Facilities Operations and Maintenance Support Services Source Evaluation Board RFP NNM13440940J Facilities Operations and Maintenance Support Services

Facilities Operations and Maintenance Support Services Source Evaluation Board

RFP NNM13440940J

Facilities Operations and Maintenance

Support Services(FOMSS)

INDUSTRY BRIEFINGINDUSTRY BRIEFINGGeorge C. Marshall Space Flight Center

Building 4200 Morris Auditorium

May 29, 2013 1


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Welcome and Ground Rules Matt Hammond

FOMSS Requirements Barbara Feaster

Service Contract Act Patrick Rasco

Procurement Overview/Schedule Rhoney Triplett

Site Visit Keith Sharp

Offerors Submit Questions (Deadline is 5/31/2013 11:00 a.m. Central Time)

AgendaAgenda


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WelcomeWelcome

Introductions

Orientation and Schedule for the Day

Purpose of the Industry Briefing:Highlight FOMSS requirementsHighlight key/unique aspects of the Draft RFP (DRFP)Provide an overview of site locationsServe as an aid in preparation of Proposals


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Ground RulesGround Rules

Turn off cell phones and no video/voice recording. Ensure that your visitor badge is visible at all times.

Please confine your activity to Morris Auditorium, associated common areas, and tour stops. Stay with the group during tour.

Dial “911” in an emergency situation.

Remarks and explanations at the Industry Briefing do not qualify the terms of the solicitation.


RFP NNM13440940J

Comments and QuestionsComments and Questions

Comments and questions regarding the DRFP shall be submitted in writing (note cards provided at auditorium entrance). No oral questions will be addressed during the presentation or site tour.

An assessment of all comments and questions will be made by the Government.

Incorporation of industry comments and questions in the Final RFP (FRFP) is at the discretion of the Government. Changes will be identified in the FRFP change log.

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All questions shall be submitted in writing by 11:00 a.m., Central Time, May 31, 2013, to:

NASA/Marshall Space Flight Center, Procurement Office, ATTN: Rhoney Triplett, Mail Stop PS32H, MSFC, AL 35812

or

via e-mail to [email protected]

Comments and Questions (cont’d)Comments and Questions (cont’d)

The Industry Briefing charts and a list of firms attending the industry briefing will be posted on the NAIS: http://procurement.nasa.gov


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MSFC Physical Plant

MSFC FOMSS Requirements

Changes from Previous Requirements

MSFC FOMSS MSFC FOMSS


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AREAAcreage approx. 1900 acres

Paved area approx. 1.2M sq yd.

HVACCooling Towers-17

Chillers-48Central Chiller Plant

Air Handling Units-672 Heating/Ventilating Units-119 Direct Expansion Units -354

Air Conditioning – 16.5K Tons

OTHERElevators-60 Cranes-239

BUILDINGS Buildings and Structures-245

Gross Floor Space approx. 4.4M Sq. Ft.CRV $1.9 B

WATER/SEWAGEH.P. Industrial

Water Pipe- 7 miles Industrial Waste Water

Treatment Facility -20K gallon perday capacity

ELECTRICALMotors-14,000

Cable -189 milesGenerators-55

Uninterruptible Power Systems-55

STEAMPipe – 8 miles Valves- 3000 Traps- 1000 Boilers-25

Pressure Reducing Stations-410

MSFC Physical Plant


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MSFC FOMSS RequirementsMSFC FOMSS Requirements

MaintenanceREACTIVE

- Trouble calls

- IDIQ Repair

RECURRING

- Preventive Maintenance

- Predictive Testing & Inspection

RELIABILITY CENTERED MAINTENANCE

OperationsSteam Boiler and Steam Distribution

Heating, Ventilating, and Air Conditioning

Fire and Gas Alarm

Heavy Equipment

Uninterruptible Power Systems

Industrial Waste Water Treatment Facility

Deionized Water System

Work Control Center

Facility Condition Assessments

Outage Coordination

OtherEnvironmental Management Support

Energy and Water Conservation Services

Service Requests

Services Required Include:Services Required Include:


RFP NNM13440940J

Revised Engineering Requirements Heavy Equipment Operations Added Fire Damper PMs Added Requirements for Environmental Management

Support Changed IDIQ Coefficients

Sliding Scale for Coefficients Changed from “Core” and “Non-Core” to straight time

and overtime

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Changes from Current ContractChanges from Current Contract


RFP NNM13440940J

Several items in previous PWS combined in new PWS

PWS and PRS utilizes “PINs” (Performance Work Statement Item Numbers) instead of CLIN (Contract Line Item Numbers)

CLIN prices in Section B are by contract period, not PWS element

Individual values for each PWS element moved from Section B to Attachment J-38

Contract Surveillance moved from Section E of the contract to Section J (Attachment J-38)

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Changes from Current ContractChanges from Current Contract


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Service Contract Act

Patrick RascoDirector, MSFC Labor Relations

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RFP NNM13440940J

Service Contract Act of 1965

Federal Statute 41 United States Code 351

as amended in 1972 and 1976

Implementing Regulation Title 29 Code of Federal Regulation Part 4

Contract Clause FAR 52.222-41 Service

Contract Act of 1965

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RFP NNM13440940J

Purpose and Intent of the Service Contract Act of 1965

To remove artificially low wages as a factor in the competition for Federal service contracts by requiring the payment of not less than locally prevailing wage rates and fringe benefits, or in certain cases, the wages and fringe benefits contained in the predecessor Contractor’s collective bargaining agreements.

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RFP NNM13440940J

Definition of “Service Employee”

Service Contract Act (SCA) defines a service employee

as any person engaged in the performance of a covered

federal services contract.

However, it exempts those employees that qualify as a

bona fide Executive, Administrative, or Professional

employee (as defined in Title 29 Code of Federal

Regulations Part 541, as amended August 23, 2004).

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Things to Consider …

As a prospective contractor you are liable for the proper interpretation, application, implementation, and administration of the mandatory provisions of the Service Contract Act.

You must take appropriate action when preparing your offer to ensure compliance with the SCA and that your corporate policies are compliant with the spirit and intent of the law.

It is the Offerors' responsibility to work with represented employees to gain knowledge of existing CBAs and agreements.

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Mandatory Requirements

Applies to contracts entered into by the United States or District of Columbia in excess of $2,500 for the furnishing of services through the use of “service employees” (29 CFR 4.113) and mandates:

– Timely payment of wages (29 CFR 4.165)

– Posting Requirements (29 CFR 4.184)

– Minimum Record Keeping (29 CFR 4.185)

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RFP NNM13440940J

Mandatory Requirements (cont’d)

Those outlined in the SCA “Area” Wage Determination Minimum wages based on job classification (29 CFR 4.161)

See the SCA Directory of Occupations to ensure the proper classification of each service employee.

Minimum Health and Welfare Rate (29 CFR 4.171).A minimum average of $3.71 per hour, computed on the basis of all hours worked by the service

employees employed on the contract.

Minimum number of Vacation Days (29 CFR 4.173).Based on years of continuous service in any capacity with the incumbent contractor and allpredecessor contractors.

Minimum number of Paid Holidays (29 CFR 4.174).10 Paid Holidays per year.

Does not require a “service employee” to work the day before or the day after a holiday to receiveholiday pay.

If any work is performed (by a service employee) in a work week in which a holiday falls, the employee is entitled to holiday pay.

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Requires the payment of Health and Welfare, vacation, and holiday pay to temporary and part-time employees

(29 CFR 4.176).

SCA does not provide for premium rates of pay for overtime hours worked, but it does recognize other Federal laws that do require overtime pay, such as:

– The Fair Labor Standards Act. – Contract Work Hours and Safety Standards Act.

Premium Pay is one-and-one-half (1½) times the employee’s basic hourly rate of pay for all time worked over 40 hours per week.

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Items that can not be counted as Health and Welfare for SCA computation purposes:

– Federal, State, and Local Taxes, Unemployment or Workers’ Compensation, Professional Insurance, Liability Insurance, etc., (29 CFR 4.171(c)).

– The furnishing of Board and Lodging (29 CFR 4.171(d)).– The furnishing of “facilities” or “transportation”

(29 CFR 4.171(e)).– Contributions to social functions (29 CFR 4.171(f)).– Vacation Pay (29 CFR 4.173).– Holiday Pay (29 CFR 4.174).

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RFP NNM13440940J

Job Description/Qualification Form (Form SB)

TITLEContractor Job Title: _________________________________________________ CBA Job Title: ______________________________________________________

Solicitation Job Title: _________________________________________________SCA Wage Determination Job Title: ____________________________________ SCA Directory of Occupations Classification Number _____________________

TYPE and SALARY/ WAGE RANGE

EXEMPT ANNUAL FROM: _____________ TO: _______________ NON-EXEMPT HOURLY FROM: _____________ TO: _______________

HEALTH & WELFARE Average Hourly Cost Of Health & Welfare ________________

DESCRIPTION ____________________________________________________________________

________________________________________________________________________________________________________________________________________

QUALIFICATIONS EDUCATION: ______________________________________________________

EXPERIENCE: __________________________________________________________________________________________________________________________________________________________________________________

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Instructions for Competing Form SB (Will be included in the FRFP)

TITLEThere are three Job Description/Qualification forms per page. One form is to be completedfor each job title/classification.

(NOTICE: This applies to all proposing subcontractors as well)

Contractor Job Title - Enter your job title if different from the Service Contract Act (SCA) job title/classification.

Solicitation Job title – Enter the job title identified in the solicitation.

SCA Wage Determination Job Title/Classification - Enter the accurate SCA job title/ classification and SCA job number from the SCA Wage Determination.

NOTE: Detailed position descriptions are contained in the SCA Directory of Occupations, Fifth Edition, dated April 2006 for each job classification listed on the wage determination.

In addition, the SCA Directory of Occupations can also be found on-line at the following web address: http://www.dol.gov/whd/regs/compliance/wage/SCADirV5/SCADirectVers5.pdf

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TYPEPlace an X in the Box that is applicable to the job title/classification.

Exempt - Those job classifications identified in Title 29 CFR Part 541 (Dated August 23, 2004) as exempt classifications. Nonexempt – All job classifications other than those exempt by 29 CFR Part 541 (Dated August 23, 2004).

SALARY / WAGE RANGES:For the specified job title/classification, enter the minimum and maximum annual pay in the corresponding space for Exempt Classifications or enter the minimum and maximum hourly pay

in the corresponding space for Nonexempt Classifications.

Note: The minimum rate can never be lower than the SCA Wage Determination minimum.

HEALTH AND WELFARE [FRINGE BENEFITS ]:Provide the average hourly cost of health and welfare for service employee

(See 29 Title CFR Part 4.175(b)) for complete details.

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Instruction for Competing Form SB


RFP NNM13440940J

NOTICE: The average hourly cost of fringe benefits for service (non-exempt) employees and shall not include the cost of vacation pay, holiday pay, liability insurance, state and Federal taxes, professional liability insurance, unemployment or workmen’s compensation insurance, etc.

NOTE: The average hourly cost of fringe benefits must be computed separately for Exempt (those employees not covered by the SCA) and Nonexempt (those employees covered by the SCA) employees.

NOTICE: The SCA makes NO distinction between full-time, part-time, and temporary “service employees” in regards to the payment of fringe benefits, including vacation and holiday pay.

DESCRIPTION Briefly describe the duties performed under the specified job title/classification.

QUALIFICATION REQUIREMENTS Identify the education and experience requirements for an employee to qualify for the specified job title/classification.

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Instruction for Competing FORM SB


RFP NNM13440940J

Why the Emphasis on SCA?

Because it is a critical part of this solicitation evaluation and successful contract performance.

Failure to propose correctly can have serious consequences- Union issues-Inability of team members to perform-Price reasonableness and realism evaluation

There are sanctions for failure to comply with mandatory SCA requirements (29 CFR 4.187 through 4.190).

If a contractor fails to comply with the mandatory SCA requirements, the Government may…

– Withhold from payments a sum adequate to pay back wages or fringe benefits due employees;

– Bring legal action against the contractor;– Terminate contract and hold contractor liable for any resulting cost to government;– Not award contracts to violators for 3 years.

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RFP NNM13440940J

Procurement Overview

Rhoney TriplettContracting Officer

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Contract information

- Full and Open Competition

- North American Industry Classification System (NAICS) of 561210, $35.5M

- Small Business Subcontracting Plan (if applicable)

Contracting Approach


RFP NNM13440940J

Type of Contract

Firm Fixed Price (FFP)/Indefinite Delivery Indefinite Quantity (IDIQ) Performance-Based Contract (PBC)

IDIQ funding varies year to year and is determined by the budgeting process. This contract will contain the following values for IDIQ for the base year and 7 option periods:

Minimum Value $1M (per contract year)Maximum Value $35M (per contract year)

Note: No Minimum Value for Option Period 8

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RFP NNM13440940J

IDIQ Coefficients

Section L, Provision L.21, Volume II - Price Proposal – General Instructions, contains information on developing the Offeror’s Coefficients

Coefficients are multipliers to be used against bare labor and material costs to determine the total price for a IDIQ Task Order

Coefficients for this contract are:- Firm-Fixed Price Labor - Time & Materials Labor - Overtime- Materials - Specialty Services & Equipment

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RFP NNM13440940J

IDIQ Coefficients (cont’d)

Firm-Fixed Price Labor & Material Coefficients- Used for projects that are identified/quantified prior to work initiation

and/or execution of the Task Order Time & Materials Labor & Material Coefficients

- Used in an urgent situation when work must be performed immediately - Contractor is given a Not-to-Exceed price until a proposal can be

developed and negotiated (if applicable) Specialty Services and Equipment Coefficient

- Used for purchases of major equipment that cost $10,000 or more- Used for subcontracted services (e.g. factory representatives,

equipment rental, consultants) Overtime Coefficient

- Used when overtime is required to complete the Task Order IAW the schedule requirements

An individual Task Order may contain multiple coefficients. 30

TARGET AREAS *% GOALS

Small Business (SB) 28.0%Small Disadvantaged Business 5.0%Woman-Owned Small Business 5.0%Veteran-Owned Small Business 4.5%Service-Disabled Veteran-Owned 3.5%Historically Under-Utilized Business Zone 3.0%Historically Black Colleges & Universities/Minority .4% Institutions**

* Percentages apply to total contract value including IDIQ.

Established Subcontracting Percentage Goals

Facility Operations and Maintenance Support Services Source Evaluation Board

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Extent of commitment to use SBs as subcontractors in core work areas.

Types, amount, and complexity of work to be performed by SBs.

If applicable, proposed approach for flowing down the socioeconomic subcontracting percentage goals to first tier large business subcontractors and the probability that the approach will result in a successful outcome.

Subcontracting with SBs located in economically distressed areas (HUBZones).

Approach for giving SB subcontracting considerations maximum attention in all make or buy decisions.

Established Subcontracting Percentage Goals (cont’d)

More than just meeting goals……..

Facility Operations and Maintenance Support Services Source Evaluation Board

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Period of Performance

Contract will include a base period (12 months), seven 12-month option periods, and one 6-month option period (IAW FAR 52.217-8, Option to Extend Services):

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Contract PeriodBase Period 1/1/2014 – 12/31/2014

Option 1 1/1/2015 – 12/31/2015Option 2 1/1/2016 – 12/31/2016Option 3 1/1/2017 – 12/31/2017Option 4 1/1/2018 – 12/31/2018Option 5 1/1/2019 – 12/31/2019Option 6 1/1/2020 – 12/31/2020Option 7 1/1/2021 – 12/31/2021Option 8 1/1/2022 – 6/30/2022


RFP NNM13440940J

Contract Phase-In

Section F, Clause F.3, Phase-In and Phase-Out, specifies phase-in requirements including:

- Data deliverables that will be due during the phase-in period, and

- Qualified and badged staff ready to assume performance

Phase-In will be no longer than 30 calendar days

A firm-fixed price purchase order (Not-to-Exceed $150K) will be issued for Phase-In requirements

During phase-in, the incumbent contractor will continue performance under the current contract. The successful Offeror will assume full PWS responsibilities at the end of the Phase-In period.

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Proposal Submission

Initial proposals provided in two submittals:Submittal I (Requested Due Date) July 22, 2013 (2:00 p.m. Central Time)

Volume III - Past Performance

Submittal II July 29, 2013 (2:00 p.m. Central Time)All volumes not previously submitted Volume I - Mission Suitability Volume II - Price Volume IV - Completed Model Contract and signed

SF33s

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Proposal Submission (cont’d)

Page limitationsVolume I – Mission Suitability 290 PagesVolume II – Price No LimitVolume III – Past Performance 50 PagesVolume IV – Completed Model Contract Not Applicable

& SF 33sThere are no exclusions from the page limitations.

Information that can be construed as belonging in either Mission Suitability or Past Performance of the proposal will be counted against that volume’s page limitation.

Failure to comply with the page limitations and other instructions may impact the evaluation of your proposal.

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Evaluation Factors

Mission Suitability Factor

Management and Technical Approach (400 points)

Staffing and Total Compensation (400 points)Safety, Health & Environmental (100 points)

Small Business Utilization (100 points)

Price Factor

Past Performance Factor

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Evaluation Factors (cont’d)

The three factors, Mission Suitability, Price, and Past Performance are essentially equal in importance.

All evaluation factors other than Price, when combined, are significantly more important than Price.

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•The EPM contains linking among the spreadsheets. However, use of external links (source data not provided to NASA) of any kind is prohibited. The EPM and all its associated workbooks/files shall not be locked/protected or secured by passwords.

•The Offeror shall not modify the price forms unless an obvious error is discovered or unless the price form contains specific areas where alternate input is required.

It is the Offeror's responsibility to ensure that all data is properly accounted for in the price proposal in order to ensure an accurate proposal.

Pricing Forms

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Procurement Schedule

ActivityActivity DateDate

Draft RFP Posted 5/23/13

Industry Briefing 5/29/13

Release Final RFP 6/14/13

Proposal Submittal I (Past Performance- 7/22/13

Requested Due Date)

Proposal Submittal II (All Volumes-Not previously 7/29/13

submitted)

Competitive Range Determined (or Award without 10/11/13

discussions)

Anticipated Selection and Award 11/29/13Note: All dates are subject to change and are used for planning purposes only.


RFP NNM13440940J 41

Concluding Remarks

An additional synopsis for the Final RFP is not anticipated.

The solicitation number for the Final RFP will be NNM13440940R.

A Pre-proposal Conference after release of the Final RFP is not planned.

This information is preliminary and subject to change when the Final RFP is released.


RFP NNM13440940J

Remember to place your questions in box at rear of auditorium.

Reminder: Please sign-in at rear of auditorium.

After the briefing, additional questions may be submitted via electronic mail to [email protected] no later than May 31, 2013, 11:00 a.m., Central Time.

As noted previously, Industry Briefing charts and a list of the companies attending the Industry Briefing will also be posted on the web (NAIS/FedBizOps/APT).

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Concluding Remarks (cont’d)

Documents

Facilities Operations and Maintenance Support Services Source Evaluation Board RFP NNM13440940J Facilities Operations and Maintenance Support Services