Facilities / EHS Collaboration

Allen Boyette, PE

Director, Building Maintenance and Operations

and

Ken Kretchman, CIH, CSP

Environmental Health & Safety

May 18, 2017

• Expertise in the room

• Background of the group

– Housekeeping

– Grounds

– Maintenance

– Safety

– Environmental

– Architects/Designers

• Discussion

– Input/examples

Participatory Topic

How does Facilities Staff view EH&S

Staff?

We are all in this together trying to make

campus great!!!

How does Facilities Staff view EH&S

Staff?

Don’t smack me – I am just trying to do my job!

Each Group has a job to do – and often it

overlaps as we attempt to serve students,

faculty, and staff.

• Organizations

• Theoretical Cost-Benefit

• Areas that intersect

• Biggest Concerns to Campus

• Methods to Collaborate

• Examples

• Challenges

AGENDA

Organization Structure

Facilities• Capital Group (New Construction)

• Operations Group

– Life Safety Responsibilities?

– Worker Safety: All

• Separate HR and/or Safety?

Environmental Health and Safety• Occupational Health & Safety

• Environmental Affairs

• Fire Marshall?

EH&S Organization

• Occupational Health & Safety

• Environmental Affairs

• Bio Safety

• Lab Safety

• Fire Marshal Office

• Radiation Safety

Theoretical Cost-Benefit Analysis

Theoretical Cost-Benefit Analysis

EH&S/Facilities – Hot Topics

• Electrical Safety/Arc Flash

• Machine guarding

• Fall Protection

• Standards across entire campus

– Regulations cover as one entity

• Minimum quality expectations

Areas that intersect EH&S/Facilities

• HVAC - Indoor Air Quality

• Life Safety Systems

• Hazardous materials

• Permits/Storm Water/UST

• Pressure Vessels

• Employee Safety

– Electrical Safety

– Fall Protection

• Campus Safety/Emergency Response

• Building Design & Construction

Areas there intersect EH&S/Facilities

• HVAC Systems

– Indoor Air Quality

– Mold/Mildew

– Laboratory Exhaust Ventilation Mgt

Lab Exhaust Systems

• Fume Hoods & Lab safety

• Mnt & Operations

• Certification Process

• Outage procedures

Indoor Air Quality (IAQ)

• General duty clause – Workplace must be free

from RECOGNIZED hazards that are likely to

cause death or serious physical harm

• IAQ Affects productivity, comfort, health and

safety

• Can revolve around mold

• If comfort issues are not resolved, they are

perceived as health and safety problem

and productivity will suffer!

Life Safety Systems

• Fire Alarms and Sprinklers

• Fire extinguishers

• Emergency Lights

• Egress

Life Safety Systems - PRIORITIES?• Testing and reporting

• According to the NFPA

– 7% sprinkler system failures can be attributed to equipment

– 67% of failures were due to the system being turned off (manual valve closed)

• Sprinkler protects Facilities/Fire Alarm protects Lives

• Priorities are Housing/Dormitories, large gathering

areas(Athletics) & Annual Tests

Areas that intersect EH&S/Facilities

• Hazardous materials

– Asbestos

– Lead

– Medical wastes (sharps)

– Pathological wastes

Asbestos Awareness

Health hazard commonly found in our environment today. Harmful if airborne dust.

Employees aware and how to avoid exposure.

‘Pre-1981’ Some Ceiling tile, 9” floor tile, spray on fire retardant, pipe insulation, adhesives

(Some materials used after 1981)

NC State Approaches

– “Manage in Place”

Procedures to test: Abate by licensed contractors

Hazardous Waste – Mercury

• Mercury is a hazardous waste

– Thermostats, thermometers

– Fluorescent lamp recycling program

• Multiple locations for EH&S pickup

All Fluorescent bulbs contain mercury ! Even

Green Tip Bulbs!

Straight Tubes U-shape CFL’s

Proper Spent Lamp Storage and

Accumulation

Improper Storage

Biological Safety

• Pathogen Containing Waste

– Mostly associated with Vet School

– Must be Incinerated

• Bio Waste

– Mostly Animal Labs

– Auto Clave

• Awareness

Areas that intersect EH&S/Facilities

• Storm Water/Sanitary Sewer Systems

• Illicit Discharge Reporting and Response

Program

• Inspections and Maintenance

• Storm water contaminants

– Hot water

– Chemicals

– Cleaning agents

• Inventory sources that may enter storm sewer

• Spill Prevention Control and Countermeasures

STORM WATER MANAGEMENT

• Erosion and Sediment Control – land

disturbance requirements

• Run off control/time of concentration

– Retention ponds/Bio ponds

– Green Roofs

• Storm water best practices

– Consider long term maintenance impacts

Areas that intersect EH&S/Facilities• Pressure Vessels

• Coordination with Department of Labor

– New installations

– Inspections

• Boilers, heat exchangers, tanks

• AutoClaves

Electrical Arc Flash Hazards

• Type of electrical explosion caused by connection to

ground or other phase

• Vaporizes metal conductors & expands at high temperature

• Mnt Techs trained and demonstrate how to lock

out an energized source

• Each employee has his/her own lock

• All energy sources

– Electrical, hot water, steam, compressed air, controls

• Equipment w/ multiple energy sources

• Appropriate devices to lock out

Lock Out/Tag Out (LOTO) Program

Areas that intersect EH&S/Facilities

• Employee Safety

• So many priorities

• Create culture of Safety

• “Are you good or are you luck?”– Doug Morton, Facilities AVC, NC State

• Training

Safety is everyone’s job!

• Training – Knowledge and Awareness

• Participation – All members of the Team

• Communication – Demonstrate genuine

concern about co-worker

• Risk Assessment – Risk Mitigation

Three inter-related keys to creating a

culture of safety awareness

• How many people would put their baby

or grandbaby in a car without a car

seat?

Our dangerous habits changed to a

positive habit through awareness.

CREATE NEW HABITS

Why do we develop bad habits and

take unnecessary risks?

Why do we develop bad habits and

take unnecessary risks?

Would you walk past this without saying something?

Campus Safety Infrastructure

• Comprehensive contingency plans

• Mass communications systems

• Cameras, signs, fences, card access, exterior

lighting, obstructions, loss of power, etc.

• Security risks – Facilities involvement

– Key control/Card Access systems

– Fuel storage tanks

– Roof access

– Data Centers

– Web access/security

Areas that intersect EH&S/Facilities

• Emergency Response and Recovery

• Fire Damage

• Flood Response

– Normal and After Hours

– Equipment damage

– Drying out process/Recovery

Fall Protection - Passive vs Active

Fall Protection

Options to Deal with Concerns

• Overcome by Events

– Keep Blinders on & be happy

• Proactively identify the largest risk and

take action

METHODS TO COLLOBORATE

Safety/Maintenance/Quality

Organizations move at the speed of Trust

(Covey 7-Habits)

Relationships are key

“Win-Win”

Common Values

– Integrity - Courage

– Honor - Respect for others

– Character - Compassion

– Professionalism - Public Trust

– Truthfulness - Accountability

– Fairness

Theoretical Cost-Benefit Analysis

Ad Hoc Meetings/Formal Committees

• Lab Ventilation Group

– Competencies for Fume Hood Maintenance

• General Lab Safety

– Emergency power

• Indoor Air Quality

– Duct Cleaning Contractors/Standard

Package for Project Bids

– Ranking of Buildings for Action

• Campus Storm Water Committee

• Reviews at permit time

– Air Permit

– Waste Water collection system permit

Ad Hoc Meetings/Formal Committees

• Life Safety Systems

– Life Safety Systems – Fire Alarms and

Sprinkler Systems

– Ranking of Buildings for Action

• Prioritization of Items Needing Funding

– Capital Improvement/R&R funding

– Safety Fund

– Method to prioritize

• Training

– Procedures

– Blood born Pathogens cleanup

– Electrical safety

Products from Collaboration

• Understanding of different perspectives

– What is ‘Best’ for the University

• SOPs

• Training Courses

• Priority Lists

• Building Designs/Reviews

• Databases

– Asbestos

– Occupants with special sensitivities

• Helps Research Continuity

Products from Collaboration• Training Course on operations items

• Course Offerings

• Individual training matrixOffice, Shop or Zone: U&E Maintenance Shop

Accident Report/Investigation: SF-

100 No Lead Awareness: S-101 & SF-125 Yes

Aerial Lifts (JLG): S-117, SF-122 Yes Lock-out/Tag-out: S-126, SF-126, S-140Yes

Agricultural Equipment: No Machine Guarding: SF-142 Yes

Air and Compressed Gas: SF-101 Yes

Manager's Safety Orientation Checklist: OR-109 Yes

Asbestos Awareness: S-100 & SF-

102 Yes Material Handling Equipment: SF-127 Yes

Asbestos Floor Covering Removal:

S-137 No Medical Blood Lead: M-104 No

Asbestos Maintenance and

Operations: No Medical Respirator: M-101 Yes

Audiogram: M103 Yes Medical SCBA: M-102 No

Back Safety: OR-100 & SF-103 Yes Mold Awareness: S-138, SF-146 No

Bloodborne Pathogens: OR-101, S-

116, & SF-104 Yes

Multi-Piece Rim/Tire: S-121, S-122, SF-

128 No

Commercial Driver License: S-120 NoNFPA 70-E Arc Flash Prevention: S-

130 Yes

Confined Sp/Air Sampling: S-110,

SF-106 Yes Pesticide Safety: SF-129 No

Confined Spaces: S-115, SF-105 Yes Powder actuated Tools: S-123, SF-130 No

Construction/Maint. Safety: SF-107 Yes Power Hand Tools: SF-131 Yes

CPR: S-108 Yes

PPE, (Personal Protective Equipment):

OR-104 & SF-132 Yes

Electrical Safety High and Low

Voltage: S-129 Yes Radiation Safety: S-112 & SF-123 No

Electrical Safety: S-114, SF-108 No Respirator Fit Training: M-100, SF-133 Yes

Electrical Safety Qualified: S-113 Yes Respirator Protection Program: SF-133 Yes

Equipment Safety: S135 Yes Safety Shoes Required: Yes

Fall Protection: S-128, SF-109 Yes Scaffold Worker Training S-131, SF-134 No

Fire Protection Refresher: S-105 &

SF-111 Yes Scaffold Competent Person S-124 No

Fire Protection: S-104 & SF-110 Yes SCBA Fit: M-108 No

First Aid: S-109 Yes Signs and Labels: SF-135 Yes

Forklift - Class Room: S-106, SF-112 Yes Slips, Trips & Falls: OR-105 & SF-136 Yes

Level 100 – Vision and Orientation

Level 200 – Fundamentals

Level 300 – Building System Basics

Level 400 – Electrical Systems

Level 500 – Plumbing Systems

Level 600 – HVAC Systems

Level 700 – Mechanical Systems

Level 800 – Maintenance Technician

Level 900 – Advanced Equipment &

Systems

Level 1000 – Leadership Development

EXAMPLE

Procedures and Precautions

During a Spill Cleanup

Contaminated broken glassware is cleaned up by mechanical

means (e.g. tongs, forceps, pieces of cardboard).

Products from Collaboration

• SOPs

Products from Collaboration

• Priority Lists

EH&S/FO Fire alarm System Priorities - FINAL

As of: 7/25/2016 (Updated 10-20-2016)

Facility Priority Description Cost Est.

COT - Phase I 1

Provides additional devices that would solve immediate issue where occupants cannot hear sounders.

System has capacity for additional devices based on recent upgrade that added boosters. Colin and Jon

have done an initial survey for device locations. Estimate of devices is $60,000. Double to get total project

costs to include any design effort $120,000

CVM - Phase I 2

1st Floor/3rd Floor speaker systems, addressable and new panel (Simplex). Entire system would be UL

listed at the end of the project. Allow connection to several other minor renovation projects. Devices will

be salvaged for spare parts at other facilities on campus. Cost estimate from recent bid. $550,000

Daniels 3

This project will complete the fire alarm upgrades on the 3rd and 4th floor to a fully addressable system.

Most of the devices have been purchased and are on hand. New wiring will be required. Will require a

review of the old renovation design. 141,512 GSF. Assume half for 3rd/4th floors @ $4.25/GSF minus

devices already purchased $250,000

Polk Hall 4

Complete fire alarm for old half of building (half conventional, half addressable). Detectors are past useful

life. Update 10/20/2016123,934 GSF @ $4.25/GSF Use 50% of the building 61,967 GSF @ $3.50/GSF =

$217,000 $225,000

Patterson 5

AVs do not meet code. Some As are 110v with no backup power. Sprinkler is for the attic only. Ground floor

project scheduled to start soon. 43,252GSF @ $4.25 $200,000

Gardner 6

AVs do not meet code. No sprinkler. System 30+ years old. FACP replaced 15 years ago. System not

addressable. 106,455 GSF @ $4.00/GSF. Need to understand future plan for the building. $425,000

CVM- Phase II 7

2nd Floor speaker systems, addressable. Cost estimate from RDK summary memo to Mike Baker

1/14/2016 $356,000

CVM- Phase III 8

Convert the remainder of the system to an addressable system. Cost estimate from RDK summary memo to

Mike Baker 1/14/2016 $550,000

Brooks 9

AVs do not meet code. No sprinkler System 30+ years old. Very old conventional panel. 77,841 GSF @

$4.25/GSF $330,000

Carmichael 1987 addition 10

AVs do not meet code. No sprinkler. System 29 years old. Top floor horns not operational. Mitigated by

Staff who have responsibility to evacuate building. NEEDS TO BE INCLUDED IN SCOPE OF CARMICHAEL

ADMIN RENOVATION

COT - Phase II/III 11

Complete upgrade to fully addressable system. The general thought is that COT - Phase I will buy us some

time until this is required. $1,100,000

Bostian Hall 12 AVs do not meet code. No sprinkler System 25+ years old. 44,046 GSF @ $4.25/GSF $190,000

Jordan Hall 13

AVs do not meet code. Smoke detectors 25+ years old. Salvaged equipment will work in Jordan. 104,453

GSF @ $4.00/GSF $420,000

Most important Product of Collaboration is

Mutual Respect

• Meet needs/mission of the University

• Methods to Collaborate are key

QUESTIONS?