ExploringMicrosoftExcel 97

Chapter 4

Graphs and Charts: Delivering a Message

Office graphic copyright by Microsoft Corp.

Exploring Excel 97

Chapter 4 2

Objectives (1 of 2)

Know advantages and disadvantages of different chart types

Distinguish between an embedded chart and one in a separate chart sheet

Use the ChartWizard Use arrows and text to

enhance a chart

Exploring Excel 97

Chapter 4 3

Objectives (2 of 2)

Differentiate between data series specified in rows versus ones in columns

Understand how charts can be accurate statistically yet misleading conceptually

Create a compound document consisting of word processing, worksheet and a chart

Exploring Excel 97

Chapter 4 4

Overview

Business graphics one of most exciting Windows applications

Determine message of chart Create charts using Chart

Wizard Plot multiple data sets on a

single chart Dynamically link a chart to

a memo

Exploring Excel 97

Chapter 4 5

Chart Types

Always remember to keep it simple

Pie and Exploded pie charts, effective for displaying proportional relationships

Column chart used for number display

Bar charts show numbers horizontally

Exploring Excel 97

Chapter 4 6

Excel 97 Screen

Exploring Excel 97

Chapter 4 7

Excel 97 Screen

Exploring Excel 97

Chapter 4 8

Creating a Chart

Embedding in a worksheet or separate chart sheet

Use the Chart Wizard a four step process– Step one choosing a chart– Step two review data series– Step three final touches– Step four where to store

Enhance with Drawing toolbar or Chart toolbar

Exploring Excel 97

Chapter 4 9

Excel 97 Screen

Exploring Excel 97

Chapter 4 10

The Chart Wizard

Hands-On Exercise 1 Start the ChartWizard Move and Size the Chart Change the Worksheet Change the Chart Type Create the Second Chart Enhance the Chart Format the Data Series Print the Workbook

Exploring Excel 97

Chapter 4 11

Excel 97 Screen

Exploring Excel 97

Chapter 4 12

Multiple Data Series

What message do you want chart to display

Rows versus columns– If data series are in rows the

Chart Wizard will use first row for X axis and use first column for legend text

– If data series are in columns the Chart Wizard will use first column for X axis and use first row for legend text

Exploring Excel 97

Chapter 4 13

Multiple Data Series

Hands-On Exercise 2 Rename the Worksheets The Office Assistant View the Data Series Complete the Chart Copy the Chart Sheet Change the Source Data The Stacked Column Chart

Exploring Excel 97

Chapter 4 14

Object Linking and Embedding

Primary advantage of Windows is to create a compound document

Embedded object is stored in the compound document

Linked object is stored in its own file and used with a compound document

OLE pronounced “Oh-lay”

Exploring Excel 97

Chapter 4 15

Object Linking and Embedding

Hands-On Exercise 3 Open the Software Memo Copy the Worksheet Create the Link Copy the Chart Add the Chart Modify the Worksheet Update the Links The Finishing Touches

Exploring Excel 97

Chapter 4 16

Additional Chart Information

Excel has 14 standard chart types on the Chart Wizard

Line used to display time-related information

Combination uses two or more charts

Use Accurate Labels Don’t add Dissimilar

Quantities

Exploring Excel 97

Chapter 4 17

Chapter 4 Summary(1 of 2)

Charts are an easy to understand way to show data

Easiest way to create charts is with the Chart Wizard

Charts can be embedded or stored in a separate file

Multiple data series may be stored in rows & columns

Exploring Excel 97

Chapter 4 18

Chapter 4 Summary(2 of 2)

OLE enables creation of compound documents

Embedding means storing an object within the compound document

Linking means storing the object in its own file, and the compound document uses this file

Exploring Excel 97

Chapter 4 19

Practice with Excel

1.Michael Moldof Men’s Boutique

2.Unique Boutiques

3.Hotel Capacities and Room Rates

4.Steven Stocks Memo

Exploring Excel 97

Chapter 4 20

Case Studies

University Enrollments

The Federal Budget

The Annual Report

Computer Mapping