F A C I L I T A T I N G L O C A L S U B - T E A M M E E T I N G S

PRESENTERS

•Heather Carley- Departmental Analyst with the

Division of Continuous Quality Improvement

• Jeff Washburn- Children’s Services Supervisor for

Kent County DHHS

DEVELOPING SUB-TEAMS SESSION

•What does leadership need?

–How many teams?

•Who needs to sit on each team?

•What are the roles of the team?

•Who is going to chair the team? (Private

and DHHS)

GETTING COUNTY “BUY-IN” TO THE TEAMING PROCESS

• Joint gathering of ALL County Staffs to share specific

information regarding what each team is charged with

and to recruit membership.

• Share how each team will address numbers

–Celebrate success and challenges

REFERENCE

• Reflections from Social Justice Educators

• Edited by Lisa M. Landreman

• Published May 2013

PREPARING FOR SUB TEAM MEETINGS

Schedule Regular Meetings

– Frequency determined by county

– Should be before the leadership meeting

PREPARING FOR SUB TEAM MEETINGS

•Develop Agendas

– Ask members for their thoughts

– Develop an agenda style that is easy to read

– Agenda should go in order of meeting discussion

EXAMPLES: AGENDA

PREPARING FOR SUB-TEAM MEETINGS

•Membership- Standing Agenda items

– Whose missing at the table?

– Evidence suggests no more than 10 per team. There are

exceptions to this

DURING MEETINGS

• Introductions at beginning

• Pass around a sign in sheet

• Identify a note taker for the group (standing/rotating)

• Discussing ground rules for meetings

DURING MEETINGS

•Need to ensure ALL voices

are heard

– Draw out the silent members

– Purposeful in soliciting thoughts from

each and every member

DURING MEETINGS

•Respectful Atmosphere

– Everyone can agree to disagree

• Open Mindedness (No idea is Stupid!)

– Utilization of Brainstorming Strategies

DURING MEETINGS

• Develop action plans to propose to leadership

– Based on review of data reports (QSR, CFSR, MMR, Fidelity; etc.)

EXAMPLES: ACTION PLANS

DURING MEETINGS

• Specify action steps for which members are

assigned with tasks.

•Designate time frames for tasks to be

completed.

DURING MEETINGS

•Address any concerns or questions from

members

•Discuss Agenda for next meeting

•Discuss times/dates that ALL members can

meet again.

IN BETWEEN MEETINGS

•Draft a meeting summary

• Send to all members for review first then to

leadership before their meeting

EXAMPLES: MEETING SUMMARIES

IN BETWEEN MEETINGS

• Facilitators may need to follow up on progress

made on action steps.

IN BETWEEN MEETINGS

•May need to meet with leadership to gain insight

into whether the direction the team is moving is

consistent with their expectations.

–After meeting with leadership discuss the

outcome with the team at next meeting.

IN BETWEEN MEETINGS

• Send out next agenda and ask for member input

again.

GROUP DISCUSSION

• Give examples of times teaming discussions have been

beneficial.

– What made the meeting beneficial?

– How did the facilitator structure the meeting?

• What are some challenges you’ve experienced during

teaming meetings?

– What made the meeting challenging?

– What could the facilitator do to enhance the meeting structure?

QUESTIONS?

• Contact Information for Support

–BSC Quality Assurance Analyst

–BSC Analyst

–Counties that have existing sub teams