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Faculty & Staff Annual Meeting Agenda
Friday, September 11, 2020, 10:00 AM Via Zoom
1. Welcome – Mark George, President and CEO
Introduction of New Staff 2. Academic Announcements – Emily Abraham, Dean and Vice President of Academic
Affairs Recognition of Faculty and Staff Anniversaries
Introduction of New Faculty 3. Administrative Updates
Finance, Facilities, and Human Resources – Marcia Rubin, Vice President and CFO Development – Mark George and Dipti Patel, Development Associate Marketing & Communications – Erin Fusco, Director of Marketing and Communications Nichols Concert Hall & Performance Activities – Fiona Queen, Director of Performance Activities
Community Engagement – Victor Ribadeneyra, Manager of Community Engagement
Faculty Committee – Daniel Baer
4. Faculty & Staff Appreciation Drawings – Emily Abraham & Mark George 5. Adjournment to Departmental Meetings – Emily Abraham
Summer Session
Fall Semester
Spring Semester
Tuesday, September 8 Fall Semester/Private Instruction begins (17 weeks) Roots & Rock Session I classes begin (8 weeks)
Tuesday, September 22 Fall group classes & ensembles begin
Tuesday, November 3 Suzuki Samplers begin (8 weeks) Roots & Rock Session II classes begin (8 weeks)
Sunday, November 15 Musicianship Registration Deadine for 2019-2020
Tuesday, November 24 - Sunday, November 29 Thanksgiving Recess
Monday, December 21 – Saturday, January 3 Winter Recess
Monday, January 4 Private instruction, group classes and ensembles resume
Friday, January 15 Priority Installment Plan Deadline - Spring Semester
Sunday, January 24 Last day of Fall Semester
Monday, January 25 – Sunday, January 31 Fall Semester make-up week (if applicable)
Monday, February 1 Spring Semester/Private Instruction begins (17 weeks)
Spring group classes and ensembles begin
Roots & Rock Session I classes begin (8 weeks)
Monday, March 29 – Sunday, April 4 Spring Recess
Monday, April 5 Roots & Rock Session II classes begin (8 weeks)
Saturday, May 15 Fall Re-registration begins
Sunday, May 23 Last day of group classes and ensembles
Monday, May 31 Memorial Day (no private lessons, classes or ensembles)
Tuesday, June 1 Priority Financial Aid Application Deadline 2020-2021
Monday, June 7 Last day of Spring Semester
Tuesday, June 8 - Monday, June 14 Spring Semester make-up week (if applicable)
Tuesday, June 15 Summer Session Begins
Sunday, July 4 - Monday, July 5 Independence Day (no private lessons, classes or ensembles)
Wednesday, July 15 Priority Re-Registration Deadline (registration fees waived)
Monday, August 2 Last day of Summer Session group classes
Sunday, August 15 Priority Installment Plan Deadline - Fall Semester
Sunday, September 5 Last day of Summer Session private instruction
2020-2021 Academic Calendar
Campus Locations and Contacts
847.905.1500 • musicinst.org/contact-us
THE ACADEMY: RAVINIA FESTIVAL CAMPUS John D. Harza Building201 St. Johns AvenueHighland Park, IL 60035Academy Executive Director: Sue Polutnik847.905.1500, ext. 122 • [email protected]
LAKE FOREST 40 East Old Mill RoadLake Forest IL 60045Front Desk: 847.905.1500, ext. 194Campus Director: Clem Leek847.905.1500, ext. 191 • [email protected]: 847.295.1341
LINCOLNSHIRE Lutheran Church of the Holy Spirit30 Riverwoods RoadLincolnshire IL 60069Campus Director: Clem Leek847.905.1500, ext. 191 • [email protected]: 847.295.1341
NICHOLS CONCERT HALL1490 Chicago AvenueEvanston IL 60201Director of Performance Activities: Fiona Queen847.905.1500, ext. 111 • [email protected] Office: 847.905.1500, ext. 108
WINNETKA 300 Green Bay RoadWinnetka IL 60093Front Desk: 847.905.1500, ext. 120 Campus Director: Brady Richards847.905.1500, ext. 127 • [email protected]: 847.446.3876
CENTRAL ADMINISTRATION1702 Sherman AvenueEvanston IL 60201Administrative Assistant: Michael BrauerMain: 847.905.1500, ext. 180 • [email protected]: 847.425.1490
CHICAGO - GRATZ CENTERFourth Presbyterian Church126 East Chestnut StreetChicago IL 60611Campus Director: Marie Alatalo847.905.1500, ext. 143 • [email protected] Fax: 847.446.3876
CHICAGO - ST. JAMESSt. James Cathedral65 East Huron StreetChicago IL 60611Campus Director: Marie Alatalo847.905.1500, ext. 143 • [email protected] Fax: 847.446.3876
DOWNERS GROVE Faith United Methodist Church432 59th StreetDowners Grove IL 60516Site Coordinator: Sung Hoon Mo847.877.4854 • [email protected]: 847.446.3876
EVANSTON EAST - CHICAGO AVE. & GROVE ST.1490 Chicago AvenueEvanston IL 60201Front Desk: 847.905.1500, ext. 100Campus Director: Patrick O’Malley847.905.1500, ext. 101 • [email protected]
EVANSTON DOWNTOWN - SHERMAN AVE & CHURCH ST.1702 Sherman AvenueEvanston IL 60201Front Desk: 847.905.1500, ext. 180Campus Director: Patrick O’Malley 847.905.1500, ext. 101 • [email protected]
MIC Community Music School Concert Dates
2020-2021
September – January events will occur online via Zoom
February – June events, pending the opening of Nichols Concert Hall
Departmental Recitals Guitar/Harp
Saturday, November 14 » 10 AM–12 PM
Saturday, April 17 » 10 AM–12 PM
Strings
Saturday, December 12 » 5-7 PM
Saturday, May 8, 4:00 – 6:30 PM
Sunday, May 9, 3:00 – 5:30 PM
Voice
Wednesday, November 18 » 5-7 PM
Wednesday, April, 21, 5-7 PM
Winds, Brass, Percussion
Sunday, January 17 » 6-8 PM
Sunday, June 6 » 6:30-8:30 PM
Keyboard
Sunday, December 13 » 2–5 PM
Sunday, February 7 » 2–5 PM
Sunday, April 25 » 2–5 PM
Adults
Saturday, December 6 » 2–5 PM
Saturday, May 1, 2-5 PM Early Music
Sunday, April 11, 6-8pm
Jazz
Saturday, April 24 » 3:30–6 PM (12 PM SETUP)
Large and Small Ensembles MIC Chorale
Sunday, December 6 » 3 PM
Sunday, March 14 » 3 PM
Sunday, June 6 » 3 PM
New Horizons Band
Thursday, December 10 » 1 PM
Thursday, May 13 » 1 PM
Community Symphony
Monday, May 10 » 7–9:30 PM: rehearsal
Wednesday, May 12 » 7:30 PM: concert
Preludio Orchestra Saturday, May 8 » 12:30–1:15 PM: rehearsal
Saturday, May 8 » 1:30 PM: concert
Chamber Music Saturday, January 23 » 6–8 PM
Sunday, January 24 » 2–4 PM
Friday, June 4 » 6–8 PM
Saturday, June 5 » 6–8 PM
Graduating Seniors Concert
Sunday, April 25 » 5:30–8:00 PM
Suzuki Program Suzuki Workshops
February 27-28, 2021 Times TBD
All instruments the same weekend
All online
No Suzuki group classes this weekend
Workshop main desk online (similar format
to CSI)
Suzuki Sundays (all online)
October 4
November 8 (no piano)
December 13
January 24
February 14
March 14
April 18 (Twinkle Graduation)
100 Day Practice Challenge
Saturday, June 5 » 12:00 pm
Suzuki Graduation Concert
Sunday, April 11 1–5 PM
Suzuki Festival Concerts
Saturday May 15th, 2021
(Nichols Concert Hall pending opening)
Cello Rehearsal 9:00
Cello Concert 11:30
Flute Rehearsal 1:00
Guitar Rehearsal 1:00 (Room 9)
Guitar Concert 2:00
Piano Concert 3:00
Piano Concert 4:15
Piano Concert 5:30
Sunday May 16th, 2021
(Nichols Concert Hall pending opening)
Flute Concert 12:30
Violin/Viola rehearsal 2:00
Violin/Viola Concert 4:30
MIC Administrative Staff Contact List – 2020-2021
Executive Office Mark George, President and Chief Executive Officer 847-448-8309 / 847-905-1500, ext. 121 / [email protected] Sue Polutnik, Vice President and Chief Operations Officer 847-448-8311 / 847-905-1500, ext. 122 / [email protected]
Community Music School Emily Abraham, Dean and Vice President of Academic Affairs 847-448-8302 / 847-905-1500, ext. 126 / [email protected] Guinevere Grimstad, Senior Director of Academic Operations 847-448-8315 / 847-905-1500, ext. 133 / [email protected] Brady Richards, Campus Director, Winnetka 847-448-8340 / 847-905-1500, ext. 127 / [email protected] Bisera Makarevic, Administrative Assistant, Winnetka 847-448-8300 / 847-905-1500, ext. 120 / [email protected] Patrick O’Malley, Campus Director, Evanston East & Downtown Evanston 847-448-8324 / 847-905-1500, ext. 101 / [email protected] Maria Alfaro, Administrative Assistant, Evanston East 847-448-8325 / 847-905-1500, ext. 100 / [email protected] Kevin Harrison, Administrative Assistant, Evanston East 847-448-8325 / 847-905-1500, ext. 100 / [email protected] Clem Leek, Campus Director, Lake Forest and Lincolnshire 847-448-8343 / 847-905-1500, ext. 191 / [email protected] Megan Cherry, Administrative Assistant, Lake Forest and Lincolnshire 847-448-8343 / 847-905-1500, ext. 194 Sung Hoon Mo, Site Coordinator, Downers Grove 847-877-4854 (mobile) / [email protected] Marie Alatalo, Campus Director, Chicago Campuses 847-488-8319 / 847-905-1500, ext. 143 / [email protected]
Community Engagement Victor Ribadeneyra, Manager of Community Engagement 847-448-8338 / 847-905-1500, ext. 182 / [email protected] Matt Boresi, Director of Arts Integration 847-791-5057 (mobile) / [email protected]
Nichols Concert Hall Fiona Queen, Director of Performance Activities 847-448-8329 / 847-905-1500 ext. 111 / [email protected]
Finance & Operations Marcia Rubin, Vice President and Chief Financial Officer 847-448-8312 / 847-905-1500 ext. 124 / [email protected] Rose Vakili, Registration & Billing Manager 847-448-8335 / 847-905-1500, ext. 195 / [email protected] Arlene Jackson, Human Resources Manager 847-448-8318 / 847-905-1500 ext. 181 / [email protected] TBD, Staff Accountant Mitzie Friedland-Stell, Accounting Associate 847-448-8306 / 847-905-1500 ext. 129 / [email protected] George Strack, Facilities Manager
The Academy Jim Setapen, Director 847-905-1500 ext. 580 / [email protected] Sue Polutnik, Executive Director 847-448-8311 / 847-905-1500 ext. 122 / 312-318-2541 (mobile) / [email protected] Christiane Tacke, Academy Coordinator and Orchestra Manager 847-902-3339 (cell) / [email protected]
Development TBD, Senior Director of Development Stuart Kipnis, Director of Corporate, Foundation, and Government Relations 847-448-8323 / 847-905-1500 ext. 176 / [email protected] Alyssa Hagen, Annual Fund and Database Manager 847-448-8313 / 847-905-1500 ext. 183 / [email protected] Dipti Patel, Development Assistant 847.448.8347 / 847-905-1500 ext. 188 / [email protected] Luis Romero, Development Coordinator 847.448.8307 / 847-905-1500 ext. 141 / [email protected]
Marketing & Communications Erin Fusco, Director of Marketing & Communications 847-448-8310 / 847-905-1500 ext. 131 / [email protected] Nora Takagi, Marketing & Communications Coordinator 847-448-8305 / 847-905-1500 ext. 128 / [email protected] TBD, Social Media Coordinator
Faculty and Staff Resources
2020-2021
Registration/Billing
Registration:
Chicago Campuses: Marie Alatalo & Bisera Makarevic
Downers Grove: Sung Hoon Mo & Bisera Makarevic
Evanston Campuses: Patrick O’Malley, Maria Alfaro, & Kevin Harrison
Lake Forest & Lincolnshire: Clem Leek & Megan Cherry
Winnetka: Brady Richards & Bisera Makarevic
Billing: Rose Vakili
Room Assignments & Requests
Academic Year Assignment & Make-up Lessons
Chicago Campuses: Marie Alatalo
Downers Grove: Sung Hoon Mo
Evanston Campuses: Patrick O’Malley, Maria Alfaro, & Kevin Harrison
Lake Forest & Lincolnshire: Clem Leek & Megan Cherry
Winnetka: Brady Richards & Bisera Makarevic
Academics
Curriculum, New Course Offerings, New Ideas: Emily Abraham
Academic Print Materials Request: submit Work Order Request Form at musicinst.org/office.
Faculty Resources
Faculty Absences: Emily Abraham
Extended Outside Engagements: Emily Abraham
Faculty Compensation: Emily Abraham
Faculty Evaluation: Emily Abraham
Student Resources
Registration & Student Placement: Guinevere Grimstad and Campus Directors
Financial Aid: Guinevere Grimstad
Chamber Music Placement: Kyra Saltman
Teacher Changes: Guinevere Grimstad and Campus Directors
Student Behavior Problems: Campus Directors/Emily Abraham
Scholarships/Financial Aid:
Merit: Emily Abraham
Need-Based: Guinevere Grimstad/Emily Abraham
Academy: Sue Polutnik
Student Evaluations: Emily Abraham/Guinevere Grimstad
Academy
Sue Polutnik/Jim Setapen
Finance
Payroll: Staff Accountant/Marcia Rubin
Accounts Payable Questions/Reimbursements: Mitzie Friedland-Stell
Accounting or Budget Issues: Marcia Rubin
Purchasing: Administrative Assistants/Mitzie Friedland-Stell
Technology: E-mail, computers, phones, equipment E-mail Changes/Questions: Sue Polutnik
Computer Technical Support: Sue Polutnik
Computer Hardware/Software: Sue Polutnik/Marcia Rubin
Telephone System: Rose Vakili/Marcia Rubin
Office Equipment Repairs: Campus Directors
Facilities
Chicago: Marie Alatalo
Downers Grove: Sung Hoon Mo
Evanston Campuses: Patrick O’Malley, Maria Alfaro, and Kevin Harrison
Lake Forest: Clem Leek and Megan Cherry
Lincolnshire: Clem Leek and Megan Cherry
Winnetka: Brady Richards and Bisera Makarevic
Nichols Concert Hall: Fiona Queen
Repairs: George Strack/Marcia Rubin
Security: George Strack/Marcia Rubin
Puth Family Theater: Fiona Queen
Pianos
Studio Piano Tuning and Repairs: Campus Directors/Elaine Felder
Piano Donations: Elaine Felder
Nichols Concert Hall Pianos (Use, Tuning, and Maintenance): Fiona Queen
Puth Family Theater Pianos: Fiona Queen
Downtown Evanston Classroom Pianos: Sue Polutnik
Piano Moving: Sue Polutnik
Organs
Nichols Concert Hall Organ Use: Fiona Queen
Practice Organ Use (Room 1, Evanston): Patrick O’Malley
Organ Tuning and Maintenance: James Brown
Performance Activities
Faculty Performances: Fiona Queen
Recitals in Nichols Concert Hall, Evanston East: Fiona Queen
Recitals in Room 9, Evanston East: Patrick O’Malley
Recitals in Thoresen Performance Center, Winnetka: Brady Richards
Recitals in Lake Forest & Lincolnshire: Clem Leek
Recitals in Chicago: Marie Alatalo
Recitals in Downers Grove: Sung Hoon Mo
Puth Family Theater, Downtown Evanston: Fiona Queen
Nichols Concert Hall Usage/Rental: Fiona Queen
External performances: Sue Polutnik/Victor Ribadeneyra
Marketing & Communications
Public Relations: Erin Fusco
Advertising: Erin Fusco
Website: Erin Fusco
Please use forms at musicinst.org/office to submit news & events or make work order requests.
Human Resources
Human Resources/Benefits: Arlene Jackson/Marcia Rubin
Organizational ChartSeptember 2020
+ Senior Management
President and Chief Executive Officer
Mark George +
Dean and Vice President
Academic Affairs
Emily Abraham +
Campus Directors
Brady Richards Clem Leek Patrick O’Malley Marie Alatalo Sung Hoon Mo
(Winnetka) (Lake Forest/Lincolnshire) (Evanston East) (Chicago) (Downers Grove Site Coordinator)
Department Chairs
Piano - Elaine Felder
Strings - Sang Mee Lee
Voice - Barbara Ann Martin
Woodwinds, Brass, Percussion
Erica Anderson
Guitar - Mark Maxwell
Organ - James Russell Brown
Senior Director of
Academic Operations
Guinevere Grimstad
Programs & Directors
Chamber Music
Chicago Suzuki Institute (CSI)
Duo Piano
Barston Suzuki Center
Large Ensembles
Chorale
Community Symphony
New Horizons Band
Preludio
Musicianship
Musikgarten
Jazz Studies
Faculty (190)
Director of
Performance Activities
Nichols Concert Hall
Fiona Queen
Director of the Academy
James Setapen
Vice President and Chief
Operations Officer
CMS/Academy
Sue Polutnik +
Manager of
Community Engagement
Victor Ribadeneyra
Director of Arts
Integration
Matt Boresi
Academy Coordinator/
Orchestra Manager
Christiane Tacke
Director of
Marketing and
Communications
Erin Fusco
Marketing and
Communications
Coordinator
Nora Takagi
Director of Corporate,
Foundation, and
Government Relations
Stuart Kipnis
Development
Coordinator
Luis Romero
Development Assistant
Dipti Patel
Annual Fund and
Database Manager
Alyssa Hagen
Vice President and
Chief Financial Officer
Marcia Rubin +
Human Resources
Manager
Arlene Jackson
Accounting Associate
Mitzie Friedland-Stell
Registration and Billing
Manager
Rose Vakili
Staff Accountant
TBD
Administrative Assistants
Bisera Makarevic Megan Cherry Maria Alfaro Kevin Harrison
(Winnetka) (Lake Forest/Lincolnshire) (Evanston East) (Evanston East)
Administrative Assistant
Michael Brauer
Receptionists
Nichols Concert Hall
Staff
Facilities Manager
George Strack
Social Media Coordinator
TBD
Senior Director of
Development
TBD
2020-2021 Virtual All-School Recital Sign-Up Form
Location: Your Home Studio
Fall Semester Dates
Thursday, September 24, 2020 Saturday, September 26, 2020
Thursday, October 22, 2020 Saturday, October 24, 2020
Thursday, November 19, 2020 Saturday, November 21, 2020 Saturday, December 17, 2020 Thursday, December 19, 2020
All recitals take place from 5:00-6:00 pm via Zoom. Link sent one day prior to recital.
Expectations for teachers, students, and parents:
Students are expected to stay for the entire recital. If a student cannot stay for the entire recital, they should sign up for another date.
Teachers are to submit recital sign-up information via WUFOO at least two weeks prior
to a recital date: https://musicinst.wufoo.com/forms/20202021-all-school-virtual-recitals-copy/
Teachers are to limit student performances to pieces that are 5 minutes or less. Please make appropriate cuts to limit pieces to an appropriate length.
2021 ACADEMY AUDITIONS
Approximately 30 students between the ages of 13 and 18 make their way to the Ravinia Festival in Highland Park each Saturday for a ten-hour day of music education. The concept of the program has always been focused on providing a comprehensive curriculum that best serves students preparing for conservatory training. The program includes private lessons with their current MIC teacher (offsite during the week), chamber string orchestra, chamber music, piano history, skills and improvisation for piano students, multiple levels of music theory, and significant performance opportunities for developing musicians. In addition, students participate in weekly enrichment classes that include master classes, lectures, and workshops featuring renowned guest artists and pedagogues.
We hope you will consider recommending the most advanced students in your studio for the Academy. Auditions for the class of 2020-2021 will be held on April 12, 2021 and June 7, 2021. Students who are not currently enrolled in MIC Chamber Music may also audition on August 9.
In order to schedule a live audition, students are required to submit a pre-screen video one month before the live audition date.
Please recommend students who consistently excel at their instrument, study at an advanced level, and are willing to dedicate ten hours each Saturday -- in addition to evening hours for seven concerts each year. Merit scholarships are available to every student in the Academy.
Call Sue Polutnik 847-448-8311 to learn more about the prescreen and audition process, or visit https://www.musicinst.org/auditions-admission
Sue Polutnik Vice President and Chief Operating Officer 847. 448. 8311 | [email protected] 1702 Sherman Avenue Evanston, IL 60201
1
Understanding MIC Email
MIC assigns each faculty and staff member an MIC email address to ensure a professional and uniform look for all part time and full time MIC employees. Your MIC email address is what faculty and staff will use to contact you through the MIC active directory. You may also share your MIC email with students and parents.
Example of standard MIC email address: [email protected] (first initial and last [email protected])
Full time staff members receive email at their MIC account via their Microsoft Outlook 365 in-box on a dedicated desktop or laptop.
Faculty members and part-time staff members receive MIC email three ways:
1. Email Forwarding: MIC automatically forwards your MIC email to the personal email address you submitted upon hiring. Please notify me if your email address changes so there is no interruption to your delivery service. Your MIC will email will show up in your in-box like your other email. IF THIS IS NOT HAPPENING, PLEASE CONTACT ME.
Important Note: Please understand that when you reply to mail that has been auto forwarded to your personal account, the email REPLY you send is from your personal email address, not the MIC address.
If you prefer that your reply email is from the MIC address (program directors dealing with the public, faculty members engaged in external collaborations, etc.), you will need to elect one of these other options.
2. Internet: You can also retrieve MIC email via REMOTE ACCESS from the internet on any computer by using the Outlook 365 Web Application. When you reply to email that you retrieved via the internet, the reply email is from your MIC address. This is obviously more professional, especially when dealing with partners in the arts community. Many faculty members don’t mind that their reply email is from their personal address, however, so the choice is yours.
Note: Even when your email is auto-forwarded to your personal address, you may also choose to retrieve email via OWA internet access. Some faculty members opt to check their MIC email both ways.
Use https://login.microsoftonline.com in your browser to access email via the internet.
This on-line method requires that you know your username and password.
Username: spolutnik (lower case first initial last name—all one word)
Password: All faculty passwords are set to mic12345!
3. Sync email to your smart phone: Android or iPhone/iPad - You can opt to retrieve email via your smart phone. Contact me if you would like to schedule a phone appt. with our IT team to help you with this set up.
If you suspect your email is not being forwarded (from time to time AOL and Yahoo users experience problems due to aggressive spam filtering software), please check your email in the Office 365 portal on line.
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2
GLOBAL ADDRESS LIST
Upon hiring, your name and email address are added to the MIC Global Address List (GAL - active directory of all MIC employees) which you can access on any computer.
If you would like a tutorial on accessing the directory, please ask the administrative assistant at your campus to show you how to log in to OWA https://login.microsoftonline.com
Your name has also been added to the MIC email distribution groups that you need to be included in: All Faculty or All Campus Staff, and any other groups you may need to be included in such as your campus (Lake Forest, Evanston, Winnetka, Chicago) or your area of instruction (Cello, Suzuki Piano, Jazz, etc.)
Please do not hesitate to contact me if you require assistance. Thank you.
MIC PHONE INSTRUCTIONS – If you require assistance in using any MIC campus phone, please see the Administrative Assistant at your campus.
There is a list of direct phone numbers and extensions in each faculty lounge.
Staff: If you need to change your password or phone greeting, please contact Rose Vakili at 847-905-1500, ext. 180 or [email protected]
Sue Polutnik Vice President and Chief Operating Officer 847.448.8311 | [email protected] 1702 Sherman Avenue Evanston, IL 60201
