Exploring the Possibilities...Possibilities Held every three years, the 5 th Australian Dental & Oral Health Therapists’ Association Conference 2018 (ADOHTA 2018) is being hosted

1 | P a g e

Exploring the Possibilities

SPONSORSHIP &

TRADE DISPLAY

PROSPECTUS

5th International Conference & AGM

Hobart | Australia 27-29 September 2018

Exploring the

Possibilities

2 | P a g e


Held every three years, the 5th Australian Dental

& Oral Health Therapists’ Association

Conference 2018 (ADOHTA 2018) is being

hosted in Hobart, Australia. The Conference

theme: Exploring the Possibilities – the

exploration of Dental Therapy as a profession,

exploring new evidence or techniques and

products to achieve the best outcomes.

The ADOHTA2018 conference will offer an

exciting and stimulating scientific and keynote

program that includes international, national

and local presenters sharing their expertise,

exploring their challenges and identifying

opportunities. The program aims to focus on

the research and evidence based practice in

dental and oral health therapy to celebrate the

successes, identify the opportunities for

innovation and development and also to explore

the diversity in our practice and challenges so

we can learn from these experiences.

ADOHTA as the progressive National

representative body in Australia for dental and

oral health therapists provides leadership,

collaboration and advocacy to enhance the

profession and the oral health outcomes for the

community.

ADOHTA promotes the internal development of

the dental and oral health therapy profession by

maintaining its goal "to achieve growth and

development in dental and oral health therapy

across Australia and the pursuit of excellence."

Education, technology, learning and

professional networks are what we are all

about. We are connected and this is your

opportunity to connect with us.

We invite you to read the following prospectus

and then contact us to customise your

involvement to reach your target market and

meet your marketing objectives.

Conference Theme

The exploration of Dental Therapy as a

profession, exploring new evidence or

techniques and products to achieve the best

outcomes.

Exploring the

Possibilities

3 | P a g e


Conference Schedule Venue

Hotel Grand Chancellor 1 Davey Street Hobart Tasmania Australia

Thursday 27th September 2018

Trade Display Set-Up

Specialist Afternoon Program

Trade Display Open/Registration

Welcome Reception in the Trade Display Area

Friday 28th September 2018

Registration

Trade Displays

Conference sessions

Research Paper presentations

ADOHTA AGM (TBC)

Conference Gala Dinner

Saturday 29th September 2018

Registration (Sat Delegates)

Trade Displays

Conference sessions

Research Paper presentations

Conference Close

Trade Display Pack Down

The conference program is currently being developed to present a wide range of subjects. The Call for Papers is open to both national & international submissions attracting a wide range of new research information

4 | P a g e


Who will attend?

This conference is for all dental and oral health therapists &hygienists who work in both private & public

practise, oral health educators and students. Following on from the success of the 4th International Conference in Melbourne with around 380+

Australian & International delegates, it is expected that ADOHTA 2018 will attract a large audience,

projected at approximately 300-350 delegates, we are confident that this conference will now have

the focus to attract the key operators and figures of the oral health community.

Key target markets include delegates from across Australia and New Zealand. Delegates will include

decision makers and opinion leaders as well as practitioners in the various fields of dental therapy and

dental hygiene.

This is an international conference, featuring prominent international and Australian speakers and

educators. The conference program will provide a comprehensive selection of best practice occurring

in practise throughout Australia, NZ and internationally, showcasing the latest initiatives taking place in

Oral Health Therapy.

Why Sponsor?

Participating as a sponsor or exhibitor at ADOHTA 2018 can put you and your company face to face

with your target market and demonstrate your level of support and commitment to the dental

industry. Align your brand with ADOHTA and their members at their triennial conference and

strengthen your company’s ties within the industry. The conference can provide your organisation with:

Maximum exposure at a premier conference devoted to oral health

The opportunity to demonstrate your company’s commitment to the industry

An opportunity to build and reinforce strategic relationships

Time to network with industry colleagues and key decision makers

A cost effective way to reinforce your organisation’s brand and build brand awareness

Access to a broad network of industry partners from the public and private sectors

Time to present latest innovations and new products or services to a pertinent audience

Showcase your expertise and capabilities and educate the delegates

The chance to affiliate your brand with a unique, dynamic conference

Sponsorship packages and commitment levels vary and can be tailored to suit your marketing

strategies. To discuss your options and ways to personalise your sponsorship package please contact

the conference organisers.

Teresa Everett – Conference Manager

REMR Pty Ltd – Conference Organiser

P: 0427 042 871

E: [email protected]

Sponsorship Packages

Including GST

*Dr Irene Adyatmaka

** Prof Michael Burrows

Exclusive Sponsorship Package 14 avail 6 avail

Company Name & Logo on Conference

Materials, Website & App

Acknowledgement at Opening & Closing

Sessions

Corporate Signage Opportunity During

Gala Dinner

During

Welcome

Reception

Company Logo on Sponsors Banner

Company Profile/Advertorial in Program ½ Page ¼ Page ¼ Page

Conference Bag Insert 2 2 1 1 1 2 1 1 1 1 1 1

Trade booth with 2 daily trade delegate

registrationsincluded included included

'Optional

Upgrade

Optional

Upgrade extra extra extra extra extra included extra

Sponsor Gala Dinner Tickets 4 2 2 2

* 'Meet the Maker' subject to Sponsorship # ADOHTA proposed International Keynote Speakers identified

incl with

Trade

Display

upgrade (1

Welcome &

2 Dinner

Guests)

Sponsorship Packages - Highlights

Silv

er

$13,2

00

Bro

nze

$11,0

00

Gala

Din

ner

$8,8

00

Ke

yn

ote

Sp

ea

ke

r

Sp

on

so

rsh

ip#

$5

,50

0 /

$8

,80

0

Co

nfe

ren

ce

Ba

g

$5

,50

0

Me

et

the

Ma

ke

r '*

We

lco

me

Sp

on

so

r

(TB

C)

$5

,50

0

Re

se

arc

h P

ap

ers

Sp

on

so

r

$3

,50

0

Bu

sin

es

s S

po

ns

or

$7

15

Tra

de B

oo

th

$T

BA

during

Keynote

Speaker

Presentn

Re

fre

sh

me

nt

Bre

ak

s

$3

,50

0

Full Conference Sponsor Registrations

incl. Welcome Reception4 2 1 1

Welcome

Reception

Guest (1)

Welcome

Reception

Guest (1)

Welcome

Reception

Guests (2)

Company Advertisement in Conference

Program

Back Page

Colour½ Page ¼ Page

Co

mm

em

ora

tiv

e

Co

nfe

ren

ce

De

leg

ate

Gif

t

$4500

Gold

$16,5

00

6 | P a g e


Gold Sponsor $16,500 incl. GST (1 Package Only)

This is the ultimate opportunity to partner with ADOHTA on every level. Your brand will be synonymous

with the 2018 AODHTA International Conference and leverage a premier position amongst this target

audience. Including:

Exclusive rights to Gold Sponsorship of ADOHTA2018

Company name and logo prominent in literature relating to the conference highlighting Gold

Sponsorship

Company logo featured on conference website & App (full app details available mid 2018)

Complimentary trade booth (3m x 2m) incl. 2 daily trade delegate registrations

4 complimentary conference registrations, including Welcome Reception

4 complimentary Gala Dinner tickets

Acknowledgement as Gold Sponsor by Chair at conference opening and closing sessions

Opportunity to display company signage in conference plenary room (sponsor to provide one

pull up banner)

Company logo featured on sponsor’s banner in conference plenary room

Colour Back Page Advertisement in conference program (exact advertising specifications TBA)

Opportunity to provide two inserts in delegate conference satchel

½ page company profile/advertorial in conference program (exact advertising specifications TBA)

Sample Conference Presentation Slide & Sponsor Acknowledgement

7 | P a g e


Silver Sponsor

$13,200 incl. GST (1 Package Only) As a premium ADOHTA Conference partner your brand will be dominant throughout the lead-up and at

the event reaching your target audience on many levels. Including:

Exclusive rights to Silver Sponsorship of ADOHTA2018

Company name and logo prominent in literature relating to the conference highlighting Silver

Sponsorship





Acknowledgement as Silver Sponsor by Chair at conference opening and closing sessions

Opportunity to display company signage in conference plenary room (sponsor to provide one

pull up banner)


½ Page Advertisement in conference program (advertising specifications TBA)


¼ page company profile/advertorial in conference program (advertising specifications TBA)


Sample Company Advertisement in Conference Program

Sample Company Profile/Advertorial in Conference Program

8 | P a g e


Bronze Sponsor $11,000 incl. GST (1 Package Only)

As a premier Conference partner your partnership will feature dominantly amongst your target

audience. Including:

Exclusive rights to Bronze Sponsorship of ADOHTA2018

Company name and logo prominent in literature relating to the conference highlighting Bronze

Sponsorship





Acknowledgement as Bronze Sponsor by chair at conference opening and closing sessions


¼ Page Advertisement in conference program (advertising specifications TBA)

Opportunity to provide one insert in delegate conference satchel

¼ page company profile/advertorial in conference program (advertising specifications TBA)

Sample Conference Website Sponsor Panel

Your Logo Here

Your Logo Here

Your Logo Here Your Logo

Here

9 | P a g e


Gala Dinner Sponsor

$8,800 incl. GST (1 Package Only)

Use this opportunity to interact with conference delegates in an informal gathering. Sponsor the Gala

Dinner which will have a dress theme bringing a casual and fun flair to your brand as delegates

socialise and network over dinner and dancing. Including:

Exclusive naming rights to the Gala Dinner

Company name and logo prominent in literature relating to the conference

Company logo featured on conference website

Discounted Trade Booth (3m x 2m) Fee $1800 (incl. 2 trade delegate registrations)



Company name and logo featured on material relating to Conference Dinner

Opportunity to provide one insert into the delegate conference satchel

Opportunity to display company signage at Conference Dinner (sponsor to provide maximum of

two pull up banners)

Company logo featured on sponsors banner in conference plenary room

Sample Gala Dinner Sponsor Branding

Your Logo Here

Your Logo Here On the Table Menu

10 | P a g e


Keynote Speaker Sponsors

$5,500 & $8,800 inc GST (2 speaker packages available) Opportunities exist for companies to sponsor one of ADOHTA’s 2 proposed international keynote speakers whose reputation and presentation will add significant value to the conference. Including:

Business Class Return Air Travel from the Speaker’s home country to Tasmanian, Australia,

accommodation and honorarium.

Your organisation and logo will be referenced with the speaker throughout conference materials,

Website and mobile App.

Includes 1 Sponsor Delegate Registration to the Conference and 2 Sponsor Dinner Guests to

the Gala Dinner.

Discounted Trade Booth (3m x 2m) Fee $1800 (incl. 2 trade delegate registrations)

Please contact the conference organisers for further details on the prospective speaker/s

Conference Satchel Sponsor $5,500 incl. GST

Your brand will be printed on the Delegate Conference Bag and seen throughout the 2-day event.

Including:

Prominent placement of your company logo alongside the conference logo on delegate satchels

Company name and logo in literature relating to the conference



1 Complimentary Welcome Reception Guest


Sample Conference Bag & Sponsor Branding

YOUR LOGO GOES HERE

11 | P a g e


Commemorative Conference Delegate Gift $4,500 incl. GST (1 package)

Each Conference Delegate will receive an ADOHTA Gift to commemorate the 5th International

Conference. Delegates typically retain their conference gifts as a keepsake. Your brand will be

exclusively featured alongside the ADOHTA logo. Including:

Exclusive & Prominent placement of your company logo alongside the conference logo on

delegate gift




1 Complimentary Welcome Reception Guest


Indicative Commemorative Conference Delegate Gift

12 | P a g e


‘Meet the Maker’* Welcome Reception Sponsor

$5,500 incl. GST (1 package only) Your brand will be synonymous with the Welcome Reception as you support the Taste of Tassie experience. Tasmania is renowned for its fresh local produce. This is a unique opportunity to bring a selection of local suppliers to the conference where their products will be showcased amongst the trade displays and tasting samples offered as part of the catered food and dedicated producers’ stalls. Guests can ‘meet the maker’, sample local products, learn how they’re made and discover more about the local products. Products* may include Tassal Salmon, Barilla Oysters, Grandvewe cheese, Wine or Whisky. *These are some of the potential producers and Stalls, final selection to be made by ADOHTA

Exclusive naming rights to the ‘Meet the Maker’ Welcome Reception



2 Complimentary Welcome Reception Guests.

Company name and logo featured on material relating to Welcome Reception


Opportunity to display company signage at Welcome Reception (sponsor to provide maximum

of two pull up banners)


Sample ‘Meet the Maker’ opportunties & your Trade Display (additional cost) positioned amongst the tasting displays

*Meet the Maker’ opportunity at Welcome Reception to proceed subject to Sponsorship

YOUR Display/LOGO GOES HERE

13 | P a g e


Refreshment Breaks Sponsor $3,500 incl. GST (1 package only) Your sponsorship and logo will be reinforced throughout the refreshment breaks – Morning Tea, Lunch and Afternoon Tea over the two-day event. Including:

Sponsorship of conference lunches, and morning & afternoon tea breaks



Company logo on signage on serving tables during the sponsored catering break


Opportunity to display company signage at sponsored catering break (sponsor to provide

maximum of one pull up banner)


Business Sponsor $715 incl. GST (6 packages only) For companies who are unable to physically be with us:

One insert into the conference satchel

Company name and logo in literature and website relating to the conference


14 | P a g e


Research Papers Sponsor

$3,500 incl. GST plus prize for the best poster (1 package only)

Over the two-day event, there will be a number of short oral presentations, talking poster displays and workshops each addressing one of the conference sub-themes. The focus on the research and evidence based practice in dental and oral health therapy is to celebrate the successes, identify the opportunities for innovation and development and also to explore the diversity in our practice and challenges so we can learn from these experiences. Educators, faculty and research students are encouraged to submit abstracts to cater for the broad audience of delegates comprised of dental therapists, hygienists, oral health therapists, dentists, educators and other health professionals with an interest in oral health. Your research sponsorship reinforces your support for continued professional learning. Includes:

Exclusive Sponsorship of concurrent short paper sessions & research workshops

Exclusive signage on poster presentation boards


Company name and logo on Research Paper Certificates and Commemorative Gift

Company logo featured on conference website and literature

Opportunity to display company signage during current sessions or amongst Poster Displays

(sponsor to provide maximum of one pull up banner)

Indicative Talking Poster Display

Your Logo Here

15 | P a g e


Trade Booths

$TBC incl. GST (14 packages only)

One single exhibition booth

o 3m x 2m white stepped booth

o Company name fascia

o Dressed table and 2 chairs

o 2 spotlights & Power

Two trade delegate registrations which includes morning and afternoon teas and lunches

throughout the conference, and the Welcome Reception. Tickets to the Gala Dinner are not

included, but available to purchase.

Company name listed in conference literature

Company name listed on the conference website

*As in Previous years, bookings and sales for trade booths will be managed through the ADIA, with

ADIA members offered first opportunity before (any) remaining displays are released to non-ADIA

members at a later date.

**Please return the booking form to REMR (e: [email protected]) and we will advise

the ADIA on a first come first served basis.

***Comprehensive information regarding exhibitor move in and move out, equipment and furniture hire,

deliveries and registration will be forwarded to confirmed exhibitors by REMR closer to the conference.

Sample Trade Display Booth

mailto:[email protected]

16 | P a g e


Book your package today!!

To confirm your Sponsorship Interest please complete the Application Form on the next page

and email it directly to REMR e: [email protected] or contact REMR to discuss

your opportunity and interest further. A tax invoice of 50% deposit for the value of your sponsorship will

be forwarded to you. Sponsorship packages are not considered confirmed until a 50% deposit of total

costs is received. Should the deposit not be received within 21 days of invoice, the package will be

released for re-sale. Final payment of 50% is due on or before 30 May 2018. A tax invoice will be sent

to you. Should final payment not be received by 21 days after this date, the package will be released

for re-sale and the deposit not returned. Full payment sponsorship options are available if preferred.

Trade Booths included in Sponsorship Packages will be allocated based on sponsorship level and order

of receipt of Application Form at the discretion of the Organising Committee. Should your preferred

sites be unavailable, you will be contacted for another preference.

For Trade booth Interest, please complete the Application Form and email it directly to REMR e:

[email protected] Your request will be forwarded to the ADIA who will contact you

directly regarding site selection & payment. Trade Booths are not confirmed until payment is received

by the ADIA.

Specifications for Trade Booth Exhibitors and Sponsors artwork for logos and advertisements, delivery

details for signage and satchel inserts will be sent by the conference organisers in July 2018.



17 | P a g e


SPONSORSHIP & TRADE DISPLAY APPLICATION FORM

I am interested in sponsorship package / trade display indicated below

Organisation: _______________________________________ ABN: _________________________

Contact Name: _____________________________________________________________________

Position: ___________________________________________________________________________

Address: __________________________________________________________________________

State: _______ Postcode: __________Mobile/Phone: ______________________________________

Email: ____________________________________________________________________________

Sponsorship & Trade Booth Opportunities: Please tick √ Principal Conference Sponsor Gold $ 16.500

Principal Conference Sponsor Silver $ 13,200

Principal Conference Sponsor Bronze $ 11,000

Keynote Speaker x 2 (Fri & Sat) $ 5,500 / $8,800

Gala Dinner Sponsor $ 8,800

Conference Satchel Sponsor $ 5,500

‘Meet the Maker’ Welcome Reception Sponsor $ 5,500

Commemorative Conference Delegate Gift $ 4,500

Refreshment Breaks Sponsor $ 3,500

Research Papers Sponsor $ 3,500 + Prize

Business Partner $ 715

Door Prize/s please specify _____________________ $ 100 (indicative value)

Trade Booth $ TBA

I have read and understand the Terms and Conditions on the following page (please tick)

Signed: _________________________________________________ Date: ______________ Please return signed application form by email to:

ADOHTA2018 Conference Manager [email protected] | 0427 042 871


18 | P a g e


TERMS & CONDITIONS:

1. The conference organising committee reserves the right to amend the sponsorship packages to

benefit the sponsor, conference and delegates.

2. Sponsors and Exhibitors will be selected based on their ability to meet conference requirements. The organising committee reserves the right to review all display materials provided by a Sponsor and/or with discretion, refuse any application.

3. All Sponsors must comply with the principles that their sponsorship must: a. withstand professional and public scrutiny, b. conform to professional and community standards of ethics and good taste, c. not bring ADOHTA and/or the industry into disrepute

4. Sponsorships will only be confirmed on receipt of a signed application form and deposit: a. A tax invoice will be issued for a sponsorship commitment with confirmation

being given on the payment of a deposit (50% of total sponsorship cost). Final payment is due 30 May 2018. All applications received after 30 April 2018 will be invoiced the full amount.

5. In the event of a cancellation by a Sponsor: a. The deposit is non-refundable b. No refunds of sponsorship monies will be given for cancellations received after 30 May

2018

6. The delivery of sponsorship entitlements will be provided subject to the Sponsor’s application and supply of materials meeting production timelines.

7. Trade table bookings will be managed by the ADIA

Documents

Exploring the Possibilities...Possibilities Held every three years, the 5 th Australian Dental & Oral Health Therapists’ Association Conference 2018 (ADOHTA 2018) is being hosted