Faculty Senate Agenda February 3, 2014

3:30 p.m. Call to order

Approval of Minutes December 2, 2013 minutes

President's Report: Senator Benson

New Business: • Policy 4.6.7 – Annual Review of Tenured Faculty and Post-Tenure Review

REVISED (Informational Item Only) • Policy 4.4.14 – Laboratory Safety (Informational Item Only)• Report from Council on Academic Affairs

(CAA agenda is included in the Senate packet.)(See separate PDF file for the curriculum forms - 41 pages)

Report Overview & Questions: Executive Committee Report: Senator Pressley Faculty Regent: Senator Thieme COSFL Representative: Senator Scarambone Provost: Senator Vice Student Government Association: Sarah Carpenter

Standing Committees: Academic Quality Committee: Senator HunterBudget Committee: Senator Hatcher, Chair Elections/University Nominations Committee: Senators Brumfield & Johnson, Co-Chairs Information Technology Committee: Senator Kilgore, Chair Rights & Responsibilities Committee: Senator Maloley, Chair Rules Committee: Senator Barracca, Chair Welfare Committee: Senator Lewis, Chair

Ad Hoc Committees: (if any)

Adjournment

TO: The Eastern Kentucky University Faculty Senate FROM: Senator Michael T. Benson DATE: February 10, 2014 RE: February Campus Report

My apologies for not being able to join you in person today, but I was required to attend a Presidents’ Council meeting for the Ohio Valley Conference in Nashville. Thank you for your continued service to Eastern Kentucky University.

I was intent on sending the following report to you last week before sending it out to campus writ large, but given the University’s closure on Monday – and the interest on the part of many constituencies – much of the information below was distributed to all faculty, staff, and students on Wednesday.

With the Legislature in full swing, we continue to make our case to members of the House and the Senate on behalf of higher education generally and EKU specifically. This coming Thursday, the regional comprehensives (NKU, WKU, MSU, and EKU) will present to the Postsecondary Education Subcommittee of the Appropriations and Revenue Committee.

The budget as outlined by Governor Beshear is now being considered by the House. The Governor’s proposal included a 2.5% cut for all universities in operating budgets, but there is talk among House members that some of that money needs to be restored. CPE is slated to take a 5% cut. Most state agencies have been told that a cut to operating budgets is to be expected.

I met with members of the Administrative Council last week and we began discussions on the budget. Later this week, I will be meeting with the Council of Postsecondary Education to consider tuition rates and the possibility of the Council setting rates for a two-year period time. The possibility of fee increases are currently being discussed with our student leaders as well.

We continue to work with various groups relative to our internal equity and merit pay and results of these initiatives will be rolled out in the near future. It is important to bear in mind that recurring budgets at EKU are nearly 70% tied directly to personnel. We will continue to emphasize how critical our human capital is and how vital these efforts are in promoting and rewarding our people.

Funds for capital improvements and additions come from completely different funding sources (e.g., state appropriations, bonding, donated funds, a proposed student fee for campus enhancements and improvements, etc.) and we have made a significant institutional investment into our fundraising efforts. This will continue to be a top priority as the “new normal” for public higher education throughout America suggests few state resources and an increased need to develop private funding sources.

Capital Improvements

The proposed cuts in operating budgets were tempered by commitments from the Governor for over $520 million in capital projects and over $700 million in agency bond approvals. EKU’s share of these dollars includes $66.3 million for Science Phase II and agency bond approval in the amounts of $12 million for a parking structure and $15 million for athletic facility improvements, respectively. We have also submitted an emergency request for $25 million to rehabilitate (i.e., completely gut and

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reconstruct) the Moore Building given the recent failures of that structure. Both the Governor’s office and leadership in the House and Senate have been made aware of the dire situation we find ourselves with the Moore Building. There are many deferred-maintenance issues we are dealing with on campus, with many more on the horizon. While the following list is neither exhaustive nor finalized, it is an outline of what is currently being considered with other potential projects in the works as well. Timelines are fluid, with multiple moving parts in play, and for some of these projects to be realized, other preparatory events need to happen. These projects fit within the scope and plan of EKU’s current 2009 Campus Master Plan and we continue to be committed to the Plan’s design guidelines which reinforce the campus as a memorable, historic destination that supports innovation and evolving uses (EKU Campus Master Plan, p. 110). Combs Hall will be razed at the conclusion of Spring semester. A new entry point/gate will be created at the intersection of Barnes Mill Road and Lancaster Avenue. The Lancaster Avenue tennis courts are slated to be removed with new courts being constructed near our current indoor tennis facility. Plans for this site will be revealed in the near future, with some very exciting ideas for additional open space intended to be part of our efforts to beautify Lancaster Avenue. Additional details are forthcoming. The complex of McCreary, Keith, Beckham, and Miller Halls will eventually be gutted and repurposed as the EKU Honors Quad. Details are still being refined, but an effort will be made to create an Honors community in the more traditional architecture along Lancaster. The timeline on this move is complicated by the fact that we are considering forming an EKU Housing Foundation, a separate 501(c)(3) entity, as a way to collateralize our current housing inventory to raise funds for the remodel of the Honors Quad and other structures. This move may be a few years away given the uncertainty of the timeline involving the establishment of such a Housing Foundation. Case Hall and Case Annex will be razed and replaced with a 3 to 4 level parking structure. It is our intent to face the structure with brick to make it fit into this traditional portion of campus next to Keen Johnson. This will be a “fee for parking” structure so that it generates the required revenue to cover the bonds we intend to issue. Additionally, we anticipate restrictions to traffic along University Drive to improve and beautify the look and feel of the Ravine. We are currently working with our Science Building Phase Two architectural team about traffic flow along Kit Carson and ingress and egress issues for this new structure. Those faculty and staff currently in structures scheduled for razing, renovation, or repurposing will be relocated to other renovated spaces elsewhere on campus. Potential locations include the renovated Moore Building, the remodeled Commonwealth Hall, and other campus locations. The rehabilitation of Commonwealth may be a multi-year process as well. Given the construction and layout of Commonwealth, it can be reconfigured for office space and classrooms, and additional details about this project are still being considered and finalized. I recently formed an ad hoc committee on campus improvements and renovation. The membership of this group is as follows: Michael Benson, Janna Vice, Barry Poynter, Libby Wachtel, David Williams, Ed Herzog, Tom Otieno, Sheila Pressley, Lynnette Noblitt, Sara Carpenter, Mendi Goble (representing the City of Richmond and the Chamber of Commerce), Matt Roan, and Dreidre de Leon

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As improvement, renovation, and relocation plans unfold, further input from each of these individuals and the entities they represent – in addition to community feedback – will be sought through building committees and college/departmental meetings. The ultimate goal of all renovations and relocations will be to improve working and learning conditions throughout campus. And how these improvements and changes impact our local community is vitally important as well. Athletic facilities throughout campus will also be improved and enhanced. Current plans include renovations to Roy Kidd Stadium, the softball and baseball complexes, the track and field area, and Alumni Coliseum. Further study is being considered as to what can and should be done to the Begley Building. It is anticipated that these improvements will come through the auxiliary bonding authority proposed by Governor Beshear and paid for through department of athletics revenue, a possible student fee, and private donations. New signage is currently being tested and installed around campus. The sign in front of Keen Johnson below is an example of the proposed signage to be installed throughout the University and bears a new, updated logo.

Finally, as renowned architect, Daniel Burnham, once stated: “Make no little plans. They have no magic

to stir men's blood and probably themselves will not be realized. Make big plans; aim high in hope

and work. . . Let your watchword be order and your beacon beauty. Think big.”

NOW is the time to think big for EKU. This is an exciting time for our University. While working amidst

such renovation and rebuilding can be inconvenient, we are quite literally forming a solid foundation for

the next generation of Colonels. I look forward to working with you to build the future of EKU.

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FACULTY SENATE MINUTES December 2, 2013

3:30 p.m.

The Faculty Senate of Eastern Kentucky University met on Monday, December 2, 2013, in the South Ballroom in the Keen Johnson Building. Senator Pressley called the fourth meeting of the academic year to order at approximately 3:30 p.m.

The following members were absent: V. Chandra*, H. Frederick, L. Heath, C. Hughes*, B. Karolich, K. Keltner-Previs*^, J. Kohl*, P. Kopacz*, K. Maloley*, S. O’Brien*, T. Reed*, M. Roberts, R. Sharp*, T. Spigelman, W. Zhuang

*indicates prior notification of absence^ ALT John Fitch attended for K. Keltner-Previs

Visitors to the Senate: Becca Palmer-Sisselberger, Registrar’s Office; Norman Powell, Educational Leadership & Policy Studies; Sherry Robinson, Provost Office

APPROVAL OF MINUTES: The November 4, 2013 minutes were approved as written.

REPORT FROM THE PRESIDENT: Senator Benson President Benson read a letter from Mrs. Tammy Nanny at the Kenlake State Resort Park in Western Kentucky. In her letter Mrs. Nanny complimented EKU’s football players for their courteousness and professionalism during their stay at the resort.

Thanks to all those faculty and staff who have provided input as preparations are made for next week’s SOAR summit in Pikeville. A campus-wide meeting was held last week with over 50 in attendance. At the summit next week, Senator Benson will be participating in a panel discussion – along with Wayne Andrews of Morehead State – to discuss adult learning and what ourrespective institutions are doing to address these needs.

Combs Hall will be demolished at the end of Spring Semester 2014. This is part of an overall housing replacement/renovation plan which will aggressively address the acute need to improve the residence hall inventory.

Also, plans are underway to create an Honors Quad as well as a plan to relocate those faculty and staff currently housed in Case Annex. In addition, exploratory work is beginning on where a multi-level parking deck might be located on campus. This deck would be based on hourly spots and would be self-funded.

Funding for the Science Building Phase Two project continues to be a priority. Meetings with legislative leadership have already occurred and initial support for the project has been expressed from both the CPE and the Governor’s Office. The original request of $66 million has been increased to $90 million so the Moore Building can be gutted and repurposed as a classroom/office facility.

The respective groups addressing issues of faculty and staff issues are preparing recommendations to submit to President Benson. He received documentation from the Faculty Compensation Advisory Group this morning. The plan is to have everything in place so that salary equity adjustments can be in place by March 1, 2014. Thanks to all who have provided their input and perspective.

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Faculty Senate Minutes December 2, 2013 Page 2 President Benson had the opportunity to attend the Cross Country National Championship in Terre Haute, IN, on November 23, 2013. Our men’s team placed 15th overall and defeated such noted programs at Notre Dame, Stanford, North Carolina, Michigan, Princeton, and Columbia. This is the highest placement for any EKU team competing at the national level in any Division One sport. A campus-wide forum was held on November 19th to report on the Administration’s responses to those suggestions made to the Presidential Suggestion Box. NEW BUSINESS: Report on Athletics. Mark Sandy, Director of Athletics, was in attendance to give a presentation on Exploring the FBS (Football Bowl Sub-Division). EKU is currently a member in the FCS (Football Conference Sub-Division) and the presentation explored the possibility of moving to the FBS and the differences between the two divisions. Policy 9.6.1. - Tobacco-Free Campus. Senator Pressley introduced the policy as an informational item and encouraged Senators to share the information with their colleagues. The policy will be posted online for the 30-day comment period by mid-December. Be sure to post any comments or concerns once the policy becomes available online. Below are some of the concerns expressed by the Senators:

1. How will this affect off-campus EKU housing? 2. How will the policy be reinforced? 3. How might this affect the surrounding community?

Policy 4.6.7 – Annual Review of Tenured Faculty and Post-Tenure Review. Senator Pressley introduced the policy as an informational item and encouraged the senators to share with their colleagues. A joint forum with the Provost and Faculty Senate will be scheduled early in the spring semester for a campus-wide discussion on the draft policy. Senator Pressley has agreed to serve as facilitator. Report from Council on Academic Affairs - Senator Vice

Program Revisions

College of Arts & Sciences 1. Department of Anthropology, Sociology, & Social Work - Social Work B.S.W

To include two new elective courses: SWK 365 Crisis Intervention and SWK 344, Stress Management & Self-Care, in the program description.

Department of Computer Science 2. Minor in Informatics

Modify the Informatics minor by making CSC 314 a required part of the minor and making CSC 307 as part of the “two of” courses

Department of Psychology 3. Animal Studies (B.S)

Revise Psychology major to include Senior Exit Course in Psychology as a requirement for graduation.

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Faculty Senate Minutes December 2, 2013 Page 3

College of Business and Technology 4. Department of Management, Marketing, & International Business - Marketing (B.B.A.)

To - replace the MKT 380 seminar with MKT 456 stand-alone class, and replace CIS 370 with CIS ting Research & Analytics concentration of the BBA in Marketing

College of Education 5. Department of American Sign Language & Interpreter Education - American Sign Language (ASL) Studies

(Minor) To revise requirements for the ASL Studies Minor

6. Department of Curriculum & Instruction - Elementary Education (P-5) Teaching (B.S.)

To move EDF 319 and 319W to Supporting course requirements; move MAE 301 from Multidisciplinary Content Supporting courses to section that begins “and 3 hours from one of the following areas: Math…”

College of Health Sciences 7. Department of Recreation & Park Administration - Recreation & Park Administration (B.S.)

To move EMC 105 (1), Survey of Medical Terminology, from the Therapeutic Recreation course section to the Therapeutic Recreation Concentration.

University Programs 8. Appalachian Studies - Appalachian Studies Minor

To revise the program to require APP 200 and remove APP 460 New Program University Programs 9. Appalachian Studies - Appalachian Studies Certificate

To (A) add Certificate in Appalachian Studies; (B) text changes in program description Discussion Item Office of the Provost 10. January Term

Consideration of a 3-week January term beginning January 2015 Senator Vice moved approval of items 1-8, seconded by Senator Frazer. Motion carried. Senator Vice moved approval of item 9, seconded by Senator Corley. Motion carried. Item 10 was presented for information only but should return for action within the next month or so. STANDING COMMITTEE REPORTS REPORT FROM SENATE CHAIR: Senator Pressley The Faculty Senate Executive Committee met on Monday, November 18th to set the agenda for the December Faculty Senate meeting. Dr. Sherry Robinson gave a policy update on the Annual Review and Post Tenure Review Policy (4.6.7). The comments and questions from the Executive Committee included the following:

• For more clarity, include the FAQs in the introduction of the policy. • Would the university/college consider generating a report to the faculty using information from Digital

Measures (DM)? The report would show the faculty members’ contributions to teaching, scholarship and service and provide a basis for rewarding merit or other pay.

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Faculty Senate Minutes December 2, 2013 Page 4

• A commitment from EKU to provide a central process for reporting annual dates (i.e. DM) would be a way to gain participation from everyone.

• The need for flexibility at the department level must be strongly emphasized. Dr. Robinson will share these comments with the drafting team at its next meeting so that they can be considered for inclusion in the policy. Members of the drafting team along with Faculty Senate will host a forum to discuss the policy in mid to late January (2014). A date, time and location will be determined before the end of this semester. The Executive Committee (EC) reviewed a draft document from the Faculty Compensation Advisory Group on Faculty Compensation Internal Equity. The feedback from the EC was shared with the Faculty Compensation Advisory Group (FCAG) and President Benson. Based on the recommendations received, the FCAG decided to adopt an approach to address the most acute disparities, and the most egregious inequities in each department. This will involve reviewing compensation data both within ranks and across ranks. The FCAG last met on Monday, November 25th to determine next steps, and is expected to provide its recommendations to President Benson by December 1st. The recommendations will include adopting a group of compensation principles, and considering a list of factors to evaluate compensation data. The FCAG also recommends that the process of rewarding equity compensation be conducted with input from the Department Chairs, Deans and other faculty from a different college. With the President’s approval of the committee’s recommendations, the co-chairs of the FCAG will meet with the Deans Council on December 4th. The next meeting of the FCAG on December 11th will be used to incorporate feedback from the Deans Council. Senator Richard Day led the effort to organize the 2nd Annual Legislative Forum this year. The Executive Committee wishes to thank Senator Day for all of his work in arranging the forum. A special thanks also goes to Senator Benson (President), Senator Janna Vice (Provost), and Mr. David McFadden (Government Relations) for their support. This year’s theme was, What’s New with Higher Education Budgeting in Kentucky? The panelists for the forum included the following: Bob King - CPE President, Aaron Thompson - CPE Senior Vice President, Representative Rita Smart, Representative Jonathan Shell, Representative Arnold Simpson, and Senator Jared Carpenter. Thanks to everyone for making this a successful event! REPORT FROM PROVOST: Senator Vice On Friday, February 21, Dr. Dee Fink will hold a workshop for faculty on effective course design. Further details will follow closer to the date. In the October report, there were three faculty-related policies listed which are being developed for review and adoption this year:

• Annual Report of Tenured Faculty and Post-Tenure Review Policy • Termination of Faculty Policy • Faculty Workload Regulation

Now that the draft of the Annual Report of Tenured Faculty and Post-Tenure Review Policy has been submitted for review by the drafting team, the Provost Office will be hosting a campus-wide forum to provide all faculty an opportunity to participate in an open discussion about the policy.

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Faculty Senate Minutes December 2, 2013 Page 5 Forums will also be offered for the other faculty-related policies, currently being drafted. The purpose of each policy is to ensure that expectations, processes, and practices are understood and appropriate. The conversations will help the drafting teams refine the policies as needed. Please join the Provost for lunch, Wednesday, December 4, 12-1:00 p.m., Fresh Food Company, Powell, if schedules allow.

STANDING COMMITTEES Academic Quality Committee. Senator Hunter asked the senators and their colleagues to provide feedback via email to Gil.Hunter@eku.edu on the following two questions.

1. What are the academic implications for including a January term and changing to a 16-week calendar. 2. Should stand-alone, online courses be required to go through Quality Matters?

Information Technology Committee. Senator Kilgore reported the following:

• The IT forum was a success. Lots of professionals were in attendance to answer questions • IT is working on a solution to include student photos on Blackboard • Anyone with Wi-Fi hotspot problems should report those issues

Faculty Welfare Committee. Senator Lewis reported that the committee has been working closely with the compensation advisory group.

Ad Hoc Committee on Scheduling Legislative Forum. Senator Day thanked everyone who helped with the Legislative Forum. A video of the forum is available at: https://www.youtube.com/watch?v=svULsfExpv4.

ADJOURNMENT Senator Vice moved to adjourn at approximately 5:30pm.

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Eastern Kentucky University Policy and Regulation Library

Annual Review of Tenured Faculty Annual Reports and Post-Tenure Review

The goal of annual reporting for tenured faculty members is the recognition of exemplary performance and a provision of faculty development for improvement of deficiencies. Tenured faculty members at Eastern Kentucky University share the responsibility to maintain an appropriate level of teaching, scholarly/creative activities, and service. The annual reporting process respects the uniqueness of disciplines within the University and provides for appropriate professional flexibility at department levels; however, the process is designed to provide consistency with department, college, and University policies. Department Chairs shall assess the annual performance for each of their tenured faculty members, using department-approved standards for teaching, scholarly/creative, and service activities. Post-tenure review is a more extensive evaluation that may result in sanctions and is initiated through the annual reporting process. Post-tenure review will be activated when persistent deficiencies in annual evaluations exist. With this in mind, this policy establishes the processes for annual activity reports for tenured faculty and for post-tenure review and the specific actions that may result from those processes. PREAMBLE The faculty members of Eastern Kentucky University accept the responsibility for the level of teaching, service, and scholarship to our membership. The University with the consent of the Faculty Senate is implementing a post- tenure review process to ensure the individual performance of all tenured faculty members. Eastern Kentucky University’s tenured faculty member review process is initiated by the annual merit review system of all faculty members. The annual merit review system is based on the expectations for professional performance within the department at Eastern Kentucky University. Therefore, the standards and measurement of the individual performance that meet or exceed University standards must be made at the level of the department. The performance criteria may be in no way inconsistent with the standards of academic freedom. All elements of the review process will be approved by a majority vote of the tenure-track faculty in the department, with final approval provided by the College Dean and the Provost/Vice President for Academic Affairs. The process for a tenured faculty member review must be accomplished in a timely and orderly fashion. The process must be designed to be carried out within the context of the department, college, and University merit pay, tenure, promotion, and termination of employment for cause policies.

• Tenured Faculty • Departments

4.6.7P Volume 4, Academic Affairs Chapter 6, Faculty Appointments and Evaluation Section 7, Tenured Faculty Annual Reports and Post-Tenure Review Approval Authority: Board of Regents Responsible Executive: Provost/Vice President for Academic Affairs Responsible Office(s): Office of Academic Affairs, Colleges, Departments Effective: October 21, 2000 Issued: October 21, 2000 Last Revised: Next Review Date:

Policy Statement

Entities Affected by the Policy

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• Colleges ESTABLISHING PERFORMANCE STANDARDS

1. Each Department shall establish minimal performance standards and procedures for the review of tenured faculty members’ performance in the areas of teaching, scholarly/creative activities, and service. In reviewing all three areas, collegiality shall be considered. While standards should emphasize the importance of continued performance in all areas, the specific workload assignment and long-term projects in areas under review for individual tenured faculty members must be taken into consideration.

2. The Department performance standards and procedures shall be approved by the majority of full-time tenure-track faculty members and approved by the Dean. Changes in the Department procedures shall be made by a majority vote of the full-time tenure-track members of the Department and shall be approved by the Dean by May 1 prior to the academic year in which the changes are to take effect.

3. A statement of minimal performance and procedures shall be filed in the offices of the Dean and of the Department Chair.

4. It is the obligation of the Department Chairs to disseminate the approved minimal performance standards to the full-time tenure-track faculty in their department.

THE ANNUAL REVIEW PROCESS Department Review

1. Tenured faculty members shall ensure that no later than September 30 information is current within a University or Department system used for the purpose of activity reporting. Information supplied in the specified system shall be used for multiple reporting purposes, including but not limited to merit pay evaluation. Failure of a tenured faculty member to provide information as required for annual reporting is addressed in Policy 4.6.17, Termination of Faculty.

2. For each tenured faculty member in the Department, the Department Chair shall review an annual report of activities generated from a University or Department system. The report shall summarize activities in support of the minimal performance standards established by the Department. An application for promotion submitted by a tenured faculty member shall be considered the annual report for that year and shall follow the review process in Policy 4.6.4, Tenure and Promotion.

3. Department Chairs shall use the Department’s minimum performance standards and the faculty member’s workload to rate the tenured faculty member as “exceeds standards,” “meets standards,” or “below standards” in each of the three areas (teaching, scholarly/creative activities, and service). Ratings of “exceeds standards” or “below standards” must be justified in writing. A rating of “in progress” may be used if a faculty member is under a Performance Improvement Plan.

4. Department Chairs are responsible for the review of tenured faculty members. The Department Chair may use a committee, designated by a majority vote of full-time tenured faculty in the Department, for the purpose of providing an initial review and preliminary ratings, with explanations for “exceeds standards” or “below standards” ratings.

5. The Department Chair shall notify the tenured faculty members no later than October 30 of the results of the annual review.

6. The tenured faculty member may meet with the Department Chair to discuss the annual review. If the faculty member and the Department Chair cannot reach a consensus on the review, the faculty member may include a rejoinder with the Chair’s review.

College Review

1. The Department Chair shall submit any annual review with a “below standards” rating to the Dean no later than November 15. The Dean shall indicate in writing whether he/she concurs with the ratings, with justification if he/she does not concur.

2. The Dean shall notify the faculty member and the Department Chair no later than December 1.

Procedures

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Appeals 1. A tenured faculty member may appeal a rating of “below standards” to the Provost, who shall

convene the Faculty Evaluation Appeals Committee (FEAC). Acceptable grounds for requesting such an appeal are:

a. decision is arbitrary, capricious, or not supported by factual data b. violation of procedural due process c. violation of academic freedom

2. The faculty member will submit a written request for appeal to the Provost within ten (10) calendar days of the Dean’s notification, with a copy to the Dean and the Department Chair. The request shall state the grounds for an appeal and shall provide evidence in support of such grounds.

3. The FEAC shall evaluate the body of evidence as it relates to the grounds for appeal. The FEAC may meet with decision makers, meet with the faculty member, or consult with others as necessary in order to evaluate the grounds for appeal. The FEAC shall report its findings and recommendations to the Provost—with a copy to the faculty member, the Department Chair, and the Dean--within fourteen (14) calendar days of receipt of the case, except in extenuating circumstances.

4. The Provost shall make a decision on the appeal within fourteen (14) calendar days of receiving the findings of the FEAC, except in extenuating circumstances.

5. The Provost shall notify the faculty member in writing, with a copy to the Dean and the Department Chair, of the appeal decision. All appeal decisions are final.

Faculty Performance Improvement Plan

1. A tenured faculty member receiving a “below standards” rating in any category shall work with the Department Chair to write a Faculty Performance Improvement Plan. This plan shall provide performance goals in light of identified deficiencies, strategies for improvement, and a time frame (not to exceed two years) in which the deficiencies will be addressed. Further, the plan must contain a definite means of measuring progress in achieving the goals.

2. Faculty Performance Improvement Plans should include professional development strategies, such as the use of the Teaching and Learning Center, mentorship, and attendance at appropriate workshops and conferences. Plans could also include workload reallocation agreed upon by the Department Chair and the faculty member and in compliance with Policy 4.7.3, Faculty Workload. The Department Chair shall work with the tenured faculty member to apply for professional development funds to support the goals of the Faculty Performance Improvement Plan.

3. No later than January 30, Faculty Performance Improvement Plans shall be forwarded to the Dean for approval.

4. The results of the Faculty Performance Improvement Plan shall be reported in the subsequent annual review, indicating whether the tenured faculty member has made progress toward correcting the deficiencies. An “in progress” rating may be given while a Faculty Performance Improvement Plan is underway. If a deficiency is satisfied prior to the end of the Faculty Performance Improvement Plan, the Plan shall be considered completed.

THE POST-TENURE REVIEW PROCESS The post-tenure review process shall be triggered when a tenured faculty member accumulates at least two “below standards” ratings in any area from annual reviews in which insufficient progress has been made to address the deficiencies. Post-tenure review shall also be triggered when a tenured faculty member accumulates three “below standards” ratings even if some progress has been made toward correcting the deficiencies. Establishing a Post-Tenure Review Committee

1. No later than September 15, each Department shall elect a representative and an alternate from among the tenured faculty members in the Department. The Department Chair shall submit the names to the Dean.

2. Upon notification of the need for post-tenure review, the Dean shall select the Post-Tenure Review Committee from the elected representatives. The committee shall consist of three tenured faculty members. One member shall be from the department of the faculty tenured faculty member under review. The other two faculty members shall be selected from the other elected members.

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3. If an elected member cannot serve or if the elected member is the faculty member under review, the elected alternate from that department shall serve.

4. The Dean shall not serve as a member of the Post-Tenure Review Committee and shall not sit in during committee deliberations unless stipulated by College policy.

Post-Tenure Review

1. Once a faculty member has been identified for post-tenure review, the Department Chair shall notify the faculty member, with a copy to the Dean and the Provost, of the need to undergo post-tenure review. The letter of notification shall include the reason(s) post-tenure review has been triggered.

2. The materials for review include: • The Department Chair’s annual reviews and the Faculty Performance Improvement Plans

for all years in which deficiencies have occurred or in which the results of Faculty Performance Improvement Plans have been evaluated;

• A current, comprehensive curriculum vitae; and • Narrative analysis by the faculty member of areas identified as deficient and the efforts

made to improve deficiencies. 3. The faculty member shall submit all materials for post-tenure review to the Dean no later than 30

calendar days from the date of notification of the need to undergo post-tenure review. 4. The Dean shall convene the College Post-Tenure Review Committee, which shall review all

submitted materials. The committee may request additional materials to clarify submitted material as necessary. The committee shall make a written recommendation, and shall include reasons for the recommendation. Recommendations shall include:

• No further action required; • Implementation of an Enhanced Faculty Performance Improvement Plan; • Reduction in academic rank; or • Termination of employment.

5. The Post-Tenure Review Committee shall forward its recommendation to the Dean no later than December 15.

6. The Dean shall review the post-tenure review materials and the Committee’s recommendations. The Dean may consult with the committee chair, the Department Chair, and/or the tenured faculty member prior to making a recommendation. The Dean shall provide a separate recommendation. If the Dean does not concur with the recommendations of the Post-Tenure Review Committee, the Dean shall state in writing the reasons for the differing recommendation. The Dean shall forward the recommendations to the Provost no later than January 30.

7. The Provost shall review post-tenure review materials and recommendations from the Committee and the Dean. The Provost may consult with the Dean, the committee chair, the Department Chair, and/or the tenured faculty member prior to making a recommendation. If the Provost does not concur with the recommendations of the Post-Tenure Review Committee or the Dean, the Provost shall state in writing the reasons for the differing recommendation.

8. The Provost shall notify the tenured faculty member in writing of his/her recommendation, with copies to the Dean and the Department Chair no later than February 15. The Provost shall forward recommendations of reduction in rank or termination of employment to the President no later than February 15.

9. The President shall review post-tenure materials and recommendations. The President may consult with previous decision makers and/or the tenured faculty member prior to making a decision.

10. The President shall notify the tenured faculty member in writing of his/her decision, with copies to Provost, the Dean, and the Department Chair no later than March 1.

Appeals

1. Appeals of recommendations of an Enhanced Faculty Performance Improvement Plan shall follow the process below:

a. Following notification of the Provost’s recommendation of an Enhanced Faculty Performance Improvement Plan, a tenured faculty member may appeal the recommendation. Acceptable grounds for requesting such an appeal are:

i. decision is arbitrary, capricious, or not supported by factual data ii. violation of procedural due process iii. violation of academic freedom

b. The faculty member will submit a written request for appeal to the Provost within ten (10) calendar days of the Provost’s notification, with a copy to the Dean and the Department

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Chair. The request shall state the grounds for an appeal and shall provide evidence in support of such grounds.

c. The Provost shall convene the Faculty Evaluation Appeals Committee (FEAC) to review the appeal.

d. The FEAC shall evaluate the body of evidence as it relates to the grounds for appeal. The FEAC may meet with decision makers, meet with the faculty member, or consult with others as necessary in order to evaluate the grounds for appeal. The FEAC shall report its findings and recommendations to the Provost—with a copy to the faculty member, the Department Chair, and the Dean--within fourteen (14) calendar days of receipt of the case, except in extenuating circumstances.

e. The Provost shall make a decision on the appeal within fourteen (14) calendar days of receiving the findings of the FEAC, except in extenuating circumstances.

f. The Provost shall notify the faculty member in writing, with a copy to the Dean and the Department Chair, of the appeal decision. All appeal decisions are final.

2. Appeals of recommendations the reduction in academic rank shall follow the process below: a. Following notification of the President’s recommendation of the reduction in academic rank,

a tenured faculty member may appeal the recommendation. Acceptable grounds for requesting such an appeal are:

i. decision is arbitrary, capricious, or not supported by factual data ii. violation of procedural due process iii. violation of academic freedom

b. The faculty member will submit a written request for appeal to the President within ten (10) calendar days of the President’s notification, with a copy to the Provost, the Dean, and the Department Chair. The request shall state the grounds for an appeal and shall provide evidence in support of such grounds.

c. The President shall convene the Faculty Evaluation Appeals Committee (FEAC) to review the appeal.

d. The FEAC shall evaluate the body of evidence as it relates to the grounds for appeal. The FEAC may meet with decision makers, meet with the faculty member, or consult with others as necessary in order to evaluate the grounds for appeal. The FEAC shall report its findings and recommendations to the President—with a copy to the faculty member, the Department Chair, the Dean, and the Provost—within fourteen (14) calendar days of receipt of the case, except in extenuating circumstances.

e. The Presidentt shall make a decision on the appeal within fourteen (14) calendar days of receiving the findings of the FEAC, except in extenuating circumstances.

f. The President shall notify the faculty member in writing, with a copy to the Provost, the Dean, and the Department Chair, of the appeal decision. All appeal decisions are final.

3. Appeals of a recommendation for termination shall follow the process described in Policy 4.6.16, Termination of Faculty.

Enhanced Faculty Performance Improvement Plans

1. A tenured faculty member receiving a recommendation for implementation of an Enhanced Faculty Performance Improvement Plan shall work with the Department Chair to write a one-year plan. This plan must provide specific performance outcomes consistent with identified deficiencies and a definite means of measuring progress in achieving the outcomes.

2. Enhanced Faculty Performance Improvement Plans shall be forwarded to the Dean for approval no later than March 15. The Dean shall approve plans no later than April 1.

3. The results of the Enhanced Faculty Performance Improvement Plan shall be evaluated by the Department Chair at the end of the one-year plan. Results of the Enhanced Faculty Performance Improvement Plan shall be forwarded to the Dean by April 1.

4. If the results of the Enhanced Faculty Performance Improvement Plan fail to meet the specific outcomes, the Dean shall recommend either a reduction in rank or termination of employment. The Dean shall forward the recommendation to the Provost by April 15.

5. The Provost shall review the results of the Enhanced Faculty Performance Improvement Plan and the Dean’s recommendation. The Provost shall recommend either a reduction in rank or termination of employment. The Provost shall forward the recommendation to the President no later than May 1.

6. The President shall review the results of the Enhanced Faculty Performance Improvement Plan and shall make a decision. The President shall notify the faculty member in writing, with a copy to the Provost, the Dean, and the Department Chair, no later than May 15.

FS_02-03-14 14

7. Appeals shall follow the processes described under Post-Tenure Review of this policy. A. All departments will be required to file a list of minimum performance standards with the Provost’s

Office. B. Non-participation in the annual merit review system will be equated with performance below the

established standard. In cases of unusual circumstances, the Chair and Dean may grant an exception.

C. A tenured faculty member who does not meet the minimum standards for a standard/across the

board pay increase must complete a tenured faculty member review. The tenured faculty member review will follow the completion of established merit appeal procedures.

D. The specific procedure and standards for the tenured faculty member review evaluation will be

developed by the department and approved by the College Dean and Provost for consistency with University policies and procedures as stated in the Faculty Handbook.

E. The Chair and faculty member will prepare a report to the committee that includes all documents,

materials, and statements relevant to the decision to activate a tenured faculty member review. F. The committee that conducts the tenured faculty member review will be composed of three EKU

tenured faculty members, at least, (not including the chair). The College Dean from the department faculty will select two members and a faculty member from within or outside the department will select one member.

G. If the tenured faculty member review committee decides that the faculty member needs to be

engaged in a formal development plan, the individual will be required to participate in the formulation and implementation of the plan. In the event that the faculty member objects to the plan, he or she may appeal within five working days to the Provost. The purpose of the development plan will be to increase the faculty member’s effectiveness and productivity in areas of identified concerns. The time frame for plan completion should be no more than two years with the length of time dependent on the nature of the concerns. The plan will:

Identify specific concerns to be addressed, Define specific outcome objectives to remedy the concerns, Outline the activities required to achieve the objectives, Set timelines for the activities and reaching the objectives, State the criteria for progress reviews and completion of the plan, and Identify sources of funding required to implement the plan. The Chair, Dean, and Provost must approve the development plan and allocation of resources. H. The faculty member will provide the committee with a summary of accomplishments, documentation

that the objectives were met and future plans within 30 working days at the end of the designated review period. The committee will determine successful completion of the development plan, as measured by attainment of the objectives.

I. Failure to satisfactorily complete the development plan would initiate the process for recommending

a termination of employment for cause as specified in the Faculty Handbook (see section on Tenure).

J. A written record of all committee decisions and recommendations will be maintained. Calendar Day Throughout this document calendar day shall be interpreted to mean no later than the

specified number of calendar days following the day of notification. If the final calendar day occurs on a weekend or holiday, the due date shall be on the first day on which University

Definitions

FS_02-03-14 15

administrative offices are open. The time for response may be extended upon agreement by both parties.

Collegiality The ability of an individual to interact with colleagues with civility and professional respect; to engage in shared academic and administrative tasks necessary to meet Department, College, and University goals; and to work productively with faculty, students, and staff. Collegiality should not be confused with sociability or likability but rather is the professional criterion relating to teaching, scholarly/creative activities, and service.

Confidentiality The principle of limiting access to information or documents only to those persons authorized to have such access. Documents and communications in the tenure and promotion process shall be kept confidential to the extent permitted by law.

Board of Regents The Board of Regents shall have the final authority for the termination of tenured faculty

members.

College Dean At a minimum, the Dean is responsible for • approving minimum performance standards for Departments • approving annual tenured faculty reviews • approving faculty performance improvement plans • making recommendations for post-tenure review

Department Chair At a minimum, the Chair is responsible for

• ensuring the Department establishes minimum performance standards • conducting annual reviews of tenured faculty • working with faculty to develop faculty performance improvement plans

Faculty Evaluation Appeals Committee

The Faculty Evaluation Appeals Committee is responsible for • ensuring appeals are reviewed only on the grounds stated in this policy • reviewing the appeal and the evidence submitted by the tenured faculty member • submitting findings and recommendations to the Provost

Post-Tenure Review Committee

Each Post-Tenure Review Committee is responsible for reviewing post-tenure review materials and making recommendations.

President At a minimum, the President is responsible for

• making decisions on reduction in rank or termination of employment • notifying faculty members of decisions on reduction in rank or termination of

employment • making decisions on appeals of reduction in rank

Provost At a minimum, the Provost is responsible for

• making a recommendation on post-tenure review • making decisions on appeals of annual reviews or post-tenure review

recommendations of Enhanced Faculty Performance Improvement Plans

Tenured Faculty Member

• The tenured faculty member is responsible for knowing and adhering to Policy 4.6.7 • The tenured faculty member is responsible for ensuring that information is current in the

University or Department system used for annual activity reports • The tenured faculty member is responsible for developing faculty performance

improvement plans with the Department Chair as required and for completing the requirements of the plan

Interpreting Authority

Responsibilities

FS_02-03-14 16

Provost and Vice President of Academic Affairs

Policy Issued Date Entity Action October 21, 2000 Board of Regents Adopted September 21, 2000 Council on Academic Affairs Approved September 11, 2000 Faculty Senate Approved

Policy Adoption Review and Approval

FS_02-03-14 17

Page 1 of 4

Draft 1/7/14

Eastern Kentucky University Policy and Regulation Library

Laboratory Safety

It is the policy of Eastern Kentucky University to ensure compliance with proper safety measures in all University teaching and research laboratories. In doing so, the University complies with applicable provisions of the Chemical Hygiene requirements issued under the U. S. Occupational Safety and Health Administration (OSHA) and other regulatory requirements.

This policy establishes requirements for practices and procedures to help ensure that faculty, staff, and students at the University are protected from health and safety hazards associated with University laboratories, including hazardous chemicals, physical hazards, radiation, and biohazardous materials.

The Associate Vice President for Research shall serve as the Institutional Official for providing Laboratory Safety Assurances to regulatory agencies.

Deans Chairs Faculty and staff responsible for University research and teaching laboratories and/or studios or

classrooms where hazardous chemicals are present Undergraduate and graduate students engaged in laboratory-based activities

Establishing the Laboratory Safety Committee The Laboratory Safety Committee shall consist of a minimum of eight members to include: the Director of the Environmental Health and Safety Officer or his/her designee, the Director of Sponsored Programs, a minimum of five faculty members, one from each College, selected from recommendations of College Deans, and a minimum of one laboratory support staff. Committee members shall serve two year terms, which are renewable. The Director of Environmental Health and Safety Officer, or his/her designee, shall serve as chair of the committee. Identifying Affected Units

1. In July of each year, the Laboratory Safety Committee will conduct a survey of all Department Chairs to determine whether potentially hazardous chemicals, physical hazards, radioactive materials or other potentially dangerous materials are used for research or educational purposes within the Department. Survey information will be reviewed by the Laboratory Safety Committee and those

4.4.14P Volume 4, Academic Affairs Chapter 4, Academic Research and Sponsored Projects Section 14, Laboratory Safety Approval Authority: Board of Regents Responsible Executive: Associate Vice President for Research Responsible Office(s): Office of Graduate Education and Research, Environmental Health & Safety Effective: Issued:

Last Revised: Next Review Date:

Policy Statement

Entities Affected by the Policy

Procedures

FS_02-03-14 18

4.4.14P Volume 4, Academic Affairs

Chapter 4, Academic Research and Sponsored Projects

Section 14, Laboratory Safety

Page 2 of 4 Draft 1/7/14

departments that have identified lab safety issues covered under this policy will be designated as Affected Units by the Committee.

2. Annual requirements for reporting, training, and site visits, in accordance with the Laboratory Safety Handbook, will be provided to the Departmental Chairs of the Affected Units with copies to the College Dean by no later than August 15.

3. Department Chairs failing to submit surveys by the Committee’s deadline will automatically be assumed to be Affected Units for the academic year.

Preparing the Laboratory Safety Handbook and Laboratory Safety Plans

1. Detailed procedures applicable to laboratory safety, including filing of appropriate Laboratory Safety Plans, annual inspections, training requirements, and other guidelines are published in the EKU Laboratory Safety Handbook. Procedures in the Handbook are to be reviewed annually by the Laboratory Safety Committee and amended, as needed, to assure regulatory compliance.

2. Department Chairs in Affected Units shall work with faculty and staff within their units to develop a Laboratory Safety Plan for each laboratory, classroom, or studio where hazardous chemicals or other hazardous materials are present.

Affected Units Departments or other units that use potentially hazardous chemicals, physical hazards,

radioactive materials or other potentially dangerous materials for research or educational purposes, or units designated by the Laboratory Safety Committee as Affected Units.

Hazardous Material A chemical, radioactive material, blood borne pathogen or other material for which there is statistically significant evidence, based on at least one study conducted in accordance with established scientific principles that acute or chronic health effects may occur in exposed employees. The term “health hazard” includes chemicals which are carcinogens; toxic or highly toxic agents; reproductive toxins; irritants; corrosives; sensitizers; hepatotoxins; nephrotoxins; neurotoxins; agents which act on the hematopoietic systems; and agents which damage the lungs, skin, eyes, or mucous membranes.

Laboratory A facility where the “use of hazardous chemicals or other hazardous materials” occurs. It is a

workplace where relatively small quantities of hazardous chemicals are used on a non-production basis. For the purposes of this policy, “laboratory” may include studio, clinic, or any similar facility where hazardous materials may be used as part of the University’s research, service, or educational mission.

Laboratory Safety Handbook

EKU document outlining appropriate procedures and training requirements related to laboratory safety.

Laboratory Safety Plan A written program developed and implemented by the University which sets forth procedures, equipment, personal protective equipment and work practices that (i) are capable of protecting employees from the health hazards presented by hazardous chemicals used in that particular workplace and (ii) meet the requirements of paragraph (e) (of the Lab Standard).

Physical Hazards Use of machinery requiring specialized training.

College Dean Provide recommendations for membership on Laboratory Safety Committee

Ensure that adequate resources are provided to maintain applicable laboratory safety standards for all laboratory facilities in the College

Assist in identifying Departments within the College that are subject to the Laboratory Safety Policy

Department Chair Work with faculty and staff to develop and implement a Laboratory Safety Plan for each laboratory, classroom, or studio where hazardous

Definitions

Responsibilities

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4.4.14P Volume 4, Academic Affairs

Chapter 4, Academic Research and Sponsored Projects

Section 14, Laboratory Safety

Page 3 of 4 Draft 1/7/14

chemicals or other hazardous materials are present. Ensure that each laboratory has a specific person designated as the

“Laboratory Supervisor” for the laboratory. This is especially important for labs that have many users, such as teaching labs.

Make budget arrangements for health and safety improvements Support the safety program Ensure that faculty and staff adhere to the Laboratory Safety Policy

and to accepted safety practices Maintain a current copy of the Laboratory Safety Plan for each

laboratory in the department in the departmental offices Complete annual survey conducted by the Laboratory Safety

Committee to determine Affected Units Report significant accidents or incidents to the Environmental Health

and Safety Office

Environmental Health and Safety Office

Assist faculty and staff with issues relating to chemical storage, handling, disposal, labeling, and safety

Assist the Laboratory Safety Committee with training and informing laboratory faculty, staff, and student workers about safety issues

Assist the Laboratory Safety Committee in conducting annual internal inspections of labs for health and safety

Faculty and staff (including teaching and research assistants)

Comply with all the requirements of this Policy and follow accepted safety practices

Ensure that all of their laboratory workers comply with this Policy and follow accepted safety practices

Develop a Laboratory Safety Plan, in collaboration with the Department Chair, identifying hazards unique to their individual laboratories, to address safety issues pertinent to these special hazards.

Know what chemicals are stored and used in their laboratories and the hazards associated with them

Maintain a current inventory of chemicals present in the laboratory Maintain MSDS sheets and other records for any chemicals covered

by this policy Ensure that safety equipment and supplies are present and functional

and that laboratory workers use this equipment as needed Request funds needed for specific health and safety improvements. Report significant accidents or incidents to the Department Chair Ensure that the information on laboratory identification signs is current Correct any safety deficiencies identified during inspections

Laboratory Safety Committee

Conduct the annual review of the Laboratory Safety Plan and modify as needed

Provide technical advice to Department Chairs, Laboratory Supervisors and workers concerning requirements of the Laboratory Safety Plan

Make recommendations to the Department Chairs and College Deans for safety improvements

Serve as a liaison between safety personnel and the departments to improve communication

Maintain documentation relating to the Laboratory Safety Plan, including training records, internal inspection records, and copies of meeting minutes and memos

Inform and train laboratory faculty, staff, and student workers about chemical safety as required by the Laboratory Safety Plan

Conduct annual internal inspections of labs for health and safety and submit written reports of the inspection to the Associate Vice President for Research

Laboratory workers, including students

Comply with all health and safety standards and rules Successfully complete and required training as specified in the

Laboratory Safety Plan Report all hazardous conditions to the laboratory supervisor Wear or use prescribed protective equipment Report any suspected job-related injuries or illnesses to the laboratory

FS_02-03-14 20

4.4.14P Volume 4, Academic Affairs

Chapter 4, Academic Research and Sponsored Projects

Section 14, Laboratory Safety

Page 4 of 4 Draft 1/7/14

supervisor and seek treatment immediately Refrain from the operation of any equipment or instrumentation without

proper instruction and authorization Remain aware of the hazards of the chemicals in the lab and handle

hazardous chemicals safely Request information and training when unsure how to handle a

hazardous chemical or procedure

OSHA Laboratory Standard: http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10106

Policy compliance is the joint responsibility of all involved. If non-compliance issues are identified by the Laboratory Safety Committee, corrective action may be necessary and shall be completed following consultation with the faculty member, respective Dean, Department Chair, and/or Associate Vice President for Research. Any actions deemed necessary in response to policy non-compliance may be appealed to the Provost.

Associate Vice President for Research

Interpreting Authority

Policy Adoption Review and Approval

Statutory or Regulatory References

Violations of the Policy

FS_02-03-14 21

FS_02-03-14 22

FS_02-03-14 23

Eastern Kentucky University is an Equal Opportunity/Affirmative Action Employer and Educational Institution

EASTERN KENTUCKY UNIVERSITY Serving Kentuckians Since 1906

TO: Members of the Faculty Senate

FROM: Janna P. Vice, Chair The Council on Academic Affairs

DATE: January 24, 2014

SUBJECT: CAA Agenda for Faculty Senate

As a result of the Council on Academic Affairs’ meeting on January 16, 2014, the following items are presented for the Faculty Senate’s agenda on February 3, 2014.

CURRICULUM PROPOSALS

New Endorsement Page

College of Education Department of Curriculum & Instruction CAA p. 4

Endorsement: Elementary Mathematics Specialist (P-5)

Program Revisions

College of Arts & Sciences Department of Government2. Master of Public Administration (MPA) CAA p. 6

To replace the GRD 858g oral and GRD 857f written comprehensive examination exit requirement with the field study capstone exit requirements, POL 870 or POL 871, and also to clarify the elective options for the Community Health Administration, Community Development, and Environmental Health tracks.

3. Political Science (B.A.) + Master of Public Administration (M.P.A.) Dual DegreeProgram

CAA p. 10

Add POL 250 and POL 400W to the 3+2 program curriculum to reflect the current political science curriculum.

Office of the Provost for Academic and Faculty Affairs

CPO 46, 212 Coates Building 521 Lancaster Avenue

Richmond, Kentucky 40475-3102 Phone: (859) 622-8812 FAX: (859) 622-8136

1.

FS_02-03-14 24

Eastern Kentucky University is an Equal Opportunity/Affirmative Action Employer and Educational Institution

January 24, 2014 CAA Agenda for Faculty Senate Page 2

Program Revisions continued

College of Arts & Sciences continued Department of Physics and Astronomy CAA p. 12

Bachelor of Science (B.S.) Physics/Teaching Bachelor of Science (B.S.) Physics/Teaching To revise the Physics/Teaching B.S. program to drop AST 330 and add AST 335.

Department of Psychology5. Autism Spectrum Disorders University Certificate CAA p. 15

Alter hours for OTS 831 and 846 for OTS majors in the autism certificate program and add 2 additional class choices to the CDS course requirement.

6. Psychology B.S. CAA p. 21Add PSY 399 and PSY 318 as courses that satisfy the Skills requirement, and PSY 419 as a course that satisfies the Capstone requirement for the Psychology degree.

College of Business and Technology Department of Management, Marketing, & International Business CAA p. 237. Entrepreneurship Minor (for non-business majors)

Remove CCT 101; add CCT 270 to Required Courses, Entrepreneurship Minor

8. General Business B.B.A./Corporate Communication and Technology Concentration CAA p. 25Remove CCT 302 and add CCT 270 to the Major Requirements in Corporate Communication and Technology Concentration.

College of Education Secondary Education M.A.Ed. CAA p. 27

Add AED 761 to the MAED in Secondary Education: Art specialization options (Degree Works PSEUDO).

College of Health Sciences Department of Baccalaureate & Graduate Nursing CAA p. 30

Bachelor of Science in Nursing (B.S.N.), Nursing R.N. to B.S.N. Concentration Add a new course NSC 383, decrease the credit hour for NSC 381 from 5 to 3 and NSC 385 from 5 to 4, and separate out the clinical portion in NSC 486 and 442 from the didactic part of the course. Separating the clinical component from the didactic will allow workload credit to be assigned to both the didactic course faculty and clinical faculty.

Department of Family and Consumer Sciences CAA p. 32Community Nutrition M.S.

Change program admission requirements in the following manner: Require a combined GRE score of 290 (verbal and quantitative sections) with a minimum verbal score of 143 and a minimum quantitative score of 140.

12. Department of Occupational Therapy CAA p. 33

Occupational Therapy M.S. & OTD Revise the catalog description and credit hours for an accelerated pathway to both the Occupational Therapy M.S. degree and The Doctorate

4.

9.

10.

11.

FS_02-03-14 25

Eastern Kentucky University is an Equal Opportunity/Affirmative Action Employer and Educational Institution

January 24, 2014 CAA Agenda for Faculty Senate Page 3

INFORMATIONAL ITEM

DISCUSSION ITEMS

Department of Occupational Therapy Change the department name of Department of Occupational Therapy to Department of Occupational Science and Occupational Therapy

Academic Credit for Prior Learning through Portfolio Assessment Proposal of a procedure to allow credit for prior learning experience through a portfolio assessment process.

CAA p. 35

General Studies B.S. Program Allow students with a General Studies B.S. major to declare a minor.

CAA p. 41

Winter Intersession Consideration for the creation of Winter Intersession between Fall and Spring terms (handout will be provided).

CAA p. 42

13.

14.

15.

16.

FS_02-03-14 26

To: Faculty Senate From: Sheila Davidson Pressley Date: February 3, 2014 Re: Executive Committee Report

The Faculty Senate Executive Committee met on Monday, January 27th to set the agenda for the February Faculty Senate meeting.

FBS Presentation. The presentation given by Mark Sandy, Athletics Director, at the December Senate meeting on exploring the college Football Bowl System (FBS) was shared with the Executive Committee. The Budget Committee will review this issue further and seek clarification on the overall financial impact of changing to a new division. Senator Pressley will speak to President Benson about conducting a campus forum on this topic.

NEW BUSINESS:

AAUP Discussion on Policy 4.6.7. The AAUP discussion on Policy 4.6.7, Annual Review of Tenured Faculty & Post Tenure Review will be held on Friday, January 31st in the Keen Johnson Faculty Lounge from 3:30 pm – 5:00 pm. Senator Pressley will attend.

Faculty Senate Discussion on Policy 4.6.7. The Provost and Faculty Senate will host a campus-wide forum on Policy 4.6.7, Annual Review of Tenured Faculty & Post Tenure Review. The forum will be held on Monday, February 17, 2014 from 2:30 pm - 3:30 pm in O’Donnell Auditorium in the Whitlock Building. Senator Pressley will moderate the forum and all faculty members are invited to attend.

Policy Updates. Dr. Sherry Robinson was in attendance to provide an update on policies under current review.

• A revised version of Policy 4.6.7 Annual Review of Tenured Faculty & PostTenure Review is ready to be shared with the Senate as an informational item.

• Policy 4.4.14 Laboratory Safety is ready for the vetting process and can be sharedwith the Senate as an informational item.

• Policy 4.7.3 Faculty Workload is in the review process. A rough draft was sharedwith the Executive Committee for feedback. Comments should be forwarded toDr. Robinson as soon as possible.

• The drafting team for Policy 4.6.5 Evaluation of Non-Tenured Tenure TrackFaculty will be reinstituted. With the recent updates to the Lectureship policy andthe current review of the Annual Review of Tenured Faculty & Post TenureReview policy, Policy 4.6.5 should be reviewed again for consistency.

• Dr. Robinson is forming a drafting team to review the StudentAbsence/Bereavement policy.

FS_02-03-14 27

Faculty Internal Pay Equity Program (IPEP). Senator Vice announced that the college meetings held to discuss the Faculty IPEP were well received. Senator Pressley also attended three of the college meetings and indicated that there were good questions from the faculty. For more information on the Faculty IPEP, visit the Academic Affairs website at: http://academicaffairs.eku.edu/faculty-internal-pay-equity-program-ipep. STANDING COMMITTEE REPORTS: Senate Chair. Senator Pressley reminded the committee that a slate of candidates for Senate Chair and Vice Chair needs to be determined by the Senate in April. Senator Pressley attended the Diversity Planning Council retreat in Louisville on January 24th and 25th. A number of good suggestions were made at the retreat and follow-up will be provided about the council’s progress. Faculty Regent. Senator Thieme mentioned that there will be a two-day retreat of the Board of Regents (BOR) in February to set the schedule for the coming year. At the last BOR meeting, two new Board members were welcomed aboard--Alan Long and Holly Wiedemann—to replace Gary Abney and Anita Johnson. In action items, the Lectureship Policy was approved by the Board at its last meeting. Provost. Senator Vice announced that there will be three informational items on CAA’s agenda for the February Senate meeting: 1. Winter Term (instead of January Term); 2. Allowing students who have chosen a Bachelor’s of General Studies to declare a minor, and; 3. Credit for Prior Learning. There will be a faculty workshop with Dee Fink on Friday, February 21, 2014 from 1:00 pm - 3:00 pm in Perkins Quads A, B, C, and D. The first 50 faculty to register will receive a free copy of his book, Creating Significant Learning Experiences. Register online at: studio.eku.edu/deefinkworkshop. For additional information see: http://academicaffairs.eku.edu/insidelook/dee-fink-faculty-workshop. Respectfully submitted, Sheila Davidson Pressley sheila.pressley@eku.edu 859 622-6339

FS_02-03-14 28

Faculty Regent Report to Faculty Senate Board of Regents Quarterly Meeting – January 13, 2014

The Board met Monday, January 13, 2014. At President Benson’s request, the Board meetings are

hosted by different colleges throughout the year; the College of Arts and Sciences hosted this meeting in

the Foster Building.

Morning Sessions

Two Board committees conducted their quarterly business meetings the morning of January 13 (the full

Board meets in the afternoon). Below are the notes from the business meetings of the Finance and

Planning Committee and the Executive and Academic Affairs Committee (I attended both meetings but

am a member of neither). The other three Board committees (Student Life, Disciplines, & Athletics;

Institutional Advancement and Honors; and Internal Affairs) did not meet.

Finance and Planning Committee (FPC): Business Meeting (Official members of FPC: Janet Craig, Chair; Steven Fulkerson; Janie Miller &David Tandy – absent; Dr. Amy Thieme substituting for them per the Chair)

Barry Poynter, VP for Finance and Administration, reported the following:

o FY14 vs. FY 13 Operating Revenues: up by approximately $7 million (growth primarily

due to online tuition and fees)

o FY14 vs. FY 13 Operating Expenditure: up by approximately $1.5 million

o 2013-2014 YTD Operating Revenues vs. Budget: Total revenues are ahead of budget

(2014-77.08% vs. 2013 -75.74%) which is good.

o 2013-2014 YTD Operating Expenditures vs. Budget : FY 14 – 46.95%, FY13 – 47.65%

(expenditures are moderately trailing)

o The University has secured stop-loss insurance coverage, effective January 1, 2014, with

HCC Life Insurance Company (a highly rated and respected insurance company).

Because the University is self-insured it needs to protect against the risk of large losses.

The annual premium is $319,637 with a specific variable of $100,000 (once the $100K

deductible is paid, all claims exceeding $300K are covered). 2014 Premiums were paid

from reserves; future premiums will be incorporated into health care premiums.

President Benson – Update on Capital Construction Plans

o Requesting $66m for Phase II of Science Building (first funding priority)

o Requesting $20m for updating Moore Building

o College of Education-Model Lab complex (second funding priority)

o Combs Hall will come down after spring semester

o New signage program across campus

o Going for approval for agency bonds to raise Case Hall/Case Annex and replace with a

raised parking center; exploring expanding student union; improve housing facilities.

o Commonwealth will become an all office building; might house a little café

FS_02-03-14 29

Dr. Libby Wachtel, Acting VP for Enrollment Management:

o Fall 2013 enrollment was 16,111; retention rate from F12-F13 68.4% (goal is a retention

rate of 75% by 2015)

o Fall 2007 six year preliminary graduation rate was 39.2% - goal is 45% by 2015

o Spring 2014 – total enrollment down by .4% (graduate enrollment is up 9.5%; new

graduate student enrollment is up 17.8%; online credit hours are up 13.9%)

o Housing: 83% overall occupancy (increase in 91 students from previous year)

Dr. Janna Vice, Provost

o EKU is the highest-ranking Kentucky school among Best Online Bachelor’s Degree

Programs according to the U.S. News & World Report’s 2014 Best Online Education

Program Rankings. EKU is one of only two Kentucky schools to rank in the top 100 for

Online Graduate Education Programs and Online Nursing Programs.

o EKU won the CHEA (Council for Higher Education Accreditation) Award for Outstanding

institutional practice in student learning outcomes.

There were no Action Items.

Executive and Academic Affairs: Business Meeting (Official committee members: Craig Turner, Chair of Board; Ernie House; Janet Craig; Nancy Collins; David Tandy- absent) The following Action Items were presented to the committee:

Approval of October 28 minutes

Personnel Actions

Approval of participants for 2014-16 Retirement Transition Program

Approval of Policy 4.6.10 Lectureship

Approval of Report from the Council on Academic Affairs All motions passed. A motion to amend Policy 4.6.10 Lectureship per KRS statute passed (the wrong KRS statute, regarding eligibility to vote in the faculty regent elections, was listed on the Policy; the amendment to the motion was to make the appropriate correction). All action items were unanimously approved by the EAA committee.

Board Meeting: 1 p.m.

Two new members were sworn in: Mr. Alan Long & Ms. Holly Wiedemann (who replace Anita

Johnson and Gary Abney).

Reports were presented to the Board:

o The Finance & Planning Committee and Executive and Academic Affairs Committees

presented their reports to the Board.

o Craig Turner, Chair of the Board reported on the progress of the University over the last

year, focusing on the appointment of President Benson, the strategic budget

reallocation, and other positive initiatives.

FS_02-03-14 30

o Sarah Carpenter, SGA President, reported on SGA initiatives such as EKU Fan Fridays; the

change in the evening shuttle service schedule; safety week; installing parking meters in

front of residence halls; and working to help improve advising.

o Dr. Sheila Pressley, Chair of Faculty Senate, reported on faculty concerns such as costs

associated with football moving to another conference; salary equity issues; and Post

Tenure Review and Financial Exigency Policies.

o Leah Banks, Staff Council President, reported that staff council will work to disseminate

health and safety tips across campus and will be focusing on a day of service for the

staff.

o President Benson reported on EKU’s partnership with SOAR (Shaping Our Appalachian

Region); and reported that EKU will host the Kettering Foundation’s National Issues

Forum on January 30.

Following the individual reports, the Department of Music presented several musical

performances featuring the talents of their outstanding students.

Four action items from the morning business meetings were presented to the Board for

approval. All action items were unanimously approved.

The Board went into Executive Session.

Meeting adjourned.

FYI

The Board retreat will take place February 24 & 25.

AAUP is hosting a discussion with the Board on February 21, 2014, from 3:30-5:00. Mr. Craig

Turner, Chair of the Board, will be there along with other members of the Board. This is a great

opportunity to get to know members of the Board, ask questions, and build positive

relationships between the Board and the faculty. Please come!

As always, if you have any questions or if I can assist you in any way, please let me know.

Best regards,

Amy

Amy Thieme, Ph.D. Faculty Regent Combs 312 Amy.Thieme@eku.edu (859) 622-1320

FS_02-03-14 31

Provost’s Report to the Faculty Senate

February 3, 2014

Faculty Development Opportunities

1. “PRACTICAL STRATEGIES FOR FACULTY DEVELOPMENT AND SUCCESS” by Dr. Tom Otieno.

Wednesday, February 19, 10:30 a.m., Walnut Hall.

Faculty are an important resource for Eastern Kentucky University and play a central role in the university’s mission by delivering instruction, conducting scholarly/creative activities and participating in institutional, professional, and community service. As part of ongoing effort to support faculty in their endeavors, the Provost and the Council of Deans are jointly sponsoring a one-hour presentation on practical strategies for faculty development and success. The presentation, by Dr. Tom Otieno, Professor and Associate Dean in the College of Arts and Sciences, will include the following topics:

• Faculty development and socialization of junior faculty through formal mentoring• Challenges and coping strategies for faculty of color in the promotion and tenure process• Professional development for post-tenured faculty

Dr. Otieno’ s presentation is also in conjunction with the African American Studies focus on the 17th and 18th, and will be a prelude to Dee Finks’ workshops on the 21st.

2. “DESIGNING INSTRUCTION FOR SIGNIFICANT LEARNING” by author and consultant Dr. Dee Fink

Friday, February 21, 1:00-3:00 p.m., Perkins Quads; All faculty are invited and registration is free. The first 75 faculty who pre-register will receive a copy of Dr. Fink’s book.

Dr. Dee Fink, an internationally recognized consultant on college teaching and faculty development, will conduct a workshop on course design. He is the author of Creating Significant Learning Experiences: An Integrated Approach to Designing College Courses. Register online at: studio.eku.edu/deefinkworkshop (search) More information about Dr. Fink can be found on his website: www.finkconsulting.info

Dr. Fink will also conduct a morning workshop 8:30-11:30 for deans/associate deans/chairs/directors on the topics of Faculty Development and Designing Faculty Evaluations

A number of faculty on campus have participated in previous workshops led by Dr. Fink. Foundation Professor Dr. Paula Kopacz shared the following support for his workshop:

“I want to encourage you to attend Dee Fink’s Workshop….Fink came to campus several years ago for a day-long workshop. The workshop and his book Creating Significant Learning Experiences created a watershed moment for me as he reinvigorated my teaching and changed my concept of how the classroom experience relates to course design. Fink’s work is not just a gimmick, but a philosophy that makes purposeful not only our enforced attention to Assessment but more importantly, to the meaning of our lives as teachers. Good teaching is already a strength of our department, but his workshop gave me the confidence to build upon the constructive things I was doing, knowing they are backed by serious research in pedagogy.

Open Forum for Faculty to discuss the Revised Policy for Annual Review of Tenured Faculty and Post-Tenure Review On Monday, February 17, 2:30-3:30 p.m., the Office of the Provost and the Faculty Senate will co-host an open, campus-wide discussion regarding the Annual Review of Tenured Faculty and Post-Tenure Review. The Forum’s location and the most updated policy draft will be forthcoming.

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Division of Student Success (Enrollment Management; Retention and Graduation)

I look very forward to working with the new division of Student Success, led by Dr. Libby Wachtel and the focused efforts of Dr. Claire Good, Dr. Mike Reagle, Dr. Brett Morris, and Dr. Gene Palka. We will be working closely with the entire division and particularly Dr. Palka as we strengthen Advising. Dr. Palka, an academician and experienced advisor himself, brings an important understanding of the support needed by professional and faculty advisors.

Two important tools for advising are the Student Success Collaborative and Degree Works. Prior to August 2014, we will be having conversations about maximizing the use of these tools to enhance student success.

Math and English Initiatives

As we all recognize, Math and English are cornerstones for all academic programs. I am very grateful for the innovations in each of these areas as they determine how they can help students be more successful.

Math reports the following outcomes from the modularization of the developmental math courses:

• Placement testing at the beginning of each semester allows the more capable students to advance more quicklythrough the modules and ultimately to become college-ready in math earlier.

• Placement testing also helps individual students better comprehend their current performance level regardingmath skills and to be more accepting of their placement in a developmental math class.

• It allows for an earlier identification of students who may not have the academic ability for college success andthe potential to provide appropriate career counseling for these students. (Note: EKU has not yet adequatelyseized upon this opportunity to help these students seek more attainable career options.)

• In general, students’ attitudes toward developmental math have improved, and for the most part they haveembraced learning mathematics in smaller chunks and are successfully completing math.

English is piloting a “Writing Fellows” program in ten ENG 101 sections this spring. The Education Advisory Board’s analysis of ten years of student performance at EKU has shown that ENG 101 has the highest correlation to graduation rates for all majors. The following describes the collaboration between the Noel Studio and the English Faculty to provide supplemental instruction:

• Writing Fellows are currently embedded in ten ENG 101 courses with faculty members who've agreed to workclosely with these students throughout the semester.

• Writing Fellows and Faculty have participated in training to prepare them to work in the program during thepilot phase.

• Writing Fellows participate in weekly professional development seminars to ensure that they continue theirprofessional development.

• The Noel Studio provides a safe, supportive, and productive environment for Writing Fellows to workindividually with students in a collaborative, flexible space: Breakout Space 3. All individual meetings occur inthis space.

• All Writing Fellows attend every class; co-facilitate workshops in collaboration with faculty; read drafts andwriting activities as scheduled; work individually with Faculty to calibrate supportive, individualized, andconstructive feedback for each student; schedule regular individual meetings with students in their ENG 101class. Program administrators track individual Writing Fellow consultation usage.

• Complete specially designed Writing Fellow feedback forms for each individual interaction (usuallyconsultations) with their ENG 101 students. All Writing Fellow Records are reviewed by administrators. Studentsreceive a copy of these forms, which include individualized feedback based on assignment goals, as verificationthat they attended their out-of-class individualized session.

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Tutoring and Four-Week Progress Reports

The 2013 Fall Semester has marked a new milestone for tutoring on our campus. The partnership between the Office of Academic Readiness and Testing and the tutoring centers in the academic departments has resulted in a record number of students receiving tutoring. Our goal is to increase the resources for tutoring at the department level, which adds a second benefit of increasing the number of student workers. Over 100 students have received training in their role as a tutor. Most of our tutors have now earned official certifications. Thanks to all who have been involved.

As we ask Faculty once again to report student progress at the end of the 4th week of full semester courses, your reports will be followed up by Tutoring as well as other offices in Academic Affairs and Student Success.

Faculty Internal Pay Equity Plan (IPEP)

The IPEP review will begin as Institutional Effectiveness provides each dean and chair with their faculty compensation data. The goal is to identify pay adjustments by April 1. The pay will be retroactive to January 1, 2014.

The Faculty IPEP documents and the FAQ regarding the Faculty IPEP are available on the Provost’s webpage at http://academicaffairs.eku.edu/faculty-internal-pay-equity-program-ipep.

Congratulations to Faculty and Academic Departments

Thanks to the good work of the Faculty and all the Departments by using assessment data to make meaningful improvements, EKU was one of three schools to receive the 2014 Council for Higher Education Accreditation (CHEA) Award for Outstanding Institutional Practice in Student Learning Outcomes:

In announcing the award winners, CHEA noted:

• Eastern Kentucky University is a regional university offering undergraduate and graduate programs. The 2014CHEA Award recognizes the university’s student learning outcomes activities – including measurement andcommunication – as evidenced by an annual Assurance of Learning day where faculty share information andideas about program strengths and weaknesses, learning outcomes and changes that might enhance learning.

The link to the national announcement is http://www.chea.org/news/NR_2014.01.14_2014-CHEA-Awards.htm

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