Experience Sharing on Web Accessibility

Virginia FungManager- Public Affairs and Communications30 October 2015

Launch of Revamped Website in 2013

Since 2013

Before 2013

Revamped Period:Mid 2012- Late 2013

Total Visitors in 2013 - 2015

Key Stakeholders

Candidates

(including SEN candidates)

Schools and Teachers Exam Personnel

ParentsMedia and

General Public

Features of the HKEAA Website

•2,000-3,000

No. of webpages

•14,000-14,500

No. of PDFs

•50

No. of videos

•WCAG 2.0 Level AA

Web Accessibility Standard

Web Accessibility Recognition Scheme

• Receiving “Gold Award” in the Web Accessibility Recognition Scheme in 2014 and 2015

Keys to Success

Keys to Success

Supportive Management

Experienced Service ProvidersSupport from OGCIO

Support from Stakeholders

Collaborative Website

Management Team

The Challenges are……• Raising the awareness of colleagues on web

accessibility• Converting 14,000-14,500 PDFs into

accessible PDFs• Checking and reviewing the accessible PDFs• Providing training and support to the

members of the internal website management team

Website Accessible for All• Social Responsibility• Legal Responsibility• Fairness in the provision of examination

reference materials• In 2015, around 2,000 candidates applied

for special examination arrangements

What have we done to make our PDFs accessible?

1. Internal Communications

Review of Web Accessibility Standard of the HKEAA website

Proposal to the Management and Meeting with Key Divisions

Website Management Team Meeting and Focus Group Interviews

PDFs Conversion Plan ready (2-3months for internal divisions )

Training for Website Management Team

What have we done to make our PDFs accessible?2. Training for Staff

Contents

What is Web Accessibility?

Concerns of Persons with Disabilities on UsingWebsites

WCAG 2.0 Success Criteria – Level A, Level AA

Hands-on training on Adobe Acrobat and Word

Related Resources

What have we done to make our PDFs accessible?3. Reference Materials for Internal Staff• OGCIO Web Accessibility Handbook• Tips on creating accessible PDFs and

Word Documents• Web Accessibility Checklist

- Word document

- PDF

- Powerpoint

- Video

- Audio

What have we done to make our PDFs accessible?4. Support from website developer

(4 months by batch) - Alt texts for images

- Table elements

- Links and Link text

- Default language

- Document title

- Tab and reading order

- Page numbering

What have we done to make our PDFs accessible?5. Web Accessibility Audit• Code scanning • Visual review• Assistive technology testing • Human Testing

What have we done to make our PDFs accessible?6. Liaison with Disability Group

What have we done to make our PDFs accessible?6. Liaison with Disability Group

Remark: The HKEAA is dedicated to adopting accessibility design for the corporate website. However, due to the nature of some of the contents, a number of files are presented in image format, including samples of candidates' performance in the HKDSE Examination. If you have difficulty in reading the images, you may contact ...

What have we done to improve the accessibility of videos and audio clips?

TranscriptCaption

What have we done to improve accessibility of videos and audio clips?

Transcript

Web Accessibility Statement

What’s next?• Regular Training and Updates for Staff• OGCIO Web Accessibility Recognition Scheme• Annual Web Accessibility Review • Providing powerpoint templates• Text-only version for corporate materials

(launched in 2014)• Including web accessibility requirements in quotation

specifications for the production of corporate materials (including videos, audio clips, and documents)

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