Faculty Senate Agenda October 2, 2017 3:30 p.m....Faculty Senate Minutes September 11, 2017 Page 2 • It was also another stellar year for volunteer service. EKU students, faculty

Faculty Senate Agenda

October 2, 2017

3:30 p.m. CALL TO ORDER

ATTENDANCE

APPROVAL OF MINUTES

September 11, 2017

PRESIDENT’S REPORT: Senator Benson

GUEST SPEAKERS:

Shirley O’Brien – Provost Search Update

Betina Gardner –Learning Management System (LMS) Update

Sarah Pitt - new health insurance plans and premiums

NEW BUSINESS:

Policy 4.7.4 Faculty Grievances (revised)

Policy 4.7.12 Faculty/Staff Academic Travel with Students

Posthumous Degree for Muhammad Abdulrahman Al-Swaidi NOTE: Registrar Tina Davis confirmed that criteria has been met

Report from Council on Academic Affairs – Vice Provost Robinson

(See separate PDF file for the curriculum forms – 4 Pages)

Other (if any) REPORTS & QUESTIONS:

Executive Committee: Senator Winslow

Faculty Regent: Senator Day

COSFL Representative: Senator Kopacz

Provost: Senator Whitehouse

Student Government Association: Laura Jackson, President

STANDING COMMITTEES:

Academic Quality Committee: Senator Polin, Chair

Budget Committee: Senator Ciocca, Chair

Elections/University Nominations Committee: Senator Mason, Chair

Information Technology Committee: Senators Baggett & Cogdill, Co-Chairs

Rights & Responsibilities Committee: Senator Quan, Chair

Rules Committee: Senators Kay & Martin, Co-Chairs

Welfare Committee: Senators Bentley & Turner, Co-Chairs

AD HOC COMMITTEES:

Ombud Framework: Senator Zeigler, Committee Liaison

ADJOURNMENT

http://facultysenate.eku.edu/sites/facultysenate.eku.edu/files/files/Agendas/2017-18/10-02/CAA_forms.pdf

FACULTY SENATE MINUTES

September 11, 2017

3:30 p.m.

The Faculty Senate of Eastern Kentucky University met on Monday, September 11, 2017, in the

South Ballroom in the Keen Johnson Building. Senator Winslow called the first meeting of the

academic year to order at approximately 3:30 p.m.

The following members were absent: T. Adams, M. Benson*, C. Cassidy*, A. Collier, S. Perez*,

R. Day*, D. Rothe, T. Stevens*, D. Whitehouse*

* Indicates prior notification of absence

ANNOUNCEMENT

Senator Winslow thanked President Benson for providing refreshments for the meetings again

this year.

APPROVAL OF MINUTES:

Senator Slusher moved approval of the May 1, 2017 regular and organizational minutes as

written, seconded by Senator Turner. Motion carried. (YES = 57 votes NO = 1 vote ABSTAIN = 1

vote) (See Also: Individual Votes)

REPORT FROM THE PRESIDENT: Senator Benson

Senator Benson is in Louisville to attend a meeting of the Council on Postsecondary Education.

He shared the following in his written report to Senate.

Below are some recent highlights of our faculty, academics programs, students, and our

facilities.

Faculty Senate Chair and psychology professor Dr. Matt Winslow will receive the Acorn Award on

September 12th, the highest honor for teaching excellence bestowed by the Kentucky Council on

Postsecondary Education.

In a few weeks, Dr. Cynthia Harter, assistant professor of economics and director of our Center for

Economic Education, will receive the prestigious Henry H. Villard Research Award, presented by the

National Association of Economic Educators and the Council for Economic Education.

Earlier this summer, Dr. Eric Parker, executive director of Model Laboratory School, was one of only 15

educators nationwide chosen to participate in the 2017 Global Education Policy Fellowship Program.

• The Fire Protection and Safety Engineering Technology Program recently earned national accreditation

from the Engineering Technology Accreditation Commission of the Accreditation Board for Engineering

and Technology through September 2021. EKU offers one of only two ABET-accredited Fire Protection

and Safety Engineering Technology degrees in the world, and the only accredited program that is offered

online.

• Recently, EKU became an approved site for the only play therapy center in about a 10-state area. Dr. Teri

Nowak and Dr. Charlie Myers are co-directors of the Academy of Play Therapy and Expressive Arts.

• EKU is the only regional university in Kentucky to receive the 2017 Higher Education Excellence in

Diversity (HEED) Award from Insight into Diversity magazine. We will be featured along with 79 other

national recipients in the November 2017 issue of Insight into Diversity magazine.

• Eastern ranks second among all public universities in Kentucky in Washington Monthly’s annual “Best

Bang for the Buck” rankings, scoring highest in the category of earnings performance.

• The University is coming off another record year for private support. We recently concluded Fiscal Year

2017 with $9.2 million in gifts and commitments, our second consecutive year with an all-time high.

Included in that total are record annual amounts for scholarships. In all, the EKU Foundation funded 1,151

scholarships this past year.

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http://facultysenate.eku.edu/sites/facultysenate.eku.edu/files/files/minutes/2017-18/09-11/motions-report_by-participants.pdf

http://facultysenate.eku.edu/sites/facultysenate.eku.edu/files/files/minutes/2017-18/09-11/president.pdf

Faculty Senate Minutes September 11, 2017 Page 2

• It was also another stellar year for volunteer service. EKU students, faculty and staff contributed more than

22,650 hours of volunteer service in 2016-17, with 170 individuals earning the President’s Volunteer

Service Award.

• On the student side, Mitchell Scholar and recent graduate Tyler Swafford is one of only 57 students

nationally to receive the Phi Kappa Phi Fellowship, which includes a $5,000 stipend for graduate or

professional study.

• Later this month, we will unveil a statue in honor of former football Coach Roy Kidd. The ceremony will

begin at 3 p.m. on Saturday, September 23.

• The All “A” Classic is returning to EKU for at least the next three years. The annual small-school

basketball tournament will boost the local economy and bring more prospective students onto our campus

and will take place January 24-28, 2018.

• Phase 2 of the Science Building is now complete, and it is the largest of its type on a college campus in

Kentucky. A dedication ceremony is scheduled for Friday, Sept. 15, at 10:30 a.m. in the Science Building

atrium.

• 2006 EKU physics graduate Dr. Tracie Prater will serve as alumni speaker during the celebration of

Science and Mathematics week. Dr. Prater, now an aerospace engineer with NASA, will speak tonight at

7:30 p.m. in Room 3104 of the Science Building.

• On Thursday, September 14, National Medal of Science recipient Dr. Sylvester James Gates, the first

African-American physicist elected to the National Academy of Sciences, will address “Does Diversity

Matter in Science?” when he speaks at 7:30 p.m. in O’Donnell Hall of the Whitlock Building.

GUEST SPEAKERS:

Review of Parliamentary Procedures. Melanie Adams-Johnson reminded senators of the

following.

• Stand to be recognized by the chair, and once recognized, state name.

• A senator may speak two times to a motion until all who wish to speak have spoken; then the chair may

call on that senator for third time if a filibuster is not underway.

• If an amendment is made to a motion, a senator may then speak two additional times on the

amendment—but not to the main motion.

• When a senator has the floor, please address the chair instead of other members of the Senate.

• Items submitted for inclusion on the Senate agenda should reach the chair or a member of the Executive

Committee two weeks prior to a scheduled meeting of the Senate. A substantive matter not so submitted

but presented on the floor of the Senate shall be placed on the agenda for action at the next Senate

meeting. The chair ultimately will determine if an item is substantive. However, if the Senate disagrees

with the ruling, a vote may be called for.

• According to Robert’s Rules of Order, with rare exception, motions that come before the Senate do

require a second before discussion begins.

• If a motion is presented from the floor, it must be written out in advance and provided to the chair for

precise reinstatement.

• Sometimes one motion may contain several issues and a senator may move to divide the motion. If

approved, then the items will be moved on separately.

• Sometimes after lengthy discussion, items are referred back for additional committee review or sent to

departments for feedback. The appropriate action is to move to postpone the motion to a definite time.

Do not table the motion unless the intention is to kill it.

• If a senator feels that the chair or another member is not following proper procedure, call for a point of

order. The chair will ask what the point of order is and will then make the ruling with or without

consulting the parliamentarian. If the objecting senator is unsatisfied with the ruling, the senator can call

for a vote on the point of order.

• A record of all votes will be included in the minutes and will register the vote of each member.

Unanimous votes may be recorded in the minutes with that notation. Abstentions for faculty senate votes

are thrown out and not counted in the total number of votes cast. (Example: 10 = Yes 5= No 35=

Abstain - motion passes)

FS_10-02-17 Page 3 of 108


Provost Search Update. Shirley O’Brien reported that the Provost Search will continue to use

Myers McRae as the Search firm—with no additional fees to the university. Thank you to

President Benson for providing staff support to the committee.

The process of forming the committee is underway. All recommendations are due to Jeremy

Raines by Monday September 18th

. During the week of September 18th

, the committee will be

reviewing and editing the current position/institutional profile draft. Senators will be asked to

gather feedback from their department/unit.

The website will be up and running (provost.eku.edu) by the end of September.

Below is a tentative schedule:

October 3, 5 or 6 Initial Search Committee Meeting.

January 11 Deadline for Best Consideration

January 16 Resume Review Meeting. Selection of 8 -10 candidates for Skype Interviews.

Conducted via Skype or conference call.

January 23 Skype Interviews of 8-10 candidates. Myers McRae will conduct the interviews.

January 29 - Feb 2 Campus Interviews

LMS Update. Dean Betina Gardner shared the latest update on Blackboard SAAS. Currently

there are ten courses running in Blackboard SAAS. The faculty involved are being called

“trailblazers” for helping us to learn how the new system is working.

Blackboard SAAS has several advantages over the current version.

• Everything lives in the cloud so there is no down town for upgrades

• A new tool called “collaborate” is available which simply put is a convenient and reliable online

collaborative learning solution which makes distance teaching and learning simple and worry free.

• By the end of September, IT will offer 24/7 support for Blackboard.

Blackboard, IT and the Instructional Design Center are hard at work developing training

materials that will be made available throughout the semester. Those will be in-person trainings

as well as online modules.

The old LMS Review website will soon be replaced with a page of helpful links, more training

materials, and other information.

If feedback from the “trailblazers” continues to be positive, it is anticipated that all online

courses will be moved into the new system by January 2018 which is ahead of schedule.

Campus Update on Construction Projects. Paul Gannoe shared the following:

• Martin and North residence halls are open and occupied.

• The dedication ceremony for North Wing Science building is scheduled for later this week.

• The new visitors section for football is scheduled to open for the first home game. The locker room will

not be open yet, but the seating and the concourse with restrooms and the concessions will be open.

• Last Friday was the dedication ceremony for the Scholar House.

• The new Case Hall dining project should be completed by December 15 and should be open to students for

service by the middle of January.

• The new Rec Center (which will be in the spot where Todd and Dupree were formerly) should open in

August 2019.

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http://facultysenate.eku.edu/sites/facultysenate.eku.edu/files/files/minutes/2017-18/09-11/Provost-Search-Committee.pdf


• Negotiations are underway with a constructor to build the Pedway across the Bypass. Kentucky Utilities

had to relocate some transmission lines which required the removal of several trees in that area to allow the

Pedway to be located where needed.

• Renovation of the Powell Student Union is still in schematic design. Once the new dining facility in Case

is open, Powell will close down. The bottom level of Powell should open again in August with retail

dining space available for Starbucks and Steak & Shake. Shortly afterwards, Barnes & Noble will move

into space in lower Powell. The rest of Powell should open at the end of 2019 or early 2020.

• Preliminary planning is underway for Moore, Memorial Science, and Roark. Some of the functions that are

currently housed in Powell will be temporarily relocated to these areas during Powell renovations.

NEW BUSINESS:

Elections for Committee Vacancies.

Budget Committee – 1 vacancy

Senator Sickels was nominated and elected by acclamation

Elections & University Nominations Committee – 1 vacancy

Senator Adams was nominated and elected by acclamation

Rights & Responsibilities Committee – 3 vacancies

Senators Vandenberg, George, and Eser were nominated and elected by acclamation.

Board of Governors Committee – 1 vacancy

Richard Crosby was nominated and elected by acclamation.

COSFL Alternate – 1 vacancy

Senator Mason was nominated and elected to serve as second alternate.

Report from Council on Academic Affairs. Vice Provost Sherry Robinson presented the

materials for approval.

Program Suspensions

College of Health Sciences

Exercise and Sport Science

1. Minor in Dance (Non-Teaching)

2. Minor in Dance Certification (Teaching)

Program Revisions

College of Letters, Arts, and Social Sciences

Psychology

3. M.S. Clinical Psychology - Add PSY 863. Remove PSY 827. Decrease the number of hours of PSY 838

from 9 to 7. Remove the Thesis defense statement.

4. Psy.D. Clinical Psychology - Add PSY 857S. Decrease the number of hours for PSY 938 from 21 to 18.

5. Psy.S. School Psychology - Add PSY 860, 802, and 863 as elective options; Remove PSY 826; Change

the required Educational Foundations courses from 6 hours to 3 hours; Add PSY 822: Crisis

Management as new course 5. Replace PSY 847 with PSY 849.

Senator Ciocca moved approval of items 1 & 2 (program suspensions), seconded by Senator

Dyer. Motion carried. (YES = 49 votes NO = 3 votes ABSTAIN = 5 votes) (See Also: Individual Votes)

Senator Christensen moved approval of item 3-5 (program revisions), seconded by Senator

Corley. Motion carried. (YES = 56 votes NO = 2 vote ABSTAIN = 1 vote) (See Also: Individual Votes)

FS_10-02-17 Page 5 of 108

http://facultysenate.eku.edu/sites/facultysenate.eku.edu/files/files/minutes/2017-18/09-11/CAA_agenda.pdf




STANDING COMMITTEE REPORTS

REPORT FROM SENATE CHAIR: Senator Winslow

The Executive Committee has prepared charges for each of the Senate committees.

The Academic Quality Committee has been given a new charge to investigate the ways that EKU

is responding to the challenge of performance-based funding, with particular focus on academics.

Faculty need to know what resources are available to us and our students. Gill Hunter, the

Executive Director for Retention and Graduation, has agreed to work closely with the Committee

on this charge.

The Executive Committee is considering retaining an outside firm to assist in President Benson’s

4-year review, primarily to collect the data, ensuring that faculty responses are completely

anonymous and that we obtain a representative sample of the faculty. The report produced will

be our own and will comply with all policies regarding the evaluation of the President.

Vice Provost Robinson needs faculty to serve on the following policy drafting teams this fall.

Policy 4.1.3, Academic Integrity - 3 faculty

Policy 4.8.3, Assignment of Summer Teaching – 1 faculty from each college

Policy 4.1.15, Grade Appeals – 1 faculty from each college

Policy 4.3.8, Posthumous Degrees – 3 faculty

Policy 4.7.7, Outside Activities (for Faculty) – 3 faculty

Policy 4.7.2, Sabbaticals – 1 faculty from each college

Policy 4.7.11, Faculty Responsibility for English Composition -- 3 faculty

(Policy 4.2.4, Transfer Credits; Policy 4.3.15, Pass-Fail Option; Policy 4.1.2, Catalog; Policy 4.2.10,

CLEP) – 3 faculty

Finally, the performance-based metrics are only one challenge that awaits us. There will be more

challenges that we cannot now foresee. We have representatives in Frankfort working diligently

on our behalf. We do them no favors if we contribute to an impression of conflict and discord at

EKU. There will be issues that we feel lie at the core of our mission as academics, and we must

stand firm in the face of threats to that core mission. There will also be issues that are less

central, and we may have to accept changes in those areas even if we see them as misguided or

ineffective. The hard part will be determining if an issue is the former or the latter. We need to

approach the challenges with the understanding that everyone has EKU’s best interests at heart.

We can not only survive this difficult time, we can take this opportunity to improve Eastern, to

serve our students even better, and thus improve the Commonwealth--but, only if we work

together.

One final note, Senate committees need to approve minutes from final meetings last year and

forward to the secretary for posting on the website.

REPORT FROM FACULTY REGENT: Senator Day

Senator Day is in Louisville to attend the Governor’s Conference on postsecondary Education

Trusteeship. He shared the following in his written report to Senate.

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http://facultysenate.eku.edu/sites/facultysenate.eku.edu/files/files/minutes/2017-18/09-11/XCrpt.pdf

http://facultysenate.eku.edu/sites/facultysenate.eku.edu/files/files/minutes/2017-18/09-11/2017-2018_committee-charges.pdf

http://facultysenate.eku.edu/sites/facultysenate.eku.edu/files/files/minutes/2017-18/09-11/regent.pdf


The Board of Regents will meet in regular session on October 24, 2017 at Model Lab School.

Meeting at Model will give members an opportunity to tour the building, assess the current state

of the facility, and begin to explore options for the future.

REPORT FROM COSFL: Senator Kopacz

COSFL will meet on Tuesday, September 12 in Louisville.

REPORT FROM PROVOST: Senator Whitehouse

Senator Whitehouse is in Louisville to attend a meeting of the Council on Postsecondary

Education and to attend the 2017 Governor’s Conference on Postsecondary Education

Trusteeship. She shared the following in her written report to Senate.

CPE Policy Priorities for AY 2017-18

Earlier this month, Kentucky’s chief academic officers met to discuss statewide academic policy priorities

for Academic Year 2017-18. Broadly speaking, the conversation focused on academic quality and

achievement gaps.

As we begin this year, we need to continue to build on our strengths and celebrate our success. This year,

we work to:

1. continue transformative curriculum revisions,

2. provide the education students seek and employees desire both now and in the future,

3. embrace intrusive advising,

4. decrease our DFW rates,

5. coordinate soft hand-offs to resources and student success initiatives,

6. address the challenge to get adult learners returning to EKU by offering accessible certificates and

degrees, embrace technology that provides new opportunities through e-campus and e-presence

delivery, and

7. collaborate closely and effectively with Student Success.

Assurance of Learning Day The 2017 Assurance of Learning Day will be held on Friday, September 29. Visit

(http://oie.eku.edu/assurance-learning-day-resources), for guidance and resources, including suggested

topics and pre-workshops, for departments as they plan their agendas for the day. (See the ad for this year’s

Assurance of Learning Day).

Faculty Leadership Institute The 2018 Faculty Leadership Institute is scheduled to take place on January 8-9, 2018. Application

deadline is November 1, 2017. Visit http://studio.eku.edu/faculty-leadership-institute for more information

and to apply.

Annual Faculty Awards Opportunities The Noel Studio has announced that applications are now being accepted for six annual faculty awards.

Award winners will be announced during Scholars Week held in April. Applications for all awards are due

on February 1 each year. Applications and descriptions for all awards are available at

http://studio.eku.edu/annual-faculty-awards.

Foundation Professor Nominations are being accepted for Foundation Professor. Nominations should be submitted to the

Foundation Professorship Selection Committee Chair by Friday, October 27. For nomination criteria and

procedures visit http://foundationprofessors.eku.edu/.

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http://facultysenate.eku.edu/sites/facultysenate.eku.edu/files/files/minutes/2017-18/09-11/provost.pdf

http://oie.eku.edu/assurance-learning-day-resources

http://facultysenate.eku.edu/sites/facultysenate.eku.edu/files/files/minutes/2017-18/09-11/provost.pdf#page=5

http://studio.eku.edu/faculty-leadership-institute

http://studio.eku.edu/annual-faculty-awards

http://foundationprofessors.eku.edu/


Important Dates • September 29 – Assurance of Learning Day (http://oie.eku.edu/assurance-learning-day-resources)

• October – ADA Awareness Month

• October 5 – ADA Awareness Sidewalk Fair (Powell Corner)

• November 1 – Application deadline for the 2018 Faculty Leadership Institute

(http://studio.eku.edu/faculty-leadership-institute)

• October 27 – Nomination deadline for Foundation Professor (http://foundationprofessors.eku.edu/)

• February 1, 2018 – Application deadline for Annual Faculty Awards (http://studio.eku.edu/annual-

faculty-awards)

STANDING COMMITTEES

Academic Quality Committee. Senator Polin will serve as chair of the committee. The

committee has already met to review their charges for the year.

Faculty Club Board of Governors. Senator Kopacz announced that the committee will meet next

week to select a chair.

Budget Committee. Senator Ciocca announced that he will serve as chair of the committee.

Meetings have already been scheduled for the semester and have been posted on the website

In addition to their appointed charges, the committee also plans to work closely with the Faculty

Welfare Committee to research how rates are determined for health benefits.

Elections & University Nominations Committee. Senator Mason announced that the committee

will meet next Monday.

The committee is asking for feedback from the senators and their colleagues on the change to the

university committee selection process from last spring.

Information Technology Committee. Senator Baggett reported that the committee met on Friday

and he and Senator Cogdill will serve as co-chairs: Jonathan Sikora will meet with the

committee soon to train new members on the Senate’s digital voting system.

At the end of last semester the committee distributed a short faculty technology survey. The

committee will use the compiled data to help guide the direction for future committee work.

Rights and Responsibilities Committee. Senator Quan announced that the committee will have

their meeting schedule for the fall posted soon.

Rules Committee: Senator Kay reported that the committee met briefly on August 28 and she

and Senator Martin will serve as co-chairs. The next meeting will be on Monday, September 18.

The schedule for the academic year has already been posted to the website.

Faculty Welfare Committee. Senators Bentley and Turner will serve as co-chairs. The

committee will meet briefly after today’s Senate meeting to schedule the fall meeting dates.

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http://oie.eku.edu/assurance-learning-day-resources

http://studio.eku.edu/faculty-leadership-institute





AD HOC COMMITTEES

Ombud Framework. Senator Zeigler stated that the committee has resolved the remaining issues

on the framework. A committee representative along with Senator Winslow will share the

document with President Benson. It will be brought forward to the Executive Committee for

review soon.

ADJOURNMENT

Senator Zeigler moved to adjourn at approximately 4:30pm.

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Attached are the motions (in brief form) as presented in the online polling for each motion, as well as

the votes by individual senator.

Please note, the official language for motions is available in the written minutes. What is presented

for polling purposes is a summation of the actual proposed motions.

FS_10-02-17 Page 10 of 108

Date Created Active Participants

9/11/2017 2:56:32 PM 61

Average Score Questions

0.00% 3

Results by Question

1. APPROVAL OF MINUTES

Percent Count

YES 96.61% 57

NO 1.69% 1

ABSTAIN 1.69% 1

Totals 100% 59

2. SUSPENSION MINOR AND CERTIFICATE IN DANCE

Percent Count

YES 85.96% 49

NO 5.26% 3

ABSTAIN 8.77% 5

Totals 100% 57

3. PROGRAM REVISIONS PSYCHOLOGY

Percent Count

YES 94.92% 56

NO 3.39% 2

ABSTAIN 1.69% 1

Totals 100% 59

Responses

Responses

Responses

FS_10-02-17 Page 11 of 108

Date Created Active Participants

9/11/2017 2:56:32 PM 61

Average Score Questions

0.00% 3

Results by Participant

FS_10-02-17 Page 12 of 108

Responding Device

23 - Joe Gershtenson

Question Response


A. YES

2. SUSPENSION MINOR AND CERTIFICATE IN

DANCE

A. YES


A. YES

FS_10-02-17 Page 13 of 108

Name

Bill Young

User Id

youngb

Responding Device

11087D09

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 14 of 108

Name

Eugene Styer

User Id

styere

Responding Device

110CF12D

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 15 of 108

Name

Erin Eliassen

User Id

eliassene

Responding Device

110C203A

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 16 of 108

Name

Donghui Quan

User Id

Donghui Quan

Responding Device

1108EE4B

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 17 of 108

Name

Marco Ciocca

User Id

cioccam

Responding Device

110A2CA6

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 18 of 108

Name

Ida Slusher

User Id

slusheri

Responding Device

1109F8F2

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 19 of 108

Name

David Hayes

User Id

HayesD

Responding Device

110C59CC

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 20 of 108

Name

Nicola Mason

User Id

-

Responding Device

110AAD08

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 21 of 108

Responding Device

14 - Randall Swain

Question Response


A. YES


DANCE


A. YES

FS_10-02-17 Page 22 of 108

Responding Device

18 - Brent Shannon

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 23 of 108

Responding Device

29 - Steve Szabo

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 24 of 108

Responding Device

8 - Scott Hunt

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 25 of 108

Name

Tyler Huffman

User Id

huffmant

Responding Device

11093B6A

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 26 of 108

Name

Donna Corley

User Id

Corleyd

Responding Device

11087D75

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 27 of 108

Responding Device

36 - Heather Taylor

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 28 of 108

Responding Device

22 - Zekeriya Eser

Question Response


A. YES


DANCE

C. ABSTAIN


B. NO

FS_10-02-17 Page 29 of 108

Responding Device

17 - Bryan Dyer

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 30 of 108

Responding Device

1 - Clint Pinion

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 31 of 108

Name

Sara Zeigler

User Id

zeiglers

Responding Device

110C59F7

Question Response



DANCE

C. ABSTAIN


C. ABSTAIN

FS_10-02-17 Page 32 of 108

Responding Device

10 - Julie George

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 33 of 108

Name

Lisa Kay

User Id

kayl

Responding Device

110AA564

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 34 of 108

Name

Ryan Baggett

User Id

rkbaggett

Responding Device

11087FA2

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 35 of 108

Name

Kristen Brewer

User Id

[email protected]

Responding Device

1113AC7E

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 36 of 108

Responding Device

37 - Deborah West

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 37 of 108

Responding Device

30 - Shane Hoose

Question Response


B. NO


DANCE

B. NO


B. NO

FS_10-02-17 Page 38 of 108

Responding Device

26 - Karen Martin

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 39 of 108

Responding Device

7 - Anne Fleischer

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 40 of 108

Responding Device

15 - Kelly Leigers

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 41 of 108

Responding Device

5 - Phyllis Bryden

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 42 of 108

Name

Erik Liddell

User Id

liddelle

Responding Device

110936D0

Question Response


A. YES


DANCE

C. ABSTAIN


A. YES

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Responding Device

9 - Carter Sickels

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 44 of 108

Name

Melissa Powell

User Id

Kitten123

Responding Device

110C3676

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 45 of 108

Responding Device

27 - Tracy Spigelman

Question Response


A. YES


DANCE

A. YES


A. YES

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Responding Device

12 - Jerry Palmer

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 47 of 108

Responding Device

6 - Carla Hagan

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 48 of 108

Responding Device

20 - Chad Cogdill

Question Response


A. YES


DANCE

B. NO


A. YES

FS_10-02-17 Page 49 of 108

Responding Device

2 - Paula Kopacz

Question Response


A. YES


DANCE

C. ABSTAIN


FS_10-02-17 Page 50 of 108

Responding Device

19 - Stephanie Adams

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 51 of 108

Name

Beth Polin

User Id

Polinb

Responding Device

110C59D7

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 52 of 108

Name

Russell Carpenter

User Id

-

Responding Device

110C59CD

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 53 of 108

Name

Victoria Koger

User Id

kogerv

Responding Device

110FEBAA

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 54 of 108

Responding Device

33 - Lindsay Calderon

Question Response


A. YES


DANCE


A. YES

FS_10-02-17 Page 55 of 108

Responding Device

32 - Travis Marcum

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 56 of 108

Name

Melissa Vandenberg

User Id

vandenbergm

Responding Device

11093B0C

Question Response


A. YES


DANCE

C. ABSTAIN


A. YES

FS_10-02-17 Page 57 of 108

Responding Device

31 - Bill Phillips

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 58 of 108

Responding Device

28 - Ralph Turner

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 59 of 108

Responding Device

35 - John Fitch

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 60 of 108

Responding Device

38 - Deborah West

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 61 of 108

Name

Carrie Ballinger

User Id

ballingerc

Responding Device

110FEC15

Question Response


A. YES


DANCE

A. YES


A. YES

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Responding Device

25 - Joe Carucci

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 63 of 108

Responding Device

34 - Brooke Bentley

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 64 of 108

Responding Device

39 - Todd Gooch

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 65 of 108

Responding Device

13 - Matt Winslow

Question Response


A. YES


DANCE


FS_10-02-17 Page 66 of 108

Responding Device

24 - Pei Gao

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 67 of 108

Responding Device

3 - Rachel Bishop-Ross

Question Response


A. YES


DANCE

B. NO


A. YES

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Responding Device

21 - Carolyn DuPont

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 69 of 108

Responding Device

11 - Jennifer Christensen

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 70 of 108

Responding Device

16 - Theodore Randles

Question Response


C. ABSTAIN


DANCE


A. YES

FS_10-02-17 Page 71 of 108

Responding Device

4 - Brian Clark

Question Response


A. YES


DANCE

A. YES


A. YES

FS_10-02-17 Page 72 of 108

Responding Device

40 - Todd Hartch

Question Response



DANCE

A. YES


A. YES

FS_10-02-17 Page 73 of 108

FS_10-02-17 Page 74 of 108

FS_10-02-17 Page 75 of 108

TO: The Eastern Kentucky University Faculty Senate FROM: Senator Michael T. Benson DATE: October 2, 2017 RE: October Campus Report My schedule has me in Washington, D.C., today with members of our staff together with Foundation Board members and Regent Lewis Diaz for the annual Washington Center dinner. We support this effort as way to finance internships for EKU students and this year we took advantage of the day in D.C. for meetings on Capitol Hill as well as an introductory meeting at the Cuban Embassy. Opportunities abound for EKU and our students on many fronts and we are trying our best to utilize our board members and other volunteers to open doors for the institution. That said, I apologize for missing today’s meeting. We talk a lot here at EKU about the importance of classroom teaching and about the high quality of our faculty. I mentioned in my report last month that Dr. Matt Winslow received this year’s Acorn Award, the highest honor for teaching excellence presented by the Kentucky Council on Postsecondary Education. Dr. Winslow is the most recent in a long line of winners from Eastern. In fact, since 1995, Eastern can claim more recipients than any other institution in the Commonwealth. More than the University of Kentucky. More than the University of Louisville. More than Western Kentucky University. More than any of our fine private colleges and universities. When we talk about the improvement in our student success metrics, this is the most critical ingredient in making it happen. Another factor is our living and learning environment. And this past month, we dedicated two facilities that, together with the two new residence halls we opened in August, will go a long way toward helping our student succeed. I’m speaking, of course, of the newly completed Science Building and the Scholar House for single parents. As for the Science Building, the dedication ceremony was only one event of many in a week that put science and mathematics in the spotlight. I am confident that the many area high school students who visited the facility throughout the week went away impressed and likely more interested in a STEM-related degree and career. Yet another factor, one of ever-increasing importance, is our level of private support. And there is good news on that front as well. I am happy to note that our Board of Regents Chair, Craig Turner, and his wife, Madonna, recently committed $1 million as a leadership gift toward a variety of academic, athletic and facility initiatives. As we strive to recruit, retain and graduate more students, we must never lose sight of the importance of public outreach. And when two institutions can pool their resources and partner for the betterment of the region, so much the better. That is why we are very excited about the recently announced partnership between Center for Economic Development, Entrepreneurship

FS_10-02-17 Page 76 of 108

and Technology (CEDET) at EKU and University of Kentucky’s Office of Technology Commercialization aimed at growing the state’s economy, with research and intellectual property as the driving forces. This partnership creates a research corridor between EKU and UK, leveraging each of our institutions’ individual strengths for the benefit of all Kentuckians. I want to take a moment to mention our next major initiative as it relates to investment in our campus infrastructure. As you all know I have commissioned a Task Force to work with our faculty, staff, students, parents and other stakeholders to set forth a strategic plan to move our Model Laboratory School forward. That work is well underway with town-hall meetings and scheduled small-group meetings. I am looking forward to reviewing the recommendations that come from that process and the presentation of those findings to our Board of Regents on November 15th. I would encourage each of you to use the survey tool, participate in face-to-face meetings or otherwise engage in this process. Speaking of the Board of Regents, the November meeting will be hosted by the Model Lab School and all are encouraged to attend. In addition to the regular business to be conducted, we will also be hearing the recommendation from the Model Task Force at that time.

I also want to call your attention to a couple of very interesting events on campus this week and beyond. One is the Holocaust exhibit at Giles Gallery in the Campbell Building through Oct. 25. An opening reception from 6:30 to 8:30 p.m. on Wednesday night, Oct. 4, will feature Prestonsburg, Kentucky, resident John Rosenberg, one of the Holocaust survivors depicted in the exhibit. Another is a Chautauqua event on Thursday, Oct. 5, where Co-Director Sally Rubin will present scenes from the forthcoming work, “Hillbilly, The Documentary: 100 Years of Appalachia in TV and Film.” The event, at 7:30 p.m. in the Whitlock Building, will help us better understand how many on the outside might view the region we serve and from which we draw a sizable percentage of our students. Lastly, I want to address a matter related to faculty salaries. The Senate gave the Administration the charge to find ways to finance salary increases for both faculty and staff. As long as we have to grapple with the ongoing pension crisis in Kentucky, this will always limit the extent to which we would like to increase what our faculty and staff are paid. Nonetheless, we are actively pursuing a mechanism whereby a portion of our Education and General budget (E&G) might be unencumbered to allow us to redirect ongoing funds to salary and benefit increases. Nothing is certain at this point, but we are working diligently on multiple fronts to bring in additional revenue to the University to make this happen. It has been said that EKU faculty increases over the past decade fall short of cost-of-living adjustments by more than 10 percent. While it is true that those adjustments for each year 2006-17 on the Social Security website total 24.3 percent, and the University has issued 16.0 percent in across-the-board raises in the same period, it is important to keep in mind that

FS_10-02-17 Page 77 of 108

faculty members receive raises for other reasons in addition to the University’s across-the-board raises. Therefore, it might be more accurate to evaluate the projected Social Security COLA 2017 salaries compared to actual 2017 EKU salaries for those faculty members still employed in the same rank without appearing to have additional administrative roles. That comparison shows that overall, EKU faculty 2017 actual salaries are at 96 percent of the 2017 projected Social Security COLA salaries. Professors are at 98 percent, associate professors are at 95 percent, and assistant professors are at 96 percent. Overall, EKU faculty salaries are at 96 percent of our official benchmark institutions for which data were available. Professors and associate professors are at 95 percent and assistant professors are at 98 percent. The benchmark data cited in the Faculty Senate resolution referred to a custom Kentucky peer group requested by a faculty senator. In order to fulfill that request, an ad hoc comparison group that included Western Kentucky University, Murray State University, Morehead State University, Northern Kentucky University, Kentucky State University, the University of Kentucky, the University of Louisville, and Berea College. (Please note that Berea College was included because the comparison tool required eight institutions.) With that subset in mind, EKU faculty salaries are at 92 percent: professors at 89 percent, associate professors at 92 percent, and assistant professors at 96 percent. I hope the above information is helpful and, if you have any further questions, I would direct you to Sara Pitt in our Human Resources office. Thanks very much for your continued service to EKU and our students.

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EASTERN KENTUCKY UNIVERSITY

FACULTY STAFF OMBUD QUARTLERY REPORT

SECOND QUARTER 2017

The second quarter of 2017 was a time of development for the Faculty/Staff Ombud Office. As a

new function on campus, this quarter was pivotal in establishing routine and being a visible part of

the community. I continued to give brief presentations at Faculty Senate and Staff Council meetings,

doing occasional website updates, and walking the office hallways of campus. I was able to attend

the annual conference of the International Ombudsman Association in April. This was a most

impressive conference, with very knowledgeable speakers sharing their wisdom and experience on a

wide variety of topics. From the relationship between Human Resources and Ombuds to Operational

Checklists to Bystander Intervention to Mandatory Reporting, every session and topic was relevant

and informative.

During the second quarter of 2017 The Ombud was available for consultation thirty-three (33) days.

Fifteen (15) new complaints were logged during that timeframe. Three (3) of the contacts were from

students; they were referred to the proper office and closed with no further action, leaving twelve

(12) jurisdictional complaints. Fourteen (14) of the new complaints – the three from students plus

eleven jurisdictional complaints - were closed in the same quarter. In addition, two complaints

carried over from the previous quarter have now been closed. Complaints are heard and addressed

promptly.

Four (4) of the twelve (12) jurisdictional complaints involved bullying; one-third of the complaints

brought to this office allege harassing, demeaning, humiliating tactics among colleagues. This is a

problem throughout higher education and indeed in most workplaces. EKU has taken the appropriate

step of adopting an anti-bullying policy. That policy is now being put to the test. At this stage it

appears that this University takes seriously the damage done by and costs associated with bullies in

the workplace.

Summer is a quiet time, giving opportunity to work on procedures and systems. In addition, in

conjunction with other University resources we are developing some conflict resolution tools to

provide as a pro-active resource to managers and supervisors.

I am grateful for this opportunity to improve this University’s ability to meet the educational needs

of its students. I am generally available Mondays – Wednesdays during normal business hours and

will accommodate other schedules on request.

Faculty / Staff Ombud

[email protected]

www.eku.edu

Commonwealth 1408

521 Lancaster Avenue

Richmond, Kentucky 40475-3102

(859) 622-3475

Richmond, Kentucky 40475-3107

(606) 622-2228 Fax (606) 622-6676

E-mail: [email protected]

EASTERN KENTUCKY UNIVERSITY Serving Kentuckians Since 1906

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Page 1 of 10

Draft April 25, 2017

Eastern Kentucky University Policy and Regulation Library

Faculty Grievances

It is the intention of Eastern Kentucky University to treat all employees in a consistently fair manner, and it is the desire of the University that all employees treat each other likewise. However, in the normal course of colleagues working together, problems in the working relationship can be expected to arise. In most cases, these problems can be and should be resolved by the disputing parties or arbitrated at the first level of supervision. But in those instances when a mutually satisfactory resolution cannot be quickly found, the aggrieved party should be given an opportunity to have the grievance complaint considered on the basis of its merit, in an orderly and expeditious manner, and without prejudice or fear of reprisal.

The procedure outlined herein is designed to provide a method of dealing with faculty complaints or grievances in a prompt and equitable manner without placing an unreasonable burden on the University’s resources and personnel and does not constitute an adjudicatory process. At each level of appeal, a decision made supersedes a decision made at lower levels.

Grievances include but are not limited to the following: 1. An allegation that existing University policies, rules, regulations, practices, and/or procedures have

been violated, misinterpreted, and/or improperly applied. Applies only to procedures not covered within existing policies. When an existing policy contains an appeal procedure, the grievant must use the appeal procedure within that policy rather than the Grievance Policy.

2. An allegation that standards of academic freedom, behavior, and/or practices have been breached by any person(s) covered under this policy.

3. An allegation that actions involving him/her were unfair, inequitable, arbitrary, or capricious. 3.4. A disciplinary action imposed by any administrator on the basis of a finding under this Policy or Policy

1.4.1, Non-Discrimination and Harassment.

Rights of Grievant Complainant and Respondent 1. Both grievant complainant and respondent have the right to be heard. 2. The respondent shall receive a written copy of the grievance, and the grievant complainant shall

receive a written copy of the respondent’s reply. 3. The complainant grievant shall not be penalized academically or professionally for making a complaint

or filing a grievance in good faith under this policy. (See Policy 1.6.2, Non-Retaliation) Limitations 1. Disputes which are being or have been processed in the courts are not included under this policy. A

grievant must promptly notify the Faculty Grievance Officer (FGO) if he or she initiates litigation against the University while a grievance is pending. A grievant may not pursue a grievance under this Policy while litigating the same issue(s). A grievance filed under this Policy shall be held in abeyance by the FGO pending the conclusion of the litigation.

2. Disputes involving compliance with State or Federal statutes or regulations are not included under this policy.

3. Disputes which involve appeal(s) included in the other policies (e.g., appeals about promotion, tenure, etc.) are not included under this policy.

4. Disputes involving merit pay or salary increments are not included under this policy. 5. Affirmative action and non-discrimination issues which are delineated in other policies should be

referred to the Equal Opportunity Office and are not covered by this policy.

4.7.4P Volume 4, Academic Affairs Chapter 7, Faculty Rights and Responsibilities Section 4, Faculty Grievances Approval Authority: Board of Regents Responsible Executive: Senior President for Academics and Provost Responsible Office(s): Academic Affairs, Colleges, Departments Effective: February 1, 1992 Issued: February 1, 1992

Last Revised: Next Review Date:

Policy Statement

Comment [RS1]: Regulation 1.4.2, Response to Non-Discrimination and Harassment, contains an

appeal process for disciplinary action. Therefore, this needs to be struck from the “includes” section and is

implicitly covered under Limitations, number 3.

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4.7.4P Volume 4, Academic Affairs

Chapter 7, Academic Research

Section 4, Faculty Grievances

Page 2 of 10


Faculty Departments Colleges

This policy applies to all of the following personnel:

A. The Faculty-at-Large as defined by the Faculty Handbook; and B. The Teaching and/or Research Faculty as defined by the Faculty Handbook.

FACULTY GRIEVANCE OFFICER

The Faculty Grievance Officer (FGO) shall be the Vice Provost; shall administer the grievance procedures as set forth in this document; and shall advise the parties about appropriate procedures to follow. The FGO shall not serve as advocate for any party to any grievance and may participate in a grievance proceeding only as FGO in a Grievance Hearing, and only as prescribed by this policy. The FGO shall maintain records of all grievances.

Informal Grievance Resolution

All reasonable efforts to seek an informal and timely resolution are encouraged before written grievances are filed. If desired, the parties may seek informal resolution through mediation from the Office of the Ombud The informal resolution process shall be completed within 60 calendar days of a request for an informal resolution. Exceptions to this timeline must be approved by the Senior Vice President for Academics and Provost.

If the grievant determines that the grievance cannot be informally resolved and the grievant wishes to pursue the grievance, the grievant must submit a written request for a formal hearing to the FGO.

Filing a Grievance

To file a grievance, an individual faculty member must submit a written, signed statement (the "grievance") to the FGO within thirty (30) calendar days of the request for a formal hearing. The grievance must contain the following information:

the specific policy or established practice that has allegedly been violated;

the date(s) of the alleged violation and the date on which the grievant became aware of the alleged violation, or the timeline if alleging a pattern of behavior;

the facts relevant to the alleged violation;

the person(s) against whom the grievance is filed (the "respondent"); and

the redress sought.

The FGO will provide a copy of the grievance and any documents submitted with the grievance to the respondent within five (5) calendar days of receipt. The FGO shall notify the appropriate department chair(s). dean(s), and the Provost that a grievance has been filed.

Entities Affected by the Policy

Policy Procedures

Eligibility

Comment [RS2]: The question of timeline was

raised in Provost Council. This language from the

existing policy was modified and added, with input

from the Ombud.

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Page 3 of 10


Jurisdictional and Procedural Decisions A. Within fourteen (14) days of the date that a grievance is filed, the FGO shall determine whether the

following jurisdictional requirements have been met. The FGO may also seek information from appropriate University office(s) to assist in making these jurisdictional determinations:

a. Whether the grievant has standing under the Faculty Grievance Policy; b. Whether the grievance has been filed in a timely fashion; c. Whether the grievance identifies an appropriate respondent(s); d. Whether the grievance adequately identifies the existing policies and/or established

practices alleged to have been violated; and e. Whether any other jurisdictional issue(s) need to be decided in connection with the initiation

of the grievance and, if so, an explanation of such issues. B. The FGO shall inform the parties in writing whether each jurisdictional requirement has been met,

along with the names of any University offices consulted regarding the jurisdictional decisions. If any jurisdictional requirement has not been met, the FGO shall dismiss the grievance.

C. Each party shall have the right to appeal the FGO's jurisdictional decisions by filing a written statement explaining the reason(s) for the appeal with the FGO within fourteen (14) calendar days of the issuance of such decision.

D. If any party files an appeal of the FGO's jurisdictional decision(s), the FGO shall submit the written appeal, together with any written response to the appeal from the parties and a written response by the FGO, to a three-person Jurisdictional Appeal Panel drawn randomly by the FGO from the Faculty Grievance Hearing Panel pool. Jurisdictional Appeal Panel members shall not serve on the Hearing Panel for the same grievance case.

E. The Jurisdictional Appeal Panel shall deliberate and submit to the FGO a written decision (including the basis for its decision) on the appeal within seven (7) calendar days of its convening by the FGO.

F. The FGO shall forward a copy of the jurisdictional appeal panel's decision to the parties within seven (7) calendar days of its receipt from the panel.

If the jurisdictional requirement has been met, the grievant and the respondent may submit any documents that are relevant to the written grievance within seven (7) calendar days of the jurisdictional decision.

Amendments A grievant may amend his/her grievance until 28 days before the scheduled date for the formal hearing on the grievance, as long as the proposed amendment concerns the same subject matter as the grievance. The FGO shall decide whether to accept the proposed amendment, and any jurisdictional issues generated by the proposed amendment, at least 21 days before the scheduled date for the formal hearing. Either party may challenge the FGO's decision by filing a written appeal with the FGO within seven (7) days of the FGO's decision. Such appeals are processed in the same manner as other jurisdictional appeals. Any procedural issues (such as submission of new documents) generated by the amendment shall be decided by the Hearing Panel at the beginning of the hearing. Consolidation of Grievances If a grievant files two or more separate grievances against the same respondent(s) that raise related allegations or arise from a common set of facts, the FGO may consolidate such grievances into one grievance to be heard by a single panel. If a grievant files two or more separate grievances concerning different issues and the grievances are not consolidated, such grievances will normally be processed and heard sequentially in chronological order determined by the date on which the initial grievance was filed. Separate grievances filed by different grievants that involve related allegations or arise from a common set of facts may also be consolidated.

Grievance Hearing Faculty Grievance Hearing Panel

A. The academic colleges and the Libraries shall elect three members from the full-time faculty within the unit to comprise a pool of eligible members for the Hearing Panel. Members shall serve three-year terms, with one third to be elected each year. Elections shall be finalized no later than May 1 prior to the academic year in which service begins. All terms begin August 15 and run for 1 calendar year.

B. In the event a grievance is filed, the Faculty Grievance Hearing Panel shall consist of five members from the Hearing Panel pool, drawn at random by the FGO, excluding the member from the grievant’s and respondent’s unit(s). No college or the Libraries shall have more than one representative on a

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Page 4 of 10


Hearing Panel. Persons selected for a jurisdictional appeal panel shall not serve on the Hearing Panel for the same grievance case. Panel members shall serve throughout an entire proceeding.

C. The FGO shall serve as a non-voting member of the Faculty Grievance Hearing Panel. The FGO shall apply the rules of procedure consistent with the stated procedures in this policy. The FGO shall not participate in the deliberations.

D. The FGO shall notify each party of the names of the members of the Hearing Panel. Within seven (7) calendar days of that notice, either party may submit a written challenge to any member of the panel for cause. The challenge must explain the cause for removing the panel member. The FGO shall determine whether there is cause to dismiss the challenged member of the panel and randomly draw another member. The FGO shall notify the parties of any replacement members of the panel.

E. If a grievance hearing panel loses two or more of its members during the course of a hearing, the hearing shall be terminated, and a new panel selected.

Grievance Hearing Procedures

A. Hearings shall be scheduled as expeditiously as possible and with due regard for the schedule of both parties. On the rare occasion when a party fails to respond to repeated attempts to schedule a hearing or unreasonably delays the scheduling of a hearing, the FGO will schedule the hearing for the first date available to all other parties. Grievances will normally not be held during summer unless all parties agree and a proper Hearing Panel can be convened. The FGO shall notify all parties and the Hearing Panel of the hearing date.

B. All parties are entitled to counsel an advisor of their choice from within the University community. The counsel advisor cannot be an attorney and shall not act as an advocate or representative of the party during the hearing and shall not be permitted to question any party during the hearing. The party and his/her counsel advisor may take breaks to consult during the proceedings. The name of counsel an advisor must be provided to the FGO at least ten (10) calendar days prior to the hearing date.

C. All parties may present their cases in person and may call witnesses on their behalf. The names of witnesses must be provided to the FGO at least ten (10) calendar days prior to the hearing date.

D. The FGO shall convene the Hearing Panel and shall be present during all formal proceedings. The FGO shall provide written notice of the time and place of the hearing, the names of counsel advisors, the names of any witnesses, and copies of any documents submitted by the parties and deemed relevant by the FGO, to each party at least seven (7) days before the hearing.

E. The hearing shall be conducted in good faith and must be completed within 14 calendar days unless the FGO determines that an extension of time is necessary.

F. A party may elect not to appear, in which event the hearing will be held in his or her absence. Absence of a party shall not be prejudicial to the case. The FGO may grant permission for a party to appear via alternate communication methods for good cause.

A hearing panel shall decide whether the preponderance of the evidence supports the allegations made by the grievant. Hearing panels shall resolve any procedural issues raised by the parties, after providing each party the opportunity to be heard on such matters. However, neither party may challenge the FGO's initial jurisdictional findings made pursuant to this Policy. The FGO shall distribute all documents submitted by the parties concerning procedural issues to the hearing panel, and shall include such documents in the grievance record. Hearing panels shall report their findings and recommendations in writing within 21 days of the completion of the hearing to the FGO, who shall forward them to the grievant, the respondent, the Provost, and the administrator who is the respondent's immediate supervisor. The hearing panel's report is advisory to the Provost and does not bind the Provost to a particular decision. When a hearing panel sustains an allegation made in a grievance, it shall recommend appropriate redress consistent with existing policies, procedures, and practices. The Provost shall decide the grievance, in writing, within 14 days of receipt of the hearing panel's findings and recommendations. If the Provost does not concur with the recommendations of the hearing panel, the Provost shall state in writing the reason(s) for the differing judgment. All parties shall be notified in writing, with a copy to the appropriate department chair(s), dean(s) and the Hearing Panel of the Provost’s decision and of the right to appeal the decision.

Comment [RS3]: Changes made at the recommendation of University Counsel

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Page 5 of 10


Appeals

1. Following notification of the Provost’s decision, either party may appeal the decision only for the following grounds:

a. decision is arbitrary, capricious, or not supported by factual data b. violation of procedural due process

2. The candidate will submit a written request for appeal to the President within ten (10) calendar days of notification of the Provost’s decision. The request shall state the grounds for an appeal and shall provide evidence in support of such grounds.

3. The President shall notify the other party to the grievance and the FGO that an appeal has been filed. The other party may submit a response to the appeal within (10) calendar days.

4. The FGO shall submit the written appeal, together with any written responses to the appeal to a three-person appeal panel drawn randomly by the FGO from the Faculty Grievance Hearing Panel pool. Appeal panel members shall not serve on the Hearing Panel or the jurisdictional appeal panel for the same grievance case.

5. The Appeal Panel shall evaluate the body of evidence as it relates to the grounds for appeal. The Appeal Panel meet with any participant in the grievance case as necessary in order to evaluate the grounds for appeal. The Appeal Panel shall report its findings and recommendations to the President within fourteen (14) calendar days of receipt of the case, except in extenuating circumstances.

6. The President shall make a judgment on the appeal within fourteen (14) calendar days of receiving the report from the Appeal Panel.

7. The President shall notify all parties in writing of the appeal decision, including the appropriate department chair(s), dean(s), and the Hearing Panel, and shall include a copy of the appeal report. All appeal decisions are final.

If an appeal is filed, the Provost's decision on the grievance shall not be implemented until the appeal process is completed.

Confidentiality All records and information related to grievance proceedings under this Policy (both formal and informal) shall be kept confidential to the degree permitted by law. The FGO, parties to the grievance, their advisors counsel, and other relevant administrators and faculty (including witnesses and panel members) shall respect the confidentiality of information and records and the privacy of all parties whose interests are affected by a grievance. The FGO, parties to the grievance, their advisors, and other relevant administrators and faculty (including witnesses and panel members) shall respect the confidentiality of information and records and the privacy of all parties whose interests are affected by a grievance. While the University will make every effort to keep all records and information related to grievance proceedings under this Policy (both formal and informal) confidential, as a public institution the University is subject to Kentucky’s open records laws. Therefore, much or all of the documentation generated in a Faculty Grievance process may be subject to disclosure by law

Sanctions

Sanctions may not be imposed until all of the parties involved in the grievance have had the opportunity to complete the entire grievance procedure. Sanctions covered in KRS 164.230 are the province of the Board of Regents. Sanctions relating to changes in assignments and other disciplinary measures are the province of the proper administrator(s).

Sanctions may include but are not limited to the following: A. A reprimand, with copies to the chair, dean, and Provost for inclusion in the personnel files of the

individual against whom sanctions are imposed. B. Change in assignment, subject to the condition that the new assignment shall involve duties

consistent with the duties of other faculty members with the same academic rank. Such a change might involve removal from a supervisory role or the elimination of special privileges associated with the previous assignment.

C. Proceedings under Policy 4.6.7, Post-Tenure Review. D. Proceedings under Policy 8.3.4, Progressive Disciplinary Action.

Comment [RS4]: Changes made at the recommendation of University Counsel

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Page 6 of 10


E. Proceedings under KRS 164.230 and policy 4.6.16, Dismissal of Faculty, for dismissal for reasons of incompetency, neglect of or refusal to perform his duty, or of immoral conduct.

Final Disposition

After the grievance procedure has been completed, it shall be the responsibility of the Provost to implement the decision with the final disposition taking place at the appropriate level. Complaint Resolution

A. All reasonable efforts should be made to settle complaints informally before written grievances are filed.

B. Informal discussion between persons directly involved in a complaint is essential in the early stages of any complaint and is encouraged at all stages. Attempts should be made to solve all complaints at the lowest possible level. The complainant should discuss the disputed issue with the person(s) involved and try to come to a resolution before any kind of appeal is made through administrative channels.

C. Departments and colleges shall set up regular or ad hoc complaint resolution committees of unbiased faculty members to mediate between disputing parties.

D. If unable to solve the complaint through direct informal discussions, the complainant must initiate discussions through his/her administrative channels before a written grievance is filed. This entire informal complaint resolution process should normally be completed within 60 days of the action that caused the complaint. For exceptions to this time limit, see Initiation of the Grievance Procedure: 3. (below).

Initiation of the Grievance Procedure

1. If informal discussions fail to provide a satisfactory resolution, the complainant may then begin the grievance process. He/she shall state, in writing, not only the specific charges and the remedy expected to resolve the grievance but also that a. discussions between the parties have taken place; b. the complainant has initiated discussions through administrative channels; and c. departmental and college level informal procedures have been exhausted. This written grievance

shall be presented to the complainant’s immediate supervisor (chair, dean, or vice president). The order of appeals is as follows: chair, dean, vice president, University Grievance Committee, President.

2. This written grievance is to be submitted to the immediate supervisor (chair, dean, or vice president) within 60 days of the action that caused the complaint.

3. In the event that the complainant files the grievance after the sixty-day time limit has expired, the immediate supervisor shall notify the Provost and Vice President for Academic Affairs, who shall determine whether such extenuating circumstances exist as to warrant receipt of the grievance beyond the normal time limit. Within five days after receiving this explanation about the late filing of the grievance, the Provost and Vice President for Academic Affairs shall give his/her decision in writing to the immediate supervisor and to the complainant. The Vice President’s decision on this late-filing issue shall be final.

4. Within five working days after receipt of the grievance, the immediate supervisor shall acknowledge receipt of the grievance and shall forward a copy of the grievance to the respondent.

5. The immediate supervisor shall determine whether the grievance is a proper matter for grievance policy consideration. A negative decision is appealable in the same manner as a determination on the merits.

6. At each level of this procedure, the decision shall be based on the written record. All relevant materials should be submitted at the first level of the grievance procedure. Additional materials may be submitted in subsequent levels.

Grievances Originating at Level of Chair

1. If the chair has received the initial grievance, he/she shall follow the procedure in Initiation of the Grievance Procedure: 4. (above) and shall report the grievance to his/her dean and to the Provost and Vice President for Academic Affairs.

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2. Every effort shall be made by the chair to deal with the grievance on its merits without undue delay. After notifying the respondent, the chair shall be allowed up to ten working days to resolve the matter satisfactorily.

3. The chair’s decision shall be in writing, and copies of the decision shall be made available to the chair’s dean, to the Provost and Vice President for Academic Affairs, to the complainant, to the respondent, and to all concerned parties.

Grievances Originating at Level of Dean

1. If the dean has received the original grievance, he/she shall follow the procedure in Initiation of the Grievance Procedure: 4. (above) and shall report the grievance to the Provost and Vice President for Academic Affairs.

2. Every effort shall be made to deal with the grievance on its merits without undue delay. After notifying the respondent, the dean shall be allowed up to ten working days to resolve the matter satisfactorily.

3. The dean’s decision shall be in writing, and copies of the decision shall be made available to the Provost and Vice President for Academic Affairs, to the complainant, to the respondent, and to all concerned parties.

Appeals to this Level

1. If the complainant, the respondent, or any other party to the grievance is not satisfied with the decision of the chair, or if the decision is not received from the chair within the time allowance stated in Grievances Originating at Level of Chair: 2. (above), the complainant, the respondent, or other party to the grievance may appeal to the dean.

2. The appeal shall be made in writing within ten working days after receiving the decision, or if no decision is received, within ten working days after expiration of the chair’s time allowance.

3. Every effort shall be made by the dean to deal with the appeal on its merits without undue delay. The decision of the dean shall be given in writing to the complainant within ten working days after receipt of the appeal, and copies of the appeal and the decision shall be made available to the Provost and Vice President for Academic Affairs, to the respondent, and to all concerned parties.

Grievances Originating at Level of Vice President

1. If the Provost and Vice President for Academic Affairs have received the original grievance, he/she shall follow the procedure in Initiation of the Grievance Procedure: 4. (above) and shall report the grievance to the University Grievance Committee.

2. Every effort shall be made to deal with the grievance on its merits without undue delay. After notifying the respondent, the Provost and Vice President for Academic Affairs shall be allowed up to ten working days to resolve the matter satisfactorily.

3. The Vice President’s decision shall be in writing, and copies of the decision shall be made available to the University Grievance Committee, to the complainant, to the respondent, and to all concerned parties.

Appeals to this Level

1. If the complainant, the respondent, or any other party to the grievance is not satisfied with the decision of the dean, or if the decision is not received from the dean within the time allowance stated in Grievances Originating at Level of Dean: 2. or Appeals to this Level [Dean]: 3 (above), the complainant, the respondent, or other party to the grievance may appeal to the Provost and Vice President for Academic Affairs.

2. The appeal shall be made in writing within ten working days after receiving the decision, or if no decision is received, within ten working days after expiration of the dean’s time allowance.

3. Every effort shall be made by the Vice President to deal with the appeal on its merits without undue delay. The decision of the Vice-President shall be given in writing to the complainant within ten working days after receipt of the appeal, and copies of the appeal and the decision shall be made available to the University Grievance Committee, to the respondent, and to all concerned parties.

Appeals to the University Grievance Committee

1. If the complainant, the respondent, or any other party to the grievance is not satisfied with the decision of the Provost and Vice President for Academic Affairs, or if the decision is not received within the time allowance stated in Grievances Originating at Level of Vice President: 2. or Appeals

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Page 8 of 10


to this Level [Vice President]: 3 (above), the complainant, the respondent, or any other party to the grievance may appeal in writing to the University Grievance Committee.

2. The appeal shall be made in writing within ten working days after receiving the decision, or if no decision is received, within ten working days after expiration of the Provost and Vice President for Academic Affairs’s time allowance.

3. The University Grievance Committee shall investigate the appeal and give a decision in writing within 30 working days after receipt of the appeal.

4. A copy of the decision of the University Grievance Committee shall be made available to the President, the Provost and Vice President for Academic Affairs, the complainant, the respondent, and all concerned parties.

The University Grievance Committee

I.Composition A. The University Grievance Committee shall consist of six Teaching and/or Research Faculty

members as defined by the Faculty Handbook. B. The faculty of Libraries shall compose one voting unit. Each of the five colleges of the

University shall also compose a voting unit. C. These six members shall be elected by the Teaching and/or Research Faculty of the

Faculty Senate voting units. D. The faculty of each voting unit shall also elect one alternate member from the same faculty

pool as the member. E. Members and alternates shall serve three-year terms with one-third to be elected each

year. Length of terms of the original members and alternates shall be determined by lot.

II. Election Procedure A. The faculty in each department of each election unit shall nominate one of their members

as a candidate. The faculty of the election unit as a whole shall elect two from the nominees thus selected. The candidate with the most votes shall be the member of the University Grievance Committee and the runner-up shall be the alternate. Ties shall be broken by drawing lots.

B. Elections shall be conducted by the six individual units and reported to the President in the spring semester of each year. Terms shall run from the beginning of the fall semester.

III. Operating Procedure A. The Chair of the Faculty Senate shall convene the University Grievance Committee for its

first meeting to elect its chair and to determine length of terms for each member consistent with University Grievance Committee: I.(E). (above). Thereafter, the University Grievance Committee shall choose its chair at the beginning of each fall semester, having been convened for that purpose by the previous chair or by a convener (appointed by the Chair of the Faculty Senate).

B. In case the elected member cannot serve, the alternate shall serve in his/her place as needed. In case of conflicts of interest, the member involved shall not serve during that grievance issue. A quorum for all meetings of the University Grievance Committee shall consist of more than 50 percent, and Robert’s Rules of Order shall govern the conduct of meetings.

Appeals to the President

1. If the complainant, the respondent, or any other party to the grievance is not satisfied with the decision of the University Grievance Committee or if the decision is not received within the time allowance stated Appeals to the University Grievance Committee: 3. (above), the complainant, the respondent, or any other party to the grievance may appeal in writing to the President.

2. The appeal shall be made in writing within ten working days after receiving the decision, or if no decision is received, within ten working days after expiration of the University Grievance Committee’s time allowance.

3. The President may investigate the appeal. 4. The President may choose either to give a decision in writing, with a copy to all of the parties, within

ten working days after receipt of the appeal or may take the findings of fact and recommendations to the Executive Committee of the Board of Regents.

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Page 9 of 10


5. The decision of the President or of the Executive Committee of the Board of Regents shall be made available to the complainant, the respondent, and all concerned parties.

6. If any party to the grievance is not satisfied with the President’s decision, he/she may request in writing that the President submit this grievance to the Executive Committee of the Board of Regents. The President shall determine if the subject matter is appropriate for the Executive Committee of the Board of Regents to consider.

Sanctions

A. At any level of the grievance procedure, the person(s) involved in deciding upon resolution of the grievance may recommend sanctions. No sanctions may be imposed until all of the parties involved in the grievance have had the opportunity to complete the entire grievance procedure. Sanctions covered in KRS 164.230 are the province of the Board of Regents. Sanctions relating to changes in assignments and other disciplinary measures are the province of the proper administrator(s).

B. Sanctions may include but are not limited to the following: i. A warning that conduct violates professional responsibilities of the faculty member, with copies to

the chair, dean, and Provost and Vice President for Academic Affairs for inclusion in the personnel files of the individual against whom sanctions are imposed.

ii. A reprimand, with copies to the chair, dean, and Provost and Vice President for Academic Affairs for inclusion in the personnel files of the individual against whom sanctions are imposed.

iii. Change in assignment, subject to the condition that the new assignment shall involve duties consistent with the duties of other faculty members with the same academic rank. Such a change might involve removal from a supervisory role or the elimination of special privileges associated with the previous assignment.

iv. Proceedings under KRS 164.230 for dismissal for reasons of incompetency, neglect of or refusal to perform his duty, or of immoral conduct.”

Final Disposition

After the grievance procedure has been completed (that is, no further appeals are made), it shall be the responsibility of the Provost and Vice President for Academic Affairs to implement the decision with the final disposition taking place at the appropriate level.

Calendar Day Throughout this document calendar day shall be interpreted to mean no

later than the specified number of calendar days following the day of notification. If the final calendar day occurs on a weekend or holiday, the due date shall be on the first day on which University administrative offices are open. The time for response may be extended upon agreement by both parties.

Complaint A non-written allegation by any person (or persons) included in the eligibility section of this policy

Grievance A written allegation by any person (or persons) included in the eligibility section of this policy

Grievant A person (or persons) who files a grievance within the scope of this policy

Respondent A person (or persons) against whom a grievance is filed

Appeal Panel The Appeal Panel is responsible for reviewing appeals of grievance decisions and making a recommendation to the Provost.

Definitions

Responsibilities

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Page 10 of 10


Faculty Grievance Officer

At a minimum, the Faculty Grievance Officer is responsible for

administering the grievance procedures;

maintaining records of all grievances;

making jurisdictional decisions for filed grievances;

facilitating a Hearing Panel.

Hearing Panel

The Hearing Panel is responsible for

conducting a hearing for any grievance that has been referred to it following the jurisdictional decision;

deciding whether the preponderance of evidence supports the allegations made that the grievant;

recommending appropriate redress if a grievance has been sustained.

Jurisdictional Appeal Panel

The Jurisdictional Appeal Panel is responsible for deciding appeals of jurisdictional decisions for grievances that have been filed.

Provost

At a minimum, the Provost is responsible for

making decisions regarding a grievance and any resulting appeals of a grievance decision.

Provost

Policy Revision

Date Entity Action Board of Regents President Provost Council May 1, 2017 Faculty Senate Approved

Policy Issued

Date Entity Action February 1, 1992 Board of Regents Adopted April 1, 1991 Faculty Senate Approved

Interpreting Authority

Policy Adoption Review and Approval

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Page 1 of 6 Draft September 21, 2017, 2017

Eastern Kentucky University Policy and Regulation Library

Faculty/Staff Academic Travel with Students

Experiential learning and field work are essential to many academic programs and to student learning, but also involves coordination, supervision, and risks not present in the traditional classroom setting. This policy governs faculty/staff-led travel and field experiences with students for the purpose of ensuring that the academic experience remains central to the trip or visit and that that students receive guidance as to professional expectations for the work, as adapted for the assignment, site, and culture. This policy applies to any travel or fieldwork in which faculty or staff travel with students whose participation is associated with credit-bearing work, or in which students participate as representatives of the University, or for which University funds (including scholarship funds or grant funds) are used. Cooperative Education and internship placements are guided by separate procedures. This policy does not apply to experiences organized by a third-party provider.

Faculty, staff, and students who engage in the activities described in this policy

University offices, units, or programs involved in the activities described in this policy

Pre-Departure Planning

Supervision Faculty and staff participants are responsible for providing reasonable supervision of student participants during the academic travel, from departure time until return to campus. The parameters of “reasonable supervision” for the academic travel should be established by the Department in writing in advance of the academic travel and will vary according to the site and experience. Experiences that are inherently dangerous or require a high level of skill to manage successfully necessarily require more extensive supervision than more routine experiences. Any international travel should be planned in consultation with the Office for Education Abroad. Contracts Any necessary contracts must undergo the usual procedures, including review by University Counsel and signature by the Dean. Consult the Office for Education Abroad for all international travel.

4.7.12P Volume 4, Academic Affairs Chapter 7, Faculty Rights and Responsibilities Section 12, Faculty/Staff Academic Travel with Students Approval Authority: Board of Regents Responsible Executive: Provost Responsible Office(s): Education Abroad, Service Learning, Academic Departments Effective: Issued:

Last Revised: Next Review Date:

Statement

Procedures

Entities Affected by the Policy

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Chapter 7, Faculty Rights and Responsibilities

Section 12, Faculty/Staff Academic Travel with Students

Page 2 of 6 Draft September 21, 2017

Lodging Travel regulations are the same for all university travel. Review and follow the Travel Requirements and Procedures Regulation (6.1.3R) There may be additional considerations when traveling with students, such as rooming requests, physical needs, interpersonal conflicts, gender identity, and other concerns. Please seek advice from the department chair or dean for any especially challenging student considerations. When booking lodging, consider the following:

Travel time from lodging to key sites

Safety of lodging and surrounding area

Local transportation and parking

Amenities o Breakfast o Wireless o En suite bathroom (especially for hostels and international lodging)

In general, it is advisable for faculty members or staff to avoid sharing rooms with students. Out-of-State Travel Form and Other Pre-Departure Paperwork Review and follow the Travel Requirements and Procedures Regulation (6.1.3R) Transportation and Driver Training (if applicable) Review and follow the Motor Vehicle Use Regulation (9.5.1R) Review and follow the Travel Requirements and Procedures Regulation (6.1.3R) Meals For purchased meals, review and follow the Travel Requirements and Procedures Regulation (6.1.3R) For self-prepared meals for the group, verify the food storage and handling requirements and obtain the necessary certifications, available at: http://www.madisoncountyhealthdept.org/FoodHandler.html. Behavioral Expectations

Student Participants

Because academic travel involves group activity, all participants must work with others in a professional and responsible manner. Student Participants must comply with the ethical and behavioral standards established for the program by the University’s Student Code of Conduct and by expectations established by the Department and/or the supervising faculty and staff. Faculty and Staff Participants are expected to do the following:

Articulate expectations for student behavior

Refer students to Code of Conduct and be familiar with contents of Code

Model professional conduct for Student Participants

Follow all safety guidelines for the activity

Represent the University ably and responsibly

Supervise the Student Participants during the academic travel

Establish and maintain an optimal learning environment

Abide by all University policies

Abide by all laws Guests The Supervising Faculty or Staff Member has the discretion to determine whether or not guests will be permitted. If permitted by the Supervising Faculty or Staff Member, spouses, domestic partners, or children may accompany participants (students, faculty or staff), in accordance with University policy and with the written permission of the supervising academic official (Director, Department Chair, or above). Participants are responsible for all related costs, including airfare, accommodations, meals, transportation, entrance fees, health insurance, child care, etc. The request to bring a guest must be submitted no less than two months in

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http://www.madisoncountyhealthdept.org/FoodHandler.html





advance of the departure date and detail arrangements for costs and supervision noted above. Exceptions to the timeline for a request to bring a guest may be modified at the discretion of the supervising academic official. The supervising academic official may deny the request if, in his/her judgment, the guest will adversely affect the academic experience, safety, or duties of any participant. There is no appeal of the denial of the request. Note: If someone other than the participant’s spouse will be caring for the child/children, the participant must pre-arrange (prior to departure) on-site child care for the duration of the program. Faculty members may not rely in any way on University program participants (i.e., students) to provide any form of child care (even if paid). Guests must abide by all rules concerning the behavior of participants. Volunteers

All provisions applying to guests shall also apply to volunteers. In addition, volunteers must abide by the regulations as defined on the University’s Human Resources web site. http://hr.eku.edu/sites/hr.eku.edu/files/files/Employment/Volunteer%20Program%20Guidelines.pdf Free time

If the itinerary includes free time, Student Participants must inform the Supervising Faculty or Staff Member of their whereabouts and provide contact information. The Supervising Faculty or Staff Member shall provide written expectations for student behavior during Free Time in advance of the Academic Travel. Additional rules may be imposed on site as needed. Student Participants must abide by the rules established by the Supervising Faculty or Staff Member. Failure to do so will be considered a violation of the Student Code of Conduct. Curfews

The Supervising Faculty or Staff Member may impose curfews, as may personnel managing the program on site (including home stay hosts). The Supervising Faculty or Staff Member shall provide written expectations for curfews in advance of the Academic Travel. Additional rules may be imposed on site as needed. Student Participants must abide by the rules established by the Supervising Faculty or Staff Member or on-site personnel. Failure to do so will be considered a violation of the Student Code of Conduct. Alcohol/Drugs The University prohibits the illegal or otherwise irresponsible use of alcohol by students and that it is the student’s responsibility to know the risks associated with alcohol use and abuse. At sites where the legal age for alcohol consumption and/or rules regarding the consumption of alcohol may be different than at the EKU campus in Richmond, Kentucky, the student has the responsibility to know relevant country and local laws concerning the possession, use, and abuse of alcohol. If the student is of legal age and chooses to consume alcohol during the academic travel experience, the student must observe a high standard of moderation and decorum. Illegal or excessive consumption of alcohol or misconduct due to alcohol consumption will not be tolerated and will result in disciplinary action and possibly expulsion. Supervising Faculty and Staff members also have the responsibility to be familiar with local laws and customs establish expectations for professional and appropriate conduct. Supervising faculty and staff shall observe the laws and expectations themselves and have an obligation to report any misconduct by a participant (student, faculty, staff, or guest) to the appropriate academic supervisor. Use of drugs other than prescribed drugs for legal purposes (as defined by the local law at the academic travel site) is not permitted. Supervising Faculty and Staff should not purchase or provide alcohol or prescription drugs (legal or otherwise) to Student Participants. Checklist Completion

Recommended for all trips, to be kept on file in departmental office, necessary components to vary by trip:

Training for experiences involving unusual risks or specialized skills

Pre-departure orientation for participants, as appropriate to the trip

Local laws/customs

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http://hr.eku.edu/sites/hr.eku.edu/files/files/Employment/Volunteer%20Program%20Guidelines.pdf





Language issues

Considerations based on protected classification (gender norms, accessibility)

Request to be absent form

Out-of-state travel form

Schedule/attendance

Site-specific concerns (safety, first aid, culture, customs, discipline-specific training, travel warnings)

Attire

Waivers

Passports/visas (copies)

Medical/Emergency Contact o Medical Information Sheet or Parent Medical Consent Form

Emergency Planning o Weather o Civil Unrest o Medical Emergencies o Evacuation o Alternatives to public transit o Strikes/transit disruptions o Cash o Missing students o Contacts for behavioral intervention o Sending students home o Incident reporting (immediate) o Communication (parents, officials, press) o Interactions with others (non-participants)

Prescription medications/storage/availability/legality

Contact information for supervising faculty/staff

Guest Information

Currency/procard

Cell phones/international data/pre-paid phones

Itinerary (both trip and transit)

Student contracts

Insurance Coverage verification

Incident Reporting Protocols and Forms Emergency Contacts and Media Relations

Incident Reports should be filed with the Department Chair or Education Abroad Director, Dean, and Risk Management. For international travel, the report should be filed with the Education Abroad Director, who will communicate with the Department Chair. Any incident should be reported to Department Chair or Education Abroad Director as quickly as possible, but no more than 72 hours after the incident occurs. The Department Chair or Education Abroad Director will be responsible for communicating with the Dean. Post-Experience Considerations

Supervising Faculty and Staff should follow appropriate departmental and university policies and procedures for managing post-academic travel matters. Specific matters that may need to be addressed include the following:

Travel forms

Site/experience evaluation

Disciplinary procedures

Incident reporting (post-event)

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Chair Anyone whose immediate supervisor is a dean (department chair, director,

coordinator, etc.)

Day In this document, day refers to days within an academic term. If the academic day occurs on a weekend, holiday, or University break or if the University is closed due to inclement weather, an action required within a specified number of academic days shall be due on the first day practicable on which University is open during an academic term

Faculty Faculty who are employed by the University part-time or full-time, tenured or non-tenured.

Guest A spouse, domestic partner, child, or other individual accompanying the group at the request of a Participant, and with permission of the Supervising Faculty or Staff member and the Supervising Academic Official.

Incident Any event that warrants reporting to University Officials. Incidents include medical emergencies, any matter requiring medical assistance beyond first aid, a natural disaster or weather situation that impedes travel by more than one day, any situation requiring evacuation of any participant(s), arrest or detention of a participant, criminal act in which a participant is involved (victim or perpetrator), any matter covered by the University’s Non-Discrimination and Harassment Policy, declaration of emergency, or any other event that the Supervising Faculty or Staff members deemed worthy of notification. Notification should be provided to the Supervising Academic Official and to Public Safety.

International Travel Any travel outside the United States and its territories.

Missing Student A student may be considered missing if he or she is overdue in reaching home, campus or another specific location past their expected arrival, additional factors lead university staff to believe he or she is missing.

Off-Campus Site Any location not on the Richmond campus.

Out-of-State Travel Does not include travel to a bordering state that does not require airfare or

an overnight stay.

Participant Any employee or student accompanying the group during the Academic Travel.

Rental Vehicle A vehicle rented through a rental agency for Approved Business travel. Rental vehicles are not owned by the University; departments and organizations may reserve vehicles by contacting the contracted rental agency.

Supervising Faculty or Staff Member

The employee who holds academic responsibility for the field experience and is accompanying the Participants during the Academic Travel.

Supervising Academic Official

The Department Chair, Director, or other official in whose department or unit the academic credit is awarded. For international travel, the Supervising Academic Official is always the Education Abroad Administrator. If academic credit is associated with the Academic Travel, the Supervising Academic Official is the employee who provided the funds to support the Academic Travel.

Definitions

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Education Abroad Office Academic international travel

Sponsoring Academic Unit

Pre-departure planning and records maintenance

Supervising Academic Official

Incident reporting

Senior Vice President for Academics and Provost

Policy Issued

Date Entity Action

Interpreting Authority

Policy Adoption Review and Approval

Responsibilities

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FS_10-02-17 Page 96 of 108

FS_10-02-17 Page 97 of 108

EASTERN KENTUCKY UNIVERSITY Serving Kentuckians Since 1906

TO: Members of the Faculty Senate FROM: Sherry Robinson, Chair

The Council on Academic Affairs DATE: September 27, 2017 SUBJECT: CAA Information Items for September Faculty Senate Meeting As a result of the Council on Academic Affairs meeting on September 21, 2017, the following items are presented for the Faculty Senate’s agenda on October 2, 2017.

Information Items

1. Departmental Certificate Template Page 22. eCampus Registration Hold Page 4

Office of the Provost for Academic Affairs

CPO 46, 212 Coates Building 521 Lancaster Avenue

Richmond, Kentucky 40475-3102 Phone: (859) 622-8812

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Executive Committee report

10/2/2017

Evaluation of President Benson

The Executive Committee is continuing our discussion of how to proceed with the evaluation.

We are waiting to receive information from Chair Turner about options for outside firms. No

decisions about the outside firms have been made as of yet. I hope to have more information

for you in the November meeting.

Merit pay

As you know we have not had merit pay for many years, and President Benson indicated

several years ago that he has a different vision for how merit pay would work, were we to have

it again. The Executive Committee will discuss this with Pres. Benson when we meet with him

next, on Oct. 9.

IP

The Executive Committee is reviewing the internal procedures for the standing Senate

Committees and the Senate officers. We plan to bring those documents to the full Senate in

November. Thanks to the various Senators who have worked on those documents.

Free speech policy

There have been some changes at the Federal level that mean that we need to revise our policy

about free speech on campus. There is a team of faculty, staff, and administration working on

that policy as we speak. Dr. Lynnette Noblitt is the faculty representative on that team. Look for

that policy to come before us soon.

Senator Ciocca’s AAUP presentation

I sent the powerpoint presentation from Senator Ciocca’s talk to you. I hope you will share it

with your colleagues.

Substantive

Finally, there was some discussion at the September Senate meeting about the criteria the

Chair uses to determine if a motion is substantive. The Parliamentarian examined Robert’s Rules

and the Faculty Handbook and the best answer is that it really is a matter of the Chair’s

discretion, but that the Senate can move and vote to overrule the Chair’s determination. So that

is how we will proceed. When a motion is made from the floor, the Chair will determine if it is

substantive, and then the Senate can, if they wish, move to overrule the determination, and if

the motion passes then the determination will be changed.

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Dr. Richard E. Day

Professor, Educational Foundations

EKU Faculty Regent

Eastern Kentucky University, Combs Building, Room 100

521 Lancaster Ave, Richmond, Kentucky 40475

To the Faculty Senate:

28 September 2017

Folks,

The next meeting of the EKU Board of Regents will be held on November 15th at Model

Lab School. Time: TBA. The meeting has been moved from October in order to give the

Board an opportunity to gain more budget information from the upcoming special

session. The Board has not met since my last report to the faculty.

Based on preliminary guidance from the Office of the State Budget Director, it appears

that the EKU KERS pension costs for FY19 may increase by $9.5M. If our FY19 General

Fund appropriation is also cut 12% - which looks like a real possibility - that would equal

another $7.8M. This combined with our decline in enrollment this fiscal year could

potentially give us a $20M hurdle to clear for FY19. (Opinions are mixed on the

likelihood of a midyear cut in FY 18.) But we won’t know the full picture until the end of

January. There may be some one-time savings actions that might lower our FY19 hurdle

to about $16M.

It is my understanding that at last month’s meeting of the Faculty Senate, Senator Fitch

proposed a vote of no-confidence against me as Faculty Regent, and that the issue is

likely to come up again during Monday’s meeting.

The Senator’s fundamental claim is that our Policy on Policies 1.1.1P somehow limits the

Board’s duties and powers under the law as the university’s governing body. Now, I

suspect his real complaint lies elsewhere, but the rationale given makes it seem that

Senator Fitch has either flunked civics or misrepresented the facts. His rationale is so

obviously wrong that it is hard to refute without sounding condescending.

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The “government of each of the state universities…is vested in its respective board of

regents.”i The Board is “a body corporate, with the usual corporate powers”ii including

the ability to delegate and set policy. In addition, the law is clear that the board may

“adopt bylaws, rules and regulations for the government of its members, officers, agents,

and employees.”iii

As everyone knows, the Board of Regents is the “legal and active policy making body of

the University” and no University Policy is effective until approved by the Board. The

Policy on Policies does apply to the entire university community but does not preclude

the Board of Regents from originating policy.iv Just as the state legislature can direct,

through statute, that boards of public institutions have policies or processes regarding

certain issues, the Board, through properly passed motions, can direct the University to

present it with certain policies.

The Board’s ability to unilaterally pass policy is not new and poses no more threat to

shared governance than it ever has. The most recent example came when the university

was preparing for the SACS-COC reaffirmation process. We realized that the Board

needed to codify a policy on authority, conflicts, and dismissal of a regent, even though

that is clearly set forth in Kentucky law. Without going through the policy making

process set forth in Policy 1.1.1P, at the April 27, 2016 meeting, the Board unilaterally

approved Policy 1.5.2P, Board of Regents Authority, Conflicts of Interest, and

Dismissal of a Regent. The Board operates outside of the Policy on Policies.

With regard to the evaluation of the President, the Board, in its sole authority, appoints

the President and may remove the President if the statute and/or any contractual

provisions are satisfied.v The Board bylaws state that the Board shall evaluate the

President, and that review is conducted by the Executive and Academic Affairs

Committee of the Board. The Board, then, sets policy for how this review operates.vi

The Board approved Policy 4.8.1P which defines the process by which the review of the

President shall occur and how to provide for input from the faculty. The Board controls

the process and the review, but importantly solicits input from various constituencies,

particularly input from the faculty-at-large, as summarized in a report from the Faculty

Senate Executive Committee. I am told that our process is in line with other state

universities as well.

The Senate can do as it pleases, but I believe the faculty would be best served if the

Senate did not endorse Senator Fitch’s demonstrably erroneous rationale. I say this

because Senator Fitch’s arguments against my Motion in April, May, and June,

prompted a couple of Board members to begin advocating for changes to our Policy on

Policies. The stated intent is to bypass the Faculty Senate in policy adoption, except for

academic policies. While I will continue to oppose such a change, it only takes six votes

to get the job done. Vainglorious gestures that fuel such sentiments and produce

unintended consequences could potentially harm shared governance in the end.

FS_10-02-17 Page 101 of 108

Ours is a system of checks and balances. The Faculty Senate and Faculty Regent have

different responsibilities and functions. As Senate Chair my role, like yours, was to

advise the President on behalf of the Senate. I was largely bound by Senate actions. As

Faculty Regent my role is to advance the institution on behalf of its students, faculty,

and the citizens of Kentucky.

New Senators should be aware that the present dispute began a couple of years ago

when as Senate Chair, I challenged the scholarly quality of two reports produced by

Senate committees, one of which was used by Senator Fitch to attack the President. My

criticisms apparently bruised some egos. For a couple of years now, I have been looking

for those senators to acknowledge their commitment to the best principles of quality,

fairness, and academic morality - to simply agree to represent the faculty in a more

professional manner. Instead all I’ve heard is that there was no problem with our

committees’ overstating their data in these two instances.

Despite my abiding respect for the Faculty Senate, neither the law nor university policy

requires my vote to be a rubber stamp. I departed from the judgment of last year’s

Senate because I disagree with the principles being defended by those who opposed my

effort to revise Policy 4.8.1.

To the extent that the Faculty Senate represents the best interests of the faculty – as it

most commonly does - I will be a strong supporter. But I will oppose those rare

instances when the senate lowers the bar on academic morality.

Once again our university is headed into dangerous waters and I am thankful that

President Benson remains at the helm. We have a lot of work ahead of us. The Faculty

Senate is perfectly capable of doing the job that must be done. It is up to us to choose to

do it well. And happily, we almost always do.

Respectfully,

Richard

i KRS 164.350 ii KRS 164.350(1) iii See KRS 164.350(1)(b) iv Policy 1.1.1P v KRS 164.360, See also KRS 164.365 vi KRS 164.350(2)

FS_10-02-17 Page 102 of 108

Provost’s Report to Faculty Senate October 2, 2017

I am pleased to be with you today for my first meeting as your Interim Provost. As you know, when Faculty Senate met last month, I was in Louisville for the 2017 Governor’s Conference on Postsecondary Education Trusteeship. The conference was packed with good information and speakers. One of the exciting topics at the Governor’s Trusteeship Conference was a presentation by Dr. Tom Sugar, President of Complete College America (CCA). CCA’s focus is on several high-level, game-changing, proven strategies to help campuses and states move the dial on student progression and college completion. We may try to attract him as an EKU speaker for our campus. Dr. Bob King presented state data and strategies to address some of the biggest challenges facing our Commonwealth, including low educational attainment and achievement gaps among low-income and minority students. Another speaker at the conference, Dr. Darcie Milazzo, Director for Leadership Development at the Academy for Innovative Higher Education, addressed leading change for the innovative institution. We came back with good ideas for consideration and additional validation for many of our high-impact success strategies. These themes of change permeate nationally. Higher education is struggling with shrinking budgets, declining numbers of high school graduates, offering degrees that students and employers seek, finding the best support that works for groups of students, and individualizing that support. Thirty-six states will see slower growth or declines in high school graduation rates from 2016 to 2031. Kentucky is predicted to have a 4 percent decline in high school graduates between 2016 and 2031. Students and families are increasingly sensitive to the cost of attending college as tuition continues to rise in response to reduced state support. States throughout the nation are facing decreasing funding, with Kentucky at the higher end of the decrease. There is intensified competition for students and in the development of innovative degree offerings. As a “teaching university,” EKU remains a top choice for our students. Faculty at EKU have a long tradition of keeping our promise to students to do everything we can to help them achieve their degrees. Eastern faculty are in classrooms, labs, and the community mentoring students in their disciplines, in research, and in service. We have faculty dedicated to innovative teaching strategies for high-impact learning. We have a strong support staff dedicated to removing barriers to success. We have just had another successful Assurance of Learning Day, demonstrating our focus on program growth and enhancing student learning. I think we have a strong plan and will continue this year to assess and enhance strategies that work. As we move forward through challenging financial times into an accelerated environment of change, we will draw on our emphasis on academic quality, student success, and great teaching. We continue to:

Adopt transformative curriculum revisions Provide the education students and employers seek Embrace intrusive advising to get students on the right path (support 15-to-Finish) Decrease DFW rates Connect students to the support they need Embrace technology that provides new opportunities Enhance our efficiency of delivery

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4th-Week Report

The 4th-Week Report is a valuable tool to identify students who can benefit from academic support services and

intervention strategies to help them succeed. This important progress reporting system supports many of the

priorities established by our state and by EKU, including demonstrating a high standard of academic quality, closing

achievement gaps, and both retaining and graduating students.

The overall 4th-Week Report participation rate remained steady for Fall 2017 at 76 percent, and the participation rate

for 090-200-level courses increased slightly to 77.2 percent (from 76.3 percent in Spring). I would particularly like to

acknowledge those departments reporting at or above 90 percent, two of which boasted a 100 percent participation

rate.

Thanks to all faculty who participated in this early intervention best practice. Let’s build on our success in the Spring!

Departments Reporting at 90+ Percent in the Fall 2017 4th Week Report

College Department/Unit % CRNS Reporting

CHS Recreation & Park Administration 100

COS Geosciences 100

CLASS Government & Economics 98.4

CJS Fire Protection & Paramedicine Science 97.7

CHS Occupational Science & Occupational Therapy 91.7

COS Mathematics & Statistics 91.0

ADA Awareness Month The ADA Awareness Committee, in conjunction with other offices on campus, has coordinated opportunities to raise awareness regarding accessibility for all employees, students, faculty, and guests of the University. Activities and resources include:

A month-long ADA Book Showcase (Grand Reading Room, Crabbe Library) A mental health screening day (October 4, 11 a.m. – 2 p.m.) The annual Diversity Breakfast (October 5, 7:30 – 9:30 a.m.) The ADA Awareness Day/Sidewalk Fair (October 5, 9 a.m. – 2 p.m.) Accessibility and Athletics Lecture and Panel, led by Dr. Tommy Shavers (October 24, 9 a.m.) A “Designing Documents with an ‘Access Ramp’” Workshop (October 25, Noon – 1 p.m.) Transformation through Story: The Power of Narrative in Developing Critical Consciousness, with Dr.

Jonathan Webb (October 26, 7:30 p.m.) Further details regarding the schedule of events is attached.

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Important Dates Please mark the following upcoming dates on your calendars:

October – ADA Awareness Month (Schedule of Events attached) October 5 – ADA Awareness Sidewalk Fair (Powell Corner)

Featuring representatives from disability-services organizations, the Sidewalk Fair will include special activities such as wheelchair mobility demonstrations and sports challenges. Attendance reports for students will be available through OrgSync and booth representatives will mark designated cards to verify attendance. Sponsored by the ADA Accessibility and Awareness Committee and the Center for Student Accessibiity.

October 13 – Posters-at-the-Capitol Abstract Submission Deadline (http://digitalcommons.murraystate.edu/postersatthecapitol/)

October 27 – Nomination deadline for Foundation Professor (http://foundationprofessors.eku.edu/) October 27 – 2018-19 Honors Course Proposals due to Dr. David Coleman (See attached.) November 1 – Application deadline for the 2018 Faculty Leadership Institute (http://studio.eku.edu/ faculty-

leadership-institute) February 1, 2018 – Application deadline for Annual Faculty Awards (http://studio.eku.edu/annual-faculty-

awards) February 8, 2018 – Posters-at-the-Capitol

Respectfully, Deborah Whitehouse

FS_10-02-17 Page 105 of 108

http://digitalcommons.murraystate.edu/postersatthecapitol/


http://studio.eku.edu/%20faculty-leadership-institute

http://studio.eku.edu/%20faculty-leadership-institute



Let’s celebrate the Americans with Disabilities Act! ADA Book Showcase All of October Grand Reading Room, Crabbe Library Sponsor: EKU Libraries

Mental Health Screening Day Wednesday, October 4, 11 a.m.–2 p.m. Outside Powell Building (by Statue) Sponsor: Counseling Center

Diversity Breakfast Thursday, October 5, 7:30–9:30 a.m. Keen Johnson Building Keynote by Dr. James Womack, retired ASLIE professor Sponsor: Diversity Office

ADA Awareness Day Thursday, October 5, 9 a.m.–2 p.m. Outside Powell Building Visit local vendors and sources of assistive technologies. Sponsor: ADA Awareness Committee

Accessibility and Athletics Lecture and Panel Tuesday, October 24, 9 a.m. O’Donnell Auditorium, Whitlock Building Led by Dr. Tommy Shavers, behavior/performance consultant Sponsor: Center for Student Accessibility

Designing Documents with an “Access Ramp” Wednesday, October 25, Noon–1 p.m. 1801 Commonwealth Learn to create digital documents that meet federal standards. Sponsor: e-Campus Instructional Design Center

Transformation through Story: The Power of Narrative in Developing Critical Consciousness Thursday, October 26, 7:30 p.m. O’Donnell Auditorium, Whitlock Building Chautauqua Lecture by Dr. Jonathan Webb, social justice activist, educator, and author Sponsors: Department of American Sign Language, ADA Awareness Committee, and Honors Program

FS_10-02-17 Page 106 of 108

CALL FOR PROPOSALS FOR HONORS SEMINARS FOR THE 2018-2019 ACADEMIC YEAR

The EKU Honors Program is seeking proposals for new honors seminars to be offered at any time in the 2018-2019 academic year. Our hope is not only to offer the most innovative classes possible to our students but also to encourage faculty to experiment in these classes—teaching topics and using methods they typically can’t or don’t in their ordinary teaching loads. All faculty members selected to teach an honors seminar will be expected to attend our day-long Honors Faculty Workshop the Tuesday after spring commencement (May 15, 2018); further details will be forthcoming. All proposals are due via email to the Director of the Honors Program no later than Friday October 27; please email all materials to [email protected] (please do not send hard copies). All proposed courses should adhere to the following:

It is preferred that all honors seminars be taught by two instructors in two different disciplines; while not required, proposals that utilize this inter-disciplinary team-teaching model will be privileged for selection.

In order to maintain a high level of accessibility for non-majors, no proposed honors seminar should require a prerequisite other than those required by the program: Admission to the Honors Program and ENG 102 or 105(B) or HON 102.

The following are our honors seminar course numbers: HON 304W: Honors Seminar in Mathematics HON 307W: Honors Seminar in the Arts HON 308W: Honors Seminar in the Humanities HON 310W: Honors Seminar in History HON 312W: Honors Seminar in the Social and Behavioral Sciences HON 317: Honors Seminar in the Natural Sciences HON 320W: Honors Seminar in Diversity of Perspectives and Experiences

Depending upon the disciplines explored in the course, most honors seminars will be listed by a minimum of two course numbers, reflecting the different areas explored in the course. For example, our “Culture and Civilization of Islam” course is cross-listed as HON 308W/HON 310W/HON 320W while “Beauty and the Beast: Art, Math and a Shared Aesthetic” is cross-listed as HON 304W/HON 307W.

All honors interdisciplinary seminars (with the exception of HON 317) are classified as writing intensive courses; all instructors teaching these courses are expected to comply with writing-intensive course expectations.

While no honors seminar should be a standing course that currently exists in another department’s catalog offerings, honors seminars may be cross-listed under that department’s relevant “Special Topics” course number. In the case of a course listed only in honors, the maximum number of students in the course will be 20; in the case of a cross-listed course, the cap will still be 20 with at least 10 seats allotted to honors students.

FS_10-02-17 Page 107 of 108

mailto:[email protected]

Faculty requesting to teach an honors seminar they have taught before may submit their existing syllabus, but generally no course should be taught in the same form for more than 3 consecutive times. Those faculty teams requesting to teach again an honors seminar that has already been offered in the Honors Program are expected to submit the syllabus as well as approval and permission from the relevant department chair(s) as described below.

A limited number of courses will be accepted for the coming year; the Honors Program Advisory Committee will make these selections and will ensure that a broad slate of academic offerings is offered each term. The Honors Program Advisory Committee reserves the right to inquire in greater detail about specific proposals before final selections are made. All faculty members proposing courses should be notified as to the status of their proposal no later than December 1. The Honors Advisory Committee will give priority to those proposals with the following features: 1. Evidence of innovative team-teaching strategies, methods, and activities including out of classroom experiences and experiential learning of all kinds 2. Use of a seminar approach as is common in honors courses that promote active learning strategies 3. Focus on a subject that transcends a specific academic discipline 4. Evidence of intellectual appeal to students from a variety of majors 5. Descriptions of assignments that promote critical thinking, independent research, creativity, and effective writing 6. Departmental permission via e-mail from relevant chairs (to [email protected]) to release all faculty members involved in an individual course to teach in honors and cross-list a relevant course in honors Each proposal should include the following: 1. A sample syllabus draft that includes a complete title, a course description, the relevant HON course number(s) suggested for it, and the semester, time, and desired place it should be offered; and 2. A statement from the relevant department chair(s) (via e-mail to [email protected]) indicating departmental approval for the faculty member(s) to teach in honors and, if relevant, the departmental special topic cross-listing required for it. All proposals are due via email to the Director of the Honors Program no later than October 27; please email all materials to [email protected].

FS_10-02-17 Page 108 of 108


