenses: $3,000.00

Costs related to covering work: o Expanding the Stated Clerk’s role (one day per week) – based on the current compensation and adjusted

for seven years out (at 2.0% per year, 12.6% total): $2,400.00, plus $1,000.00 additional expenses. o Acting Head of Staff (three days per week) –compensation at a negotiated rate not exceed the current EP

compensation, adjusted for seven years out: $13,800.00 (maximum). o Pastoral Care Team – this is impossible to project but based on normal expected loads, “out of office”

pastoral care (i.e. hospital visits) seldom runs more than 20 hours a month. Assuming a rate of $30.00 per hour (which translate to an annual pastoral salary of about $64,000.00) projected costs: $1,800.00.

o Total Expenses for the Acting Head of Staff and Pastoral Care Team: $1,500.00 (about 2/3 the line item budget in the EP compensation).

Total costs, including sabbatical expense match: $23,500.00

Funding: Funding will “build-up” over seven years. How does this happen? The current budgeted EP salary rounded to $80,000.00, a seven-year increase (at 2.0% per annum) raises the total to just about $90,000.00. For calculation purposes it is proposed that the mid-point of $85,000.00 be used. This will allow for “apples-to-apples” projections.

o Some of the total costs can come from presbytery savings. For instance, if the sabbatical program assumes that in the sabbatical year there will be no continuing education time then the value of two weeks’ salary are accrued ($85,000.00/52 x 2): $3,269.00.

o During the period of sabbatical there will be no professional expenses needed. This will generate $2,250.00.

o If $2,569.00 per year is budgeted for seven years $17,983.00 will be realized.

Total seven-year funding build-up: $23,502.00. The annual presbytery set-aside of $2,569.00 represents just a shade more than 3.0% percent of the mid-point $85,000.00 salary. Thus it is recommended that the presbytery budget an amount equal to 3.0% of the executive presbyter’s salary each year to be placed in an Executive Presbyter Sabbatical Fund. Report: Within three months of the completion of the sabbatical, the executive presbyter shall present a written report to the Leadership Council, through the Staff Support committee, about how, and how well, the aims and goals of the period of leave were fulfilled. The program will begin with the 2015 budget year. The current executive presbyter is not be eligible for a sabbatical under this program.

February 8, 2014        2014 - 14      Presbytery of Miami Valley 

APPENDIX G

Presbytery of the Miami Valley Committee on Ministry

SMALL CHURCH TRANSFORMATION STRATEGY January 28, 2014

“The world for which you have been so carefully preparing is being taken away from you, by the grace of God.”

Walter Brueggemann, to a gathering of mainline pastors, as cited in Transforming Congregational Culture (Anthony R. Robinson, Eerdmans, 2003)

Introduction

Transformation, by the very nature of the word, requires adaptive response, in which the current “problems” are usually only indications of what is really going on; and that “solutions” will be concerned more with understanding what is really going on and navigating change, than simply repairing what is broken. Like so much of our Biblical narrative, it is stepping into a promised future that will be a departure from the past. The reality is that many congregations seeking transformation really want not to change, but to recover their pasts. Because of this, about 7 out of 10 churches in these programs do not succeed. The question is not what can be done to raise this 30% success rate, but rather how can “transformable” congregations be identified, so that in this time of severely dwindling resources, the presbytery may best and most faithfully use its resources? To begin with, it is critical that we must acknowledge that neither the congregation nor the presbytery transforms anything – we rely on God and the Holy Spirit. Our role might be best understood as teacher, shepherd and guide; and in that role we need to help congregations understand the need for “readiness.” What are the signs that a congregation is ready to be open to the work of the Holy Spirit? How do we identify those congregations that are ready?

February 8, 2014        2014 - 15      Presbytery of Miami Valley 

Process One: Selecting Congregations

1. Contact the sessions of congregations of 125 members or fewer to see if there is interest in their

participation in a rigorous transformation program of at least three years.

2. Work with those interested sessions to compile information on five aspects of transformation markers:

a. Congregational Context b. Leadership Context c. Ministry Context d. Commitment of Congregational Resources e. Commitment to Transformation

3. Assess the compiled information and determine which congregations appear in the best position to

successfully undertake a transformation program.

4. Help those congregations who were interested but which were assessed not be in position to undertake the program, understand not only the reasons for such an assessment, and also how COM can help them undertake steps to bolster their position in the future.

Process Two: Transformation Formation

1. Assess Pastoral Leadership for the transformation. Each congregation will need pastoral leadership

specifically focused on transformation. It might be necessary as a first step to secure new pastoral leadership. Sometimes, because of factors such as congregational size and resources, this might be feasible only through two congregations sharing a transformation pastor. In this case, or perhaps in any case, various specific pastoral duties could be negotiated so that many “routine” pastoral tasks would be done locally by home-grown leadership, quite possibly by a Ruling Elder trained and commissioned for this purpose. (see “Additional Perspectives and Resources”)

2. Identify and commission a Transformation Leadership Team (probably around ten persons) comprised of session members and others from the congregation (the Commitment to Transformation marker will assist in this process).

3. Provide training for Transformation Leadership Teams. This training would involve more than one team not only as a way of using presbytery resources wisely, but so that teams from different congregations can assist and support each other throughout the transformation process. There would be quarterly joint meetings for learning, reflection, discernment and accountability throughout the process.

4. With the pastoral leadership, provide training and counsel for the work of “a session in a time of transformation.” Through quarterly “check-ins,” provide feedback and counsel for the session’s continuing work.

5. With the leadership of the session, provide counsel for the congregation as the transformation process commences, and support and resource the session in its continuing counsel and guidance of the congregation throughout the process.

6. Provide annual assessment that is not limited to issues of statistics and process more importantly concerned with spiritual growth and faithfulness, so that the leadership and congregation will be able to

February 8, 2014        2014 - 16      Presbytery of Miami Valley 

discern how the work of the Holy Spirit might be allowing new seeds of ministry to take root, and what needs to be done to nurture them.

* * * * *

Transformation Markers Congregational Context:

1. What has been recent history (five years or so) of the congregation’s membership? 2. Is the “listed” membership an accurate reflection of the “active” membership? 3. What has been the recent history of attendance and the membership/attendance ratio? 4. Have any new members joined in the last five years?

These questions can present statistical data which can be compared to churches which we know have undergone so kinds of transformation. However, the numbers alone will likely not tell a story so complete as to say “yea” or “nay” to entry into a program of transformation. Other non-statistical information must be gleaned as well, but coming from a serious of observations and interviews:

1. What does the session understand “membership” to be? 2. If new persons have joined (whether formally or not), where have they come from? How do they compare

in age, vitality and culture of the congregation? Why did they join this congregation?

Leadership Context:

1. Who are the congregation’s leaders? 2. Does this leadership represent the age, culture and vitality of the congregational at large? 3. How do the members of the session understand its responsibilities? (i.e., leadership or management) 4. Are there persons who might be seen by others in the congregation as having gifts and talents for pastoral

leadership? 5. How does the leadership perceive the potential of the rest of the congregation for transformation? (i.e.,

10% of the people do 90% of the work) 6. What ministry tasks traditionally done by a pastor are leaders willing to undertake? 7. Where do leaders see signals that the Holy Spirit is at work in their congregation?

Ministry Context:

Many small churches in rural areas no longer have the base of community often necessary to survive. That many of these congregations have been around for as long as two centuries provides no information as their future viability without understanding the “mission field” in which they operate.

1. What kinds of ministry does this congregation undertake? 2. Who leads and participates in these ministries? 3. What is the congregation’s “sphere of ministry” – that is, where is its ministry beyond its walls seen and

how is that perceived, by both persons inside and outside those walls? 4. What is the potential “pool” for new membership?

February 8, 2014        2014 - 17      Presbytery of Miami Valley 

We can mine, quite easily, lots of data about the community. It should not be terribly difficult to come up with a helpful (and accurate) picture of what the “community mission-field potential” is, which is essential if congregations are going to successfully transform. Commitment of Congregational Resources:

1. What has been the congregation’s “stewardship” history? 2. What are the giving patterns? 3. Is pledging part of their practice? 4. How many of the “active membership” contribute regularly and how much? 5. Is the congregation “financed” by one or two major givers? 6. Are there reserve funds? 7. What has been the history of use of reserves?

Much of this information will be data driven and easily obtainable. What is more important is to be able to use this as a gauge for transformation – again, by comparing this to healthy and vibrant congregations, which share many stewardship traits, irrespective of size. It seems that a critical factor, however, must be a commitment to pledging. Without such a commitment (for which certain levels of expectation must be maintained during the time of transformation – i.e., a minimum threshold of 66% - 75% participation in pledging by active members) then it seems that using presbytery resources to help a congregation transform is not a good example of prudent stewardship. In addition, there must be an assessment made of the condition and viability of the facilities. This assessment can provide a realistic understanding as to whether the current facilities are going to be an asset or liability as the congregation tries to move forward in change.

Commitment to Transformation: This is perhaps the most elusive part of determining “transformation markers” but perhaps the most important. For without being able to gauge a commitment to do the work, then the presbytery flies blind and does not commit its resources well. The simple question is “How is the congregation willing to demonstrate its commitment to transformation?” While one measure of commitment concerns money and congregational resources, vibrant ministry cannot be sustained by finances alone. Congregations beginning a program of transformation must commit themselves, as individual leaders and members, to specific work in ministry and specific dedication of time. This would result in a congregational ministry covenant whereby individuals would tell what they are willing to do in ministry, and how much time per week or month, would be dedicated to that. Without this, there can be no effective, meaningful and vital change, irrespective of pastoral leadership. This must be explained at the outset of discussions with a congregation.

* * * * *

Additional Pastoral Leadership Resources

Pastoral Leadership Resources:

February 8, 2014        2014 - 18      Presbytery of Miami Valley 

There are different gifts and talents required for different kinds of pastoral ministry. Congregational transformation requires pastoral leaders who demonstrate an acuity for understanding the changing context in which the church must minister – often beginning with the realization that we are now living, according to many well-regarded church theorists, in a “post-Christian era.” This essentially means that although evangelism is still primarily concerned with the so called “unchurched,” today’s unchurched persons have grown up in a world in which the not only the church is extremely marginalized (with respect to its place in society and life), but a world in which so many substitutes for faith are not only offered but also viewed as having equal value. In addition, beyond this awareness and study of this radically shifted context, transformation leaders in small churches must also have the heart for, and the commitment to, ministry in small congregations. While this would seem to be self-evident, such women and men are not easy to find because such a heart needs to be nurtured and developed and pretty much our entire ecclesiastical society mitigates against this. For instance, consider that more persons going into ministry in the PCUSA do so from larger congregations. This creates challenges because so many current seminary students, irrespective of chronological age, see the “job of ministry” only through the large-church lens. Added to this is a growing postulate that the survival of denominational ministry is dependent primarily on the large, corporate-sized congregation – an idea that sees the small congregation as having less and less relevance. Thus, as financial resources become scarcer, those same resources must be deployed where they will do the most potential good, and that is the assumed to be larger congregation. One good potential source for candidates is the PCUSA program For Such a Time as This which is specifically aimed at small-church ministry. While the presbytery should not restrict its consideration only to candidates emerging from this denominational program, there have been some good results through the initiative, although as yet it has not been widely accessed by congregations. What is particularly impressive of the persons who have come through this program is their understanding that their “sense of call” is not theirs alone but also relates to congregations that have a “sense of calling” – in other words a willingness to “go where they are sent.” The presbyteries and denomination provide a bit of supplemental funding to the congregations to offset the cost of a full-time pastor ($4,000.00 per year, split 75% - 25%, with the presbytery picking up the larger portion) and there is specific continuing training for pastors provided by the denomination. In addition, pastors and congregations must commit themselves to a two-year relationship. However, this will need to be “tweaked” a bit in order to fit the three-year transformation process. Such tweaking would probably not require the denominational coordination in any significant way, but rather that candidates coming through For Such a Time as This would commit to the presbytery for three years. This means that the $4,000.00 salary supplement would be fully borne by the presbytery for the third year. Challenges for Pastoral Leadership in Smaller Congregations: As congregations have gotten smaller, reduced pastoral roles within those congregations have logically followed. This is not entirely because there is less “work” to do in a congregation of 50 than in a one of 100 (although it may be the case), but rather due to a “thinning the soup” approach to resources, whereby part-time pastoral service means at least “some kind of pastoral service” for a longer period of time. Churches adopting this approach, and there are myriad numbers of them, are doing little more than attempting to keep the doors open, and most often not out of any strong desire to minister beyond their walls, but rather as a way of tending to themselves. While nurture of the Christian community is a worthy endeavor of the church, it cannot be the only effort, lest the church ceases to be the church.

February 8, 2014        2014 - 19      Presbytery of Miami Valley 

This is not to say that there is not value to “chaplaincies,” but if the mission of the church is to call people to Christ, and we know that Christ expects us to go into the world, then the presbytery’s primary focus must be on congregations that are willing to commit to looking beyond themselves and their immediate needs. This presents challenges for pastoral leadership as it is likely very few congregations committing to revitalization and transformation have resources to support much more than a half-time pastor, and it is nearly impossible to call a person from any distance to move into a community for a less-than-full-time pastoral call. So, with very few exceptions, half-time pastors are nearly always “tethered” to a presbytery – whether because of a professional position of a spouse, or a career beyond ministry (tentmaker), or as a place of retirement. Usually the part-time position follows, not leads, other considerations. The tethering itself keeps one’s perspective often a bit narrow – and church transformation requires a current understanding of a society that has radically changed, and will so continue. It makes sense therefore, that calls for transformational ministry need to be full-time in order to bring particular people to particular places. The quick solution is to combine congregations to share a full-time call (yoking), but traditional yoking usually combines congregations with some geographic congruency and uses resources well by having a representative session that governs both congregations. In addition, some yoked congregations share program and other staff as well. Because traditionally yoked congregations normally are not seeking to undergo transformation, instead trying to maintain the status quo, this approach often works well. A single governing session representing two congregations with similar aims and needs can be effective in its decision making. But as no two congregations are alike, not two transformations will be alike – in fact, they might be wildly disparate in approach, understanding and vision. It makes sense therefore that transforming churches keep sessions and committees separates, thus reflecting the particular “local” culture of transformation. This means that the work in combined (yoked) half-time “transformation calls” is greater and more arduous than in a single full-time position – a condition that without mitigation leads to a reality of diminishing return. Supplemental Pastoral Leadership: It seems that if pastors serving two congregations in transformation (in a “non-traditional yoking”) are not going to experience fatigue and burn-out, pastoral leadership within the individual congregation must be supplemented. One possibility and opportunity might be to look to developing a specialized Commissioned Ruling Elder program, aimed at the needs of congregations in transition. Specifically what those needs might be will be somewhat unique to each situation, but the goal should be the same: covering some of the responsibilities of pastoral leadership in order that the transformational pastor would be freed up to focus on those tasks directly necessary for transformation. Some of the responsibilities covered by this supplemental leadership might include pastoral care, non-transformation program supervision and, at times, worship leadership. It would also seem prudent (and perhaps essential) that these specialized CREs be “grown” in the congregations in which they will serve. This notion relates well to the original intent of the 1995 action of the 207th GA which change the designation of “Commissioned Lay Preacher” to “Commissioned Lay Pastor” and expanded to role to include the celebration of sacraments to the commissioned congregations. This connection to the congregation of service also reflects this presbytery’s normative policy. One important aspect of being “home grown” may be built-in trust from the congregation and built-in “buy-in” to the congregation’s transformation effort. Perhaps more importantly, if no one within a congregation is seen as being able to fulfill this leadership role, this would appear to be useful information when assessing transformational

February 8, 2014        2014 - 20      Presbytery of Miami Valley 

readiness. Resources for Sessions and Congregations:

A Door Set Open Grounding Change in Mission and Hope Peter L. Steinke, Alban Discerning God’s Will Together A Spiritual Practice for the Church Danny E. Morris & Charles M. Olsen, Alban Holy Conversations Gil Rendle and Alice Mann, Alban Five Practices of Fruitful Congregations Robert Schnase, Abingdon The Turnaround Church Inspiration and Tools for Life Sustaining Change Mary Louise Gifford, Alban Finding Our Story Narrative Leadership and Congregational Change Larry A. Coleman, Editor, Alban Teaching Our Story Narrative Leadership and Pastoral Formation Larry A. Coleman, Editor, Alban Living Our Story Narrative Leadership and Congregational Culture Larry A. Coleman, Editor, Alban Preaching for Church Transformation Bill Easum, Abingdon Recreating the Church Richard L. Hamm, TCP Series, Chalice Press Renew Your Congregation William T. McConnell, TCP Series, Chalice Press

* * * * * Prepared by the Small Church Transformation Strategy Task Force

Jeff Foster, pastor, New Jersey Presbyterian Church (Carlisle) David Foubert, pastor, Memorial Presbyterian Church (Dayton) Cliff Haddox, pastor, Central Presbyterian Church (Dayton)

February 8, 2014        2014 - 21      Presbytery of Miami Valley 

Karel Hanhart, TE member-at-large Jeff Ott, interim pastor, Presbyterian Church of Wilmington Julia Wharff Piermont, pastor, Sugar Creek Presbyterian Church (Dayton)

Staff support: Dennis H. Piermont, executive presbyter