FACILITIES MASTER PLAN Facilities Master Plan Committee Mtg #1

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  • Redwood City

    School District

    April 24, 2014

    FACILITIES MASTER PLAN

    Facilities Master Plan Committee Mtg #1

    Educating every student for success.

  • intro & welcome / FMP Committee Mtg #1

    April 24th, 2014

    6:00pm 8:00pm

  • agenda / FMP Committee Mtg #1

    Introductions & Committee Welcome 5 minutes

    LPA Team / Process Overview 15 minutes

    Facilities Needs Assessment 10 minutes

    Process

    Educational Program Opportunities 20 minutes

    Thought Starters

    If You Could Dream 45 minutes

    Small Group Activity

    Present Back 20 minutes

    Small Group Activity

    Next Steps 5 minutes

    2 hours total

  • welcome / lpa

    LPA Irvine 5161 California Ave., # 100

    Irvine, CA 92617

    LPA San Diego 131 14th Street

    San Diego, CA 92101

    In numbers

    5 National Ranking as Top Green Design Firm

    5 Top Education Firm

    49 Years in Business

    200+ Employees

    78% of staff LEED AP BD+C

    40+ Facilities Master Plans

    LPA named ENR Californias Design Firm of the Year

    A design firm that has made sustainability central to

    its projects, large and small, was chosen by the

    editors of the ENR regional publications as the

    Design Firm of the Year 2012.

    LPA Roseville 1548 Eureka Rd., #101

    Roseville, CA 95661

    Redwood City School District

    LPA San Jose 60 S. Market St., #150

    San Jose, CA 95113

  • integrated sustainable design

    a holistic approach to problem solving

    that places the client in the center

    fostering participation and direct interaction

    with the multidisciplinary team of specialists

    INTELLECT

    SOCIAL

    SUPPORT

    COMMUNITY

    HEALTH

    SECURE

    PERSONAL

    LEARNING

    Architecture Landscape Interiors Engineering Graphics Master Planning

  • Jim Kisel, AIA / LEED AP BD+C

    Principal

    Director of School Planning

    Donald Pender, AIA / REFP /

    LEED AP BD+C

    Principal-in-Charge

    Steve Newsom, AIA / LEED AP BD+C

    Project Director

    Lindsay Hayward, LEED AP BD+C

    Facility Planner

    Specialty Consultants

    Tony Harris

    Construction Administration

    Redwood City

    School District

    Steve Newsom / Jim Kisel / Lindsay Hayward /

    Cost Estimator Cumming

    Asawari Dandekar

    Project Manager

    Heidi Roseler-Kerby

    Entitlements

    Kim Coffeen

    Educational Program Specialist

    Karen Folsom

    Landscape Architect

    Bryan Seamer, PE

    Structural Engineer

    Erik Ring, PE

    Mechanical Engineer

    Adam Sloan, PE

    Electrical Engineer

    Alan Rozier, PE

    Civil Engineer

    LPA Integrated Design Team

    Kim Coffeen / Karen Folsom /

    welcome / meet the team

  • create value| process overview

  • Cost Estimating

    &

    Scope

    Prioritization

    STAKEHOLDER ENGAGEMENT

    & PRELIMINARY RECOMMENDATIONS

    Facilities

    Needs

    Assessment

    Field Inspection Survey

    Maintenance Needs

    Healthy/Life Safety Issues

    Code/ADA Compliance

    Demographic

    Analysis

    Enrollment Projections

    Site Capacities

    Student Loading Standards

    Attendance Boundaries

    Program Goals

    Technical Standards

    Technology Plan

    Community Needs

    Educational

    Vision

    Financial

    Analysis

    State Eligibility

    Alternative Funding Sources

    Local Revenue

    Cash Flow Analysis

    Community Outreach Strategies

    School Site Master Plan Diagrams Proposed Program Scopes

    Phasing Plan

    Cost/Cash Flow Analysis

    Finalized

    Master Plan

    Recommendations

    create value / integrated process

  • create value / schedule

  • 2. Facilities Needs Assessments

    Campus Overview

    Code, Health & Life Safety Issue

    Classroom Counts & Program Functions

    Measures of Physical Quality Matrix

    Survey Findings

    1. Educational Program Vision

    Executive Summary

    Guiding Principles Vision

    ES, K-8 & MS Program Standards

    Technology Integration

    Sq. Ft. & Physical Characteristics

    3. Implementation Planning

    Proposed School Site Master Plan Diagrams

    Program Cost Estimates

    Funding Source Analysis

    Scope Prioritization

    Communication of Recommendations

    create value / deliverable: Facilities Master Plan

  • 3.3 PROJECT IMPLEMENTATION

    Construction Cost Mark ups:

    % Mark-up

    General Contractor, Overhead &Profit 13.50%

    Bonds & Insurance 2.00%

    Design/Phasing Contingency 10.00%

    Subtotal Mark-ups (Compound) 27.35%

    Soft Cost Mark ups:

    Architect/Engineer Design Fee 9.00%

    Division of State Architect Plan Check Fee 0.75%

    Printing/Advertising 0.05%

    Test/Survey 1.75%

    Inspection 1.75%

    Project/Construction Management Fees 6.50%

    Change Order Contingency 10.00%

    Relocation Costs 0.80%

    Labor Compliance 0.20%

    Builders Risk Insurance 0.80%

    Legal 0.03%

    Commissioning 0.08%

    Program Administration 2.00%

    Subtotal Soft Costs (Additive) 33.71%

    Define Scope

    of Work at

    Each Campus

    Measure Areas

    for Building

    Modernization

    and Site

    Improvements

    Develop New

    Construction

    Programs

    Apply Hard

    and Soft Cost

    Mark Ups

    Itemize Scope

    into Categories

    Detail Scope

    Items under

    each Category

    create value / cost estimating methodology

  • create value / prioritization

    Creating a Funding Program

    Analyze local sources of funding

    Current assets

    Future development

    Re-development

    Facility usage fees

    Calculate State eligibility

    Modernization

    New construction

    Proposition 39 Energy

    Impact of LCFF

    Present voter approval options

    General obligation bond

  • inter+act| stakeholder engagement

  • inter+act / program visioning process

    GATHER INPUT

    Program Vision Educational Goals/Program Standards: Focused Discussions, Creating Equity between Sites

    VALIDATE

    Master Plan Recommendations Project Scope, Budget, Schedule & Priorities Check for Understanding

    EXPLORE

    What If Scenarios Visioning Future Teaching & Learning Policies, Programs, Facilities, Operations

    community students

    facilities

    where we learn matters

  • inter+act / committees & stakeholder input

    District Focus Groups

    Community Outreach

    Redwood City SD

    Board of Trustees

    Facilities

    Master Plan

    Committee

    School Site Input

    Elementary & K-8

    Programs

    5 BoT

    Site

    Information

    Technology

    Town Hall Forums

    Number of Meetings/Interactions

    6 Community Surveys

    Preschool &

    Childcare

    Steering

    Committee

    SC 8

    FMPC

    Community

    Food Services/

    Nutrition

    Special

    Education

    ELD &

    DELAC

    Middle School

    Programs

    Charette

    Charette

    1

    1

    1

    1

    1 Principal Surveys

    School Site

    Focused Interactions

    Students

    1+1

    1x ON- LINE

    ASB

    1x ON- LINE

    2

    #

    Facilities Assessment &

    Educational Program Vision

    overlay to develop school site master plans

    Maintenance, Facilities

    & Operations 1

  • Facilities Master Plan Committee (FMPC)

    (25-40 Committee Members Total)

    District Participants

    Board Member(s)

    Superintendent

    Asst. Supt. Business Services

    Asst. Supt. Instructional Services

    Director Facilities

    (6-8) Teachers & Administrators Representatives

    (Cross Section of Roles/Disciplines)

    Teacher Union Representative

    Classified Employee Representative

    Director of Technology

    Parent Representatives

    Community Members

    (4-6) Community Leaders Representatives

    (4-6) Business Community Representatives

    (Nucleus of Future Campaign Effort)

    Community College Representative

    Senior Community Representative

    Tax Group Representative

    Chamber of Commerce Representative

    Real-estate Organizations Representative

    (Purpose is to develop District wide vision and standards with

    a goal to equally weight the total number of District and local

    community participants on the FMPC group.)

    create value / process participants inter+act / FMP committee members

  • Mtg #1 April 24th

    , 2014 If You Could Dream

    Process & Schedule Overview

    Program Visioning Concepts Thought Starters

    Group Perceptions & Priorities for the Plan

    Mtg #2 May 13th

    , 2014 Educational Program Opportunities

    Draft Guiding Principles

    School Site Walks Needs Assessment Findings

    ES & MS Program Opportunities

    M