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E-TENDER No: BARTI / UPSC / Coaching / Division Level/6/2017-1 8 Date: 6/06/2017
EXPRESSION OF INTERREST (EOI)
FOR SELECTION OF INSTITUTES FOR UPSC COACHING (CIVIL SERVICES) EXAMINATION– 2017-2018 FOR PUNE & MUMBAI DIVISIONS IN MAHARASHTRA
Director General, Dr. Babasaheb Ambedkar Research & Training Institute (BARTI)
invites online Expression of Interest (EOI), in two bid system (Technical & Commercial Bid)
from Prestigious and having excellent track recordInstitutes / Private Non – Governmental for
selection of Coaching Institutes for UPSC Civil Services Examination : 2017-2018 (Prelim-
cum-Mains Examination 2017-2018) for training to Scheduled Caste Candidates in
Maharashtra, in any city of the Pune & Mumbai Revenue Divisions in Maharashtra State.
• For the detailed bid document, interested bidders can visit website
https://maharashtra.etenders.in , https://swd.maharashtra.etenders.in and submit their
bid online.
• The advertise will also be available on BARTI website www.barti.maharashtra.gov.in >
Tender > UPSC Institute selection -Pune / Mumbai for information only.
• Tender download and bid preparation date is 07/06/2017 (12.01 hrs.) to 22/06/ 2017 16:00 hrs).
• Date for Submission of Bid from 23/06 /2017 (17:01 hrs.) to 27/06/2017 (12:00)
• Pre Bid Meeting will be held on 14/06/2017 at 16. 00 hrs. at BARTI Office
Director General, BARTI, Pune reserve the right to reject or cancel any or all BID/EOI.
Date: 06/06/2017 Director General
Dr.Babasaheb Ambedkar Research
&Training Institute (BARTI) Pune
2
BARTI / Desk 23/ UPSC Coaching / Division Level/06/2017-18 Date: 06/06/2017
EXPRESSION OF INTERREST (EOI)
FOR SELECTION OF INSTITUTES FOR UPSC COACHING (CIVIL SERVICES) EXAMINATION: 2017-2018 FOR PUNE & MUMBAI DIVISIONS IN MAHARASHTRA
Director General, Dr. Babasaheb Ambedkar Research & Training Institute (BARTI) invites online Expression of Interest (EOI), in two bid system (Technical & Commercial Bid) from Prestigious and having excellent track recordInstitutes / Private Non – Governmental Organizations with document of Registration of Institute under Shop Act / Companies Act / Charitable Trust Act etc. for selection of Coaching Institutes for UPSC Civil Services Examination : 2017-2018 (Prelim-cum-Main Examination) to Scheduled Caste Candidates in Maharashtra State at coaching institutes in any city of the Pune & Mumbai Revenue Division in Maharashtra State.
Name of the Service Estimated Cost per
Candidate
Tender
Fee (Rs)
EMD
(Rs )
Selection of Coaching Institutes for UPSC
Civil Services Examination 2017-2018
(Prelim-cum-Main Examination) to SC
Candidates in Maharashtra State at coaching
institutes in any city of the Pune & Mumbai
Revenue Division in Maharashtra State.
Up to Rs. 1,50,000/-
Rs.3,000/- Rs.50,000/-
• The bidder is required to submit their bid division wise. The bidders who desire to
submit a bid for both the divisions, they have to submit it separately for each division
with supporting documents and tender fee & EMD.
• The institute shall be selected based on the selection criteria decided by the BARTI,
Pune as mentioned in Section 3 of this document.
• Joint Venture / Consortium is not permitted.
• Interested bidders will have to register and enrol on website
https://maharashtra.etenders.in, https://swd.maharashtra.etenders.in to participate in the
bid process
• In case of any difficulties to enrol or to obtain digital certificate, bidders should contact
Sify Technologies Ltd., Nextenders (India) Pvt. Ltd. on 020-30187500 / 25315555 or E-
mail:- [email protected]
• The tender fee and EMD is required to be deposited online through Credit Card/ Debit
Card / Net Banking/RTGS/NEFT
3
• The bidder has to pay a fee of Rs.1063 /- towards e-tender handling, to the Nextender
Agency.
• Pre bid meeting will be organized on 13/06/2017at about 16.00 hrs. at BARTI Office.
• The detailed bid document is available on the Government website
https://maharashtra.etenders.in or https://swd.maharashtra.etenders.in and can be
downloaded there from.
• Interested Institutes / bidders shall submit their bid as per schedule of dates given in the
tender document.
• The advertise is also available on BARTI website https://barti.maharashtra.gov.in >
Tender > UPSC Institute selection -Pune / Mumbai for information only.
Right to reject any or all the Proposals / Bids is reserved by The Director General, Dr.
Babasaheb Ambedkar Research & Training Institute (BARTI) Pune.
Director General
Dr. Babasaheb Ambedkar Research
& Training Institute (BARTI) Pune
4
EOI for Selection
Of
Coaching Institutes for Pune & Mumbai
Division for UPSC (Civil Services)
Examination:
2017-2018
EOI No: BARTI/UPSC/06/2017-18
Date of Issue: 06/06/2017
__________________________________________________________________________________
______________________
Dr. Babasaheb Ambedkar Research and Training Institute (BARTI)
Department of Social Justice & Special Assistance, Govt. of Maharashtra
28, Queens Garden, Near Residency Club, Old Circuit House, Camp, Pune, 411001
Tel: +91-20-2634 3600/ 2633 3330, Fax: +91-20-2633 3596
http://barti.maharashtra.gov.in
5
1. Disclaimer
The information contained in this Expression of Interest ("EOI") or
subsequently provided to Bidder(s), whether verbally or in documentary or any
other form by or on behalf of Dr. Babasaheb Ambedkar Research & Training
Institute (hereinafter “BARTI”) is provided to interested parties on the terms
and conditions set out in this EOI and such other terms and conditions subject to
which such information is provided.
This EOI is not an agreement and is neither an offer nor an invitation by BARTI
to interested parties who apply for selection (henceforth “Bidders”) in response
to this EOI. The purpose of this EOI is to provide Bidders with information that
may be useful to them in preparing and submitting their proposals (“Proposal”)
for selection with Dr. Babasaheb Ambedkar Research & Training Institute for
providing UPSC coaching to SC youth in Maharashtra State.
BARTI makes no representation or warranty and shall have no liability to any
person or Bidder under any law, statute, rules or regulations or tort, principles of
restitution or unjust enrichment or otherwise for any loss, damages, cost or
expense which may arise from or be incurred or suffered on account of anything
contained in this EOI or otherwise, including the accuracy, adequacy,
correctness, completeness or reliability of the EOI and any assessment,
assumption, statement or information contained herein or deemed to form part
of this EOI or arising in any way from this selection process.
BARTI may, in its absolute discretion but without being under any obligation to
do so, update, amend or supplement the information, assessment or assumptions
contained in this EOI.
The issue of this EOI does not imply that BARTI is bound to empanel any
Bidder(s) or select any Bidder(s) for any project. BARTI reserves the right to
reject all or any of the Bidders without assigning any reason whatsoever.
The Bidder shall bear all costs associated with or relating to the preparation and
submission of its Proposal including but not limited to preparation, copying,
postage, delivery fees, expenses associated with any demonstrations or
presentations which may be required by BARTI or any other costs incurred in
connection with or relating to its Bid.
6
Interested parties, after careful review of all the clauses of this ‘Expression of
Interest’, are encouraged to send their suggestions in writing to BARTI. Such
suggestions, after review by BARTI, may be incorporated into this ‘Expression
of Interest’ as a corrigendum which shall be uploaded onto BARTI website:
https://barti.maharashtra.gov.in
2.Glossary
Terms Meaning
BARTI Dr. Babasaheb Ambedkar Research & Training Institute, Pune
Bidder Entity which will respond to this RFP
Committee Evaluation Committee which would evaluate the responses to this RFP
DG Director General of BARTI
GoM Government of Maharashtra
PBG Performance Bank Guarantee
PQ Pre-Qualification or Eligibility Criteria
EOI Expression Of Interest
SC Scheduled Caste
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Section-1
Invitation for Proposal
8
Invitation for Proposal
1. Invitation for Proposal
Director General, Dr. Babasaheb Ambedkar Research & Training Institute
(BARTI) invites online Expression of Interest (EOI), in two bid system
(Technical & Commercial Bid) from Prestigious and having excellent track
recordInstitutes / Private Non – Governmental Organizations with document of
Registration of Institute under Shop Act / Companies Act / Charitable Trust Act
etc. for selection of Coaching Institutes for UPSC Civil Services Examination :
2017-2018 (Prelim-cum-Main Examination) to Scheduled Caste Candidates in
Maharashtra State at coaching institutes in any city of the Pune & Mumbai
Revenue Division in Maharashtra State.
Submission of a proposal in response to this notice shall be deemed to have
been done after careful study and examination of this document with full
understanding of its terms, conditions and implications.
The complete bidding document is available on the website of Govt. of
Maharashtra https://maharashtra.etenders.in ,
https://swd.maharashtra.etenders.in for the purpose of downloading. The
downloaded bidding document shall be considered valid for participation in the
electronic bidding process (e-Tendering) subject to the submission of required
tender/ bidding document fee and EMD.
To participate in online bidding process, Bidders must procure a Digital Signature
Certificate (Class - II) as per Information Technology Act-2000 using which they
can digitally sign and encrypt their electronic bids.In case of any difficulties to
enroll or to obtain digital certificate, bidders should contact Sify Technologies
Ltd., Nextenders (India) Pvt. Ltd. on 020-30187500 / 25315555, E- mail:-
9
Section-2
Key Events & Dates
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1. Key Events and Dates
Sr.
No. SWD Stage Vendor Stage
Start Date &
Time
Expiry Date &
Time Envelopes
1 Release Tender - 06-06-2017 12:00 07-06-2017 12:00 -
2 -
Tender
Download 07-06-2017 12:01 22-06-2017 16:00
Commercial Envelop C1,
Technical Envelop T1
Pre Bid Meeting 14 -06-2017 16:00 14 -06-2017: 17:00
3 - Bid
Preparation 07-06-2017 12:01 22-06-2017 16:00
Commercial Envelop C1,
Technical Envelop T1
4 Close for Technical
Bid - 22-06-2017 16:01 23-06-2017 17:00 Technical Envelop T1
5 Close for Price Bid - 22-06-2017 16:01 23-06-2017 17:00 Commercial Envelop C1
6 - Bid
Submission 23-06-2017 17:01 27-06-2017 12:00
Commercial Envelop C1,
Technical Envelop T1
7 Technical Bid
Opening 27-06-2017 15:01 30-06-2017 17:00 Technical Envelop T1
8 Price Bid Opening - 27-06-2017 15:01 30-06-2017 17:00 Commercial Envelop C1
2. Other Important Information Related to Bid
Sr. No. Item Description
1 Earnest Money Deposit (EMD) –
Online Rs.50,000 /-(Rs. Fifty Thousand only)
2 Tender Fee – online Rs 3000 /-(Rs. Three thousand only)
3 Bid Validity Period
(120) One-hundred-and-twenty days from the date
of submission of Bid
4
Last date for furnishing
Performance Security to BARTI
(By successful bidder)
Within fourteen (14) working days of the date of
notice of award of the contract or prior to signing of
the contract whichever is earlier or as intimated in
the work order issued by BARTI
5 Performance Security value
(Performance Bank Guarantee) 5 % of contract value
6 Performance Bank Guarantee
(PBG) validity period PBG should be valid for a period of one year
7 Last date of signing contract As intimated in work order of BARTI
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3. About BARTI
Dr. Babasaheb Ambedkar Research & Training Institute (BARTI), Pune, is an
autonomous institute of Department of Social Justice and Special assistance,
Government of Maharashtra, working towards enhancing livelihood
opportunities of the Scheduled Caste (SC) youth of Maharashtra through
various means.
This institute was established in the year 1978 under the name “Dr. Babasaheb
Ambedkar Samata Vichar Peeth” and subsequently became autonomous under
its present name in the year 2008.
BARTI has endeavored for causes which support and encourage the following:
• Empowerment of marginalized and weaker sections of the society
• Evaluation of various welfare measures and projects implemented by the
Government for such disadvantaged sections of the society
• Contribution to the field of Equality and Social Justice through policy
recommendations, advice and training programs
4. About this EOI
Selection of coaching institutes in Maharashtra State for providing coaching to
Scheduled Caste candidates of Maharashtra State for UPSC (Civil Services)
Examination: 2017-2018 (Prelim-cum-Main Examination) at coaching Institutes
in any city of Pune & Mumbai Revenue Division in Maharashtra. The proposed
coaching should serve as a platform to provide quality coaching to the
candidates of Scheduled Caste sponsored by BARTI for the welfare of SC
community.
5 Bid Process
The Bidder has to submit a bid online in two envelope systems, one containing
Technical Proposal, second containing financial proposal (Commercial Bid) for
“Selection of coaching institutes in Maharashtra State for providing coaching to
Scheduled Caste candidates of Maharashtra State for UPSC (Civil Services)
Examination : 2017-2018 (Prelim-cum-Main Examination) at any city of the
Mumbai, Pune Revenue Divisions ".
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Section3
Instructions to Bidders
13
1. Instructions to Bidders
Dr. Babasaheb Ambedkar Research & Training Institute (BARTI), Pune is an autonomous
institute of the Department of Social Justice and Special Assistance, Govt. of Maharashtra.
This institute was established in the year 1978 under the name “Dr. Babasaheb Ambedkar
Samata Vichar Peeth” and subsequently became autonomous under its present name in the
year 2008.This Institute is committed to the cause of Equity and social Justice through
scientific research, evaluation of schemes meant for socially disadvantaged sections, policy
advocacy, training, skill development etc.
2. Purpose
Selection of coaching institutes in Maharashtra State for providing coaching to Scheduled
Caste candidates of Maharashtra State for UPSC (Civil Services) Examination: 2017-2018
(Prelim-cum-Main Examination) at coaching Institutesin any city of Pune & Mumbai
Revenue Division in Maharashtra. The proposed coaching should serve as a platform to
provide quality coaching to the candidates of Scheduled Caste sponsored by BARTI for the
welfare of SC community.
3. Bid Process
The Bidder has to submit a bid online in two envelope systems, one containing Technical
Proposal, secondcontaining financial proposal (Commercial Bid) for “Selection of coaching
institutes in Maharashtra State for providing coaching to Scheduled Caste candidates of
Maharashtra State for UPSC (Civil Services) Examination :2017-2018 (Prelim-cum-Main
Examination) at any city of Pune & Mumbai Revenue Division in Maharashtra.
The bidder shall submit their bid / EOI Division wise. In case the bidder desire to
submit their bid for both the Division, they may submit it separately along with
required documents and tender fee and EMD.
4. Cost of Bid /EOI Document (Non Refundable)
The bidders are requested to deposit the Tender fee of Rs. 3,000/- online through Credit Card
/Debit Card/Internet Banking. The computer generated receipt of the same shall be uploaded
during the online submission of bid document.
14
5. Handling Fee
The bidder has to pay a fee of Rs 1063 /- towards e-tender handling to the Nextender Agency
at the time of submission of Bid.
6. Earnest Money Deposit
The Earnest Money Deposit (EMD) of Rs. 50,000 /- is required to be deposited online
through Credit / Debit Card / Net Banking / NEFT. Proof of the same should be attached with
the Technical Proposal.Realization of NEFT / RTGS payment takes 2 to 24 hours, so it is
advised to make sure that NEFT / RTGS payment activity should be completed well before
time.
7.Transfer of EOI
The bid / EOI Document is not transferable to any other bidder. The bidder who purchases
the document and submits shall be the same.
8. Consortium and Joint Ventures
Bids of Joint Venture / Consortium / Subcontracting will not be accepted.
9. Completeness of Response
a) Bidders are advised to study all instructions, forms, terms, requirements and other
information in the EOI documents carefully. Submission of bid shall be deemed to
have been done after careful study and examination of the EOI document with full
understanding of its implications.
b) The response to this EOI should be full and complete in all respects. Failure to
furnish all information required by the EOI document or submission of a proposal
not substantially responsive to the EOI document will be at the Bidder's risk and
may result in rejection of its Proposal.
10. Place of opening of EOI
The EOI will be opened online in the Office of Dr. Babasaheb Ambedkar Research and
Training Institute (BARTI), 28, Queens Garden, Camp, Pune on the scheduled dates.
15
11. Bid Preparation Costs
a) The bidder shall submit the bid at its cost and, BARTI shall not be held responsible
for any cost incurred by the bidder. Submission of a bid does not entitle the bidder to
claim any cost and rights over BARTI and BARTI shall be at liberty to cancel any or
all bids without giving any reason thereof.
b) All materials submitted by the bidder shall be the absolute property of BARTI and
no copyright /patent etc. shall be entertained by BARTI.
12. Amendment of EOI Document
a) If BARTI deems it appropriate to revise any part of this EOI or to issue additional
data to clarify an interpretation of provisions of this EOI it may issue supplements to
this EOI. Any such corrigendum shall be deemed to be incorporated by this
reference into this EOI.
b) All the amendments made in the document would be published on the website of
Government of Maharashtra https://maharashtra.etenders.in,
https://swd.maharashtra.etenders.in and also BARTI website
www.barti.maharashtra.gov.in and shall be part other document.
c) The bidders are advised to visit the aforementioned website on regular basis for
checking latest updates of this EOI document. The BARTI also reserves the rights to
amend the dates mentioned in this EOI for successful bid process.
13. BARTI’s right to terminate the process
BARTI may terminate the EOI process at any time and without assigning any reasonand
tender fees paid will not be refunded. BARTI shall not be held responsible for any cost
incurred by the bidder in bid preparation. BARTI reserves the right to amend/edit/add delete
any clause of this Bid Document. However this will be informed to all and will become part
of the bid.
14. Earnest Money Deposit (EMD)
The qualified bidders are requested to deposit the EMD of Rs. 50,000/- through Credit Card /
Debit Card / RTGS / NEFT/ Internet banking. The computer generated receipt of the same
shall be attached with the technical proposal.
a) The EMD shall be denominated in Indian Rupees only.
b) No interest will be payable to the bidder on the amount of the EMD.
16
c) Bids submitted without adequate EMD will be liable for rejection.
d) Unsuccessful bidder’s EMD shall be returned after completion of Bid process
e) EMD of Successful bidder will be returned after the award of contract and
submission of the performance bank guarantee within specified time and in
accordance with the format given in the bid.
f) EMD shall be non-transferable.
g) The EMD may be forfeited:
i. If a Bidder withdraws his bid or revises/ increases his quoted prices during the
period of bid validity or its extended period, if any.
ii. If successful bidder fails to sign the Contract or to furnish Performance Bank
Guarantee within specified time in accordance with the format given in the
EOI.
iii. If during the bid process, a bidder indulges in deliberate act that would
jeopardise or unnecessarily delay the process of bid evaluation and
finalisation. The decision of the BARTI regarding forfeiture of the Bid
Security shall be final and binding upon bidders.
15. Language of Bids
This bid should be submitted in English / Marathi language only. If any supporting
documents submitted are in any language other than English/Marathi, translation of the same
in English language is to be duly attested by the bidder and submitted
16. Pre Bid Meeting:
A pre bid meeting is open to all prospective bidders. The same will be held on 1406/2017 at
16.00 hrs in the Office of the Director General Dr. Babasaheb Ambedkar Research &
Training Institute, Pune. The bidders are free to ask for any clarification, regarding present
tender document, either in writing or orally and the reply to the same will be given in writing.
This clarification shall become integral part of Bid / EOI document and will be published on
the website and shall be applicable to all bidders. No telephonic queries will be entertained.
17.Bid Submission Format
The entire proposal shall be submitted strictly as per the format specified in this Request for
Proposal. Bids with deviation from this format are liable for rejection.
18.Submission of Bids
17
The bids shall be submitted by the Bidder which shall comprise of the following two
envelopes. Two envelope/ cover system shall be followed for the bid –
A. Technical Proposal (including relevant credentials)
B. Financial Proposal
3. 19. Technical Proposal /Bid
Documents to be uploaded with Technical proposal / Bid (Envelope No. 1)
1. Technical Bid Form (Annexure I)
2. Copy of valid Registration Certificate
3. Computer generated deposit receipt for Tender Fee & EMD
4. Service tax / VAT Registration Certificate.
5. PAN Card Copy
6. Income tax returns for last 3 financial years.
7. Supportive document of built-up area of the Institute. Leave and License copy for
rented accommodation and property tax bill for own building.
8. Supportive document for experience.
9. Photograph of Coaching Centre, Library. Classrooms and Audio Visual room
10. List of faculty memberswith their bio data
11. Self-declaration for not black listed by any of the Govt /Semi Govt Organization
12. Year wise details of successful candidates in IAS / allied services.
Note: The financial bids of the bidders, who have been qualified technically shall
only be opened
Financial Bid:
The financial bid as per Annexure - II should be submitted online separately.
Note: The bidders are requested not to quote the financial bid more than the
Estimated Cost of Rs.1, 50,000/-
20. Disqualification
The bidder should ensure that all the required documents, as mentioned in this EOI / bidding
document, are submitted along with the bid. Non submission of the required documents may
lead to the rejections of the bid proposal submitted by the bidder. The Proposal is liable to be
disqualified in the following cases or in case the Bidder fails to meet the bidding
requirements as indicated in this Bid /EOI or not submitted in accordance with the procedure
18
and formats prescribed in this document or treated as non-conforming Proposal.
During validity of the Proposal, or its extended period, if any, the Bidder increases his quoted
price.
Proposal is received incomplete
Proposal is received after due date and time.
Proposal is not accompanied by all the requisite documents.
• Proposal is not accompanied by the EMD
• Information submitted in Technical Proposal is found to be misrepresented, incorrect
or false, accidentally, unwittingly or otherwise, at any time during the processing of
the Contract (no matter at what stage)
• Financial Proposal is enclosed with the Technical Proposal. Bidder tries to influence
the Proposal evaluation process by unlawful/corrupt/fraudulent means at any point of
time during the Bid process.
• Bidder fails to deposit the Performance Bank Guarantee (PBG) or fails to enter into a
Contract within 15 Days of the date of issue of Letter of Intent or within such
extended period, as may be specified by the BARTI.
• While evaluating the Proposals, if it comes to the BARTI knowledge expressly or
implied, that some Bidders may have colluded in any manner whatsoever or otherwise
joined to form an alliance resulting in delaying the processing of Proposal then the
Bidders so involved are liable to be disqualified for this Contract as well as for a
further period of three years from participation in any of the EOI floated by the
BARTI.
• Bidder doesn’t agree to the Terms and Conditions
21. Bid Opening
a) Envelope No. 1 containing the Technical Bid /Proposal shall be opened online in the
presence of the bidder/ representatives of bidder who choose to attend, at the
address, date and time specified in the EOI.
b) Envelope No. 2: Envelope No. 2 (Financial Bid) of the bidders, who have been
qualified in the technical proposal, shall only be opened.
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22. Bid Evaluation Committee
The Bid Evaluation Committee shall evaluate theTechnical bid (Envelope NO. 1) and
Financial bids (Envelope No. 2) and submit its recommendation to Competent Authority
whose decision shall be final and binding upon the bidders.
a) Evaluation– Technical Bid (Envelope No. 1)
The evaluation of the Technical Bid will be carried out in the following manner:
a) The Bidders' technical bid will be evaluated as per the requirements and evaluation
criteria as spelt out in the EOI. The Bidders are required to submit all required
documentation in support of the evaluation criteria.
b) At any time during the Bid evaluation process, the Committee may seek written
clarifications from the Bidders. The Committee may seek inputs from their
professional and technical experts in the evaluation process.
c) The Committee reserves the right to do a reference check of the past experience
stated by the Bidder. Any feedback received during the reference check shall be
taken into account during the Technical evaluation process.
d) The technical scores of the Bidders will be announced prior to the opening of the
Financial Proposals.
e) Each Proposal which qualifies in Envelope NO. 1 shall be scrutinized further with
Envelope No.2 and evaluated accordingly as per the following process and granted a
score.
b) Technical Evaluation Criteria
SN Criteria Supporting Document Description Points
1 Previous Results of
the Institute
a. List of candidates
qualified in Prelims
and Main exam along
with their UPSC Roll
no.
b. Result declared by
UPSC in the respective
year.
c. Final selection list
declared by UPSC
d. Any confirmatory
document about
selected candidate’s
• More than 15 successful
candidates in the Preliminary Exam
of UPSC in any one year or more
than a year AND
>= 3 percent successful candidates
of the total registered candidates
with the institute in the Preliminary
Exam of UPSC in any one year or
more than a year: 8 Points
• More than 8 successful candidates
in the Mains Exam of UPSC in any
one year or more than a year
AND>= 0.60 percent successful
20
20
registration with the
institute.
candidates of the total registered
candidates with the institute in the
Mains Exam of UPSC in any one
year or more than a year: 7 Points
• More than 5 successful candidates
in the Final Selection List of UPSC
in any one year or more than a year
AND>= 0.23 percent successful
candidates of the total registered
candidates with the institute in the
Final Selection List of UPSC in any
one year or more than a year: 5
Points
2
a) Quality of
study material
Set of booklets/study
material / stock of books
provided by the Institute to
the students.
•Study material booklet covering all
the topics in the syllabus: 6 Points
•Study material booklet covering
Multiple Choice Questions : 4 Points
10
b)
Regularity and
Quality of Test
Series
a. Test Series
implemented in the
previous years
b. Test Series planned in
the proposed period.
Plan of regular test series followed
by detailed discussion and answer
key : 10 Points
10
3
a)
Timely
completion of
syllabus,
Schedule of
lectures and
regularity in
implementation
Academic Plan and Course
Completion Report of
(Previous years)
Academic Plan of the
Institute
•Successful completion of the
syllabus in earlier years: 6 Points
•Meticulously drafted academic plan
covering all points of the syllabus
for the coaching period.
10
b)
Efforts to
improve
performance of
the students
a. Plans / Case studies of
the previous years
b. Plans for the proposed
period.
Plans for the proposed period (Jan
2017 To Prelim Exam 2017) 5
4
a)
Well equipped,
adequate audio
visual
classroom
Plans and photographs Well equipped, adequate audio
visual classroom : 5 Points
15
b)
Well equipped,
adequate and
exclusive study
room with
internet facility
Plans and photographs
Well equipped, adequate study /
reading room with internet facility
:10 Points
21
5 Quality of lecturers
a. List of Lectures and
subjects allocated to
them
b. Bio data of Lectures
Specialization of a lecturer in a
particular subject and in relation to
the syllabus of UPSC and
experience of teaching to UPSC
aspirants.
10
6
Location of the
institute and
conducive factors
to support better
study environment
Location map
• Approachable location with
conducive factors to support
better study environment <= 10
Points
10
7 Code of conduct
for students
Disciplinary guidelines for
behaviour of students
Action taken against
indiscipline students
Disciplinary guidelines for
behaviour of students: 5 points
5
8
Stability of the
institute and
Credibility of the
management
a. Documents of
establishment of the
institute.
b. Annual report /
Director's report
c. Constitution of the
institute.
d. Vision and mission
statement
• Institutes with good track record
<= 3 Points
• Constitution of the institute and
Vision and mission statement <= 2
Points
5
Grant Total 100
The minimum qualifying marks required in technical criteria is 60%. The bidders who
score minimum marks of 60 % shall be considered for financial evaluation. The bidders
who do not score minimum qualifying marks of 60 % , their bids shall be rejected and
will not considered for financial evaluation.
c) Technical Score (X)
The bidder who secures maximum marks shall be given a technical score of 100. The
technical scores of other Bidders for the project shall be computed as follows.
[‘Technical’ Score of
Bidder for the Project (X)] = 100 x
[Marks secured by the respective Bidder]
Highest Marks received by the Bidder
The score secured based on evaluation of the Technical Proposal as above shall be the
Technical Score of the Bidder for the project being considered for evaluation (X).
22
Financial Evaluation Criteria
Evaluation- Financial Bid
Financial Score: (Y)
The bidders shall submit their quote as per the format provided in Annexure II. The financial
proposals shall be evaluated on the basis of total cost submitted by the bidder.
The financial offers of the qualified bidders shall be tabulated for this project and the bidder
with lowest financial offer will be given a financial score of 100.
In cases of discrepancy between the prices quoted in words and in figures, higher of the two
shall be considered. For any other calculation/ summation error etc. the bid may be rejected.
The financial scores of other bidders for the project shall be computed as follows:
[The ‘financial
score’ of Bidder
for the
project(Y)]
= 100 X [Lowest Offer quoted by the bidder for the project (Rs.)]
[Offer quoted by Respective Bidder for the project (Rs.)]
The marks secured as above shall be the Financial Score of the bidder for the project (Y).
Composite Score of the Bidders
Composite score of the Bidders for the bid shall be worked out as under:
Bidder Technical
Score (X)
Financial
Score (Y)
Weighted
Technical Score
(70% of X)
Weighted
Financial Score
(30% of Y)
Composite
Score
(F=D+E)
A B C D E F
23. Award of contract
Based on the evaluation, BARTI shall award the contract to the eligible bidder who has the
highest composite score. BARTI will notify in writing that the successful bidder’s proposal
has been accepted. Upon the successful bidder’s furnishing of a Performance Bank
Guarantee, the contract signing process will commence. In case the successful bidder is
unable to furnish the Performance Bank Guarantee and execute contract within 21 days,
BARTI shall forfeit the Earnest Money deposit.
23
Preference shall be given to the bidders belong to the Scheduled caste but they should fulfill
all the technical and financial criteria.
Payments Terms
Installment Payment
Schedule Criteria Amount to be released
First At the end of 1st
month
Submission of candidate’s
application, selection and joining
data and successful validation of
candidate
20% amount of the total
eligible project cost per
trainee
Second At the end of 3rd
month
Submission of attendance report,
and progress report of each
candidate.
20% amount of the total
eligible project cost per
trainee
Third At the end of 5th
month
Submission of attendance report,
and progress report of each
candidates.
20% amount of the total
eligible project cost per
trainee
Forth At the end of 7th
month
Submission of attendance report,
and progress report of each
candidates.
20% amount of the total
eligible project cost per
trainee
Fifth
After
completion of
training program
Submission of attendance report,
and progress report of each
candidates and course completion
report.
20% amount of the total
eligible project cost per
trainee
24. Signing of Contract
Once BARTI notifies the successful bidder that it’s bid / proposal has been accepted, BARTI
shall enter into a separate Agreement, incorporating the conditions of the Bid / EOI and its
amendments and any special conditions during negotiations between the BARTI and the
successful bidder.
25. Performance Bank Guarantee
a) The successful bidder shall at his own expense, deposit with BARTI, within fifteen (15)
working days of the date of notice of award of the contract or prior to signing of the contract,
whichever is earlier, an unconditional and irrevocable Performance Bank Guarantee (PBG)
from a Nationalised bank acceptable to BARTI, payable on demand (In Pune), for the due
performance and fulfilment of the contract by the successful bidder.
24
b) This Performance Bank Guarantee will be for an amount equivalent to 05 (Five) percent of
complete contract value for one year. All charges whatsoever such as premium, commission,
etc., with respect to the Performance Bank Guarantee shall be borne by the successful bidder.
c) The Performance Bank Guarantee may be discharged/returned by BARTI upon being
satisfied that there has been due performance of the obligations of the successful bidder under
the contract. However, no interest shall be payable on the Performance Bank Guarantee.
d) BARTI shall also be entitled to make recoveries from the Bidder’s bills, performance bank
guarantee, or from any other amount due to him, the equivalent value of any payment made
to him due to inadvertence, error, collusion, misconstruction or misstatement.
25
Section-4
General Conditions of Contract
26
GENERAL TERMS AND CONDITIONS 1. Conditional EOI Proposals are liable for rejection.
2. Intending Agencies / Institutions can have detailed information from the office of
BARTI, Pune during office hours.
3. The Selection Committee constituted by the Director General, BARTI will shortlist the
institutes and will recommend to the Director General, BARTI for selection.
4. The Selection Committee constituted by Director General, Dr. Babasaheb Ambedkar
Research and Training Institute, Pune reserves the right to reject any or all tenders
without assigning any reason.
5. Coaching program will be for a period of about ten months or till completion of the
coaching for Prelim-cum-Main Examination.
6. Coaching will be imparted to the Scheduled Caste Candidates of Maharashtra State. 10 %
seats will be kept reserved for women Candidates. The number of candidates to be trained
by the Coaching institute will depend on choice of coaching institute by the students.
BARTI reserves the right to decide minimum and maximum number of students to be
trained at a particular coaching institute.
7. The coaching should contain the following subjects:
1) General Studies
2) CSAT
3) Optional Subject
4) Test Series
8. Qualitative Coaching is required. The Director General reserves the right to increase or
decrease the strength of the students/ candidates to be deputed to the institutions. The
selected coaching institute shall convey their capacity (number of students that can be
trained) to BARTI.
9. Selection of the candidates:
The candidates for UPSC Coaching will be shortlisted and deputed to the Institutions
through pre-qualifying'Entrance Examinations' conducted by the BARTI.
Entrance Exam
To be conducted by BARTI
Total Marks Marks
200
Paper I (GS) 100
Paper II (CSAT) 100
(Qualifying)
27
10. The selected Institutions must install bio-metric attendance system in the institution and
submit bio-metric attendance of the candidates (incoming and outgoing) to the Director
General, Dr. Babasaheb Ambedkar Research & Training Institute, every month and also
along with the bill.
11. The selected Coaching Institutions shall provide qualitative coaching to the candidates for
UPSC coaching, deputed by Dr. Babasaheb Ambedkar Research and Training Institute,
Pune. The Coaching should be given for Prelim-cum-Mains Examination for complete
syllabus.
12. The selected Coaching Institutions shall impart quality coaching, conduct periodic tests
and shall inform the result of the same to the BARTI, as and when the tests are conducted.
13. The selected Coaching Institutions shall cover the complete syllabus of UPSC (Civil
Services) Preliminary-cum-Main Examination: 2017-2018. If the coaching is incomplete
or not properly imparted, the Institute will be blacklisted and complete fee due will not
be paid.
14. The selected Coaching Institutions shall provide study material (at no extra cost) to the
candidates, immediately after admission and further, as and when the study materials are
given to other candidates taking coaching in the institute.
15. The selected Coaching Institutions should not sublet the contract. If the Coaching
Institutions are found to have sublet the contract, the contract will be terminated at the
risk and cost of the Coaching Institutions concerned.
16. The selected Institutions shall enter into a contract agreement on a non-judicial stamp
paper as per Stamp Duty Act, Government of Maharashtra, with terms and conditions as
per the format specified by The Director General, Dr. Babasaheb Ambedkar Research
&Training Institute, Pune within 30 days from the receipt of written communication of
letter of acceptance to this effect failing which the EMD will be forfeited.
17. BARTI reserves the rights the rights of overall monitoring of the training program.
BARTI reserves the rights to terminate the period of coaching program.
18. If the institute stops coaching after few months then the coaching fee given by BARTI
will be recovered along with interest. If the course is discontinued before completion,
institute shall repay the coaching fee along with interest at the rate of twelve percent per
annum to BARTI.
19. The coaching institutes should submit their requisition / bill for each installment, in
duplicate with the list of candidates with biometric attendance. The payments shall be
made within 30 days. If, due to any reasons, payment delayed, no any kind of interest is
payable.
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20. The UPSC Coaching Institute shall be responsible for all aspects of the training including
center readiness and quality of training delivery.
21. Persons deployed as trainers by the UPSC Coaching Institute must be competent
instructors in possession of requisite knowledge, skills and experience in their domain.
22. The selected Institutions must install bio-metric attendance system in the institution and
submit bio-metric attendance of the candidates to the Director General, Dr. Babasaheb
Ambedkar Research & Training Institute, every month.
23. The selected Coaching Institute should facilitates 24X7 hrs. library facilities at or near by
its center.
24. The selected Coaching Institute should facilitate offline and online mode of study
assistance to enrolled candidates so that even after completion of coaching they can avail
such facilities for one more year.
25. The selected Coaching Institute should assist BARTI, Pune in developing CSAT and GS
objective based questions answer for developing a question bank for conducting selection
test for candidates who wants to avail facility of UPSC Coaching Institutes.
26. The selected Coaching Institute should have an online testing platform which will be
made available to BARTI for selection and testing of BARTI sponsored candidates.
27. The contract is for a period of ten monthsor up to the completion of syllabus of
Preliminary-cum-Main Examination, whichever is earlier. In the last month the coaching
institute will have to submit following reports to BARTI, Pune
• Course Completion Report
• Test Results
• Individual Assessment Report / Growth Report of each candidate
• Potential Report of each candidate
• Improvement Report of each candidate after joining the training program
28. The Director General, Dr. Babasaheb Ambedkar Research &Training Institute, Pune
including the authorized Officers of the BARTI shall have the power to issue notice in
writing and to instruct/direct the Institutions to make alterations/variations in the assigned
work.
29. Failure to abide by the Agreement:
The conditions stipulated in the agreement shall be strictly adhered to and violation of
any of the conditions will entail termination of the contract without prejudice to the rights
of the BARTI with such penalties as specified in the Bidding document and the
Agreement.
29
30. Confidentiality of the Document:
This Tender Document is confidential and the BARTI shall ensure that anything
contained in this Tender Document shall not be disclosed in any manner, whatsoever. 31. Rejection Criteria
Besides other conditions and terms highlighted in the tender document, bids may be rejected under following circumstances.
A. Pre Qualification cum Technical Rejection Criteria.
• Bids submitted without or with improper EMD. • The information provided by the Bidder is found to be incorrect / misleading
at any stage / time during the Tendering Process.
• Any effort on the part of a Bidder to influence the bid evaluation, bid comparison or contract award decisions.
• Bids without power of authorization and any other document consisting of adequate proof of the ability of the signatory to bind the Bidder.
• Failure to furnish proofs for information provided.
• Technical Bid containing commercial details.
• Revelation of prices in any form or by any reason before opening the commercial Bid.
• Failure to furnish all information required as per tender document.
• The Bidder not conforming to unconditional acceptance of full responsibility of providing services in accordance with the Agreements of this tender.
• If the bid does not conform to the timelines indicated in the bid.
B. Commercial Rejection Criteria.
• Incomplete Commercial Bid.
• Commercial Bids that do not commercial conform bid to format (Schedule B). • Total price quoted by the Bidder does not include all statutory taxes and levies
applicable.
32. Jurisdiction and applicable Law
In case of any dispute arising out of the terms and conditions of contract or assignment, the
matter shall be governed by the laws of India (both substantive and procedural) at that time
being in force and shall be subject to exclusive jurisdiction of the Court at Pune.
……………….
30
Annexure – I
(To be submitted on letter head)
“Technical Bid for Selection of coaching institutes for providing coaching
for UPSC (Civil Services) Examination: 2017-2018”
To The Director General, Dr. Babasaheb Ambedkar Research & Training Institute (BARTI), 28, Queens Garden, Camp, Pune 411 001.
Subject: Technical Bid for providing coaching to Scheduled Caste and other
Candidates of Maharashtra, sponsored by BARTI, for UPSC (Civil
Services) Examination: 2017-2018
Reference: Tender No. ………………… Dated ……
Respected Sir,
I / We hereby offer to submit the Technical Bid for providing coaching to Scheduled Caste and other candidates of Maharashtra, sponsored by BARTI for UPSC (Civil Services) Examination: 2017-2018.
I / We have read, and understood the contents of the tender and further state that I / We unconditionally accept and abide by the terms & conditions specified therein. I / We submit the Technical Bid as under:
Sr.
No Particulars Details of Information
1. Name of Coaching, Institution
with fullPostal Address
2
a) Name of Head/Chairperson/
President
b) Name of Secretary
3. Contact Person
4 Contact No
& email Id
5. Date of Establishment
6.
a) Whether the Institution is
registered (Yes/No)
b) If Yes, under which act.
Institution is registered (Legal
status)
31
c) Registration Number
d) Date of Registration
e) Date of Expiry
7. a) Whether Service tax payee.
b) Mention Service tax
Number
8. a) Whether Income tax payee.
b) Mention Permanent
Account Number (PAN) of the
Institution or Head of the
Institution.
9. Total financial turnover per
year for the last 3 years.
2013-14 2014-15 2015-16
10.
Total years of experience of
the Coaching Institution in
IAS pre- examination
Coaching/ Allied Services
11.
Year wise details of successful candidates in IAS/ allied services of last
3 years: (Separate list can be attached) Sr.
No
Year Name of candidates Year of Passing in UPSC /
Allied Services
Name of the
Service
12.
a. Whether the Coaching Institute is functioning in its own building or in a rented accommodation b. Total square feet of built-up area: ………………….. c. Class rooms and other details: ……………………….
Particulars Number Seating Capacity Area in Sq Mt
Class Room
Seminar Hall
Audio- Visual
Room
32
13
Details of faculty:
Sr.
No Name
of faculty Qualification /
Specialization Teaching
Subject Experience
in coaching Any other
credentials
14 Subjects
1)
2)
3)
4)
5)
15.
Library facilities
a) No. of relevant reference books
b) No. of journals/ magazines
c) No. of daily news papers
d) Working hours
16. Any other details:
Date:
Name, Designation and Signature of authorized representative of
the Coaching Institution Place:
33
Annexure – II
(To be submitted on Bidder letter-head)
“Commercial Bid for providing coaching for UPSC (Civil Services) Examination: 2017-2018” To The Director General, Dr. Babasaheb Ambedkar Research & Training Institute (BARTI), 28, Queens Garden, Camp, Pune 411 001.
Subject: Commercial Bid for providing coaching to Scheduled Caste and other
candidates of Maharashtra, sponsored by BARTI, for UPSC (Civil
Services) Examination: 2017-2018
Reference: Advertisement dated ____________________
Respected Sir,
I / We hereby offer to submit the Commercial Bid for providing coaching to Scheduled Caste and other candidates of Maharashtra, sponsored by BARTI for UPSC (Civil Services) Examination: 2017-2018.
I / We have read, and understood the contents of the tender and further state that I / We unconditionally accept and abide by the terms & conditions specified therein.
I / We submit the Commercial Bid as under:
Sr. No SUBJECTS
Course fee (including all taxes) per candidate
In figures
In words
1. CSAT
2. GS (Prelim Cum Main)
3. Optional Subject
4. Test Series
TOTAL
Date: Signature of authorized authority
of Coaching Institute
34
Annexure- III
(Declaration of the Coaching Institution on the letter head)
Date:
To
The Director General, Dr. Babasaheb Ambedkar Research & Training Institute (BARTI), 28, Queens Garden, Camp, Pune 411 001.
Subject: Tender for providing coaching to Scheduled Caste and other candidates
of Maharashtra, sponsored by BARTI, for UPSC (Civil Services)
Examination: 2017-2018 at any city in Two Revenue Divisions in
Maharashtra State.
Respected Sir,
I/We ........................................................................ do hereby submit proposal / bid
for Providing coaching to Scheduled Caste and other candidates of Maharashtra,
selected by BARTI, for UPSC (Civil Services) Examination : 2017-2018 at any
city in the Two Divisions of Maharashtra State” as per the quoted rates and in all
respects in accordance with the conditions applicable.
NATURE OF SERVICE: To provide coaching to Scheduled Caste candidates of
Maharashtra, for UPSC (Civil Services) Examination: 2017-2018 at any city in the
Two Revenue Divisions of Maharashtra State.
I/We have paid an amount of Rs.50,000/- (Rupees Fifty Thousand only)
towards EMD. I/We are aware that the EMD will not bear any interest.
If this tender is accepted, I/We agree to abide by and fulfill all the terms and
conditions of the contract.
I/We hereby distinctly and expressly declare and acknowledge that before
submission of this tender; I/We have carefully followed the instructions.
I/We distinctly agree that I/We would hereafter make no claim or demand
upon the Director General, BARTI based upon or arising out of any alleged
35
misunderstanding or misconceptions or mistake on my / our part of the said
contract, agreements, stipulations, restrictions and conditions.
Any notice required to be served on me / us shall be sufficiently served on
me / us by post (registered or ordinary) or courier or left at my / our address given
herein.
I / We fully understand the terms and conditions of the contract to be entered
into between me/us and the BARTI, Pune and the written agreement shall be the
foundation of the rights of both the parties and the contract shall not be deemed to
be complete until an agreement has been signed by me/us and the BARTI, Pune.
Dated this .......................................... day of …………….
Name, Designation and Signature of authorized representative of the
Coaching Institution
36
Annexure- IV
(To be given by the bidder on letter head with their proposal)
Date:
To
The Director General, Dr Babasaheb Ambedkar Research & Training Institute (BARTI), 28, Queens Garden, Camp, Pune 411 001.
DECLARARTION
NATURE OF SERVICE: To provide coaching to Scheduled Caste and other
candidates of Maharashtra sponsored by BARTI for UPSC (Civil Services)
Examination: 2017-2018 at any city in the Two Divisions of Maharashtra State.
I/We have read the EOI documents and related matters carefully and
diligently and that I / We have uploaded the proposal, having studied, understood
and accepted the full implications of the agreement.
The requirements of the EOI agreement stated herein will be fulfilled by me/us to the satisfaction of the Director General, BARTI, Pune.
Name: _________________________
Designation: ____________________
Sign:__________________________
