Exhibitor packet 2016 merge

EXHIBITOR PACKET

Rec.Booth

Ventura County Offroad ShowExhibitor Agreement

COMPANY CONTACT/ TITLE

ADDRESS CITY STATE ZIPCODE

PHONE FAX

EMAIL WEBSITE

PRODUCT TO BE SOLD AND/ OR DISPLAYED

I HAVE READ AND AGREE WITH THE EVENT SHOW TERMS AND AGREEMENT AND AUTHORIZE EVENT MANAGEMENT TO RESERVE MY BOOTH SPACE

EXHIBITOR SPACE RATES

10X20 INTERIOR $500.00 10X20 EXTERIOR $350.00



20X20 INTERIOR $1,100.00 20X20 EXTERIOR $900.00

20X30 ISLAND $1,300.00 20X30 EXTERIOR $1,100.00

20X40+ ISLAND CALL 20X40+ EXTERIOR CALL

VEHICLE DISPLAY $200.00

PAYMENT INFORMATION

CHECK CREDIT CARD CASH $

PAY TO ORDER OF: VENTURA COUNTY OFFROAD SHOW NAME ON CARD

C/O COURTNEY HOLLAND EXP. BILLING ZIPCODE

APPLICANTS AUTHORIZED SIGNATURE

TITLE DATE

EVENT MANAGEMENTS SIGNATURE

TITLE DATE

RETURN THIS FORM P.O. BOX 1055, PORT HUENEME, CA. 93041

E-MAIL: [email protected] E-MAIL: [email protected]

FAX:

REMITTANCE: A minimum deposit of 50% is required to hold the requested space. The remaining 50% is due no

later than 60 days prior to event move-in. Any late payments and all contracts established within 60 days of

show must be paid by credit card only. Booth location will

not be assigned until deposit is received.

ACCEPTANCE: The exhibitor has read the Terms & Condition of Agreement. Exhibitor understands that this

Agreement shall be legally binding between the Event management and the Exhibitor only upon acceptance in

writing from the Event management. Exhibitor

understands that early teardown during the event can and will result in an option of renewal of any and all

future events with the management.

YES; by signing below the undersigned hereby

af^irmatively consents and agrees to all terms and condition set forth by the Event management, Agrees to

follow all rules and Guidelines set forth without question.

NOTE: EVENT MANAGEMENT will attempt to honor

choices in order of preference; however, ^inal decisions regarding assignments are at the sole discretion of Event

Management.

EXHIBITOR BADGES AND REGISTRATION

Exhibiting Company Name

Address City/ST/Zip:

Phone Fax

Contact Name Booth #/ Size

PLEASE PRINT CLEARLY AND LEGIBLY (First and Last Names)

12

34

56

78

910

Please return vix fax/ e-mail/ mail no later than (30) days prior to event

APRIL 9&10, 2016 VENTURA COUNTY OFROAD SHOW

Each exhibiting company is entitled to (2) complimentary badges per 10x10 booth, with a maximum (10) for any one company. Exhibitor badges are for company personnel working in the booth only. Additional badges are available for $10 ezch. Any badge

reprints on-site are subject to a $5 fee.

10x2

0 B

OO

TH

10x3

0 B

OO

TH

10x4

0 B

OO

TH

20x2

0 B

OO

TH

20x3

0 B

OO

TH

By initialing here, anyone who shows both a company business card and photo I.D. may be issued an exhibitor badge for our booth. If we have issued our allotted badges, staff

understands the must pay a fee of $10.00 per badge.



FAX:

EXHIBITOR GUIDELINES

Noise Levels Please keep sound at a level that allows neighboring exhibitors to be able to conduct business. We will ask you to turn down or turn off any sound system/ ampli>ier that is bothering your neighbors. Failure to do so will result in loss of power to your exhibit. Noise makers (air horns, sirens, etc.) are not permitted. Security Show management is responsibility for providing security coverage beginning at the of>icial, published move-in time and ending at the of>icial, published move-out time. Exhibitors are responsible for security of their booth and any loss, or damage to their property during move-in/ move-out hours. And during the evening hours while event is closed. Event management assumes no liability for any loss, damage, or injury to any property of the exhibitor or to any of it’s of>icers, agents, employees, or contractor, whenever attributed to accident, >ire, or any other cause whatsoever. Security Tips Securing your exhibit materials and items is always a good idea. o  Do not leave your booth unattended at any time, AV equipment, cash registers, and product should be placed under a

table and out of sight. o  Do not indicate the contents on the outside of boxes and crates stored in your space, o  Never leave money, purses, wallets or laptops unattended in your booth. Take your cash, credit cards and credit card

receipts with you at the end of each day. o  Do not leave valuable items/ personal items in clear view or within reaching distance of attendees. Staf8ing Exhibit booths must be staffed at all times. Exhibits must open promptly at the open of each day. And close at the end of the show. The event venue will open 1 hour before the open of the show for exhibitors only. Access to the event venue before or after show hours will not be permitted. Demonstrations While entertaining/ demonstrating in booth, you must arrange your booth in a manner that attendees do not block aisles, over>low into nearby booths or disruption of a neighboring booths. Normal >low of traf>ic must be maintained at all times. Materials Displayed Show management reserves the right to require exhibitors to remove any materials from their exhibit, which is determined, at our discretion, to be inappropriate. Motor Vehicles o  Fuel levels must not exceed ¼ tank of gas or contain more than 5 gallons, whichever is less. o  Keys must be kept onsite for any vehicles in the event of emergency removal is required o  Vehicles and exhibits cannot block access to exit doors or >ire lanes. o  Operation of any vehicle is prohibited inside of building (Other than for move-in or move-out) o  Vehicles are subject to random inspections by event staff and security o  All vehicles must be removed no later 12 noon the day following the event Move-out Early move out is prohibited, including the early removal of vehicles. Tear down will commence at close of the event once the public has been removed. Vehicles cannot be moved until the public has been removed from the venue. Workers Wristbands will be issued to workers assisting in the setup or tear down of an exhibitor’s booth. Wristbands will allow access during move-in and move-out only and is not valid during show hours. Wristbands can be obtained at move-in from show management during check-in. DO NOT ADD THEM TO YOUR EXHIBITOR BADGE FORM

VENTURA COUNTY OFROAD SHOW APRIL 9&10, 2016



FAX:

EXHIBITOR INFORMATION

Facility Information Ventura Fairgrounds 10 West Harbor Blvd Ventura CA, 93001 Move-In Hours Thursday 5pm-10pm (Outside, By Appointment Only) Friday April 8th o  Big Rigs 6am-8am o  Outdoor Exhibits 8am-6pm o  Indoor Exhibits 9am-6pm o  Outdoor Vehicles 2pm-6pm Saturday April 9th o  Prior arrangement 6am-8am Entry at Vendor Gate next to Derby Club Move-Out Hours o  Sunday 5:30pm-10pm Show Hours o  Saturday 9am-6pm o  Sunday 10am-5pm Exhibitor Parking o  Lot C (behind venue) 1.  Lot C is available for trailer parking as

well Vehicles on grounds Exhibitors will be allowed to drive vehicles inside of building to unload only. Quickly unload and move vehicle to exhibitor parking. A maximum of 30 minutes will be allowed for unloading. Late Arrivals Exhibitors arriving after show has opened to general public will not be allowed to setup till the following morning if it can be arranged. Empty booth space is forfeited with no refund.

Hotels Crowne Plaza Ventura Beach 450 Harbor Blvd Ventura, Ca. 93001 805-648-2100 Country Inn and Suites 298 S Chestnut St Ventura, Ca. 93001 805-653-1434 Clock Tower Inn 181 E Santa Clara St Ventura, Ca. 93001 805-652-0141 Ventura Beach Marriott 2055 Harbor Blvd Ventura, Ca. 93001 805-643-6000 RV Parks Ventura Beach Resort 800 W Main St Ventura, Ca. 93001 805-643-9137 Event Management Show Organizer- Courtney Holland Show Manager- Paul De La Cruz Contact Info: Courtney- ######## Paul- ######## (Phone Numbers are for Exhibitors only, Friday, Saturday, and Sunday) Security

VENTURA COUNTY OFFROAD SHOW APRIL 9TH & 10TH, 2016



FAX:

Documents

Exhibitor packet 2016 merge