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FACULTY OF SOCIAL SCIENCE AND HUMANITIES
ONLINE PRACTICUM MANUAL
CONTENTS
PRACTICUM SUMMARY
WHAT IS THE PRACTICUM?
PRACTICUM PLANNING CHART
PERSONAL STATEMENT
COVER LETTER TEMPLATE
COVER LETTER SAMPLE
RESUME TEMPLATE
RESUME SAMPLE
LIST OF ACTION VERBS
PRACTICUM SUMMARY The Practicum (SSCI 4098U) is an elective course with a placement component and in-class component. The Practicum represents 100 hours of placement (unpaid) over the course of one academic semester (Fall or Winter). It is an intensive, challenging, and potentially rewarding academic course. A general overview of the Practicum objectives, processes, and expectations is provided in the section entitled What is the Practicum? To be eligible for the Practicum, students must be in good academic standing and possess a minimum of 84 credit hours (4th year standing) by the end of third year. Prospective students must participate in the Pre-Practicum Curriculum (see Practicum Planning Chart). This is a competitive process: After the initial Application and Practicum Interview, the Practicum Office will invite the strongest applicants to register for the Practicum course (SSCI 4098U), while unsuccessful applicants will be advised to take an elective in its place. The Pre-Practicum Curriculum is a demanding, in-depth process that tasks students with a series of time-sensitive assignments and requirements. Its purpose is twofold: 1) Students have an opportunity to develop and sharpen their overall real-world preparedness, and 2) To provide the Practicum Office with a clearer understanding and assessment of students’ knowledge, skills, abilities, goals, and, above all, placement readiness and professional-suitability (under Academic regulations/Academic conduct/Professional unsuitability in the UOIT Undergraduate Academic Calendar).
The Pre-Practicum Curriculum begins in the Winter semester of 3rd year with an email from our office to all eligible students. In this email, we will recommend that students register for, and attend, an optional Practicum Information Session. Our email will also contain a more detailed version of the Practicum Manual (containing specific dates and an application form). Students must complete and submit the Practicum Application Form, Personal Statement, Cover letter, Resume, and ID (photocopy) by the application deadline. The Practicum Office reserves the right to remove students from the Pre-Practicum Process at any time, as outlined in the Practicum Planning Chart, (and advise them to take an elective in its place.)
The Practicum Planning Chart is designed to help students prepare for the Practicum. Its guidelines, provisions, and deadlines apply to all eligible 3rd year students wishing to register for the 4th year Practicum course.
The PRE-PRACTICUM CURRICULUM at a glance:
1) Attend an optional information session. 2) Complete and submit Practicum Application Form, Personal Statement, Cover letter, Resume. Ensure your materials
adhere to the templates (samples) provided. 3) Book and attend a Practicum Interview with the Practicum Office. 4) Apply for a Vulnerable Sector (VS) check. Submit proof of payment (i.e. receipt) by the deadline. 5) Complete WHMIS and Health and Safety training. Submit the certificates by the deadline. 6) Upon successful completion of steps 1-5, you will receive an email confirming the details of your potential
placement. 7) Attend a placement interview (meeting) with your potential placement supervisor. If successful, in conjunction with
your placement supervisor, complete the Practicum paperwork and establish a placement schedule. 8) If granted permission, register for the Practicum course (SSCI 4098U). 9) Commence your placement hours when the semester begins and attend the accompanying Practicum lectures.
WHAT IS THE PRACTICUM?
Fourth year Social Science and Humanities students have an opportunity to develop and refine their personal, professional and academic goals by taking part in a Practicum placement with a non-profit, community-based organization. The Practicum allows students to gain valuable skills and knowledge while making positive inroads in surrounding communities. The Practicum is not a realistic means of attaining employment. The majority of our students do not secure a job with, or resulting from, their placement. Our best-performing students are able to achieve a letter of recommendation and/or continued volunteer opportunities. The Practicum is an elective course (3 credit hours) with a placement component and in-class component. The placement component consists of 100 hours (unpaid) over the course of one academic semester (approximately 13 weeks). The scheduling of hours is established at the placement interview / meeting with the placement supervisor. To be successful in the Practicum, students must be able to manage a consistent 8-10 hours of placement each week. Students with a pre-existing range of commitments or constraints (e.g., job(s), sports, family, school, travel/commuting, etc.) are advised to make a careful decision as to whether or not they can realistically accommodate Practicum placement hours (8-10 hours per week) in their schedule. The in-class component (5 classes) helps students navigate their personal, professional, and academic goals. Largely, students are evaluated on their ability to identify the relationship between theory and practice. In addition to the successful completion of 100 hours of placement, the Practicum course consists of a major theoretical assignment, reflection journals, in-class presentation, and a learning contract. To be eligible for the Practicum, students must be in good academic standing and possess a minimum of 84 credit hours by the end of third year. Students who perform well in the Pre-Practicum curriculum will be invited to register for the Practicum course. Unsuccessful applicants will be asked to register for an elective in place of the Practicum. Parts of the Pre-Practicum Curriculum include: attending an optional Practicum Information Session, completing a Practicum Application Form, submitting a personal statement, cover letter and resume, attending a Practicum Interview, applying for a Vulnerable Sector (VS) police check, and completing WHMIS and Health and Safety training. Please refer to the Practicum Planning Chart for specific details. Practicum Benefits for Student: • A well-rounded education, enriched by practical application of classroom learning • Opportunities to gain relevant skills and realistic expectations of the workforce before graduation • Opportunities to gain a broader understanding of career options • Maturity and self-esteem as productive members of the workforce as well as confidence and skills developed
through working with others • Documented practical experience, a resume, job search skills and a network of contacts upon graduation • Experience with self-directed learning (developing and implementing personal and professional goals and
strategies) Practicum Student Responsibilities: • Check UOIT.net email daily. Respond to Practicum Office/ Placement emails within 48 hours • Conform to all the conditions and rules that apply to employees in the organization • Exercise ethical workplace conduct • Set goals for learning • Work on enhancing academic, professional and personal goals • Maintain employer confidentiality • Accept feedback and suggestions for improvement in a positive manner • Resolve problems or issues that may arise in a prompt, professional manner
• Advise the field supervisor and Practicum Office of any concerns or problems as soon as they arise The Practicum Application Form and Practicum Interview help the Practicum Office understand each student’s unique set of goals, interests, and expectations. This process helps guide the effort to match students with appropriate organizational environments, populations, and projects. As soon as students receive notification of their placement ‘match’ with a prospective organization, they must take immediate steps towards completing a specific (targeted) cover letter and resume by the deadline provided by the Practicum Office. The Practicum Office will send the application (cover letter and resume) to the organization on behalf of the student. The organization will establish an interview with the student, or the Practicum Office may advise the student to contact the placement supervisor directly to establish an interview. At this point, students are committed to their assigned placement and may not drop it in favour of an alternate placement. If students have a successful interview with their prospective organization, they may proceed with the 100 hours of fieldwork and accompanying course materials. If the student has an unsuccessful interview, the Practicum Committee may attempt to arrange an alternative course of action (in some cases, the Practicum Office will not move forward with the student). If a suitable alternate placement cannot be secured, the student will be advised to register for an elective in place of the Practicum. Students wishing to discuss matters with the Practicum Office must book an appointment through [email protected]. Students’ meeting requests must detail the specific reason(s) for making an appointment. In the interest of time and efficiency, the Practicum Office will not discuss issues already addressed in the written materials provided herein. The Practicum Application Form and the Practicum Interview are the best formats to address individual ideas, questions, and considerations. Students Registered with Student Accessibility Services UOIT, and by extension the Practicum Office, is committed to inclusion and equity in the learning environment. The Practicum Office operates under the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA). Students requesting accommodations and supports are required to register with Student Accessibility Services at UOIT’s downtown Oshawa location. Registration with Student Accessibility Services does not appear on any official university record. All documentation provided to the Practicum Office is kept in a locked cabinet. Personal information is not shared with anyone (including placement supervisor(s) or prospective placement organizations) without your prior written consent. Students Wishing To Arrange Their Own Placement Students wishing to coordinate their own placement are expected to satisfy the requirements outlined in Pre-Practicum Curriculum. These students must first consult with, and receive permission from, the Practicum Office before making arrangements with a prospective organization. Students who attempt to arrange their own placement (without permission from the Practicum Office) will be removed from the process.
PRACTICUM PLANNING CHART
MONTH PRE-PRACTICUM CURRICULUM ACTIVITES REQUIRED ACTION
January
Register for a Practicum Information Session
Attendance is optional for students wishing to enrol in the Practicum, but strongly recommended. The information session is your opportunity to ask questions and learn more about the Practicum, Pre-Practicum Curriculum, expectations and more.
Third year students check uoit.net account for email from Practicum Office.
February
Attend optional Practicum Information Session.
Complete the Practicum Application Form in advance of the deadline. Applications deemed incomplete will not be accepted and you will be advised to secure an elective in place of the Practicum course.
Create and submit a Personal Statement, Resume, and Cover letter.
You are required to follow the template provided in this manual. At this point, your choice of organization does not influence the eventual outcome of your placement.
For the purposes of this exercise, kindly address your cover letter to an organization you have researched. Do not address your cover letter to the Practicum Office or members of the Practicum Office. Your cover letter and resume will be reviewed by the Practicum Office in order to provide feedback for improving your materials (your materials will not be sent to the organization). Follow the templates provided in this manual. If your personal statement, cover letter and resume do not adhere to the templates your documents will not be accepted and you will be advised to secure an elective in place of the Practicum.
Print and complete the Practicum Application Form Use the provided Resume and Cover letter templates to help guide the construction of your resume and cover letter
March
SUBMIT THE FOLLOWING DOCUMENTS:
PRACTICUM APPLICATION FORM PERSONAL STATEMENT COVER LETTER and RESUME ID (photocopy) - driver’s license (or other valid government-issued, picture ID)*
* The Practicum Office requires a photocopy of your ID to produce a letter for your Vulnerable Sector police check. The letter allows students who reside in certain regions in Ontario to obtain the Vulnerable Sector police check at a reduced volunteer rate.
Submit your Practicum Application Form, Personal Statement, Cover letter, Resume and a photocopy of your ID.
The Practicum Office will review your documents by early April. You will receive one of two possible messages sent to your UOIT.net account:
1. You will be invited to attend a Practicum Interview with the Practicum Office.
The Practicum Office will assign a Practicum semester (Fall or Winter) to your file. You will complete your placement and Practicum course during your assigned semester. Students completing the Practicum course during: FALL: Will be interviewed during April/May WINTER: Will be interviewed during August/September
Or,
2. You will be advised that you have not met the requirements and will not receive permission to register for the Practicum course. You will be advised to select an appropriate elective in place of the Practicum.
Fall Students: April/May Winter Students: Aug/Sept. Fall students: End of May. Winter students: End of September. Fall students: End of May. Winter students: End of September Fall students: End of May. Winter students: End of September.
NEXT STEPS:
Attend your Practicum Interview with the Practicum Office. The date, time, and location of the meeting will be sent to your UOIT.net email account. Incorporate the feedback you receive during your interview into improving and updating your resume and cover letter.
All students, except for residents of Toronto, will receive a letter on UOIT letterhead at the time of your Practicum Interview. This letter explains to your local police services that you are a UOIT Practicum student applying for a Vulnerable Sector (VS) check. Toronto residents will be given an application form. When you apply for your VS check keep your receipt. You will be asked to submit your “receipt” (original or photocopy) to the Practicum Office. Your receipt is proof that you have applied for your check. VS checks can take several weeks to several months to process. Most placement organizations require a VS check, and you will be required to bring a copy to your eventual interview with a practicum organization.
Complete “WHMIS for Everyone – The Essentials” training https://ssbp.mycampus.ca/prod/www_hso.ghs1.p_main You will receive a "Proof of Completion" certificate once you complete the training. You must save and/or print the certificate before exiting the module No other form of WHMIS will be accepted by the Practicum Office. This training is good for one year.
Complete “Health and Safety at Work” training http://www.labour.gov.on.ca/english/hs/elearn/worker/index.php You will receive a "Proof of Completion" certificate once you complete the training. You must save and/or print the certificate before exiting the module. No other form of Health and Safety training will be accepted by the Practicum Office. This training is good for one year.
Interviews Apply for VS police check. Complete WHMIS training. . Complete Health and Safety training.
July
SUBMIT THE FOLLOWING DOCUMENTS:
A photocopy of your receipt (proof of payment) for the Vulnerable Sector (VS) check WHMIS certificate Health and Safety certificate Updated resume and cover letter
Successful students will receive permission to register for the Fall or Winter Practicum course via an email sent to their uoit.net account. Students who do not meet the requirements will be asked to choose an elective in place of Practicum.
All materials must be submitted by the deadline in order to move forward.
REGISTER FOR THE PRACTICUM COURSE
Deadlines for each semester will be provided to all eligible students.
June July August Or September November December
Once your Practicum file is verified as complete, you will be advised of your placement match (organization) via your UOIT.net account. In turn, you will forward an electronic copy of your resume and cover letter (addressed to the placement supervisor / organization) to the Practicum Office. The Practicum Office will forward your materials to the organization on your behalf.
You must not contact your placement organization unless instructed to do so by the Practicum Office.
Contact MUST be made within 48 hours of notification from the Practicum Office. You will contact (or be contacted by) the placement organization to arrange an interview.
Prior to your placement interview/ meeting you will receive an electronic folder of documents, timelines and ‘next steps’, from the Practicum Office. After securing a placement, arrange a time to complete these documents with your placement supervisor/ placement organization. The completed forms are required in order to continue with your placement.
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REMEMBER YOU ARE RESPONSIBLE FOR:
Checking your email (UOIT.net) daily and responding to emails within 48 hours
Researching the placement organization prior to your placement interview
Contacting the placement organization when instructed to do so by the Practicum Office
Notifying the Practicum Office of the date/time of your interview with the organization so proper post-interview follow-up by the Practicum Office can occur
Ensuring your Vulnerable Sector (VS) check, cover letter, resume, class schedule, and references are available for the interviewer at the interview
Submitting all required paperwork to the Practicum Office by or before the due date. Students who fail to submit their paperwork in a timely way will be removed from the Practicum.
Ongoing Ongoing
PERSONAL STATEMENT
The Personal Statement is one of the most important components of the Practicum Application package. The
information provided will help the Practicum Office determine which candidates will best contribute to, and benefit
from, the Practicum experience.
The Practicum Office encourages you to think critically about your experiences, interests, goals and expectations and use
this opportunity to share any information you believe will help the Practicum Office assess your candidacy.
There is no formula for writing a successful Personal Statement. The weakest Personal Statements tend to be very
general or lack detail, e.g. I would like to gain important skills and experiences in my field. The best Personal Statements
are clear, organized, honest and realistic.
Some points to include:
Summary of your community and/or academic leadership and involvement
Specific academic or extra-curricular interests that may shape your future career/academic goals
Description of your unique skills, abilities or knowledge that will assist you during the Practicum experience
Specific information about your expectations for the Practicum, including the type of organizations, populations
or groups you hope to gain experience with
Your personal statement should be no longer than 1 page (500 words, 12 pt. font, single spaced) in length. Please be
sure to proofread and edit your submission. Use proper spelling and grammar to ensure that your Personal Statement is
error-free.
Additional tips and resources to guide your Personal Statement:
https://studentexperience.uoit.ca/content/documents/Link/Tip%20Sheets/Personal%20Statement2015.pdf
https://owl.english.purdue.edu/owl/resource/642/01/
COVER LETTER TEMPLATE
An effective cover letter should complement, not duplicate, your resume. The cover letter is your opportunity to add a personal aspect to the skills and qualifications outlined in your resume. Below is a typical view of a cover letter.
Name
Address UOIT Email and Phone Number
*Note: Cover Letter header should match Resume header Current Date Full Name of Person You Are Sending Your Resume To Job Title of Person Organization Name Organization Address Including Postal Code Dear Mr. or Ms. _________________________, Your opening paragraph should captivate the attention of the reader. Tell the organization why you are writing this letter, what position you are applying for, e.g. Practicum student, how you heard about the opening and why you are suitable for the practicum placement and/or organization. In your second paragraph you should be more specific about why you should be considered for the position. In other words, what are your hard skills, work experiences, and achievements that are relevant to the practicum placement and/or organization? Use specific examples to demonstrate your suitability. Conclude the paragraph by tying this back to the practicum placement and/or organization. How will these attributes benefit the organization? In your third paragraph, demonstrate your transferable/soft skills and use concrete examples to demonstrate your suitability. Address why you want to complete a placement with the organization, e.g. What is it about their values or mission that appeals to you? What will your contribution be? Show your enthusiasm for wanting to join the organization as a practicum placement student. The last paragraph should thank the organization for considering you for the opportunity to complete a placement with the organization. Provide your availability for an interview and include the method you wish to be contacted, e.g. I am available for an interview at your convenience and can be contacted by telephone at XXX-XXX-XXXX or email at [email protected]. Sincerely, Your full name (typed)
JANE DOE 123 Acorn Lane
Whitby, Ontario, L2K 2G4 555-555-5555
September 1, 2015 Jennifer Johnston Manager of Communications St. Joseph’s Health Care Foundation 700 Finley Avenue Ajax, Ontario L1S 3Z2
Dear Ms. Johnston,
I am writing to express my interest in the position of Practicum student with St. Joseph’s Health Care Foundation as advertised on your website. This position presents an exciting opportunity to apply my experience in coordinating and implementing effective communication strategies to assist in securing donor support for care, teaching and research at the Foundation. The Foundation’s goal to be a recognized leader in fundraising and stewardship programs aligns with my own professional goal to develop strong capacities to support national communication and marketing campaigns in the healthcare field. As a student of the Bachelor of Arts (Honours) program majoring in Communication and Digital Media Studies at the University of Ontario Institute of Technology, I have cultivated a strong knowledge of communications marketing. My academic background demonstrates a solid understanding of the research, design, implementation and evaluation of communication strategies to support fund development and other strategic goals. Coursework in Communication Ethics and Organizational Communication has strengthened my knowledge of organizational structures and ethical issues in business education as they impact communications marketing. Working with Global Marketing Communications Inc. has expanded my knowledge of the communications industry by providing hands-on experience in relationship building and marketing program analysis. This knowledge, coupled with keen attention to detail, will allow me to effectively support the implementation of the Foundation’s communication and marketing campaign. I possess a proven track record of working both collaboratively with media outlets and other stakeholders. Capitalizing on my strong interpersonal skills, I coordinated with 25 third party resources at Global Marketing Communications Inc. to support multiple communications projects and marketing strategies. My excellent oral and written communication skills are evidenced through my work as a tutor with Kumon Learning Centre. At Kumon, I am required to work closely with students demonstrating multiple academic and developmental needs. These skills would be an asset to the position’s requirement of liaising with donors and stakeholders, as well as writing reports and fundraising proposals. I would be happy to meet with you in-person to discuss how my skills and qualifications can best support St. Joseph’s Health Care Foundation. I can be reached at 555-555-5555 or [email protected]. Thank you for your consideration.
Sincerely,
Jane Doe
RESUME TEMPLATE
A reverse chronological resume (1 - 2 pages, max. in length) is used to show your experiences that are directly related to the Practicum placement you are applying for. A reverse chronological resume lists your most recent experience first and gives a good historical view of your past achievements and how you have grown through each opportunity. Below is a typical view of a chronological resume:
Name
Address UOIT Email and Phone Number
*Note: Resume header should match Cover Letter header HIGHLIGHTS OF QUALIFICATIONS
Describe 5 – 7 key skills and experiences that are relevant to the practicum placement and/or organization This section should be customized for each practicum placement and organization you are applying for Be sure to highlight your unique skills and achievements that may relate to the position, such as fluency in other
languages, community or co-curricular involvement, scholarships, awards or certifications Each point must be supported by a specific role, responsibility, or accomplishment/award
EDUCATION AND TRAINING Name of your Degree, Major/Specialization Expected Graduation Date Name of Institution, City and Province
List your GPA (if applicable) along with its grade point equivalency, e.g. 3.7 GPA (equivalent to an A-) Mention any academic achievements or awards, e.g. Dean’s List List 3 to 4 courses that are relevant to the practicum placement and/or organization
WORK EXPERIENCE Job Title Dates of Employment Employer, City, Province
Describe accomplishments achieved on the job rather than work duties Use the Skill + Task + Result formula to describe your accomplishments, e.g. Supervised activities for a team of 3
employees to design content for company website Use past tense action verbs to start each point (unless it is a current position)
VOLUNTEER EXPERIENCE Volunteer Title Dates of Volunteerism Organization, City, Province
Describe accomplishments as you would for work experiences Emphasize important skills and/or experiences Use past tense action verbs to start each point (unless it is a current opportunity)
JANE DOE 123 Acorn Lane
Whitby, Ontario, L2K 2G4 555-555-5555
HIGHLIGHTS OF QUALIFICATIONS
Demonstrated ability to coordinate and implement effective communications strategies, including the design and management of multiple content-based website upgrades at Global Marketing Communications Inc.
Experience in working proactively with media outlets and other key stakeholders to support marketing and communications strategies
Excellent oral and written communication skills developed through academic assignments and work within multiple team settings
Proficient in web design software including Dreamweaver and Adobe Photoshop, as well as advanced knowledge of Microsoft Word and Microsoft Excel
Fluent in French and Spanish, spoken and written
EDUCATION
Bachelor of Arts (Honours), Communication and Digital Media Studies Expected Graduation April 2016
University of Ontario Institute of Technology, Oshawa ON
Maintained a 3.6 GPA (equivalent to A-)
Related courses: Communication Ethics, Intercultural Communication, Organizational Communication
WORK EXPERIENCE
Marketing Assistant January 2014 – May 2015
Global Marketing Communications Inc., Oshawa, ON
Coordinated with 25 third-party resources including consultants, advertising and print media companies to effectively support the activities of a multi-national communication strategy launch
Created product datasheets, e-blast mailings, press releases and product manuals
Tracked, analyzed and presented marketing program results each quarter to determine success rate
Designed and managed content upgrades for the company website
Sales Associate June 2014 – January 2015
Canadian Tire Corporation, Whitby, ON
Completed customer transactions and end of day accounting
Assisted customers with purchases by demonstrating knowledge of products and services
Received Employee of the Month award in December 2014 for exceptional customer service
VOLUNTEER EXPERIENCE
Learning Coordinator July 2014 – Present
Kumon Learning Centre, Pickering, ON
Create individualized lesson plans for 7 students, responding to unique learning styles and academic needs in Math and English
Support students in completion of homework and learning centre assignments, resulting in average grade improvement of 10% (C+ to B-)
Outreach Assistant January 2014 – July 2015
Humane Society of Durham Region, Oshawa, ON
Developed and implemented promotional strategy for volunteer recruitment, resulting in a 10% increase in new volunteers over a 6 month period
Wrote and published bi-weekly newsletter, reaching over 200 volunteers via web and print editions
CERTIFICATIONS AND AWARDS
Standard First Aid and CPR Current to 2017
UOIT Student Marketing Competition, First Place April 2015
Canadian Marketing Association Strategic Promotions Certificate July 2015
LIST OF ACTION VERBS
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