F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N Financial Policies & Procedures Linda D. Robertson Associate Executive Director

F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N

Financial Policies & Procedures

Linda D. RobertsonAssociate Executive Director for Business


Policy Change

Policy 9.2.1 – Membership Fees –

REDUCED 50% - $215,000 cost savings High Schools: $165 Min - $550 Max

Based on $0.275 per 9-11 grade student

Middle Schools : $110

Legal Fees remain same: $180 High School $25 Middle School

FIAAA membership = $25 collected by FHSAA


Policy ChangePolicy 9.7

State Series Ticket Prices

– $2 Increase Football Finals– $1 Increase Other Sports Finals– $1 Increase All Sports Regionals– $1 Increase All Sports Districts

– Competitive Cheer – No increase in price


Policy Change

Impact of Ticket Price Increase

Host Schools will earn $600,000 more

FHSAA will earn $180,000 more

FHSAA’s increase will be returned to schools through reduction of membership fees – which will cost FHSAA $215,000


State Series Ticket PricesRegular Admission*

No admission for Golf & Tennis

$6/$7/$8 – Flag, Lacrosse, Water Polo, Bowling

$6/$7/$9 – CC, Soccer, SB, Swim, T&F, VB, Wr

$5/$6/$10 – Competitive Cheer

$6/$7/$10 – Basketball

$7/$8/$9/$12 - Football

*Reserved Seats cost more – see policy 9.7


Policy ChangeState Series Games

9.8.2 Ticket Policy for Children

• Children 3 and under are FREE

• FHSAA will permit the Host site’s gate procedure on free child admission during regular season to be upheld if slight variance (ie. Pre-school age)


Policy Change 9.9 - Football Revenue Shares:Same fees - New classificationsJAMBOREE - $150 Spring

$450 Fall CLASSIC - 20% of the gross receipts OR a flat fee as listed below, WHICHEVER is LESS according to the following table:

Classification Fall Classic Spring Classic

5A,6A, 7A, 8A $ 1,150 $ 600

1A, 3A, 4A $ 750 $ 350

2A, Independent

$ 450 $ 200


Policy Change

14.1 – Facility Standards for Hosting State Series – Rental Restrictions(limits Host expense claims) $1,000 Max can be claimed If visitor has facility, use it Must have prior written approval from

FHSAA Exec Dir


Policy Change

Policy 7.8 -Third Party Promoted Events Intended for PROFIT making promoted events

(ESPN, KSA, Paragon Sports, etc) Sanction 90 Days Prior, new AT2S and AT3S

form required FHSAA party to the contract Sets minimum financial expectations (20-25% of

gate to FHSAA) – subject to negotiation Does NOT apply to local televised regular season


Policy Review

Ticket Prices

FHSAA does NOT regulate prices for:

• Regular season games

• Invitationals

• Classics & Jamboress (except for Football)


Policy ReviewTicket Prices

FHSAA regulates prices for:– State Series Events– Football Classics: $4 min; max is regular season

price– Football Jamborees: No min; max is regular

season price


State Series Ticket Price

STUDENT PRICES –

• No Complimentary student tickets allowed– Even if Private School Policy includes activity fee

within tuition cost and students attend regular season events for free

• Students are charged regular adult price


Policy Review

Policy 9.7 - Ticket Price Waivers

“…prices shall be charged for all FHSAA state series contests unless waived in writing by the Executive Director or his/her designee in advance of the event.”


Ticket ProceduresState Series Games

• Pre-numbered Tickets or Arm Bands Required– Tickets must be torn by ticket takers– Arm bands must be applied before entering the

gate and difficult to remove

• Tickets reported as sold on Financial Report must match ticket inventory– Keep ticket sales record at school (1 yr)– FHSAA may audit records


Ticket ProceduresState Series Games

• Participating schools coaches, student supervisory staff (admins), spirit coaches, band, and team/band drivers do NOT need to sign Pass Log or purchase ticket

• Event staff, media, security staff do NOT sign the Pass Log or purchase ticket

• All others buy ticket or show State Series Pass


Policy Review

Policy 9.10.1 – State Series Revenue Sharing

Football – – 25% of ticket sales paid to FHSAA, or total Net

Profit (whichever is less)– Ticket Sales, minus FHSAA share, minus host

expenses = remaining balance available – 45% of remaining balance goes to visitor – 55% of remaining balance kept by Host


Policy ReviewPolicy 9.10.2 – State Series Revenue Sharing

Baseball, Basketball, Soccer, Softball and Girls Volleyball

– 15% of ticket sales paid to FHSAA, or total Net Profit (whichever is less)

– Ticket Sales, minus FHSAA share, minus host expenses = remaining balance available

– 45% of remaining balance goes to visitor – 55% of remaining balance kept by Host


Policy Review

Policy 9.10.3 – State Series Revenue Sharing

Cross Country, Swimming & Diving, Track & Field, and Wrestling

– 15% of ticket sales paid to FHSAA, or total Net Profit (whichever is less)

– Host retains all other funds (no sharing with visitors required)


Policy Review

Policy 9.10.4 – State Series Revenue SharingBowling, Flag Football, Water Polo, Tennis, Golf,

Lacrosse, Boys Volleyball, Weightlifting– Zero required to be paid to FHSAA– No financial reporting for these sports– Not eligible for Loss Reimbursement


State Series Revenue Sharing Policies 9.10.1 - 9.10.3If profit is $0 to $250, no FHSAA, no school

revenue sharing (must still file report)

If loss is incurred, FHSAA will pay up to $350, IF policies were followed

$80,800 paid to Hosts in 2010-11


Loss Reimbursement

• To Qualify, host must follow all policies

• Loss Reimbursement ONLY for State Series

• Host may still suffer a loss– District Planning Meeting minutes must show how

to share losses, otherwise FHSAA policy prevails and host is financi

• Not available to Recognized Sports– Important to discuss at Planning Meetings


State Championships Where Money Goes

Income: Ticket sales (host keeps parking and concessions)

Expenses:– Host Gets Share of Ticket Sales (10% to 40%)– Game Officials & travel costs– Trophies & Awards– Event staff travel– Participating Schools Reimbursements


Policy ReviewPolicy 9.11.1 –

Team Compensation for Championships

For Football

Flat Fee $4,250

Mileage Rate $5


Policy ReviewPolicy 9.11.2 –

Team Compensation for ChampionshipsBaseball, Basketball, Soccer, Softball, Girls Volleyball

Flat Fee $2,500

Mileage Rate $2.50


Policy Clarification

Policy 9.11 –

Team Compensation for Championships

“When net profits after expenses do not allow for the payment of this schedule, participating teams shall divide 100 percent of the net profit based on their pro-rata share…”


2010-11 Championships


Football Jamborees

• Flat sanction fee • Do not send financial report to FHSAA• FHSAA will invoice the school for the sanction fee

Submit Approval Form AT2 30 Days Prior

No further reporting is required!


Football Classics

• Pay FHSAA LOWER of 20% of sales or flat fee shown in the chart

• Sales – FHSAA Share - Host Expense = Net Profit• Visiting School gets 35%, Host 65% of Net Profit

(or alternative split agreed upon by contract)

Submit Approval Form AT3 30 Days Prior

Submit FB4 Financial Report within 30 Days


Penalties & Fines 2010-11

3,000+ fines issued = $497,800

09-10 10-11 Cost Per FineMissing Rules Clinics 1,342 830 $50Late Sanction Approval 362 368 $50 - $200Conduct Fines 415 477 $100 +Missing Dist Planning Mtg 303 191 $50 - 100Late Event Financials 136 134 $50/$75/$100Recruiting & Eligibility 120 220 $100 +Failed to report scores 158 131 $50All others combined 835 689 $50 +


Prevent Fines

1. Make Sure Coaches watch on-line Clinics

27% of all fines were missing clinics

2. Plan Ahead – Meet Deadlines

21% of all fines were deadline issues– Get Special Events Approved 30 Days Prior

– Turn in Financial Reports within 30 Days

– Report Game Scores on Time

3. Attend District Planning Meetings (or send substitute), 6% of fines were for missed meetings


Requesting Appeals

• Put in writing to Asso. Exec Director of Athletics (or Business, if late fee for event financial report)

• State Compelling reason for the violation

FHSAA will consider:

1.Past performance (pattern of fines)

2.Extenuating circumstances (illness, emergencies, etc.)


History of Fines to Member Schools

• FY 2008 $521,475

• FY 2009 $321,635

• FY 2010 $339,919

• FY 2011 $497,800


2011-12 Projected Revenue$4,619,042


2011-2012 Expenses $4,585,938


Highlights of 2011-12 Budget• 50% Decrease in Member Fees ($215K loss to

FHSAA, Gain for schools)

• State Series ticket price increase ($600K gain for Host Schools, $180K gain for FHSAA)

• 8 Classification System for Team Sports (33% more teams will get to experience State Series)

• Improved Championship Venue Contracts (16 sports: higher gate share to FHSAA = better team payouts)

• New Assistant AD to assist Middle Schools


3 Year Report Card $ 978K/year to Member Schools

• $215K reduced membership fees (2011)

• $600K more to Host Schools for State Series ticket price increase (2011)

• $25K more to schools for Championship participation (better pay formulas 2010)

• $54K More retained by schools for FB Classics & Jamborees (effective 2010)

• $60K saved – elimination of $50 participation fees – (effective 2009)

• $24K less in statewide fines (since 2008)


Financial Changes – past 3 Yrs

• Shifted focus of event revenue sharing from ticket sales to after event costs

• Capping FHSAA shares for State District & Regional games to avoid losses for hosts

• Focusing on Service to Members

• Compliance Seminars Came to You


We Are “Working on it”• Better payouts for participating teams in

Championships for sports that do not have large ticket revenues

• Flat sanction fees for every sport

• Financial reporting eliminated except for State Series

• Increasing Corporate Sponsorships so membership fees can be decreased


What Events Require Financial Report?

• If AT2 required, No Report Due– FHSAA will invoice a flat Fee

• If AT3 required, then Financial Report Due– These events require a % of gate to FHSAA

• If AT2S or AT3S required, then Financial Report Due (new form FN3P – Third Party)

• If Hosting State Series, then Financial Report– Unless Hosting a Sport listed in Policy 9.10.4


Financial FormsFHSAA Website, Not C2C

Forms must be mailed, not submitted by C2C

FB 3 – Football Bowl Game

FB 4 – Football Classics

FB 5 – Football State Series

FN 1- Invitational Meets

FN 2 – Sanctioned Sports State Series

FN3P – Financial Report – 3rd Party Promoted


Documents

F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N Financial Policies & Procedures Linda D. Robertson Associate Executive Director