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Faculty of Arts Induction for HDR students
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Order of Proceedings
• Prof. Jennie Shaw, Dean of the Faculty of Arts• Dr. Natalie Edwards, Acting Director of Graduate
Studies• Ms. Sarah Reed, Ph.D. student• Yourselves• Tea • Dr. Phil Butters, Supervisor• Dr. Natalie Edwards, Postgraduate Coordinator• Dr. Cally Guerin, CARTS officer
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Milestones & ExpectationsDr. Natalie Edwards
• 1. Milestones – Overview and online information
• 2. CCSP– Preparing for the CCSP
• 3. Major Review of Progress– Preparing for the Major Review of Progress
• 4. Candidature– Managing your candidature– Professional development– Annual Review
• 5. Final stages– Pre-submission Review– Preparing for submission
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1. Milestones (Full Time Equivalent)
• Six months– Satisfactory completion of the Core Component of
the Structured Program (CCSP, including Research Proposal) gives you probationary enrolment
• Twelve months– Satisfactory completion of the Major Review
confirms your enrolment• Annual review
– Satisfactory completion maintains your status• Pre-submission review (approx. 36 months)
– Satisfactory completion confirms the standard of your work for submission
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1. Milestones:Online information
• Graduate Centre website:• http://adelaide.edu.au/graduatecentre/
– Including Research Student Handbook– Program Rules– All forms & milestone information
• Faculty of Arts HDR website:• http://arts.adelaide.edu.au/research/hdr-
students/
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2. CCSP
• CCSP form – know what you have to do now (seminars, workshops, inductions…)
• PLUS:
• Faculty specific template for research proposal• https://adelaide.edu.au/graduatecentre/forms/milestones/core
-component-structured-program
• Ask your supervisor now about the process in your department
• To be completed at:– 6 months full-time– 12 months part-time
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2. CCSPAustralian Code for the Responsible Conduct
of Research
• Online training in aspects of the Code is a requirement of probationary enrolment
• Three worksheets:– Management of Research Data and Primary Materials– Publication and Dissemination of Research Findings– Authorship
• Include your certificates in your CCSP submission
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2. CCSP: Ethics clearance
• Ethics Approval: Human Research Ethics Committee (HREC), includes a ‘low risk’ sub-committee
• Interviews and similar requires low risk clearance in advance
• Ability to publish may be affected if clearance does not occur
• Applications considered on rolling basis so process is fairly quick
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2. CCSPHow to prepare for CCSP?
• Two main questions:– Is this a viable, grounded and valuable project that can be
completed in a timely fashion?– Does the applicant have the skills, knowledge and resources
to complete it in timely fashion?
• Importance of routine• Establish solid, professional relationship with
supervisor & PGC• Know your field in order to make a contribution to it• Plan your research • Schedule your research time• Look at other theses• Meet your research librarian• Draft early
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3. Major Review of Progress
• Form available at:• http://adelaide.edu.au/graduatecentre/forms/mile
stones/
• Process that determines candidature:– Confirmation of candidature– Extended Major Review of Progress– Termination of candidature
• To be completed at:– 12 months full-time– 24 months part-time
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3. Major Review of Progress:Preparing for the Major Review
• Two main questions:– Is this taking shape as a well conceived project that can
be completed in a timely fashion?– Has the applicant acquired the skills, knowledge and
resources to complete it in timely fashion?
• Keep the momentum from your CCSP• To begin with, stick closely to your research
proposal• Start writing
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3. Major Review of Progress: Writing Techniques
• Develop your own techniques– Plan a set number of pages per day– Copy writing techniques in scholarly articles/books– Develop a writing routine– Don’t stare at a blank page– Work in blocks– Join a writing group– Sign up for presentations– Free writing– Insist on editing before moving on– Understand your supervisor’s criticisms– The difference between editing and revising
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4. Candidature
• Manage your candidature• Work to a plan• Keep in regular contact with supervisor, especially
when away from campus• Establish a scholarly community• Prepare stress management techniques• Manage problems swiftly
– Supervisor, co-supervisor– PGC– Postgraduate Representative: Lisa Campbell lisa.h.campbell@...– Head of School– Director of Graduate Studies– Counselling services
• “Eyes on the Prize”
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4. Candidature:Professional Development
• Establish program of Career Development and Research Training (seminars, presentations, publications…)
• Courses offered by our CaRTS officers• Conferences • Seek funding opportunities• Seek publishing opportunities (speak to supervisors
and staff re. journals and outlets)• Advice from discipline specific professional
organisations• Get involved in initiatives on campus and beyond• Transferable skills• Consider your cv
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4. Candidature:Teaching
• Teaching workshops• Tutoring within your department• Online teaching module• Teaching @ Uni• Graduate Certificate in Higher Education• Teaching and Timely Completion
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4. Candidature:Annual Review
• Annual evaluation of progress towards the Ph.D./M.Phil
• Maintains status of all continuing students in the program
• Form available at:• http://adelaide.edu.au/graduatecentre/forms/mile
stones/annual-review
• To be completed by:– 31 October EVERY YEAR
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Forms for Changing Candidature
• Leave of absence/Return (365 days maximum, not available in last 12 months)
• Change of supervisor• Change in enrolment status
– Upgrade from MPhil to Ph.D.– Full-time to Part-time– Internal to Remote
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5. Final Stages:Pre-submission review
• The annual review that occurs after 36 months F/T equivalent is expected to be the pre-submission review
• This may require additional work depending on what your department usually expects of PG students at annual review, but the minimum for pre-submission review is:– A summary of the thesis, including a summary of
chapters, in total approximately 2,000 words, for consideration by your review panel (sometimes involving presentation)
– Evidence that you have communicated your research to the broader discipline in some format, e.g. seminar, presentation, colloquium, publication…
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5. Final Stages:Documentation
• Thesis submission forms• Notification of Intent to Submit (3 months in
advance)• Do you need to embargo your thesis? Do this in
advance of submission• Exit Survey• Final Clearance
– Certification of Thesis for Examination
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5. Final Stages:After Examination and Before Graduation
• Final digital copy (pdf) must be submitted• Be prepared
– IP and copyright matters– Creation of pdf for complex multi-media submissions
• Lodgement of data
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Questions?
• 1. Milestones – Overview and online information
• 2. CCSP– Preparing for the CCSP
• 3. Major Review of Progress– Preparing for the Major Review of Progress
• 4. Candidature– Managing your candidature– Professional development– Annual Review
• 5. Final stages– Pre-submission Review– Preparing for submission
Director of Graduate Studies
Semester 2, 2015 (Acting):Dr. Natalie Edwards
January 2016 onward:A/Prof. Jenny McMahon
Top Ten Tips for Surviving the HDR CandidatureSarah Reed
Doctoral CandidateFrench Studies
1. Feeling overwhelmed?Feeling like a fraud?
Welcome to HDR candidature…it’s normal.
2. Start a Journal
3. The Candidature Milestones are a necessary part of HDR
www.adelaide.edu.au/graduatecentre/handbook/05-candidature
4. Take the opportunities offered for workshops and seminars
5. Supervise your supervisors
6. Keep a filing and copying system that works for you from the start
7. Make friends
8. Network/give papers at conferences and submit articles to journals:
* knockback is normal* acceptance is a bonus * feedback is invaluable
9. Be proactive
10. Embrace your thesis gnome!
SupervisionDr. Phil Butterss
• Overview– Academic guidance– Academic life
– Personal dimension to postgraduate study and supervision
– Process• Pragmatic• Interpersonal
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Supervision
• Principal supervisor and Co-supervisor
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Supervision
• Expectations– Will be a unique, changing relationship
– Regular meetings– Feedback
– Assistance with bureaucracy– Other support
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Supervision
• First ‘six months’
• Middle stages– You will rapidly become the expert on the content– NB: the conventions will determine success
– Monitoring the standard– Advice
• Later stages
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Supervision
• Suggestions:– Clarify basic roles and responsibilities early
(‘Expectations in Supervision’ at http://www.adelaide.edu.au/graduatecentre/forms/supervision/)
– You need to actively manage the relationship– You need to actively manage the process
– Try to put yourself in your supervisor’s shoes
slide 37
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Postgraduate CoordinatorDr. Natalie Edwards
• Role according to Research Student Handbook– Communication
• Passing on information• Manage requests from Graduate Centre• Assist in resolving problems
– Beginning of candidature• Induction• Check progress towards CCSP• Review and manage unsatisfactory progress
– During candidature• Ensure CCSP and/or coursework is completed• Check student progress• Provide opportunities to present research
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Postgraduate Coordinator
– Annual review• Meet with students individually• Meet with supervisors• Ensure timely completion of review
– Reviews of progress• Participate in progress reviews and address issues as they
arise
– At submission• Ensure thesis is worthy of submission• Ensure completion of any coursework/requirements• Ensure thesis is within allow word length• Ensure student has abided by university policies with
regard to assistance and editing• Ensure student has lodged all original data
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In practice
• You should– Maintain communication– Forewarn us of changes that may affect your progress– Flag problems early– Submit forms in plenty of time– Chase the signature– Participate in events– Keep a paper trail of progress, achievements &
professional development– Don’t assume that your supervisor’s approval is all you
need
CaRTS Program
Dr Cally Guerin
http://arts.adelaide.edu.au/research/hdr-students/research-training/
Commencing Series (Tuesdays 2-4pm)
1. Starting well, finishing on time2. Reviewing literature3. Effective writing strategies4. Preparing for the CCSP5. Time management
CCSP presentation practice sessions
Building Research Skills
Creating an ePortfolio
Publishing your researchCreative doctorates: the written componentPreparing your pre-submission review
Writing Groups and Retreats
Seasonal events
September - Spring writing festival
November - Academic writing month (AcWriMo)
December – Summer writing bonus
All year roundThesis writing groups
Library: http://libguides.adelaide.edu.au/research_support
AGC: http://www.adelaide.edu.au/red/
Contact me:Dr Cally GuerinCaRTS Program, Faculty of [email protected] 3043
Good luck, and I’ll see you in the workshops!
