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EXHIBITORPROSPECTUS
Closing The Gap 2019EXHIBITION DATES: OCTOBER 1- 4PRIOR LAKE, MINNESOTA
PRIORITY POINTBOOTH ASSIGNMENT
NOV. 28-29, 2018RESERVE SPACE NOW
WHY EXHIBIT?
Exceptional Audience
Expand Your Reach
Our Attendees Invest the Time
Quality Leads
Exclusvie Exhibit Hours
Internationally renowned and respected, Closing The Gap has a 37-year history as the industries leading provider of year-round AT resources and training. Each Fall, individuals turn to the Closing The Gap Conference to see first hand the latest products, to network and to learn. In addition, as the first AT conference of the school year, exhibitors will have the opportunity to connect with high-level, influential, decision-makers at the beginning of school funding and budget cycles.
Closing The Gap offers a dedicated audience with a singular focus. Every participant is your target audience.
Solidfy your existing markets or tap new ones by expanding your reach.Wherever your target audience is located, Closing The Gap brings together leaders from around the globe!
In 2018, nearly 1,500 attendees participated from around the world including: 46 States and the District of Columbia, 13 countries and 7 provinces of Canada
Closing The Gap attendees devote time in the exhibit hall to learn, educate and network.
Many attendees of the annual Closing The Gap Conference are ready to make decisions based on their conference experience.
We understand the value of exclusive exhibit hours and are happy to share that we’ve added even more exclusive exhibit hours to the schedule! The conference will now include eight hours of unopposed exhibit time.
26% - Speech-Language Pathologists18% - Assistive Technology Professionals16% - Occupational Therapists, Physical Therapists, Rehab Professionals14% - Special Education Teachers13% - Other6% - Administrators6% - Parents
plan to make a purchase based on what they saw at the conference
plan to make a purchase based on what they saw the conference
79%
spent over four hours in the exhibit hall60%
NO-COST MARKETING
A Respected ResourceFor over 37 years, professionals have turned to Closing The Gap for the latest AT news and information, including new and updated product information and practical and sound implementation strategies.
Closing The Gap Front Page ReportSelect exhibitors will be featured in Closing The Gap’s Front Page Report –highlighting today’s current AT products and services.
Closing The Gap Solutions MagazineConference details including participating exhibitors will be highlighted in as many as three issues of Closing The Gap Solutions.
Pre- and Post-Conference Opt-In Registration ListName, email, job title, company/organization and state, will be provided via email on September 18, two weeks prior to the the conference and on October 16, 10 days after the conference.
Mobile App and Web Site ListingEvery exhibitor receives a company listing including their 25-word description and booth number in the mobile app and web site.
Conference DirectoryThe print conference directory is given to all attendees and will include an exhibit floor map and Exhibitors will also be listed alphabetically and by market segment.
PRESENTING OPPORTuNITIES
Call For Participation 2019The 37th Annual Closing The Gap Call for Participation will open February 1, 2019.
Closing The Gap will consider proposals from exhibitors, for one-hour or multiple-hour sessions that describe or demonstrate successful applications of assistive technology for persons with disabilities. Proposals are invited that report results of current applications; research; development of hardware, software or adaptive devices; model programs or procedures used by and for persons with disabilities.
The Deadline to Submit: Thursday, April 25, 2019
Mystic Lake Center
The Mystic Lake Center is the newest addition to Mystic Lake Casino Hotel – the only full-ser-vice resort in the Minneapolis/Saint Paul area. With the addition of 180 hotel rooms in a stunning new tower, this brand new Mystic Lake Center joins Mystic Lake Casino Hotel to form the second-largest hotel in the Minneapolis/Saint Paul area.
Guests will experience luxury, modern amenities and sweeping west-facing golf course views as one of the first guests in the new Promenade Tower—adjacent to the new Mystic Lake Center and everything Mystic Lake has to offer. It’s all just steps away from restaurants, bars and nonstop entertainment.
Mystic Lake Center is located just 30 minutes south west of the Minneapolis-St. Paul International Airport.
Mystic Lake Hotel Casino
2400 Mystic Lake Blvd.Prior Lake, MN 55372
Phone: 800-262-7799Reservations: 952-445-9000
$169 single occupancy$169 double occupancy$179 triple occupancy$189 quad occupancy(Plus applicable state and local taxes)Additional room types are also avail-able
Complimentary basic Internet in all guest rooms.
All hotel guests will also receive com-plimentary access to Dakotah! Sport and Fitness during your stay. Da-kotah! Is a full-service fitness club, featuring an aquatic center with wa-terslide, cardio room, gymnasium, ice center, running/walking track, strength training area, and small bowling alley.
HOTEL INFORMATION
BOOTH INFORMATION
INLINE BOOTH
ISLAND BOOTH
8’ x 10’Standard80 Sq. Ft.
8’ x 10’Corner / End Row
80 Sq. Ft.
8’ x 10’Grand Entry80 Sq. Ft.
$2,100Before Dec. 31, 2018*
$2,300Before Dec. 31, 2018*
$3,300Before Dec. 31, 2018*
3Exhibit-Only Rep Badges Per 8’ x 10’ Booth
(1) 3-day conference registration per company
16’ x 20’Standard
320 Sq. Ft.
16’ x 30’Corner / End Row
480 Sq. Ft.
$9,700Before Dec. 31, 2018*
$12,200Before Dec. 31, 2018*
12Exhibit-Only Rep
Badges
18Exhibit-Only Rep
Badges
(2) 3-day conference registrations per company
• Pipe and drape, 8’ high curtain back wall and 3’ curtain side rails
• (1) identification sign for booth• Pre- and post-conference, opt-in
attendee list • NEW! (1) 6′ x 30″ skirted table, (1) side
chair• Additional exhibit-only representative
badges are available, $75/per person• Opportunity to purchase exhibitor-
discounted conference registration for those representatives interested in FuLL conference participation. (October 2-4, 2019, including presentations, CEus, conference materials, handouts and all conference events.)
Exhibitors Receive
* Jan. 1 - May 31, 2019 Additional $200; After May 31, 2019 additional $400.First-time exhibitors receive $200.00 discount; non-profits receive $100.00 discount.
8’ deep x 10’ wide
RESERVE YOUR SPACE EARLY AND SAVE!
EXCLuSIVELY FOR APP DEVELOPERS
APP STATION 8’ x 3.5’
$1,5002
Exhibit-Only Rep Badges Per Company
Singage (printing) Included!
• 8’ x 3.5’ kiosk provided• Printing included: Company name / logo
flag; Front panel (you supply art)• Kiosk includes lockable cabinet storage• (1) tall chair• (2) exhibit-only rep badges per company• Pre- and post-conference, opt-in attendee
list
• Additional exhibit-only representative badges are available, $75/per person
• Opportunity to purchase exhibitor-discounted conference registration for those representatives interested in FuLL conference participation. (October 2-4, 2019, including presentations, CEus, conference materials, handouts and all conference events.)
Exhibitors Receive
* After May 31, 2019 additional $100.
A LIMITED NUMBER OF APP STATIONS ARE AVAILABLE! ACT NOW!
2110 Old Hwy 8 NWNew Brighton, MN 55112
Phone: 651-917-2632 Fax: 651-917-2658Web: Corexpo.com
Notes:
Revision Date: 3/28/2019
Revision # 1
Model: Sales Counter
Show
Description: Meter x 12 Meter 42" High sales counter
Drawn By: Brad Stulc
Parts ListPart # Description Length Qty.
PX8000-96 Vertical 96" 1PX8000-42 Vertical 42" 3PH1003-37 Meter 37 916" 4PH1003-17 1
2 Meter 17 7 8" 4Sliding doorassembley 1
Panel ListPart # Description Length Qty.
PANEL A PANEL 38 18"W x 37 12"H 1PANEL B PANEL 18 716"W x 37 12"H 2PANEL C PANEL 8"W x 36"H 2
Shelf Meter x 12 Meter 1
2 BACK ISOMETRICSCALE: NOT TO SCALE
BA
DisclaimerBack side of rear panels may not bevisible in a draped/inline booths.
Please verify with show coordinator.
C
1 FRONT ISOMETRICSCALE: NOT TO SCALE
BYOUR
COMPANY
LOGO
COMPANY
NAME
App stations will be located in or near the exhibition hall. Exact location to be determined.
CLOSING THE GAP 37th ANNUAL CONFERENCE
FE
FE FE
FE
FE
ST
ST ST ST
ST
STSTST
10'
101
105
106107
108109
110111
115
117
200
202
204
206207
208209
210211
212
300301
302303
304305
306307
308309
310311
312313
401
403
405
406407
408409
410411
413
500
504
506507
508509
510511
514
516
17'-6"
100
16'
20'
400
16'
20'
GE1 GE2GE3
10'-5"10'-6" 11' 10'-6"
11'
10'
10'
10'
19'
26'-4"
414
16'
30'
121
522
114
116
118
215
217
219
216
218
317
319
316
318
417
419
10' 10'
10'
Inventory as of 04/16/2019
Dimension8'x10'16'x20'16'x30'
Size80
320480
Totals:
Qty7321
76
SqFt5,840
640480
6,9602110 Old Hwy 8 NW
New Brighton, MN 55112Phone: 651-917-2632Fax: 651-917-2658Web: Corexpo.com
Revision Date: 4/17/2019
Revision # 6
DisclaimerEvery effort has been made to ensure theaccuracy of the information within this floorplan. However, no warranties are made withrespect to this floor plan. If the location ofbuilding columns, utilities or other buildingcomponents is a consideration in theconstruction of an exhibit, it is the soleresponsibility of the exhibitor to physicallyinspect the facility to verify all dimensions andlocations.
Closing The GAP Conference
Job #: 11691
Facility: Mystic Lake Casino
Room: Minnetonka Ballroom
Account Executive: Mike MarigoldShow Date: Oct. 2 -4, 2019
Drawn By: Brad Stulc
Show ID: 10254
N
REFRESHMENTS & SNACK BREAKS
ENTRANCEEXHIBIT
CHECK-INDESKFOOD / BEVERAGE SALES
EXHIBITION DATES: OCTOBER 1- 4Mystic Lake CenterPrior Lake, Minnesota
See page 2 for a list of companies and booths locations
Standard Booth8’ deep x 10’ wide, 80 sq. ft.
Row End / Corner Booth8’ deep x 10’ wide, 80 sq. ft.
Island Booth 16’ x 20’ - 320 sq. ft.16’ x 30’ - 480 sq. ft.
Grand Entry Booth 8’ deep x 10’ wide, 80 sq. ft.
A minimum of 50% deposit of total cost and signed con-tract is required to reserve booth space.
CONTRACTED EXHIBITORS TO DATE
GE1 ................... Talk To Me Technologies100.......................................PRC - Saltillo101......Adaptive Switch Laboratories, Inc.105.......................................ModularHose106.....................................Read Naturally107...................................................Ghotit108................................................ RESNA109.................................................OrCam110 .............. CI Pediatric Therapy Centers111 ......................................... Quillsoft Ltd115 ...................................Skoogmusic Ltd116 ....................George Mason University117 .....................Boomer The Foot Mouse123...................................................... Ava200...........Keyguard Assistive Technology202.....................................TippyTalk Edu.204..................................CoughDrop AAC206.....................Center for AAC & Autism207.............................. Don Johnston, Inc.208....................... Workable Assessments209........... University of Illinois at Chicago Assistive Technology210....................................................Sunu211 .....................Rehadapt North America
212................................. BlueSky Designs217.......................................Talk It Rock It300...............................................Texthelp301, 303................................AbleNet, Inc.302......................RJ Cooper & Associates304............................. Crick Software, Inc.305........... Origin Instruments Corporation306.................. School Health Corporation307...............................................IRIS Inc. 308, 310..................... Control Bionics Inc.309........................................... InnerVoice311 .............................................. OATECA312............................ Scanning Pens, Inc.313.........................................Adaptivation400....................Attainment Company Inc.401.......................................Inclusive TLC403.....................Creative Communicating405......................................Tobii Dynavox407.........................................Boardmaker406, 408, 410...Westminster Technologies409............................................... Zoomax411, 413 .................................Forbes AAC414..............................................Microsoft
500.......................Freedom Concepts Inc.504............................Cadan Technologies506.........................................APP2Speak507.................................................Eyeflite508..................................Hamilton CapTel509...........Smartbox Assistive Technology510................ Daedalus Technologies Inc.511 ..............................Kurzweil Education514................................................ sComm516..................CSS MicroSystems GmbH522...................................... CJT Mounting
BOOTH # COMPANY BOOTH # COMPANY BOOTH # COMPANY
Bronze-Level Sponsorship
Fee: $750
Company logo and listing in conference directory, web site
and mobile app
Sponsor recognition, throughout conference venue,
including digital signs
Feature story, Closing The Gap Front Page Report
Selfie Contest participation
(1) mobile app push notification
Bronze badge sponsor ribbon for company reps
Silver-Level Sponsorship
Fee: $1,500
Bronze benefits plus…
(2) additional mobile app push notifications
(1) additional 3-day conference registration
Silver badge sponsor ribbon for company reps
Gold-Level Sponsorship
Fee: $3,000
Bronze & Silver benefits plusMobile app home-screen ad
(clickable slider)Full-page color ad in the CTG Conference Directory, given to all registrants upon check-in
(2) additional 3-day conference registrations
Gold badge sponsor ribbon for company reps
Jumbo, 9-Panel Video
Wall
Fee: $2,000
Make a statement with this massive
18′ x 8′ digital video display located at the
entrance of Mystic Lake Center. Static image or animated slideshow. Rotation
Tuesday-Friday.
Conference Bag
Fee: $2,500
Received by all CTG attendees, the Conference
Bag Sponsorship is an exclusive
opportunity and ideal for building
your brand.
Conference Bag Insert
Fee: $800
Conference Directory
Advertising
Fee: $800
Received upon check in, the
directory is a key publication for
exhibitors to build brand awareness, heighten visibility and highlight your
booth.
Mobile App
Fee: $250 - $750
The Mobile App is a key interactive
resource for attendees, detailing events, schedules, sessions, exhibits
and more. Options, include Home Page Ad (Slider), Sticky Banner Ads and
Push Notifications.
Selfie Contest
Fee: $450 Draw attendees directly to your
booth while promoting your
brand across social media platforms! Exhibitors receive recognition as a
participant on the exhibition map
and a vinyl “Selfie Spot” floor decal, to place in front of
their booth.
SPONSORSHIP OPPORTuNITIES
A LA CARTE SPONSORSHIP ITEMS*
* Complete details and options available online
PRIORITY POINTS
Exhibitors will be assigned priority points on the following basis:
Description Point value8’ x 10’ booth (points assessed per booth) 216’ x 20’ island booth 816’ x 30’ island booth 12Sponsorships up to $500 1Sponsorships $501 - $1,000 3Sponsorships $1,001-$2,000 5Sponsorships $2,000 - $3,000 7Sponsorships $3,001+ 10Exhibitor for 2-4 Consecutive Years 2Exhibitor for 5-9 Consecutive Years 4Exhibitor for 10-19 Consecutive Years 6Exhibitor for 20+ Consecutive Years 12
2019 Early Booth Selection will be based on Priority Points.Priority Points are assigned on the criteria identified below.
2018 exhibitors will receive an email notifying them of their priority point total and a proposed booth selection appointment date and time.
All priority point-based booth selection appointments will be scheduled between November 28-29, 2018
After November 29, booths will be assigned on a first-come, first-served basis.
A minimum of 50% deposit of total cost and signed contract is required upon ordering.
PRIORITY POINT BOOTH ASSIGNEMENT
EXHIBITION RuLES AND REGuLATIONS
CLOSING THE GAP The words “Closing The Gap, Inc.” as used herein shall also mean the Conference Manager of CLOSING THE GAP, INC. In the enforcement and interpretation of the follow-ing rules and regulations, the decision of the Conference Manager is final. Exhibitor agrees to abide by rules and regulations that may hereafter be adopted by exhibit manager as though fully incorporated herein.
ELIGIBLE EXHIBITSCLOSING THE GAP, INC. reserves the right to determine the eligibility of any company or product for inclusion in the conference and reserves the right to reject or prohibit any exhibit in whole or in part, or any exhibitor or representative, with or without giving cause.
INSTALLATION - STAFFING - DISMANTLING
Installation – No late move-in or early move-out will be permitted.
Exhibit Staffing – As a courtesy to the attend-ees and to your fellow exhibitors, it is manda-tory that exhibitors open their exhibits on time each day and staff them throughout each day of the conference until the scheduled closing of the Exhibition.
Dismantling – All storage and handling charges for failure to remove exhibit materials from the exhibition floor at the conclusion of the move-out period shall be the responsibil-ity of the exhibitor. Exhibitors requesting the scrapping of any exhibit materials, crates, etc., shall pay for any expenses involved thereby.
LIABILITYExhibitors must insure their own exhibits. The exhibitor agrees to make no claim for any reason whatsoever against CLOSING THE GAP, INC., nor other contractors for loss, theft, damage or destruction of goods; nor for any injury to self or employees; nor for any damage of any nature or character, including any damage to business by reason of the failure to provide space for the exhibit, or the removal of the exhibit; nor for failure to hold the conference as scheduled; nor for any action of any nature of CLOSING THE GAP, INC., committees, employees or subcontrac-tors.
DAMAGE TO PROPERTYExhibitors are liable for any damage caused to building floors, walls, columns or to stan-dard booth equipment, or to other exhibitors’ property. Exhibitors may not apply paint, lacquer, adhesive or any other coating to building columns or floors, or to standard booth equipment.
UNOCCUPIED SPACE CLOSING THE GAP, INC. reserves the right, should any rented exhibitors’ space remain unoccupied on the opening day, or should any space be forfeited due to failure to make payment in full by May 31, 2019, to rent said space to any other exhibitor, or use said space for such purposes as it may see fit without any liability on its part, but this clause shall not be construed as affecting the obli-gation of the exhibitor to pay the full amount specified in his space rental invoice.
FIRE - SAFETY - HEALTHThe exhibitor agrees to accept full responsi-bility for compliance with local, city, and state, Fire, Safety, and Health Ordinances regarding the installation and operation of equipment. All exhibit materials and equipment must further be reasonably located within the booth and protected by safety guards and devices where necessary to prevent personal accident to spectators. Only fireproof materials should be used in displays and the necessary fire precautions will be the responsibility of the exhibitor.
EXHIBITOR RESPONSIBILITY Exhibitor agrees to indemnify CLOSING THE GAP, INC. against and hold it harmless for any claims arising out of acts of negligence of exhibitors, their agents or employees.
RELOCATION OF EXHIBITSCLOSING THE GAP, INC. reserves the right to alter locations of exhibits as shown on the official map.
APPROVAL OF EVENTSAny event, hospitality activity or tour offered to any or all conference participants by the exhibitor must have prior written approval from the Conference Manager.
CANCELLATIONSAll cancellations must be received in writing. For cancellations received on or before May 31, 2019, 50% of the total cost will be forfeit-ed and the remainder refunded. No refunds will be given after May 31, 2019. unpaid balances due in full.
USE OF EXHIBIT SPACEAisles must be kept clear. All exhibitor demonstrations and booth representatives must be within the boundaries of rented booth space. No exhibit space may be sublet to any individual or company nor products displayed or advertised other than those manufactured or carried by the contracted exhibitor. Audio devices must not interfere with neighboring exhibits. CLOSING THE GAP, INC. reserves the right to determine at what point sound constitutes interference with others and must be discontinued.
SOLICITATIONBusiness solicitation outside of your booth space is not permitted. Solicitation, in all forms, (by working representatives, through literature distribution, advertising, signage, etc.) is permitted only within the booth space assigned to the exhibitor.
COMPLIANCEAs a condition of exhibiting, each exhibitor shall agree to observe all terms, conditions and rules. Only those who fully comply with all terms, conditions and rules will receive the 2020 ex-hibition contract, including the opportunities to best ensure their booth(s) and location and to take advantage of the early, return-exhibitor incentives.
OTHER If any circumstances or event beyond the control of Closing The Gap causes cancella-tion of all or any portion of the event, Closing The Gap agrees to refund any portion of the exhibit fee which Closing The Gap is reim-bursed by insurance or other third party and shall not be liable for any other refund or payment arising from the cancellation of or for other liability or damages arising from the event.
Return contract to: Closing The Gap, P.O. Box 68, Henderson, MN 56044 • Fax to: 507-248-3810
We agree to participate at the 37th Annual Closing The Gap Conference, October 1-4, 2019, Prior Lake, Minnesota, under theconditions outlined in the Terms, Conditions and Rules. A minimum deposit of 50% of the total cost is due with the signed contract.The balance is due prior to May 31, 2019.
Payment in full must accompany contract after May 31, 2019. We understand a minimum of 50% of the total cost is not refundable even if we decide not to exhibit. No refund after May 31, 2019. unpaid balances due in full.
EXHIBITOR RECEIVES (BOOTH): • Pipe and drape, 8’ high curtain back
wall and 3’ curtain side rails• (1) identification sign for booth• Pre- and post-conference, opt-in
attendee list
• NEW! (1) 6′ x 30″ skirted table, (1) side chair
• Additional exhibit-only representativebadges are available, $75/per person
• Opportunity to purchase exhibitor-discounted conference registration
for those representatives interested in FuLL conference participation. (October 2-4, 2019, including presentations, CEus, conference materials, handouts and all conference events.)**App Station Receivables see pg. 6**
C O N F E R E N C E C O O R D I N AT O RThis person will receive all exhibit-related information and communications.
C O M PA N Y I N F O R M AT I O N For use in promotional materials and official on-site conference directory.
Company Name
Address
City State Zip Code
Phone Fax
Toll Free
WWW
Twitter Handle
Coordinator Name
Address
City State Zip Code
Phone Fax
Authorized Signature
Name (please print) Title
2 5 - W O R D C O M PA N Y D E S C R I P T I O N For use in promotional materials and official on-site conference directory.
M A R K E T S E G M E N T: Please indicate, by marking with an “x”, which category(s) best describe the products/services you offer:
AAC (alternative augmentative communication) accessibility blind, low vision
deaf, hard of hearing education / learning everyday technology
seating, positioning, mobility transition, vocational
AGREEMENT TO EXHIBIT Page 1 of 2
37th Annual Closing The Gap Conference Exhibition Dates: Tuesday - Friday, October 1-4, 2019
Prior Lake, Minnesota
EXHIBIT SPACE: TUESDAY - FRIDAY, OCTOBER 1- 4, 2019
Description On or before Dec. 31, 2018
Jan. 1, 2019 -May 31, 2019
After May 31, 2019 Qty Price
App Station: See Page 6 for description $1,500 $1,600
Standard Booth 8’ x 10’ - 80 Sq. Ft. $2,100 $2,300 $2,500 $
Corner Booth / End of Row 8’ x 10’ - 80 Sq. Ft. $2,300 $2,500 $2,700 $
Grand Entry Booth 8’ x 10’ - 80 Sq. Ft. $3,300 $3,500 $3,700 $
Premium Island - 4 16’ x 20’ - 320 sq. ft. $9,700 $9,900 $10,100 $
Premium Island - 6 16’ x 30’ - 480 sq. ft. $12,200 $12,400 $12,600 $
SUB TOTAL$
First-Time Exhibitor Discount Deduct $200 off the cost of each booth (App Station not applicable)$
NON-PROFIT DISCOUNT - Non-profits may deduct $100 off the cost of each booth (App Station not applicable)$
SPONSORSHIP ITEM / PACKAGE - Refer to page 4 for options and pricing$
TOTAL$
BOOTH SELECTION - Refer to the map of available spaces on page 3. Indicate your top three choices.
#1 _______________________________________ #2_______________________________________ #3 ______________________________
PAY M E N T I N F O R M AT I O N
My check # for $ ____________ is enclosed. Please Charge $___________ to my
Card Number ___________________________-___________________________-__________________________-__________________________
Exp Date: __________ Cardholder Address:__________________________________________________________________________________
Return contract to: Closing The Gap, P.O. Box 68, Henderson, MN 56044 • Fax to: 507-248-3810
50% of total cost is due with signed contract. Balance due by May 31, 2019. After May 31, payment in full due with contract.
AGREEMENT TO EXHIBIT Page 2 of 2
37th Annual Closing The Gap Conference Exhibition Dates: Tuesday - Friday, October 1-4, 2019
Prior Lake, Minnesota
