MVDA, MATHURA 1

EXPRESS OF INTEREST-CUM-BID DOCUMENT

FOR

INVITATION FOR THE APPOINTMENT OF ARCHITECT

THROUGH COMPETITION FOR PROPOSED COMMUNITY HALL AT RUKMANI VIHAR, VRINDAVAN

Issue of EOI : 24-10-2013 to 31-10-2013

Date of Submission : 08-11-2013, 12.00 PM to 3.00 PM

Date of opening of Technical Bid : 08-11-2013 at 3.30 P.M.

CONTACT POINT FOR ALL CLARIFICATIONS :

Mr. V.K. Goel Superintending Engineer

Mathura-Vrindavan Development Authority

32, Civil Lines, Mathura – 281001

Mob. : 09756700426

MATHURA-VRINDAVAN DEVELOPMENT AUTHORITY, MATHURA

Price : Rs. 1,000/-

MVDA, MATHURA 2

INVITATION FOR THE APPOINTMENT OF ARCHITECT THROUGH COMPETITION FOR PROPOSED

COMMUNITY HALL AT RUKMANI VIHAR, VRINDAVAN

INDEX

Sl.No. Particulars Page No. 1. Letter of Invitation (Including conditions) 03-05

2. Terms of Reference (Format – 1) 06-07

3. Details of Assignments & Key Firm details. Format – 2 (Enclosure 1 & 2)

08-09

4. Format for Technical Proposal (Format – A) 10

5. Financial Bid (Format – B) 11

6. Site Plan 12

MVDA, MATHURA 3

LETTER OF INVITATION FOR ARCHITECTURAL COMPETITION

INVITATION FOR THE APPOINTMENT OF ARCHITECT THROUGH COMPETITION FOR PROPOSED

COMMUNITY HALL AT RUKMANI VIHAR, VRINDAVAN

1. Mathura Vrindavan Development Authority (MVDA) hereby invite expression of interest in

sealed cover for an Architectural Design Competition for the Proposed Zone as mentioned in

Enclosure No. 1 (Community Hall and Park) located at Rukmani Vihar, Vrindavan, to appoint an

Architect for Consultancy Services, which could form the basis for future negotiations and

conclusion of agreement of Contract between the Architect / Architectural firm / Company and

MVDA.

2. The Purpose of this Competition is to obtain Theme based Architectural Design which depict the

theme of Heritage of Mathura-Vrindavan for Layout , preparation of Architectural Drawing for

Community Hall and Park including Plans, Elevations, landscaping . The Terms of Reference

(TOR) is enclosed in (Format - I).

3. Eligibility Criteria : The Architectural firm fulfilling the following requirements, only shall be

eligible for Competition. Clear evidences like photographs, certificates, documents should be

submitted with the bid in Format-II.

i. An Architect should be Registered with Council of Architecture

ii. An Architect/firm should have experience in Consultancy Services in Architectural and

Structural Drawings & must have to its credit with assignments of minimum (in last

three years)

a. One similar works of minimum 4000 sq.m. built-up area or

b. Two similar works of minimum 2500 sq.m. built-up area.

iii. The Firm/Company should be registered anywhere in India.

iv. The Architect/firm should submit the evidence of Employees/Consultants team of the

following personal with specified qualifications:

a. Team Leader (B. Arch) having experience of not less than 5 Years-Min 1 in nos.

b. Senior Architect (B. Arch) having experience of not less than 3 Years – Min 1 in nos.

c. Architect (B. Arch) – 2 in nos.

d. Structural Engineer (M. Tech / M.E.) having Experience of not less than 5 Years

OR

Structural Engineer (B.Tech / B.E.) having Experience of not less than 10 Years

4. Earnest Money Deposit :

Earnest money deposit of Rs. 25,000/- (Rupees Twenty Five Thousand only) in the form

of DD/FDR/NSC pledged in favour of Secretary, MVDA, Mathura payable at Mathura must be

enclosed along with the Bid. Earnest money deposit shall be refunded to the participants, who

are not selected.

MVDA, MATHURA 4

5. Information on the Assignment :

In order to obtain any first hand information on the assignment and the local conditions,

it is considered desirable that a representative of the Architect Firm or Company to visit the

office of the Superintending Engineer, Mathura-Vrindavan Development Authority before the

proposal is submitted. Representatives of the consultants/consultancy firms can contact the

following official for further information, if any :-

Mr. V.K. Goel

Superintending Engineer

Mathura-Vrindavan Development Authority

32, Civil Lines, Mathura – 281001

Mob. : 09756700426

6. Submission of Bids :

a. The Proposal should be in two parts i.e. Part-I comprising of Technical Bid (Format – II) in

Envelope ‘A’, and Proposed Design in form of 2 Sets of Hard Copy (A3) and 1 CD in Envelope

‘B’ and Part II of financial bid (format – B) for the design proposed by architect along with

EMD shall be submitted in separate Sealed Envelopes (with respective making in bold

letters) in the formats.

b. All the sealed envelopes put together in One Envelope and the same shall be sealed and

dropped in Tender box which will be kept available in the Office of Secretary , located at

MVDA office, 32-Civil Lines, Mathura – 281001 from 12:00 noon to 3:00 P.M. on 8th

November 2013

c. The documents mentioned in the Para (3) along with undertaking on format – A shall be

furnished along with the Technical Bid.

d. All formats and documents duly signed by the Authorized Signatory with the firm/company

stamp shall be furnished in Envelope ’A’.

7. Opening of Technical Details :

The Envelope ‘A’ containing Technical Detailed will be opened at 3:30 pm on 8th November 2013

in presence of all bidders whoever participated in bidding or their authorized representatives

having brought proper letters of authorization to participation the bid opening event.

Those who are Qualified as Mentioned in Para 3 of Technical Bid, will be allowed for presenting

the Design of Community Hall and Park as submitted in Envelope ‘B’. The Evaluation will be done

as mentioned below in Para 8.

8. Evaluation :

The Architects/firms having required minimum technical qualification as in Para (3) will

be asked for presentation of their concept plans to a committee constituted by Vice-Chairman,

Mathura Vrindavan Development Authority, Mathura on the date and time decided after

technical evaluation.

MVDA, MATHURA 5

The committee will choose 3 best concepts/themes/presentations. The financial bid of

chosen ones will be opened on the date decided and informed separately to successful bidders.

The decision of Vice-Chairman, MVDA, Mathura will be final.

8. Award of Contract :

a. One who quote the lowest financial bid will be awarded the Contract, if the rate quoted

after negotiations are found to be reasonable.

b. The Vice-Chairman may reject any/all of the bids received without assigning any reasons

whatsoever.

c. 90 Days shall be the validity period of bid from the date of opening of technical bid.

MVDA, MATHURA 6

TERMS OF REFERENCE (Format- I )

Sealed tenders are invited for the work “Providing Architectural & Structural Services” for the Proposed

Community Hall & Park located at Rukmani Vihar, Vrindavan (U.P.)

1. Background : Mathura Vrindavan Development Authority has reserved a land of an extent of

approx 6000 sq.m Area for Construction of Community Hall & Park at Rukmani Vihar, Vrindavan.

MVDA intends to engage Consultant for rendering Architectural and Structural Services.

2. Scope of Work :

a) The Consultant is required to prepare detailed plans, Working Drawings for Construction,

estimates and structural designs and drawings for all civil work and site development plans for

the sites including landscaping. The plans shall include Eco-friendly, Cost Effective, Fast

Constructive technology concepts & comply the NBC and all relevant IS Codes.

b) Preparation of Sketch / Concept Plan (Competition Requirements):

(i) Take Details from the Mathura Vrindavan Development Authority (MVDA).

(ii) Prepare Architectural sketched within the area limitation and also prepare notes sufficient

to explain the Architects general understanding of the requirements furnished to them so

as to ensure economical, functional and unique design

(iii) Mode of Presentation will be Power Point Presentation , and only 15 minutes dedicated to

each qualifier to present their Concept.

3. After Awarding of Contract :

a) Preliminary Drawings :

(i) Prepare a detailed plan showing contours, invert levels wherever necessary required. The

detailed plan shall include all necessary data relating to the existing public utility services,

adjoining properties and boundaries etc.

(ii) Prepare preliminary architectural designs for the proposed new construction.

(iii) Participate in the discussions for clearing the preliminary designs and carry out the

modifications required.

b) Working Drawings :

(i) Architectural Drawings : After Obtaining clearance from MVDA for the preliminary design,

the consultant shall submit the detailed Architectural drawings with the elevations,

section and all relevant details necessary for execution of work.

(ii) Structural Drawings : Structural Drawings should be conforming to relevant IS Codes.

Structure should be designed Earthquake resistant. The structural drawings should be

vetted from IIT/AMU at the cost of bidder firm.

(iii) Landscape Drawings : Drawing showing areas to be landscaped with different elements

like water bodies etc shall be presented.

(iv) Any other Services drawings have to be in coordination with the Architectural and

structural Drawings.

(v) Completion Drawings : After the completion of work.

MVDA, MATHURA 7

c) Schedule for Completion of Works :

(i) Survey, Leveling including Contour Plan and Preliminary drawings.

15 days after start date.

(ii) Working Drawings & Preliminary Estimates

15 Days from the date of approval of preliminary Drawings

(iii) Final Drawings along with Structural Drawings & detailed Estimates

15 Days from the date of approval of working Drawings

d) After the preliminary drawings & working drawings/designs have been evolved, the same will be

discussed with the MVDA in respect of the functional requirements and aesthetical

requirements of the proposed structure.

e) The Consultants should revise the preliminary/working designs duly incorporating any

suggestions/ modifications indicated in the meeting.

Deliverables :

(i) A Concise design report duly mentioning the arrangement of various spaces, staircase, lifts

etc, Site development including internal & external amenities.

(ii) Preparation of preliminary drawings, initial site visit before start of work, site survey,

preparation of site plan, levels, discussion with user group, preparation of detail final

Architectural, Structural drawings.

(iii) Regular site visits of work during assignment & the execution of works at appropriate

intervals & as when requested by MVDA. Apart from the site visits mentioned above, The

Consultant is expected to visit to give clearance to all structural & foundation problems

which cannot be anticipated in advance.

(iv) 4 Sets of Approved Preliminary drawings showing the layouts & floor plans along with a

site development showing the layout of buildings, internal roads which shall be used for

execution of works.

f) Review Meetings : The Consultant shall attend Review Meetings that will be called by the

MVDA in the present office or at the work site.

g) Terms of Payment:

(i) On Approval of Preliminary Design 10% of the Total Fees

(ii) On Approval of Working Drawing 25% of the Total Fees

(iii) On Approval of Structure Drawing with Detailed Estimates

25% of the Total Fees

(iv) On Completion of Execution of Entire Work. (the Part Payment may be done with the approval of VC, MVDA)

30% of the Total Fees

(v) On Completion of Project, on Submission of Completion Drawings

10% of the Total Fees

Please Note : All Payment shall be made on furnishing of invoices by the Consultants in

quadruplicate for respective stages.

MVDA, MATHURA 8

(Format- II )

Enclosure : 1

Details of Assignments successfully Completed / On-Going During Last 3 Years

S.No. Name of

Assignment

Name of

Project

Owner or Authority

Cost of Assignment

Date of Commencement

Date of Completion

Was Assignment Satisfactory Completed

1.

2.

3.

Note : 1) Please attach Certificates issued by the Client and the Photographs/3D of Each

assignment with this format.

Signature :

Full Name :

Stamp :

Full Address with Contact Details :

MVDA, MATHURA 9

(Format- II )

Enclosure : 2

Key Firm Details

(This shall be Enclosed to the Technical Bid)

1. Brief Description of the Firm :

2. Technical Details :

S.No. Full Name Designation /

Position Educational

Qualification Experience

(in Yrs.)

Total Year of Association with

the Firm / Company

Contact Details

1

2

3

Signature :

Full Name :

Stamp :

Full Address with Contact Details :

MVDA, MATHURA 10

FORMAT-A

FORMAT FOR TECHNICAL PROPOSAL (This Letter is required on the letter head)

To, The Secretary, Mathura-Vrindavan Develop. Authority, 32, Civil Lines, Mathura Uttar Pradesh

Subject : Appointment of Architect through Competition for proposed Community Hall at Rukmani Vihar, Vrindavan

Dear Sir,

1. I / we agree to undertake the above works and further I / We certify that I / We have checked my/our eligibility criteria and financial strength to undertake the above works.

2. I / We also agree to the payment terms of the Development Authority and all the terms and conditions mentioned in this EOI cum Bid document are acceptable to us. If selected to implement the service during the validity period, we undertake to negotiate the contract, if required. Our bid is binding upon us as subject to the modification resulting from contract negotiations.

3. I / We shall complete the work in timely manner. My / Our quote shall be valid for a period of 90 days from the date of signature below.

4. I / We undertake that you are not bound to accept any Bid you receive.

Yours Sincerely Signature Architect/Authorized Signatory

Date : Name :

Place :

Seal of Architect / Company

MVDA, MATHURA 11

FORMAT-B

FINANCIAL BID (This Letter is required on the letter head)

To,

The Secretary, Mathura-Vrindavan Develop. Authority, 32, Civil Lines, Mathura Uttar Pradesh

Subject : Financial Bid for the consultancy service for Preparation of Architectural and Structural Drawings for proposed Community Hall at Rukmani Vihar, Vrindavan

Dear Sir,

I / We agree to undertake the above mentioned work for a consultancy fee of Rs.

....................... (in Words)..................................................................................... +

Service Tax as applicable.

Yours Sincerely Signature Architect/Authorized Signatory

Date : Name :

Place : Seal of Architect / Company

MVDA, MATHURA 12