FAFSA/ISIR T RAINING Free Application for Federal Student Aid
Institutional Student Information Record
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W HAT I S FAFSA Free Application for Federal Student Aid
(FAFSA) Developed and administered by the U.S. Department of
Education All students are expected to contribute towards the cost
of their college education How much depends on the students
financial situation referred to as Expected Family Contribution
(EFC) Based on needs analysis Income Assets Household size Number
in college
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FAFSA E LIGIBILITY Nearly every student is eligible for some
form of financial aid Must be U.S. citizen, U.S. national or
eligible non-citizen Have a valid Social Security Number Have a
high school diploma or GED Are registered with the U.S Selective
Service (if male aged 18-25) Complete a FAFSA promising to use any
federal aid for educational purposes Do not owe refunds on any
federal student grants Are not in default on any student loans Have
not been found guilty of the sale or possession of illegal drugs
during a period in which federal aid was being received
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A PPLYING FOR A ID FAFSA I S F IRST S TEP To be consider for
Federal financial aid student must complete and submit FAFSA
application Pell Grant Federal Supplemental Educational Opportunity
Grant (FSEOG) Perkins Direct Subsidized Loan Direct Unsubsidized
Loan Parent PLUS Loan Grad PLUS Loan Work-study
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A PPLYING FOR A ID FAFSA I S F IRST S TEP To be consider for
State grants/scholarships student must complete and submit FAFSA
application College Access Program (CAP) Kentucky Tuition Grant
(KTG) Go Higher Grant Kentucky National Guard Tuition Award Program
Early Childhood Development Scholarship (ECDS) Coal County
Scholarship for Pharmacy Students
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A PPLYING FOR A ID FAFSA I S F IRST S TEP Student can submit
FAFSA Electronically at www.FAFSA.ed.govwww.FAFSA.ed.gov
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A PPLYING FOR A ID FAFSA I S F IRST S TEP Paper FAFSA Student
can order from the Federal Student Aid Information Center
800-4-FEDAID (800-433-3243) PDF available at the FAFSA on the Web
Site Can print, complete by hand, and mail --or-- type data, print,
and mail Financial Planning Department can order up to 50 copies at
www.fsapubs.orgwww.fsapubs.org
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A PPLYING FOR A ID FAFSA I S F IRST S TEP FAA Access to CPS
Online Submit at https://faaaccess.ed.gov Student (and parent) must
sign signature page or complete and sign FAFSA application Retain
signed signature page/summary or signed FAFSA in student folder
even if student decided not to attend FAFSA on the phone Student
can call 800-433-3243 Typically takes an half an hour to complete
Student will receive SAR in 7 to 10 days Student (and parent) must
sign and return
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A PPLYING FOR A ID FAFSA I S F IRST S TEP The PIN Student must
have a Personal Identification Number (PIN) Student can apply for a
PIN at www.pin.ed.govwww.pin.ed.gov
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A PPLYING FOR A ID FAFSA I S F IRST S TEP PIN allows student to
access and electronically sign a renewal FAFSA on the Web correct
their FAFSA information online, including using the IRS Data
Retrieval tool to populate tax-related fields view their SAR online
and print it review their financial aid history as maintained in
the National Student Loan Data System (NSLDS) Access Direct loan
information and tools, including entrance counseling at
www.studentloans.gov, exit counseling at www.nsldsed.gov, and the
consolidation website at
www.loanconsolidationed.govwww.studentloans.gov www.nsldsed.gov
www.loanconsolidationed.gov electronically sign master promissory
notes at www.studentloansgov and TEACH grant agreements to serve at
www.teach-ats.ed.gov and complete the PLUS request process at
www.studentloans.gov
www.studentloansgovwww.teach-ats.ed.govwww.studentloans.gov
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A PPLYING FOR A ID FAFSA I S F IRST S TEP CPS process FAFSA
application Match students data against several agency databases
NSLDS Department of Defense Department of Justice Social Security
Administration Department of Homeland Security Selective Service
System Department of Veteran Affairs CPS check for inconsistencies
and mistakes
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A PPLYING FOR A ID FAFSA I S F IRST S TEP
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O UTPUT D OCUMENTS FROM FAFSA Institutional Student Information
Record (ISIR) --and Student Aid Report (SAR)
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W HAT I S A N ISIR ISIR Institutional Student Information
Record Generated once student complete Free Application for Federal
Student Aid (FAFSA) Sent electronically to the school only if
school listed on FAFSA Imported into System of Record, CampusVue
Can request ISIR from DOE if you have students Data Release Number
(DRN) Indicates any questionable results from the eligibility
matches through comment codes and text Must be resolved prior to
disbursing Title IV funds or State grants/scholarships Valid ISIR
is required to determine student eligibility for Title IV funds as
well as State grants/scholarships
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ISIR - E XAMPLE
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W HAT I S A SAR Student Aid Report (SAR) Paper or electronic
document sent to the student by CPS Snapshot of FAFSA application
student submitted Provides student with basic information regarding
their eligibility for Federal student aid Expected Family
Contribution (EFC) Data Release Number (DRN) If student may be
eligible for Pell Grant C Code Required actions corrections needed
Student should review and make corrections via FAFSA on the Web
(www.fafsa.gov)www.fafsa.gov Provides Graduation/Retention/Transfer
Rates for each school Provides Total Amount of Loans
Outstanding
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SAR E XAMPLE
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ISIR C OVER P AGE Contains information related to a student.
Demographic information Name Mailing address Eligibility
determination information Transaction process date EFC Comment
codes and text Central Processing System (CPS) adds comment codes
and text to the students transaction to provide information to the
student and to FAA about the students processed FAFSA Possible Pell
eligibility C Code Verification selection Reject code Action
required Transaction process code SAR comment codes and text for
2014/2015 http://www.ifap.ed.gov/sarcommcodestxt/attachments/1415SA
RCommCodetextOctober2014.pdf
http://www.ifap.ed.gov/sarcommcodestxt/attachments/1415SA
RCommCodetextOctober2014.pdf
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C OVER OF ISIR E XAMPLE
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C ORRECTIONS Can be made by Student School CPS Change must be
made to at least one data element Common changes Address Adding
school code Transactions greater than 30 are REJECTED
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H IGHLIGHTS AND A SSUMPTIONS CPS makes assumptions and does not
reject the students record in some situations. Example: A student
reports that he or she is married and provides spouses income, but
reports only one person in the household. CPS most often makes
assumptions when questions are left blank. ISIR displays an h (for
highlight) next to the items on which assumptions were made.
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H IGHLIGHTS AND A SSUMPTIONS CPS highlights and does reject the
students record in some situations Example: An independent student
answers that he or she is not married but provides financial
information for a spouse. CPS does not calculate an EFC because key
financial information is conflicting ISIR will indicate with reject
code 11
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H IGHLIGHTS AND A SSUMPTIONS Example: A student enters income
taxes equal to or greater than the amount reported for adjusted
gross income. CPS does not calculate an EFC because key financial
information is conflicting ISIR will indicate with Reject Code 3
Comment Code 114 Conflicting information must be resolved in order
to generate EFC
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T RANSACTIONS A transaction is an interaction between the CPS
and a financial aid applicant or a school that changes any of the
data on a students record. Each transaction results in a new ISIR
and SAR, and is identified by a two-digit transaction number
Example: 01, 02, or 03
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T RANSACTIONS ISIR
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T RANSACTIONS A transaction may be system-generated. Example:
When a students eligibility for federal student aid changes on the
NSLDS, the CPS automatically processes the application information
and generates a new transaction without additional input from the
student or from a school. These system-generated transactions are
automatically sent (or pushed) to the destination point. CPS Pushed
ISIR Flag Located under FAA middle of 3 rd page, right hand
side
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D EPENDENCY S TATUS R ESULTS Located top right column of the
second page of the ISIR
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T RANSACTION D ATA S OURCE /T YPE C ODE The Transaction Data
Source/Type code identifies a FAFSA processor or other source of
the transaction. Can be located on page 3 upper right side under
Office Information.
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S OURCE OF C ORRECTION The Source of Correction Flag is a field
that is set on each correction transaction and indicates the source
of the correction. Can be located on page 3 upper right hand
side.
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P ELL E LIGIBLE F LAG Data is found in the Pell Elig Flag field
on the ISIR. Can be located on page 3 bottom left hand side. A Y
confirms that a students EFC and undergraduate status makes them
eligible for a Pell Grant.
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SAR C C ODE F LAGS If the SAR C Flag is set or removed from the
transaction being corrected, the field will contain the value Y.
Can be located on page 3 bottom right hand side.
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C OMMON C C ODE F LAGS SSN Citizenship Selective Service
Default Overpayment Pell FSEOG Perkins Teach Grant Veteran status
Bankruptcy Unusual Enrollment History (UEH) Note: In rare cases,
the C-Flag is provided on an ISIR/SAR without a corresponding
comment. This would happen only if the applicant receives an
excessive number of comments (including C-Flag comments) and some
of the comments must be suppressed so that a SAR/ISIR can be
generated.
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H OW T O I DENTIFY A C C ODE
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S NAPSHOT The FAFSA is intended to be a snapshot of the student
and parents situation as of the date he or she completed the
application. Students and parents should not change their answers
to these questions unless the data originally submitted was
incorrect as of the date the application was submitted.
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R EFERENCE The ISIR Guide, October 2011. U.S. Department of
Education. Federal Student Aid.
https://www.fsadownload.ed.gov/Repository/ISIRGuide1213Oct/2012-
2013ISIRGuide.pdf
https://www.fsadownload.ed.gov/Repository/ISIRGuide1213Oct/2012-
2013ISIRGuide.pdf