1. Microsoft Word

1. CREATE AND EDIT A COVER LETTER 2. CREATE A FACT SHEET ABOUT WORD 2013 3. USE A FLIER TO GENERATE PUBLICITY 4. DESIGN A REGISTRATION FORM

INTRODUCTIONThis project involves a case study based on a fictional firm.You’ll assume the role of a director of training (Jo Bill)responsible for creating promotional literature for the firm,named Learn-2-Compute, Inc. The promotional documentswill be mailed to a potential customer of the firm. The customeris being personally invited to a training seminar on thenew features of Word 2013.For this project, you’ll complete four sections of the promotionalliterature package. The sections consist of a cover letterintroducing the firm and inviting the potential customer tothe training session, a fact sheet highlighting the new featuresof Word 2013, a flier promoting the training, and aregistration form. Detailed instructions for completing andediting the promotional items follow.

CREATE AND EDITA COVER LETTER1. Open a new document and save it with a new name.• Open Word and start a new document. The goal ofthis project is to make you thoroughly familiar withhow to plan and format a letter from scratch. Note,however, that various templates are available inWord for generating already formatted businessdocuments. After completing the project, feel free toexplore the templates.• Save the new document as cover letter.

Remember to save the document periodically as youwork on it. You can set Word’s AutoRecover featurefor a short cycle. This doesn’t take the place ofsaving the document yourself, so consider alsogetting into the habit of pressing Ctrl + S to saveyour work whenever you pause while typing.2. Click on the Show/Hide ¶ button on the main toolbarto display the hard returns in your document.3. Set the paragraph style (font), line spacing, and marginsfor the entire document, as follows:• From the Font group, select Times New Romanfont. If you don’t have this font, you maychoose a similar font. Select Automatic (black)for the Font color. Select a 12-point size.• From the Paragraph group, click the LineSpacing button and select 1.0.• From the Page Layout tab, click Margins andselect Normal for 1" margins (Figure 1).4. Now type the text in Figure 2 as thepromotional package’s cover letter.5. Insert the current date at the top on the leftedge of the page.• You’ll insert the date as a field that will updateautomatically. First highlight and delete thecurrent date of the letter. From the Insert tab,click Date and Time. Choose the Month,Date, Year format, the third selection. Makesure Update Automatically is checked(Figure 3). Click OK. The Date and Time dialogbox will reflect your system’s current date.6. Emphasize key text with special formatting.• Convert the list of new features into a bulletedlist. Place a hard return after the colonfollowing the word “features” in the firstparagraph. Delete the space and the colon.Also place a hard return after each item separatedby a comma. Delete the commas, theword “and,” the period after “Web,”and anyextra spaces

.

(current date)

Jane LoomisDirector, Human ResourcesSmith, Jones & Brown, Inc.346 Parkway DriveBlue Smoke, ID 83300

Dear Ms. Loomis:

Whether your employees are novices or seasoned professionals at word processing,the new Word 2013 offers features to improve productivity, professionalism, and performancein your organization. Here are a few of these new or improved features:Reading mode designed for tablet users, bookmarks for tracking where you last read,the ability to edit PDFs in Word, simpler markups for tracking changes, and insertingpictures from the Web.

For more details on the features of Word 2013, refer to the enclosed fact sheet.LEARN-2-COMPUTE, INC., a training company in Idaho with a ten-year track record,offers one-day seminars in the new features of Word 2013. A series of these trainingsessions will be held in the conference room at the Blue Smoke Shilo Inn the week ofNovember 10. Now is the time to start planning for your employees to attend.

To alert your employees to the new features of Word 2013 and to this unique handsontraining, I am enclosing fifteen copies of a flier that you can distribute. I have alsoenclosed fifteen registration forms so you can pre-register anyone who is interested.Space is limited to fifteen people in each daylong session, so get your registrations inearly! The cost is only $175 per participant.If I can provide you with more details or information, please call me at our LEARN-2-COMPUTE, INC. main office: 1-888-555-3467, ext. 4471.

Sincerely,Jo BillDirector of Training

FIGURE 2—Cover Letter

FIGURE 3—Select howthe date will appear inyour document.

• Capitalize the first word of every bullet item. Thenhighlight the list—beginning with “Reading” andending with “Web”—and click on the Bullet buttonon the Home tab. Select the option for round, blackbullets (Figure 4) from the Bullet drop-down listarrow, if it’s not already selected.

FIGURE 4—Select the bullet type.

Make every mention of the company name, LEARN-2-COMPUTE, Inc., into bold and italic. Try usingWord’s Navigation feature to search for the phrasethroughout the document.When reformatted, the bulleted list in the letter should looklike Figure 5.

FIGURE 5—TheFormatted Bullet List

Adjust wording.• After reviewing your on-screen document, you decidethat you prefer the word “seminar” to “session” or“sessions.” Use Word’s Find/Replace feature tosearch for every instance of “session” or “sessions,”and replace with the word “seminar” or “seminars”

8. Adjust the closing to leave more room for the signature.• You should have three hard returns after the word“Sincerely.”9. Check the spelling and grammar, and make anyappropriate corrections.10. After some time has passed, proofread the entire document.Inspect the overall layout, and try to spot andcorrect any errors that Word’s grammar checker mayhave missed.5FIGURE 6—Word’sFind and ReplaceFeatureFIGURE 5—TheFormatted Bullet ListNote: If the signtureruns over to a secondpage, check the spacingon the inside address.Highlight the addressand click on the downarrow in the paragraph

panel. Change theBefore and After spacingto 0 pts.

CREATE A FACT SHEETABOUT WORD 2013

1. Create a new document and name the document factsheet.2. Type the text from Figure 7. Note that each system isdifferent, so your document may appear slightly different.Type the entire document in Times New Roman, 12 point,double-spaced. Be sure to save your work frequently.

New in Word 2013Fact SheetReading ModeThis view allows users to flip through documents like a book, without Word toolbarsas distractions. This is a handy tool for tablet users.BookmarksBookmarks are placed where you last read. So when you reopen a document, youcan continue where you left off.Edit text in PDFs in WordYou can edit PDF documents directly in Word. This is a feature many have requestedin the past.Simple Markup TrackingIf you’ve worked with Word’s Track Changes in other versions of Word, you’ll notethere’s a new feature called Simple Markup. It’s a cleaner version showing proposedchanges. The traditional view of track changes is still there if you choose to view AllMarkup.Inserting Online Pictures and VideoBesides inserting pictures from your computer, you can also search online using theBing search engine. You can also insert online videos directly into Word documents.To learn these new features, attend a one-day training seminar the week ofNovember 10. For complete details and registration materials, call Jo Bill at 1-888-555-3467, ext. 4471.

3. Select the first two lines and format them as the title ofthe fact sheet.• Capitalize the first line of the title. Change the fontto Arial.• The first line should be italic and the second lineshould be regular. Both lines should be in bold.• Center the title.4. Add a horizontal line by pressing the Enter key after theend of Fact Sheet, and then in the Borders and Shadingdialog box, click Horizontal Line. After setting yourtitle, it should appear similar to Figure 8.

FIGURE 8—Your Updated Title

5. Select Shapes from the Insert tab and choose a symbolfrom the Shapes collection and place it to the left of yourtitle. We chose the four-point star. You’ll need to resizethe symbol you choose to fit between the borders.Repeat the process to insert a matching symbol on theother side (Figure 9).

FIGURE 9—Inserting Shapesinto Your Heading

6. Apply the Heading 1 style to the following lines:• Reading Mode• Bookmarks• Edit Text in PDFs in Word• Simple Markup Tracking• Inserting Online Pictures and Video

After formatting the first line, you can use the FormatPainter feature on the other lines. Delete extra linesbetween headings and normal text.6. Format the descriptive text beneath the headings withNormal style and then change the spacing to 1.5.7. Format the last two lines of text as Normal style andthen change the font to Calibri (Body), 12 point, bold.Use center alignment for these lines.8. Check the spelling and grammar, and make anyappropriate corrections.9. After some time has passed, proofread the entire documentso far. Inspect the overall layout, and try to spotand correct any errors that you may have overlookedpreviously (Figure 10).

FIGURE 10—Your documentshould look like this.

USE A FLIER TOGENERATE PUBLICITY1. Enter the text for the flier from Figure 11. Type thedocument in Normal style, single spaced. Save thedocument as flier.

Learn What’s New in Word 2013Attend a daylong, hands-on workshop conducted by LEARN-2-COMPUTE, Inc.Workshop covers these new features: Reading Mode, Bookmarks, editing text inPDFs in Word, Simple Markup Tracking, and inserting online pictures and videodirectly in Word.To learn these new features, attend a one-day training seminar the week ofNovember 10. All workshops conducted in the conference room at the BlueSmoke Shilo Inn.For complete details and registration materials, call Jo Bill at 1-888-555-3467,ext. 4471.

FIGURE 11—Text for the Flier

2. Create a special heading. Insert five hard returnsbetween the first line of text “Learn What’s New in Word2013” and the second line “Attend a daylong. . . .”Use WordArt to create the heading. First, delete the firstline of text. Then, click WordArt from the Insert tab.Choose the WordArt style in the top row, second columnfrom the left (Figure 12). When the WordArt text boxappears, move the text box so that it’s centered andapproximately 1½ inches from the top of the page. Typethe heading into the text box. Set the font as 28-pointArial.3. Emphasize key information with special formatting.• Format the next two lines, beginning with “Attend adaylong . . .” and ending with “new features,” andset the font at 18 point. Insert a hard return after“new features.”

FIGURE 12—Choose theWordArt in the top row,second from left

• Convert the list of features of the workshop to abulleted list. In the Bullets list, choose the four-smalldiamonddesign (Figure 13). Format the text of thelist at 16 point, bold. Change the spacing to 2.0.

FIGURE 13—Use the Bullets featureto enhance your bulleted list.

• Insert three hard returns before the lastthree lines of text on the flier.4. Format the remaining text at 16 point, bold,italic. Center align the text.5. Insert text into a table format.• Place the cursor in front of the word“To” in the first line. From the Inserttab, click Table and then Insert Table.Change the number of columns androws to 1 (Figure 14). A 1 × 1 tableshould now appear above the text youselected.• Cut and paste the lines of text inside thetable. You may need to add a hardreturn to center the text.6. Select Online Pictures from the Insert menuand choose an appropriate image. Figure 15shows the image we chose. Use the Picturetools to insert, resize, and position theimage to the right of the bulleted list. Note:Please refer back to your Microsoft Wordstudy unit if you’re having trouble movingthe image.

7. Save your work, making sure the flier fits onone page.8. Check the spelling and grammar, and make any appropriatecorrections.9. After some time has passed, proofread the entire documentso far. Inspect the overall layout, and try to spotand correct any errors that you may have overlookedpreviously.

FIGURE 14—The Insert Table dialogbox allows you to customize the sizeof the table.

FIGURE 15—Insert an image tothe right of the bulleted list.

DESIGN A REGISTRATION FORM1. Prepare to enter text on a new page by inserting a pagebreak at the end of the flier you created.2. Create a table to organize the registration form.• On the new page, insert a table consisting of fivecolumns and seven rows.• Select the first row of the table. Under the TableTools layout tab, click on Merge Cells. The cell borderswill disappear, leaving one long row. UsingFigure 16 as your guide, continue adjusting andmerging the cells to form the remainder of the form.3. Enter the text into the form as it appears in Figure 16.You may need to adjust the size of the cells to create avisually pleasing and useful form.

4. Check the spelling and grammar, and make anyappropriate corrections.5. After some time has passed, proofread the entiredocument. Inspect the overall layout, and try to spotand correct any errors that you may have overlookedpreviously.

2. Microsoft Excel

1. INTRODUCTION 2. PROJECT SCENARIO 3. CREATING THE WORKSHEET 4. GRAPHING YOUR RESULTS

INTRODUCTION

The projectrequires you to use your Excel skills to create a simple worksheetto calculate the cost of office supplies and to tracktheir increase or decrease in cost over a two-month period.Throughout this project, you’ll input specific information inan exact location, ensuring that the formulas and functionsreference the proper information. You’ll then create a graphto visually display the results.You must enter all functions and formulas using cell references.If at any point in the project you simply enter a valueinto the cell instead of the proper function or formula, or usea value rather than cell references in a formula or function,that part of the project will be considered incorrect andpoints will be deducted.

PROJECT SCENARIOThe office where you work would like to track the cost ofoffice supplies used for a two-month period. As office manager,you’re asked to compare two months’ worth of inventoryand prepare a graphical representation of the comparison toshow the increase or decrease in supply use.You’re given the amounts by the purchasing department andmust prepare an Excel spreadsheet to be sent to the ChiefFinancial Officer of your company.

CREATING THE WORKSHEETTo begin, launch Excel and create the worksheet shown inFigure 1. Please be sure to include the shading in cell rangesA17:F17 and H17:K17. (The color choice is yours.) Save yourfile as Office Supplies.

FIGURE 1—Worksheet Data

Highlight the range of cells A1:F1, merge the cells, and centerthe text. Format “January” in Arial, 12 point, bold font.Highlight the range of cells H1:K1, merge the cells, and centerthe text. Format “February” in Arial, 12 point, bold font.Click in cell A3. Format the text in Arial, 10 point, bold font.Format all the remaining text in row 3 in Arial, 10 point, boldfont. Right align the text in the cells.Your worksheet should now look like Figure 2.

FIGURE 2—Worksheet with Data Entered

In column E (cell ranges E5:E16), use an appropriate formulato calculate the total cost for each type of office supply.Format the results in the Currency style. (Note: You’ll need tocreate your own formulas. There are several formulas youcan use, but the ones you choose must produce the correctresults and you must use cell references in your formulas.)In cell E18, use an appropriate formula to calculate thegrand total of column E. Format the result in the Currencystyle.In column F (cell ranges F5:F16), use an appropriate formulato calculate the percentage of the grand total for each type ofoffice supply. Format the results in the Percentage style. Ifnecessary, decrease the decimal places to round the resultsto the nearest whole percent.In cell F18, use an appropriate formula to calculate the totalpercentage. Format the result in the Percentage style anddecrease the decimal places if necessary to round the resultto the nearest whole percent. (Obviously, the result shouldequal 100%.)Repeat these procedures for column J (Total Cost) and columnK (% of Grand Total) for the month of February. (Placethe grand total of column J in cell J18 and the grand total ofcolumn K in cell K18.) Again, remember to use formulas andcell references.

Sort the office supplies alphabetically in ascending order

(A–Z). Remember: To make sure all your calculations remaincorrect, you must select all information in cell ranges A5:K16before doing the sort.Format columns C and H in the Currency style if you haven’tdone so yet.Type “% Change from January to February” in cell A21.In cell D21, type the formula to calculate the % change fromJanuary to February: =(J18-E18)/ABS(E18). Format theresult in the Percentage style and decrease the decimalplaces if necessary to round the result to the nearest wholepercent.Your worksheet will now look like Figure 3.

FIGURE 3—Your Worksheet So Far

GRAPHING YOUR RESULTSGraphing data is useful when you wish to determine achange in data from one period of time to another, and wherea graphical representation would make those changes easierto see.

You’ll graph your results by creating the 3-D clustered columngraph shown in Figure 4. The graph includes the name of theoffice supplies and the total costs for January and February.(Hint: The labels on the horizontal axis are positioned at a–45 degree angle.) Be sure to add the correct information tothe legend and to add a title to the graph. Align the top leftcorner of the graph with the top left corner of cell A23 when

positioning the graph in the worksheet. Adjust the width andheight of the graph as necessary to show all of the content.

FIGURE 4—Office Supplies Graph

3. Computer Applications

INTRODUCTION SCENARIO YOUR TASK

Part 1: Creating Your Memo Part 2: Creating Your Chart Part 3: Creating Your PowerPoint Presentation

INTRODUCTION

Now that you’ve worked with Microsoft Word, Excel, andPowerPoint, you’re going to use your skillsproject using all three of these applications. This will giveyou another chance to practice your skills. You’ll use manyof the concepts and techniques you’ve learned to completethis project

Your project is divided into three parts:• Creating a memo with Microsoft Word• Creating a chart with Microsoft Excel• Creating a presentation with Microsoft PowerPoint,which includes data from your Excel chart

SCENARIOYour boss has asked you to create a presentation summarizingthe company’s sales for the previous year. She also wantsyou to send out a memo to employees inviting them to acompany meeting presenting these figures.

YOUR TASKFor this project, you’ll create a memo, using Microsoft Word,inviting employees to an annual meeting. Then, you’ll createa graph, in Excel, showing sales figures. Lastly, you’ll createa PowerPoint presentation, into which you’ll import yourExcel graph, that will be shown at the meeting.

Part 1: Creating Your Memo

1. Open Microsoft Word and create a new document.2. Save your document as Rockway Memo.3. Insert the current date at the top of the page in TimesNew Roman, 12 pt. Make sure you select the UpdateAutomatically option when inserting the date.4. Type and format the rest of your letter as shown inFigure 1. Be sure to use the following formats and fonts:• The title Rockway Gifts in Arial, 16 pt, blue color,and boldface font• TO:, FROM:, and RE: lines in boldface black TimesNew Roman, 12 pt font, and double-spaced• The body of the letter in Times New Roman, 12 pt,black color font, and single-spaced• 12-point spacing after paragraphs

May 30, 20XX

Rockway Gifts

TO: All Employees

FROM: Susan Smith, President

RE: Annual Company Meeting and Barbeque

On June 20, at 2:00 P.M., all employees of Rockway Gifts areinvited to attend the annual company meeting summarizingour sales efforts for the past year. The meeting will take placein the large conference room on the second floor.Following the meeting will be our annual barbeque in thecourtyard. Feel free to invite your family to the event, whichis expected to begin around 4:00 P.M.On behalf of all of us here at Rockway Gifts, thank you for agreat year.

FIGURE 1—Your memoshould appear similar tothe one shown here.

Part 2: Creating Your Chart

1. Open Microsoft Excel and create a new worksheet.2. Save your document as Rockway Chart.3. Enter the data into your worksheet as shown inFigure 2. Be sure to use the following formats and fonts:• Type the title Rockway Gifts Sales 20XX in Arial,16 pt, and boldface font. Use Calibri 11 pt for therest of the information.• Format the title to merge into cells A1–D1.• Enter the figures in column B as accounting.• Decrease the decimals by two spaces in column Bso that only full dollar amounts appear (no cents).• Adjust column width to fit content.

FIGURE 2—Your worksheetshould appear similar to theone shown here.

4. Below the data you just entered, create a chart using thedata from the worksheet.• Be sure to choose a columnar chart.• Enter the title as “Rockway Gifts Sales 20XX.”• Enter the X axis as “Months.”• Enter the Y axis as “Sales Figures.”• Don’t include a legend with the char

5. Move the chart below the worksheet as shown in

Figure 3.

FIGURE 3—Your chartshould appear similarto the one shown here.

6. Return to the data in cells B2–B13. Use whicheverformula or tool you wish to sum up the total salesin cell B14.7. Type “Total” in bold font in cell A14.8. Underline the text in cell B13.Your worksheet should now appear as in Figure 4.

FIGURE 4—Your ExcelWorksheet

Part 3: Creating YourPowerPoint Presentation1. Open Microsoft PowerPoint and create a new presentation.2. Save your document as Rockway Presentation.3. Apply the Slice design template to all your slides as seenin Figure 5. If you don’t have the Slice designtemplate, choose another suitable design template.

FIGURE 5—Apply a design template to your slides as in this figure.

4. On your first slide, type “Rockway Gifts, Annual SalesMeeting,” as in Figure 6.

FIGURE 7—Enter the data into Slide 2 as seen here.

6. On your third slide, type “Sales by Month” as the title,and then copy and paste your Rockway Chart from yourExcel worksheet as seen in Figure 8. Be sure to selectthe “Use Destination” theme and “Embed Workbook” asthe paste option.

FIGURE 8—Create your third slide as seen here.

7. Create your fourth slide with the text as seen inFigure 9. Be sure to add clip art or a photo of aparty or celebration to the slide.

FIGURE 9—In Slide 4, we included clip art of fireworks to celebrate a new client, a party goods store

8. Create your fifth slide with the text as seen in Figure 10.

FIGURE 10—Type Slide 5 with the text you see here.

9. Create your sixth slide with the text as seen in Figure 11.

FIGURE 11—Type Slide 6 with the text you see here.

10. Create your last slide (Slide 7) with the text as seen inFigure 12. Be sure to add an appropriate media clip tothe slide.

FIGURE 12—In Slide 7, include appropriate clip art to welcome employees to the party followingthe meeting.

11. Add a slide transition to all slides in your presentation.12. In Slide 6, add an animation scheme so that the bulletedtext swivels in as you move through the presentation.13. Add a multimedia sound indicating applause thatautomatically plays when you reach the last slide inyour presentation, Slide 7. Drag the sound icon offyour screen so it’s not visible in your presentation.