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Custodianship
Clare GrosserSpatial Information Infrastructure
Danny BroadbentDatamaxx Technologies
NewtechColac, Nov 2005
Agenda
• What is Custodianship
• The Custodianship Program
• Policy & Practice
• Program Status
• Summary
• VSIS
• Primary Role of a Custodian
• How is Custodianship different to data sharing
What is Custodianship
• Purpose of custodianship
“ … establish the preconditions that enable the effective use of spatialinformation to advance Victoria’s social, economic, and environmental
goals...”
VSIS
“ … such information must not only exist, it must be easy to identify whohas it, whether it is fit for the purpose at hand, how it can be accessed, and
whether it can be integrated with other information … “
• Released in May 2005
• VSIS 2004 - 2007
• VGIS
Victorian Spatial Information Strategy
Primary Role of a Custodian
• To Maintain the dataset
– the Custodian decides the standards, quality and currency of the datain consultation with the users
• AND To generate a Product Description
– legal, technical and commercial clarity that allows effective use of thedataset
– This includes:
• Metadata
• Access and Distribution
• Quality
• Pricing and Licensing
• Description of the product
• Technical specifications
Metadata
Access
DistnQuality
Pricing
LicenseDesc
Tech
Spec
• On most occasions, Data Sharing has NO defined, established &maintained pre-conditions for :-
How is Custodianship different toData Sharing
– Metadata
– Access & distribution
– Quality
– Pricing & licensing
– Product description, and
– Tech Specs
The Custodianship Program
Why do anything ?
Program v Project approach
Why do anything?
• Awareness
• what is available
• who has it / where is it
• what is it
• is it fit for my purpose
• how do I gain access
• Awareness
• Cost
• “one to one” v “many to many”
• sustainable processes & infrastructure
• reduced cost to industry
Why do anything?
• Awareness
• Cost
• Value
• authoritative datasource
• Metadata
• standards
• quality in consultation with users
• consistency
• reliability & confidence
• improved strategic & operational decisions
Why do anything?
• Awareness
• Cost
• Value
• EM & CT
• coordination during specific events
• awareness
• strategic & operational needs
• “fit for purpose”
• time constraints
Why do anything?
Program v Project approach
VSIS 2004-2007
“ … It is neither desirable or possible for a single entity to maintain allspatial information - we need custodians & custodianship agreements …”
Therefore, we need a sustainable program, not individual projects
Project
• Often Reactive
• Event driven
• Limited duration of event/project
• Many one to one agreementsbetween organisations/agencies
• Various disclaimers, usage control
• No maintenance program
• Potential risk exposure
• Standards and quality?
• Higher costs
• availability of data?
Program
• Proactive
• Prepared & tested
• Ongoing
• Custodianship agreements,metadata, consistent product
• Clear custodian management
• Maintenance program per Dataset
• Risk managed
• Managed Standards and quality
• Lower Costs
• Awareness of Datasets
Program v Project approach
Project Approach - Topographic Map
New Topo Map
Data
Created every
20 –30 years
Obtain New data
Aerial Photography,
Satellite imagery, etc
Program Based Approach - Topographic Map
Ongoing
Governance &Custodianship
> 40 custodians
Spatial
Data
Library
USERSHardCopy
Map
Digital
Map
Digital Topo
Map
(195 layers)
VARs
DSPs
USERS
Products & Services
Access & Distribution
Admin
Transport
Property
etc
Framework Product
20/30 Products
Program v Project approach
A data-centric view of Custodianship Datasets
Police
Fire
Ambulance
SES
Schools
Hospitals
Aged care
Community
Centres
Key buildings
Sports facilities
CCTV
Agencies
Band 2
Cadastre
Roads
Imagery
Topography
Census
Admin. Bdys.
Core capabilityachievable now basedon an “all-hazards”
approach
Band 1
Fundamental
Electricity
Sub-stations
Gas
Water
Hydrants
Sewerage
Stormwater
Telecoms
Demography
Employment
Valuations
Public transport
schedules
Pedestrians
Floor plans
Hazard models
Utilities
Band 3
Dynamic
Program v Project approach
DSE/DPICustodianshipGuidelines
Government
VGSC
Policy & PracticeAustralian Spatial Framework
VSISCustodianshipGuidelines
Victorian Framework
VSC
SII CUSTODIANSHIPPROGRAM
NationalFramework
ANZLICCustodianshipGuidelines
Mercury 05 Exercise
Policy & PracticeCustodianship Framework
ANZLIC FrameworkPolicies Metadata guidelines Custodianship guidelines
ISO Quality Stds ISO 19115 - metadata ISO 19114/113 - Quality ISO 19131 Product Description
VSIS2004-2007 Strategy Metadata guidelines Custodianship guidelines
Custodianship Agreements Datasets Metadata Product Descriptions
VSDDMetadata directory All datasets in Vic VicMap & Non-VicMap
Access Framework Product Descriptions Access, Licences, Costs, Quality
Custodians Product Description Metadata, Access, Licensing, Quality
Policy & PracticeAwareness Framework
Example Dataset:-
CFA Total Fire Ban DistrictsMetadata, and
Contact detail per ANZLIC guidelines
Policy & PracticeAwareness Framework
Program Status
• Current Plan
• Data demo
• Issues
• Where are we going ?
• Custodianship & OBSD
• Short Term target - Mercury 05 Deliverables
– 5 Government Departments
– 3 Utilities, 1 each in Water, Electricity and Gas
– by October 2005, to meet Mercury 05 schedule
– Brief to VSC December 2005
• Longer Term target -
– All Government Departments and Utilities sharing data under thesearrangements
– Self Driven Program
• Parallel requirements are found
– Commissioner for Environmental Sustainability
– Government Services Directory
– Sustainability Victoria
Current Plan
Custodial arrangements inGovernment - Completed
CU STO D IAN DATA SET NAM E DESCR IPT IO N LO CAT IO N
V icto r ian E le c to ra l
C omm ission
V ic to rian E lec to ra l
B ound arie s
U pp er and L ow er ho u se e le c to ra l
bo und arie s fo r V ic to r ian 1 9 91 and
2001
V icm ap A dm in
A ustra lia P o st P o stcod e B ound arie s T he au tho rita tive , lo ca lity a lign ed
po stco d e bounda rie s .
V icm ap A dm in
D epartm en t fo r
V ic to r ian C omm un itie sLoca l G overnm en t
D iv is io n
Lo ca l G overnm en t A rea
B ound arie s
T he p rop e rty and ro ad s a lig ned
in te rp re ta tio ns o f the G aze tted LG A
desc rip tio ns
V icm ap A dm in
D epartm en t o f J u stic e
P o rtfo lio In fra s tru c tu re
D eve lopm en t
D O J S e rv ices and
F ac ilitie s
T h is is a p o in t d a ta se t d ep ic ting
so m e o f D O J 's se rv ic e s and
fac ilit ie s . T h is inc lud es C om m un ity
C o rre c tio ns , P riso ns , L aw C ourts
e tc…
S II M aste r D a ta
L ib ra ry
D epartm en t o f H um an
Serv icesM etropo litan H ea lth and
A ged C are S erv ice s D iv ision
V ic to rian H osp ita ls T h is is a p o in t d a ta se t d ep ic ting the
H o sp ita ls and 24 hour em ergency
fac ilit ie s fo r V ic to ria
S II M aste r D a ta
L ib ra ry
D epartm en t fo r
V ic to r ian C omm un itie s
Loca l G overnm en t
D iv is io n
W ard B ound arie s T he sta te s w a rd b o und arie s fo r
V ic to r ia a s a t June 2 005 .
V icm ap A dm in
Custodial arrangements inGovernment - being negotiated
CUSTODIAN DATASET NAME LOCATION STATUS
Department of
Education and TrainingChief Information Officer
Vicmap Education DET Agreement Signing
Commenced
Australia Post Red Post Boxes Vicmap Admin On Hold
Department of Justice
Portfolio Infrastructure
Development
Fire and Police Stations MFB, CFA, Vic
POLICE
Negotiations will commence
2006
Department of Human
ServicesMetropolitan Health and
Aged Care Services Division
Victorian Aged Care,
Kindergartens, Public
Housing, Mental Health
DHS Negotiations will commence
2006
Department of
Infrastructure
Critical Infrastructure DOI Negotiations will commence
2006
Department of Industry,
Innovation and
Regional Development
Tourism Information DIIRD Negotiations Commenced,
Agreement signing early 2006
Department of
Infrastructure
Vicmap Public Transport DOI Negotiations Commenced,
Agreement signing early 2006
Custodial arrangements for Utilities
CUSTODIAN DATASET NAME LOCATION STATUS
Citipower Distribution Boundary
Overhead lines
Underground Cables
Citipower Agreement for Mercury05
Access to Emergency Services
only
Powercor Distribution Boundary
Overhead lines
Underground Cables
Powercor Agreement for Mercury05
Access to Emergency Services
only
Alinta NetworkDistribution Boundary -
Gas and Electricity
Overhead lines
Underground Cables
Gas network
United Energy
Multinet
Agreement signing commenced
Coliban Water Water reticulation
Distribution boundaries
Sewerage
Coliban Negotiations commenced
Program Issues
– Education and detail - how theprogram works in practice
– Risk & liability - Mitigation
– Privacy
– Cost
– Value
– Commercial sensitivity
– Benefits to Custodian
Issues
Mercury 05 - Issues
– Awareness
– Value
– Time - meeting time schedule
– Fit for purpose
– Admin Issues - communicationand IT
• VSIS 2004-2007
• Developing Custodianship Implementation plan until 2007
• Extend custodianship across the whole Industry
• Support the Custodianship framework being established throughthis program
– ensure datasets have nominated custodians
– ensure the datasets are managed in accordance with VSIS
• Raise awareness of Custodianship within the SI industry
• identify blockages to success
– privacy, risk, liability, confidentiality, commercial sensitivity
– cost, value, sponsorship
• coordination with other programs, projects & initiatives
Where are we going?
OBSDMaster DataLibrary
OBSD WebInterface
CustodianshipMetadata
12
34
56
DataSetsMetadata
Data DictionaryAccess ControlDisclaimers
Licensing/PricingProduct Description
Tech SpecData Dictionary
AccessMetadata MgtDataset accessUser AccessNew DataSets
Custodians
AccessAwareness
Users
who accessed my dataset?How often?
are they approved?how may total hits?
QA & reporting
Security & Access Controlspatial & text Searching
In Sync
Access
Custodianship & OBSD
Delivery to Usersthru DSPs/VARs
DataSets Supply byCustodians
Summary
• What is Custodianship
• The Custodianship Program
• Policy & Practice
• Program Status
– Current Plan
– Data demo
– Feedback & Issues
– Where are we going
– Custodianship & OBSD
How can you be involved
Contact SII
Elizabeth Thomas, Business and Policy Manager, SII
Clare Grosser, Project Manager, SII
Danny Broadbent, Project Manager, Datamaxx
Custodianship
ACKNOWLEDGEMENTS
• OBSD
– Susan Brown, Manager Service Delivery SII
– Joel Fagan, Manager Information Services, SII
• Mercury 05
– Peter Mosley, Manager Emergency Services Information, SII
– David Williams, Ian Adams, Jacqui Carter, Victorian Police
Thankyou
Questions
