ExtolExtolSteps to automating purchase ordersSteps to automating purchase orders

February 12, 2007

[2]

What type of file is needed?What type of file is needed?

Dot can accept files in the following formats, CSV, fixed length, xml, EDI

A simple fixed length text file would look similar to this:

000113223200708020000391MCS 7600270000587333 buyer@fakeemail.com 12/32OZ POTATO AUGRATIN HBH 140102

000213223200708020000391MCS 7600350000510802 buyer@fakeemail.com 6CT CARROT CAKE HBH 150219

000313223200708020000391MCS 7600850001591230 buyer@fakeemail.com 5/3# PORK ROAST BBQ HBH 120134

This file has everything Dot would need to accept the order.

[3]

Details Needed in Flat FileDetails Needed in Flat File

• Po number

• Requested delivery date

• Delivery location (if you only have one…this is not necessary)

• Whether it is a pickup or delivery (if you don't pick up from us…this is not necessary either)

• Qty ordered

• Unit of measure (if available)

• Your item number

• One other number such as Dot item, mfg or UPC…whichever you carry in your system

• Item description

[4]

Extra DetailsExtra Details

Any Extra details that you would like in your file are fine to add.

If you want a notification to go to specific buyers, then you can include their email address. If you just want the notifications to go to a set email address (can be multiple), there is no need to send it, I can just hard code it in for you.--When the p.o. is accepted through our software, the Dot system will send an email message that we received the p.o.

[5]

How the PO’s get to DotHow the PO’s get to Dot

We will set up a folder on our server that you would be able to FTP your orders directly into from your system (if you wanted to copy and paste you can too...we have one distributor who chose to do that)

All Po's can be in one file if you want, or you can send a separate file for each PO...we don't care which.

[6]

Contact InfoContact Info

For any questions on this or to begin working on the automation of your PO’s, please contact:

Sean Ketcham

EC Coordinator

Dot Foods

Phone Tues, Thurs, Fri: 217-773-4486 ext. 2428

Phone Mon, Wed: 309-338-5724

Fax: 217-773-4470

sketcham@dotfoods.com