Path for opening the posting periods for new fiscal year

Kevin Power Solutions Ltd.FINANCE

File Name:Release:ECC 6.00 EHP5

Responsibility:FI MODULE LEADStatus:

Kevin Power Solutions Ltd.Finance End user ManualBy

43/A, Road No. 12, M.L.A. Colony, Banjara Hills, Hyderabad 500034, INDIA

Tel: +91 40 4455 9999, Fax: +91 40 4455 9900, Website: www.vcentric.com1. CLEAR GL ACCOUNT OPEN ITEMSBusiness Process Description Overview

Running the clearing transaction can clear open items on a G/L account but it requires that appropriate credits and debits exist on the account for clearing.

Input-Required FieldsField Value /Comments

Account GL account number that has open items to be cleared.

Company codeCompany code in which the account exists

Clearing dateClearing date for the transaction, system defaults present date.

CurrencyDefaults to company code currency

PeriodIndicate the period in which the posting will be placed.

Normal OIIndicates that only standard open items are to be taken into consideration during clearing.

Additional selectionsA series of other document selection criteria which may be chosen by the user

Output - ResultsComments

Open item debits and credits matched and cleared off of the account.

PROCEDURAL STEPS

1.1 Access transaction by:

T-code F-03

Menu PathAccounting( Financial Accounting( General Ledger( Account( Clear

1.2 On the screen Clear GL Account Posting: Header Data, enter the information in the fields as specified in the table below:

Field NameDescriptionR/O/CUser Action and Values

AccountThe number of the G/L account to have items cleared.REnter in the G/L account number.

Company codeUp to 4-digit code in which the customer exists.RCan default from settings in User Parameters. The system requires that you select a valid customer-company code combination.

Clearing dateDate of clearing transaction.RDefaults in as todays date.

Period2 char identifier used indicate the period in which the posting will be placed.RDefaults to current period, based on the clearing date.

Currency/rateCurrency that the amounts will be entered into the system underREnter either the local currency or another currency defined in your system

Normal OI AreaIndicates that only standard open items are to be taken into consideration during clearing.Default is set so that only normal open items will be taken into consideration for clearing.

Additional selections

Area

A series of other document selection criteria.RThe default selection is None.

Click on any single selection option to limit the open item list generated.

Press the button to continue.1.3 On screen Clear G/L Account: Process open items, double-click on the dollar amount field of the item(s) to be cleared.

1.4 As you select each item from the list of open items (double-click), the total amount will appear in the Assigned field. For an acceptable clearing transaction situation, this field must equal zero before you post the transaction.

1.5 Simulating the Posting

Select \Document\Simulate on Menu bar. This step will create automatically generated document lines and allow you to view them before posting and to verify your entries.

1.6 To save the data, select the Save icon or select \Document\Post,

A system message will appear indicating that the clearing document has been created.

******************End of the Process*******************

Last changed on: 8-Dec-12 Version: FinalSAP ECC 6.0Work InstructionPage: 8 of 8