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Exhibitor Manual
Welcome Message
Dear Exhibitor,
Welcome to China Wind Power 2020 (CWP2020).We will try every effort to provide satisfying service to you.
This Exhibitor Manual has three parts,which are “General Information” , “Booth Construction” and “Travel and Hotel
Accommodation” .You will fi nd detailed information of the coming exhibition,please pay attention to the deadline for forms
submitting in this manual.
If you had further questions or requirements,please contact the organizer according to the following contact details.
Wish you a very successful show on CWP2020.
China Wind Power 2020 Organizer
CCID Conference and Exhibition Co., Ltd.
E-mail: [email protected]
Website: www.chinawind.org.cn
1
General Information
2
General Information
Principle 3
Basic Info 3
Supplier Contact Info 4
Show Schedule 5
Exhibitor Information for Exhibition Catalogue 5
Exhibitor Registration Instructions 6
Booth Construction Instructions 7
Exhibition Dismantling Instructions 8
Exhibition Location and Traffic Map 9
Booth Construction
Raw Space Booth Construction 11
Raw Space Booth Insurance Requirements 13
Shell Scheme Booth Construction 15
Rules and Regulation 17
Application for Raw Space Booth Construction 19
Shipping Guideline 42
Services and Rates for Handling of Exhibits 49
Travel and Hotel Accommodation
Hotel Accommodation 55
Hotel Reservation Form 56
Contents Click to detailed information
Click to detailed information
Click to detailed information
3
General Information
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Principle
Basic Info.
Event name
Date
Venue
Approved by
Organized by
Offi cial website
Exhibitors after entering the exhibition agreement with the organizer,should follow
the instructions of this manual as well as the supplementary instructions and the
attachments.
The organizer is entitled to handle all the issues not included in this manual at its
discretion.
China Wind Power 2020
October 14-16,2020
China International Exhibition Center New Venue (New CIEC)
No.88 Yuxiang Road,Tianzhu,Shunyi District,Beijing
Ministry of Commerce of the People's Republic of China
CCID Conference and Exhibition Co., Ltd.
www.chinawind.org.cn
Principle
4
General Information
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Supplier Contact Info.
Offi cial stand fi tter
Offi cial freight
forwarder
Offi cial
accommodation
reservation agent
Beijing Pico Exhibition Management Co., Ltd.
Add: Pico Creative Center, 3, Shunxing Road Shunyi District,Beijing 101300, China
E1, E2
Tel:+86 10 89414340 / 15110110315 Fax:+86 10 64916591
Contact person:Yajing.xu E-mail:[email protected]
E3, E4
Tel:+86 10 89414384 / 18513932290 Fax:+86 10 64916591
Contact person:Vivi.song E-mail:[email protected]
CIETC International Transportation(Beijing) Co., Ltd.,
5/F., Hall No. 1 (CIEC)
No. 6 East Beisanhuan Road, Chaoyang District, Beijing, 100028, China.
Tel: +86 10 84600619 / 17710323371 Fax: 86 10 84600559
Contact person: Mr. Li Heng E-mail: [email protected]
Times International Conference &Exhibition Co., Ltd
Tel: +86 10 64462919 / 15801612838 Fax: 86 10 64462177
Contact person: Emily Liu E-mail: [email protected]
Website: www.sdlm.cn
Supplier Contact Info.
5
General Information
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Show Schedule
Exhibitor working
hours in show days
Open hours to visitors
Exhibitor Information for Exhibition Catalogue
October 14-15 8:30 am-5:00 pm October 16 8:30 am-3:00 pm
October 14-15 9:00 am-4:30 pm October 16 9:00 am-2:30 pm
Please kindly advised that CWP2020 Exhibition Catalogue will be printed both in Chinese
and English, exhibitors are required to submit the following information for the catalogue
before the deadline.
Company name in Chinese and English
Contact information in English
Company brief introduction (Max 300 Chinese characters and 700 English
alphabetical letters)
Company logo
Online submission procedure
Log on “Exhibitor Center” channel on the event official website, enter the “Exhibition
Catalogue Submit” page.
Revision is allowed before deadline.
Note:
Submission webpage will be closed on August 24,2020.
More information could be found on www.chinawind.org.cn.
Show Schedule
6
General Information
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Raw space booth 8:30 am-5:00 pm October 12-13
Shell scheme booth 8:30 am-5:00 pm October 13
The east registration hall of New CIEC
1.Number of exhibitor passes is distributed as below.
Booth size (sq. m) 9 18 36 54 72 90 108 120 150 180 >180
Max. exhibitor pass 6 9 12 15 18 20 22 25 28 32 40
Free conference pass 0 0 1 1 2 2 3 3 4 4 5
2. How to apply——log on “Exhibitor Center” channel on the event offi cial website to fulfi ll.
Please note that this service will be open on July 13 and closed on October 8,2020.
3. Where to collect——Exhibitors shall go to the east registration hall of New CIEC (the
place for exhibitor registration) to collect exhibitor passes through October 12-13,
2020. If additional passes are required, exhibitors should apply on site and pay RMB
50 for each additional one.
4. Usage of the passes——During the exhibition period (the construction and the
dismantling days included) all the personnel from exhibitors should have their exhibitor
passes on.
Exhibitor Registration Instructions
Time
Place
Registration procedure
Exhibitor pass
Go to the designated location for registration, bring your name card and the
“Notice of Exhibitor Registration”(to be issued one month in advance)
Sign the “Exhibition Safety Agreement”
Collect exhibitor passes and other materials
Exhibitor Registration Instructions
7
General Information
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Construction time Overtime working application
Raw space booth
8:30 am–5:30 pm,October 128:30 am–9:00 pm,October 13
Application shall be made to New CIEC custom service center (fi rst fl oor,south registration hall) before 3:00 pm. Rate (before 12:00 am)RMB500 per stand/one hour (18-100 sq. m booth)RMB1000 per stand/one hour (101-200 sq. m booth)RMB1500 per stand/one hour (201-300 sq. m booth)
Shell scheme booth
8:30 am–9:00 pm,October 13
The rate will be doubled after 12:00 am.Overtime charges for security service is needed
as well.
Booth size (sq. m)
Number of security guardsOvertime rates How to apply
Booth Aisles & entrances
Less to 100 2 1 RMB 50 for each person per hour. RMB 100 for each person per hour after 12:00 am.
Please submit the request and pay the fees when submitting the overtime working application.
101-200 4 1-2
over 200 6 2-3
1. Large trucks
will be allowed to enter New CIEC starting at 7:00 am on October 12, 2020
and shall leave the place immediately after discharging the goods.
2. Small vehicles
can enter the designated parking lot with passes.
1. Construction safety
Please strictly follow the requirements of the Rules on Construction Safety when
setting up the exhibition stands.
During the booth construction period, all persons entering the exhibition hall should
wear safety helmets.
2. Property security
Exhibitors are kindly reminded to take good care of their belongings and take their
valuables with them. In case of emergency or encounter of suspicious persons, please
inform the public security offi ce of New CIEC immediately.
3. Furniture and fi ttings
In order to standardize the order of the exhibition, exhibition equipment, flowers or
green plants required for the exhibition can be rented from the venue or provided by
oneself. Please declare in advance if you need to bring your own equipment or plants.
4. Public aisles
After the construction, any exhibits, display tools and empty boxes in the public aisles
shall be moved away and public aisles shall be cleared of any obstructions.
Booth Construction Instructions
Time for construction
Vehicles for exhibition
construction
Exhibitors shall
be aware of during
construction
Booth Construction Instructions
8
General Information
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3:00 pm–9:00 pm, October 16, 2020
No exhibitors will be allowed to take any exhibits out of their stands before that time
period.
1. Rules for dismantling
All boxed articles should have a bill of loading before the transportation out of the hall.
2. Deposits
According to the requirements of New CIEC, only after the inspection and verifi cation
that all the exhibition materials have been removed and all the wastes have been
moved out of the exhibition hall will the deposit of the exhibitor be returned to the
exhibitors. When taking back their deposits, exhibitors shall show the receipts of the
deposits.
3. Procedures for dismantling
a) Fill out bill of loading
b) Power cut off
c) Hand carried exhibits dismantling
d) Packaging of special exhibits
e) Transportation of the packages
f) Disassemble the exhibit booths
g) Ship the scraps to designated locations
h) Organizer to inspect the site and sign for acceptance
i) Dismantling fi nished
j) Deposit refund (within one month after the exhibition)
Exhibition Dismantling Instructions
Time for dismantling
Exhibitors shall
be aware of during
dismantling
Exhibition Dismantling Instructions
9
General Information
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环路 Ring Road
高速路 High Way
道路 Road
规划道路 Planning Road
地铁 Subway
河流 River
立交桥 Overcrossing
免费班车 Free Shuttle Bus
自驾车 Self driving
六环路6th Ring Rd.
天北路Tianbei Rd.
裕翔路Yuxiang Rd.
京顺路Jingshun Rd.
京承高速路Jingchng Expressway
机场高速路Airport Expressway
首都机场Beijing Capital International Airport
机场2号航站楼
Terminal 2(of tne Airport)
中国国际展览中心
国展CIEC
天竺大街Tianzhu St.
天安门Tian An Men
顺平路Shunping Rd.
安华大街Anhua St.
安华大街Huosha Rd.
机场高速出口 Airport Exit
杨林出口 Yanglin Exit
长安街 Chang An Avenue
马连店路口 MaliandianIntersection
罗马环岛 Luoma Roundabout
枯柳树环岛 Kuliushu Roundabout
天北路出口Tianbei Rd. Exit北七家出口
Beiqijia Exit
后沙峪出口Houshayu Exit
天通苑北站TiantongyuanNorth Station
黄港出口Huanggang Exit
机场北线 Airport North Line
温阳桥 Wenyang Bridge
五元桥 Wuyuan Bridge
铁匠营路口 Tiejiangying Junction
顺平路出口 Shunping Rd. Exit
立水桥 Lishui Bridge
三元桥 Shanyuan Bridge
望和桥 Wanghe Bridge
望京西 Wangjing West
来广营桥 Laiguangying Bridge
芍药居 Shao Yaoju 四元桥
Siyuan Bridge
建国门 Jianguomen
东直门桥 Dongzhimen Bridge
太阳宫桥 Taiyanggong Bridge
雍和宫Yonghegong
东单Dongdan
机场轻轨Airport Light R
机场第二通道Airport 2nd Express Line
五环路5th Ring Rd.
四环路4th Ring Rd.
三环路3rd Ring Rd.
地铁2号线Subway Line 2
二环路2nd Ring Rd.
地铁13号线Subway Line 13
地铁5号线Subway Line 5
地铁10号线Subway Line 10
地铁1号线Subway Line 5
地铁15号线Subway Line 15
公交Bus No.915、916路
公交Bus No.915、916路
Terminal 2(of tne Airport)
CIECCIEC
北京·中国国际展览中心(新馆)China International Exhibition Center (New Venue), Beijing
河
温
榆
Exhibition Location and Traffi c Map
As the roads around New CIEC are under expansion construction,this map is just for your
reference.
Take Jingcheng Expressway—exit from Huosha Rd. (Houshayu tollbooth)—turn right
drive to Luoma Roundabout—turn right onto Tianbei Rd.—arrive at New CIEC by
following the traffi c signs.
Take Metro line 15, get off at Guozhan Station.
Take bus 915 (Dongzhimen to Nancai Bus Station),915 (Dongzhimen to Houshayu Metro
Station),916 (Dongzhimen to Huairou Bus Station),get off at Shunyi Maliandian Bus Station.
Driving direction
Metro line
Bus lines
Exhibition Location and Traffi c Map
Booth Construction
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catalogue
Driving directions for Truck
a. Take the 6th ring road—exit at Shunping tollbooth—enter Shunping road—get to
Kuliushu roundabout—drive toward Tiejiangying road junction—take the right side of
a fork at Tiejiangying road junction and proceed to Luoma roundabout—go south for
Tianbei road—New CIEC is on the left side
b. take the East 6th ring road—exit at Shunping road junction—enter Shunping road—get
to Kuliushu roundabout— take southbound Jingshun road to Maliandian road junction—
New CIEC
Take Jingcheng expressway—exit from Huosha Rd. (Houshayu tollbooth)—drive onto
Huosha road—reach Luoma roundabout—go south for Tianbei road—New CIEC is on
the left side
From South,East and
Northeast
From Southwest, West,
Northwest (enter from
Jingcheng expressway)
Driving directions for Truck
From South,East and Northeast
a. Take the 6th ring road—exit at Shunping tollbooth—enter Shunping road—get to Kuliushu roundabout—drive
toward Tiejiangying road junction—take the right side of a fork at Tiejiangying road junction and proceed to Luoma
roundabout—go south for Tianbei road—New CIEC is on the left side
b. take the East 6th ring road—exit at Shunping road junction—enter Shunping road—get to Kuliushu roundabout—
take southbound Jingshun road to Maliandian road junction—New CIEC
From Southwest,West,Northwest (enter from Jingcheng expressway)
Take Jingcheng expressway—exit from Huosha Rd. (Houshayu tollbooth)—drive onto Huosha road—reach Luoma
roundabout—go south for Tianbei road—New CIEC is on the left side
General Information Driving directions for Truck
Booth Construction
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1. Fire fi ghting and safety
Environment friendly and fi re resistant materials shall be selected for the construction
of stands.Push pull connectors without naked contacts will be used for power
connection.If terminals are to be used for connection,terminals must be completely
enclosed without any exposure (fi re resistant insulated and surface mounted boxes
can be used for the enclosure).Duplex insulation sheath copper wires shall be used
for all the electric wires and the insulating strength shall conform to the standards.The
conductor’s cross-section area shall be determined based on the power consumption.
The minimum cross-section of insulated wires for lights shall be 1mm2.For infl ammable
materials,fi re resistance material shall be painted on the surface.
Exhibitors are responsible and liable for their contractor’s observance of all rules and
regulations.
2. Restrictions of the exhibition halls
Height limit shall not be exceeded,and when found guilt of breach,the organizer is entitled
to ask the exhibitor for rectification.A clearance of 1 meter shall be kept between the
back side of the stand and the wall and clearance shall be 1.2 meters for fire fighting
equipment,toilets and junction boxes.No decorations shall be suspended from the
ceiling and no anchor device shall be fi xed on the fl oor,the wall or any other surface of
the exhibition halls.No adhesive shall be applied to the walls of the exhibition halls.Any
damage incurred by the construction and dismantling of the stand shall be indemnifi ed by
the responsible exhibitor.Any facilities within the stand shall be kept within the border of the
stand and exhibits shall impose no obstruction to other exhibitors.
All stands in the exhibition,irrespective of height,must have at least half of the frontage
on each side open or fi tted with transparent materials to the underside of the fascia.
3. Decoration of the back side
To ensure the overall consistence of the exhibition,exhibitors whose stands are higher
than their neighboring stands shall decorate the back sides of their stands above the
others.If any exhibitors found not in conformance to it,the host has the right to enforce
the regulation.
Raw Space Booth Construction
Point for attention
Raw Space Booth Construction
Booth Construction
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1. Exhibitors shall entrust the construction to competent companies with legal
construction licenses.
2. Please log on to http://pico-oos.com/CWP no later than 18 September 2020 for
submission of graphic construction plans and relevant requests.
E-mail: [email protected] (E1,E2) [email protected] (E3,E4)
3. Exhibitors shall inform their contractors to pay the construction administration fee and
make reservations for power, pressed air,water supply and so on to the pointed offi cial
stand fi tter company no later than September 18, 2020.
*At least 30% of the total fee will be surcharged if the payment overdue.
4. For detailed instructions of stand construction, please read Rules on Exhibition
Construction of New CIEC as well as the Details for Implementation.
Height limits: 5 meters
Maximum height for booths converted from standard ones or close to a wall is 3.5
meters.
Ground bearing: 5 tons /sq. m
Load bearing for suspension point: 50 kg / suspension point
Extra charges to be collected,suspension only for banner and fl ag.
Allowed time period to hang objects is subject to the organizer’s arrangement.
For fl ag hanging or other on site operations which will incur extra costs like overtime
fees,please contact the offi cial stand fi tter for details.
5. In order to reduce the risk of liability for the construction of special booths and to
ensure the safety and security of the site construction personnel, the contractor or
exhibitor must buy exhibition liability insurance, with the Limit of indemnity of the policy
for any one person not less than RMB 300,000 Yuan and the limit of indemnity of the
policy for aggregate not less than RMB 5 million Yuan.
Application for
construction
Important parameters
for construction
Raw Space Booth Construction
Booth Construction
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To reduce the liability risk for the construction of booths and ensure the safety of
construction workers on-site, exhibitors or constructors are required to purchase
exhibition liability insurance with aggregate limit not less than RMB 6 million,then provide
the insurance policy to obtain the constraction permits.
Customer Service Number: 18811616158/18811616518
1. The policy aggregate limit for each special booth is RMB 6 million. The limit per
accident is RMB 3 million, and the limit per person is RMB 300,000, including:
1) For the loss of buildings, various fixed equipment, ground and foundation of the
rented exhibition venue: the limit per accident is RMB 3 million;
2) For the pension, medical expenses, and other related expenses caused by the
bodily injury of the hired Chinese staff: the limit per accident is RMB 3 million, and the
limit per person is RMB 300,000.
3) For the pension, medical expenses, and other related expenses caused by the
bodily injury of third parties: the limit per accident is RMB 3 million, and the limit per
person is RMB 300,000.
The aggregate limit for the above three items is 6 million.
2. Deductible: The deductible per accident is RMB 1,000 for property damage and RMB
500 for bodily injury.
Area Coverage limit per person / aggregate limit (RMB)
9 ㎡ -54 ㎡ See policy terms 300,000-800,000 / 6,000,000
55 ㎡ -200 ㎡ See policy terms 300,000-800,000 / 6,000,000
201㎡ -399㎡ See policy terms 300,000-800,000 / 6,000,000
400 ㎡ and above See policy terms 300,000-800,000 / 6,000,000
The limit per person is RMB 300,000-800,000,you can choose for yourself. Insurance
Premium, please check the price on the offi cial website.
Raw Space booth insurance requirements
Deadline September 18,2020
Coverage
Insurance Premium
and limit of indemnity
Raw Space booth insurance
Booth Construction
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catalogue
I. Website: www.zhongzhanbao.com
II. Wechat Offi cal Acount: Scan the QR code.
III. Contact Information
1.Customer Service Number: 18811616158/18811616518
2.Support Hotline: 010-88858778
3.E-mail Address: [email protected]
IV. Insurance Process
1.Where to Insure : Go to the website “www.zhongzhanbao.com” or Follow the
Wechat Offi cal Acount( Scan the QR code).
2.How to Insure
1) Using Computer: Go to the website “www.zhongzhanbao.com”, click the Immediate
Insurance, fi ll in the relevant information and follow the instructions.
2) Using Wechat: Scan the QR code, follow the official account, click “insure now”
– “Exhibition Liability Insurance”, fill in the relevant information and follow the
instructions.
3) After the successful payment of the premium , your E-insurance and E-invoice will
be sent to your registered email box.
4) Please provide the insurance policy to obtain the constraction permits.
V. Claim Process
1.Take photos: Take photos of the scene of the accident (refl ect the scene situation as
comprehensively as possible).
2.Report Case: You are required to report the case by phone within 24 hours since it
happened.
3.Please save ALL the relevant documents, including photos of the accident�
clarifi cations and receipts, etc.
4.Submit the claim documents.
5.Insurance Company will do the checking and reimbursement.
EXHIBITION
INSURANCE SERVICE
PROVIDER
PEI —— Exhibition
Insurance Network
Platform Service
Provider
Raw Space booth insurance
Booth Construction
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1. Furnishings/fi xings to be added
Exhibitors are not allowed to change the structure of the stand or have additional
furnishings/ fi xings.If the confi guration of the booth are to be moved or to be changed
(e.g. to add power supply,light boxes,or to change the lightings),the organizer shall be
informed before September 18, 2020 and the detailed design and explanations shall
be provided at the same time.Extra charges shall be collected from the exhibitors for
additional expenses incurred by the changes.If any violation of the rules or any related
incidents are found due to the change, the violating party will be held responsible for all
the legal consequences.
2. Conditions of propretary construction
In principle a booth with an area of less than 36 sq. m is not allowed to be changed to
raw space booth.If exhibitors do insist, they should send their requests in writing to and
ask for the approval of the organizer before September 18, 2020.
3. Height limits of the stands
The partition walls of the stands are 2.5 meters high and all the exhibits shall not exceed
the height.During the exhibition,any exhibits shall not be placed outside the area of
rented stand.Otherwise,the organizer has the right to ask the exhibitor to recover the
stand to its original status and pay for the relevant expenses.
4. Fascia boards processing
Fascia boards will be produced by the organizer.Included on the fascia boards are
Chinese and English names of the exhibiting company and the booth number.Exhibitors
are not allowed to change the contents of the fascia boards and add any logos without
the permit of the organizer.
Shell Scheme Booth Construction
Point for attention
Shell Scheme Booth Construction
Booth Construction
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Partition walls on three sides (two sides for stands on corners)
Full carpeting (9 sq. m)
One desk and one round table
three folding chairs
220V power socket
Fascia board with Chinese and English company names on it
Stand cleaning during the exhibition
Stand confi guration
Shell Scheme Booth Construction
Booth Construction
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1. The person in charge of exhibiting shall be the one who responsible for the safety
of stand.He/she shall inform the team members and the construction workers of the
safety rules of the exhibition and put safety at the highest priority.
2. Power consumption (lighting included) of each shell scheme booth shall not be more
than 1000W and application shall be made in advance if that limitation is going to be
surpassed.
3. Storage of gasoline,bananaoil,thinners,and paint as well as other inflammable and
explosive materials in the halls are strictly forbidden.Fire fi ghting equipment within the
exhibition halls are not allowed to be relocated and access to them is not allowed to be
blocked.
4. Facilities within the exhibition halls shall be taken good care of and no advertisements
shall be put on doors,windows, walls,pillars,as well as other public facilities.No damage
to the interior decorations of the exhibition halls shall be made.
5. Smoking and alcohol within the exhibition halls are strictly forbidden.
6. Valuable articles shall not be kept in the halls overnight.After an exhibition hall is
closed,the person responsible for the safety of stand shall check the completeness of
exhibits and switch off power when he/she leaves.
7. A list of articles transported into the exhibition halls shall be prepared by each exhibitor
and a note of approval shall be presented in order to take these articles out of the
halls.
The Regulation issued by The Fire Control Bureau of Beijing Municipality requires that
the empty boxes and the waste are not allowed to remain inside the exhibition halls
during show period.The exhibitors are kindly suggested to take them out of the halls
after move-in,or to entrust the offi cial forwarder with the storage of empty boxes.All the
boxes and the waste left at the public area (in aisle and behind the booth) every day
after the hall are closed will be at the disposal of the event organizer.
Rules and Regulation
Safety issues of the exhibition halls
Rules and Regulation
Booth Construction
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1. Halls are open for exhibitors at 8:30 am every day and will be cleared and closed at
4:30 pm.Exhibitor personnel shall leave the halls after all the visitors are out and no
overtime will be permitted.There will be no break time at noon and stands shall remain
attended during lunch time.
2. Exhibitor personnel shall wear their passes to get inside the halls and the passes shall
not be given to others.In case one of the personnel shall be changed,a fi ling shall be
made with the New CIEC.Loss of exhibitor passes shall be reported immediately and a
new one can be issued against the verifi cation of the exhibitor.
3. The CWP requires that the operating volume of equipment at any exhibition booth
during the display of exhibits is 70 decibels at maximum but permits an excess of 10-
20 decibels for a short period of time; and allows special performances approved
by the Organizing Committee to exceed the maximum volume by 10-20 decibels for
a short while, for which the Organizing Committee has the right to set the display
timelines and durations of the exhibits according to the special circumstances of the
concerned booths.
4. Order within the halls shall be kept and instructions from the host of the exhibition shall
be followed.No leafl ets shall be distributed in the aisles.When too many visitors crowd
in one place,assistance shall be provided to the staff of New CIEC to guide the visitors
out and to avoid any hazards.
1. Counterfeit and inferior products are prohibited to be displayed in the exhibition and no
illegal copying of software shall be allowed.No overstatement or infringe of third party
rights in marketing materials shall be included.Any unfair competition methods such as
building oneself by belittling others will be opposed.
2. Exhibits shall have legal trademark registration certificates or valid authorization/
engagement letters issued by the trademark owners.Exhibits shall be cleared of any
infringement of trademarks or any other intellectual property rights.If an exhibitor is
found guilty of breaching,all the legal consequences thereof shall be taken by it.
Issues that exhibitors
shall be aware of
Intellectual property
right items
Rules and Regulation
Booth Construction
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Content Deadline
Documents to be
submitted for application
Raw Space Booth Insurance Requirements September 18
Booth Designs and the Architecture Visualizations September 18
Form 1: Furniture & Lighting September 18
Form 2:Declaration Sheet for Self-Prepared Exhibition Appliances, Flowers and Green Plants
September 22
Form 3: Booth Construction September 18
Form 4: Construction Management September 18
Form 5: Power,Water & Compressed Air September 18
Form 6: Internet & Telephone Communication September 18
Form 7: Application Form for Special Design Contractor September 18
Form 8: Appointment of Raw Space Contractor (Exhibitor should fi ll up this form)
September 18
Form 9:Violation Handling Conventions for Exhibition Construction (signed by the construction unit)
September 18
Form 10: Booth Construction Deposit Refund Confi rmation
Form 11: Special Exhibits Notice September 18
Form 12: Standard Booth Change Confi rmation Form September 18
Form 13: Filling Instructions of the Chinese Invoice (Chinese Fapiao)
September 18
Note:
A set of electronic versions of the above-mentioned submission materials is required.
Please make sure full information is supplied for the above submission process;
otherwise, we will not be able to complete the submission procedure for you on time.
Please log on to http://pico-oos.com/CWP no later than 18 September 2020 for
submission of graphic construction plans and relevant requests.
Application for raw space booth construction
Application for raw space booth construction
Booth Construction
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The undersigned company hereby orders the rental service of the following to be supplied to our booth during China Wind Power 2020.
Name & Description Code Unit Price (RMB) Quantity Amount
FurnitureWhite Folding Chair (510Lx470Dx450H mm) (EC-07) 70.00 Black Leather Arm Chair (570Wx440Dx455SH mm) (CC-05) 210.00 Round Table (800Øx780H mm) (ET-06) 210.00 Square Table (750Lx750Wx760H mm) (ET-16) 190.00 Information Counter (1030Lx535Wx750H mm) (PF-01) 140.00 Lockable Cupboard (1030Lx535Wx750H mm) (PF-03) 240.00 Flat Shelf (1000Lx300W mm) (FS-01) 70.00 Magazine Rack (Black/Sliver) (310Lx310Dx1420H m) (CH-04) 280.00 Refrigerator 90litre (EE-02) 600.00 Water Dispenser (EE-04) 280.00 42"PLASMA with DVD Player 2500.00
Lighting40W Fluorescent Tube (SL001) 170.00 100W Spotlight (SL004) 170.00 100W Long Arm Spotlight (SL006) 195.00 50W Halogen Longarm (SL020) 210.00 300W Floodlight (SL021) 600.00 150W HQI Floodlight (SL024) 630.00
Total Amount
Remarks: The above are of rent basis. If you have special requirement, please kindly contact PICO for assistance. Exhibitors are required to take care of rented items, and to compensate for loss or damage.
Authorized by: Please make a copy for your own fi le and fax back to:
Name: Position: Beijing Pico Exhibition Management Co., Ltd. Add: Pico Creative Center, 3, Shunxing Road Shunyi District,Beijing 101300, China Tel: +86 10 89414340 Yajing.xu (E1, E2) +86 10 89414384 Vivi.song (E3, E4) Fax: +86 10 64916591 E-mail: [email protected] [email protected]
Company: Booth No.:
E-mail:
Tel: Fax:
China REP. Tel: Fax:
Signature: Date:
Important: 1.Exhibitor needs to bear all bank handling charge.Order will only be delivered upon receipt of full payment. 2.Orders without payment will not be entertained.Late orders are subject to availability and a 30% surcharge. 3.On-site order are subject to availability and a 100% surcharge.
Form 1 Furniture & Lighting
Deadline September 18,2020
Application for raw space booth construction
Booth Construction
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Application for raw space booth construction
Booth Construction
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Application for raw space booth construction
Booth Construction
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Application for raw space booth construction
Booth Construction
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Application for raw space booth construction
Booth Construction
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Remarks
1. Swindle and illegal lease activity often occur in exhibition hall recently.To assure your legitimate right,please order
rental furniture and fittings from PICO–The official contractor.
2. Screwing,drilling,nailing or painting on any of the aluminum frames and panel of standard shell scheme booth are
not allowed.Otherwise,the exhibitions or their appointed contractors shall be liable for the total loss resulting in
and charge for the damage will be made the following price list.
3. In order to prevent panels from damage,exhibitors are not allowed touse any adhesive including foam-type
double-sided tape medium except Velcro or double-sided tape. Further,it is the exhibitors’ responsibility to
remove all the Velcro or double-sided tape before they leave at the end of the exhibition.Failure to comply with
any of the above-mentioned condition will result in a penalty cost being claimed upon the exhibitors.
4. Please do not use our lightings as a support to hang anything and make sure our furniture items can support your
products.No compensation will be given to goods damaged.
5. PICO IES GROUP (CHINA) CO., LTD. will not undertake any financial or legal responsibility for any of personal
belongings and exhibits.Exhibitors and therefore responsible for taking care of their property including those per
sonal belongings,displays and exhibits.
6. Any relocation on site is subjected to service charge.Relocation for items not listed above, please check with our
site office.
Wall panel RMB 500.00/unit 1*2.5m ht
Aluminum beam RMB 300.00/Mmi minimum 0.5m
Aluminum upright RMB 500.00/unit 2.5m ht
Remarks
1. Swindle and illegal lease activity often occur in exhibition hall recently.To assure your legitimate right,please order
rental furniture and fittings from PICO–The official contractor.
2. Screwing,drilling,nailing or painting on any of the aluminum frames and panel of standard shell scheme booth are
not allowed.Otherwise,the exhibitions or their appointed contractors shall be liable for the total loss resulting in
and charge for the damage will be made the following price list.
3. In order to prevent panels from damage,exhibitors are not allowed touse any adhesive including foam-type
double-sided tape medium except Velcro or double-sided tape. Further,it is the exhibitors’ responsibility to
remove all the Velcro or double-sided tape before they leave at the end of the exhibition.Failure to comply with
any of the above-mentioned condition will result in a penalty cost being claimed upon the exhibitors.
4. Please do not use our lightings as a support to hang anything and make sure our furniture items can support your
products.No compensation will be given to goods damaged.
5. PICO IES GROUP (CHINA) CO., LTD. will not undertake any financial or legal responsibility for any of personal
belongings and exhibits.Exhibitors and therefore responsible for taking care of their property including those per
sonal belongings,displays and exhibits.
6. Any relocation on site is subjected to service charge.Relocation for items not listed above, please check with our
site office.
Wall panel RMB 500.00/unit 1*2.5m ht
Aluminum beam RMB 300.00/Mmi minimum 0.5m
Aluminum upright RMB 500.00/unit 2.5m ht
Remarks
1. Swindle and illegal lease activity often occur in exhibition hall recently.To assure your legitimate right,please order
rental furniture and fittings from PICO–The official contractor.
2. Screwing,drilling,nailing or painting on any of the aluminum frames and panel of standard shell scheme booth are
not allowed.Otherwise,the exhibitions or their appointed contractors shall be liable for the total loss resulting in
and charge for the damage will be made the following price list.
3. In order to prevent panels from damage,exhibitors are not allowed touse any adhesive including foam-type
double-sided tape medium except Velcro or double-sided tape. Further,it is the exhibitors’ responsibility to
remove all the Velcro or double-sided tape before they leave at the end of the exhibition.Failure to comply with
any of the above-mentioned condition will result in a penalty cost being claimed upon the exhibitors.
4. Please do not use our lightings as a support to hang anything and make sure our furniture items can support your
products.No compensation will be given to goods damaged.
5. PICO IES GROUP (CHINA) CO., LTD. will not undertake any financial or legal responsibility for any of personal
belongings and exhibits.Exhibitors and therefore responsible for taking care of their property including those per
sonal belongings,displays and exhibits.
6. Any relocation on site is subjected to service charge.Relocation for items not listed above, please check with our
site office.
Wall panel RMB 500.00/unit 1*2.5m ht
Aluminum beam RMB 300.00/Mmi minimum 0.5m
Aluminum upright RMB 500.00/unit 2.5m ht
Beijing Pico Exhibition Management Co., Ltd.
Application for raw space booth construction
Booth Construction
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Declaration Form
S
N
Exhibition N
ame
Exhibition D
ate
Booth num
berFurniture (
Quantity)
Flowers & Plants(
Quantity)
Exhibitor or
contractors C
ompany N
ame
Contact
Person
Phone
Num
berTable
Chair
Sofa
Brochure R
ackW
ater D
ispenserR
efrigeratorTV
Others
Flowers
Plants
Others
1. The declarer must be exhibitors or booth contractors; S
tamp w
ith company seal for both D
eclaration Form and D
esign sketch.
2. “Other item
s like umbrella, garbage bin, clothes hanger, tablecloth, guardrail, etc”that cannot be clarifi ed, just fi ll out the nam
e and quantity of the items.
3. The declaration receipts are stored in the rented offi ce in the middle of W
1-W2 and E
1-E2 uploading area. The declaration units w
ith valid certifi cates or
certifi cation materials and receives the "D
eclaration Form" after verifi cation.
4. After verification by security personnel on site, you can enter the venue on the basis of the D
eclaration Receipt w
ith official seal of Exhibition S
ervice
Departm
ent and valid certifi cates.
5. The declaration deadline is 10 working days before the first day of the exhibition. The declaration m
aterials submitted after the declaration deadline are
considered invalid without fi nal confi rm
ation of the exhibitor's uniform (excluding national statutory holidays and public holidays).
6. The declaration form and the real effect draw
ing of the exhibition stand should be submitted to the em
ail address of the Exhibition Service Departm
ent: [email protected]
.cn
Form 2 Declaration Process for Furniture Entry
Deadline September 22,2020
Application for raw space booth construction
Booth Construction
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In order to standardize the order of the exhibition, exhibition equipment, fl owers or green
plants required for the exhibition can be rented from the venue or provided by oneself.
Please declare in advance if you need to bring your own equipment or plants. The
specifi c declaration process is as follows:
Declaration
1. The declarer must be exhibitors or booth contractors;Exhibitors' exhibits and special
customized materials can enter the venue without declaration
2. Declaration materials must be submitted to [email protected] before 17:00
September 22,2020 (Sundays and holidays excepted), with name of the exhibition as
the email title. Overdue declaration mail will not be processed by our company, which
may result in the failure to enter in the venue of the materials.
3. Declaration materials: Design sketch with official seal(which shows the location of
booth, equipment, flowers and plants) and completely filled Declaration Form for
Equipment, Flowers and Plants.
E.g
The Declaration Procedures
Application for raw space booth construction
Booth Construction
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Stamp with company seal
1. We will reply by mail before 17:00 September 25,2020 to those who have problems
with the declaration materials. Companies with faulty declaration materials should
submit the required documents before 17:00 September 30,2020.
2. A declaring entity that has not received an email reply shall be deemed to have
passed the declaration.
3. Consultation Hotline: Mr Wang: 86 10 16601129959; Mr Yao: 86 10 18081351678
Please take valid ID card to the offi cial rental service hub, the loading zone of W1-W2
(W side booth) or the loading zone of E1-E2 (E side booth), to collect the declaration
receipt from October 12 on.
After verifi cation by security personnel on site, you can enter the venue on the basis of
the Declaration Receipt and valid certifi cates.
Thanking you in advance for your support and cooperation!
Verifi cation
Ask for Declaration
Receipt
Entrance
Application for raw space booth construction
Booth Construction
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Hall Height Limit
Hall E1,E2,E3,E4Height limit 5.0m
Please provide the following documents duly signed and with company stamp before
submitting to offi cial contractor.
No Document Remarks
1Business registration license of the appointed contractor
Copy of Business License
2Application forms of Construction Management, Water, Power and Air Compressor
Refer to Form 4,Form 5
3 Application form for Special Design Contractor Refer to Form 7
4 Appointment of Raw Space Contractor Refer to Form 8 (Provide original )
5Violation Handling Conventions for Exhibition Construction (signed by the construction unit)
Refer to Form 9 (Provide original )
6 Declaration of Safety and Security (for Contractor) N/A
7 Structural DrawingsPlease indicate the Electrical Distribution Plans, Hanging Points and the Power location.
8 Plans Please indicate clearly all dimensions
9 Perspective DrawingsPlease indicate clearly all dimensions, perspective view drawing must be in colours.
10Letter of Safety Guarantee by a certifi ed structure engineer
Required for double storey booth only
Exhibitors are cordially requested to inform their respective construction units that they
must log on to http://pico-oos.com/CWP no later than 18 September 2020 for the
submission of graphic construction plans and relevant requests. Please contact Beijing
Pico before the deadline to go through the construction application procedure and pay
the relevant fees. Failure to complete the submission procedure by the deadline will
result in overdue fees.
Appointed offi cial contractor——Beijing Pico Exhibition Management Co., Ltd.
Contact information:
Beijing Pico Exhibition Management Co., Ltd.
Add: Pico Creative Center, 3, Shunxing Road Shunyi District,Beijing 101300, China
Tel: +86 10 89414340 Yajing.xu (E1, E2) E-mail: [email protected]
+86 10 89414384 Vivi.song (E3, E4) [email protected]
Fax: +86 10 64916591
Form 3 Booth Construction
Deadline September 18,2020
Application for raw space booth construction
Booth Construction
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Name & Description Unit Unit Price (RMB) Quantity Amount
Hall Management Fee sq. m 32.00
Working Pass person 40.00
Move-in car pass limited 2hr 70.00
Move-out car pass limited 2hr 70.00
Garbage Cleaning Fee sq. m 3.00
Hanging Point Fee Point/50KG 750.00
DepositEvery 100 sq. m or less
Min. RMB 20,000 (100 sq. m or less) Max. RMB 200,000 (1000 sq. m or more)
Authorized by: Please make a copy for your own fi le and fax back to:
Name: Position: Beijing Pico Exhibition Management Co., Ltd. Add: Pico Creative Center, 3, Shunxing Road Shunyi District,Beijing 101300, China Tel: +86 10 89414340 Yajing.xu (E1, E2) +86 10 89414384 Vivi.song (E3, E4) Fax: +86 10 64916591 E-mail: [email protected] [email protected]
Company: Booth No.:
E-mail:
Tel: Fax:
China REP. Tel: Fax:
Signature: Date:
Important:
1. Full payment amount shall be remitted into our account while remitter shall bear the
bank charge. Please refer to your bank for bank charge details.
2. Order without full payment will not be entertained.Late order subjected to availability
and 30% surcharge.On site order subjected to 100% surcharge.
Please remit your payment by T/T to:
A/C Name BEIJING PICO EXHIBITION MANAGEMENT CO., LTD.
A/C Number 000000501510861737
Bank Name Standard Chartered Bank (China) Limited Beijing Branch
Bank Address12/F, Standard Chartered Tower, World Finance Centre, No.1 East Third Ring Middle Road, Chaoyang Dist.,Beijing 100020, P.R.China
Swift Code SCBLCNSXBJG
Bank Account 000000501510861737
CNAPS 671100000013
Form 4 Construction Management
Deadline September 18,2020
Application for raw space booth construction
Booth Construction
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The undersigned company hereby orders the rental service of the following to be supplied to our booth during China Wind Power 2020.
Name & Description Unit Price (RMB) Quantity AmountFor Lighting
15A/220V(Single Phase) 1155.00 20A/220V(Single Phase) 1815.00 30A/220V(Single Phase) 2310.00 40A/220V(Single Phase) 3630.00 50A/220V(Single Phase) 3960.00 60A/220V(Single Phase) 4950.00 80A/220V(Single Phase) 6930.00100A/220V(Single Phase) 9075.00
For MachineryTemporary15A/220V(Single Phase) 375.00 15A/220V/24hr(Single Phase) 2700.00 30A/380V/24hr(Three Phase Power Point) 7500.00 15A/220V(Single Phase) 1500.00 30A/380V(Three Phase Power Point) 2925.00 60A/380V(Three Phase Power Point) 5265.00100A/380V(Three Phase Power Point) 8970.00
Notes: 24-Hour power supply must not be used as uninterrupted power supply.Power supply for lighting and machinery shall apply separately and mix used are strictly prohibited.
Compressed Air & Water Supply and Drainage300L/Min, 9mm 3000.00 600L/Min,12mm 4500.001000L/Min,19mm 6000.00 Water supply for life,19mm 3300.00 Notes: 1. The compressed air provided by the hall is the general compressed air with
output pressure of 0.6 to 0.8 MPa. The exhibitors shall do its own connection to the machine at their own cost.
2. Direct drainage is prohibited. Exhibitor shall prepare his own water circulation device.
Authorized by: Please make a copy for your own fi le and fax back to:
Name: Position: Beijing Pico Exhibition Management Co., Ltd. Add: Pico Creative Center, 3, Shunxing Road Shunyi District,Beijing 101300, China Tel: +86 10 89414340 Yajing.xu (E1, E2) +86 10 89414384 Vivi.song (E3, E4) Fax: +86 10 64916591 E-mail: [email protected] [email protected]
Company: Booth No.:
E-mail:
Tel: Fax:
China REP. Tel: Fax:
Signature: Date:
Important:1. Full payment amount shall be remitted into our account while remitter shall bear the
bank charge. Please refer to your bank for bank charge details. 2. Order without full payment will not be entertained. Late order subjected to availability
and 30% surcharge. On site order subjected to 100% surcharge.
Form 5 Power, Water & Compressed Air
Deadline September 18,2020
Application for raw space booth construction
Booth Construction
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The undersigned company hereby orders the rental service of the following to be supplied to our booth during China Wind Power 2020.
Name & Description Unit Price (RMB) Quantity Amount
Telephone CommunicationLocal Telephone Line (Direct) 800.00 DDD (Deposit = RMB 500.00) 800.00 IDD (Deposit = RMB 2,000.00) 1000.00
Note: 1. DDD and IDD calls charges will be deducted from the deposit. 2. 30% of cancellation fee will be imposed after completion of installation. 3. Late order surcharge of 30% will be imposed to order comes after deadline.
Internet
1M(2IP) 8500.00 2M(2IP) 12500.00 4M(2IP) 18500.00 10M(2IP) 30000.00 20M(4IP) 45000.00 30M(4IP) 55000.00 50M(4IP) 80000.00 100M(4IP) 120000.00 200M(4IP) 180000.00 300M(4IP) 240000.00 500M(4IP) 350000.00 1000M(4IP) 600000.00
Note: 1. 30% of cancellation fee will be imposed after completion of installation. 2. Late order surcharge of 30% will be imposed to order comes after deadline. 3. Please bring your own HUB for LAN.
Total Amount
Authorized by: Please make a copy for your own fi le and fax back to:
Name: Position: Beijing Pico Exhibition Management Co., Ltd. Add: Pico Creative Center, 3, Shunxing Road Shunyi District,Beijing 101300, China Tel: +86 10 89414340 Yajing.xu (E1, E2) +86 10 89414384 Vivi.song (E3, E4) Fax: +86 10 64916591 E-mail: [email protected] [email protected]
Company: Booth No.:
E-mail:
Tel: Fax:
China REP. Tel: Fax:
Signature: Date:
Important:1. Full payment amount shall be remitted into our account while remitter shall bear the
bank charge. Please refer to your bank for bank charge details. 2. Order without full payment will not be entertained. Late order subjected to availability
and 30% surcharge. On site order subjected to 100% surcharge.
Form 6 Internet &Telephone Communication
Deadline September 18,2020
Application for raw space booth construction
Booth Construction
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Booth Number:
Exhibition China Wind Power 2020
*Exhibitor Tel
*Contractor Tel
Place Hall Booth Number
TimeOctober 12 8:30 am-5:00 pm
October 13 8:30 am-9:00 pm
Removal October 16 3:00 pm-9:00 pm
*Number of workerElectrician: Carpenter: Others:
Total:
*Construction area sq. m: *Size Long: Wide:
*On-site manager Name: Cell phone:
* Security manager Name: Cell phone:
*Number of hang point
* Materials
*Electric (KW)
Signature: Tel
Remark from the offi cial contractor
Notes:
1. Marked “*”is compulsory field to be filled. Contractors to bear all consequences for
incorrect information given.
2. Kindly attached together the copies of workers’ ID, technical certifi cate of electrician
and other special technicians.
3. Kindly attached the letter of appointment of contractor company (duly signed and with
company stamp).
4. Kindly attached the contractor company Business Registration License (duly signed
and with company stamp).
Form 7 Application Form for Special Design Contractor
Deadline September 18,2020
Application for raw space booth construction
Booth Construction
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Exhibitor Name__________________________________________________________
Booth Number_________________
Our company is the exhibitor of China Wind Power 2020.Our booth size is__________
sq. m with the length of _________m and width of________m.We hereby appointed
__________________________________________(contractor name) as our booth
contractor.
I would like to certify the following:
1. The contractor was certified as qualified booth contractor and is the only booth
contractor for our booth.
2. We have legally binded with the appointed contractor to ensure that the stand is built
is according to the safety rules and regulations.
3. Both our company and the appointed contractor had read and fully understand the
rules and regulation set by the organizer and exhibition center.We had informed the
appointed contractor to ensure the safety of on site operation.
4. We will,together with the official contractor,supervise the safety measurement.The
organizer reserved all right to fi ne if the safety rules and regulations is not complied
with.
5. We will supervise the construction work done by the appointed contractor.Failing to
observe the rules and regulations set,the organizer reserved all rights to acertain the
responsibilies lies under our company and the appointed contractor.
Signature & Stamp: Date:
Form 8 Appointment of Raw Space Contractor
(Exhibitor should fill up this form)
Deadline September 18,2020
Application for raw space booth construction
Booth Construction
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All construction units entering the exhibition hall shall consciously abide by the rules and
regulations in the exhibition hall and the exhibition, and accept the supervision and law
enforcement by the relevant authorities of the exhibition hall and the exhibition. If the
construction units are in violation (fi ll the exhibition name, location, building and exhibition
date by the Pico staff) of the regulations, the host operator (Beijing Pico Exhibition
Management Co., Ltd., hereinafter referred to as Pico) shall have the right to stop and
require rectifi cation within a time limit, and shall be entitled to require the construction
unit to pay liquidated damages on a time basis at a specifi c amount under this document.
For accidents occurring during construction, exhibition, dismantling and transportation,
the construction unit shall take full responsibility and compensate for all economic losses
and reputation losses suffered by the exhibition hall, organizer, host operator and any
third party.
No. Violations
Amount of liquidated damages (RMB)/time
Before the opening
After the openingOnce
found
Failure to rectifi cation
after the notifi cation
1 The built stand exceeds the predetermined height 1000 5000 20000
2Fire retardant coating is not applied to fl ammable textiles and wooden structure used during the stand construction
1000 5000 20000
3
High pressure and high temperature lamps, electric heating appliances, parallel lines, twist wires and aluminum wires are used, the wires are not provided with fi re-retardant insulation protection hoses, and pressurized vessel is stored and used.
1000 5000 20000
4
Blocking of fi re exits, fi re shutter doors, emergency exits, fi re-fi ghting facilities, public access, distribution cabinets and cameras shall be immediately rectifi ed.
1000 5000 20000
5 The construction is not conducted according to declared drawings 1000 5000 20000
6
The exhibition hall top, walls, pillars, railings, doors, windows and various special lines for hanging, tying, nails, paste and other operation are used during the stand construction
1000 2000 5000
7
The stand construction unit is not equipped with complete qualifi ed secondary power control box, its rated current exceeds the fi rst power control box provided by the hall, or the power control box is installed in a closed room
5000
8Construction workers do not wear their construction documents and safety equipment, and many people work on the same high bench but are unattended
200/man-time
9
The structures back to the stand and adjacent to the booth are higher than the peer, and the back is not covered as approved by the operator after opening of the exhibition
1000
10 Suffi cient qualifi ed fi re extinguishers are not provided during the construction and the exhibition 1000
Form 9 Violation Handling Conventions for Exhibition Construction
(signed by the construction unit)
Deadline September 18,2020
Application for raw space booth construction
Booth Construction
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11 The power is connected without permit 1000
12 The equipment connected to water of the construction unit causes leakage 2000
13
During dismantling, in case of damage to facilities due to brutal dismantling,stand overturn and goods handling, the construction unit shall immediately stop the construction in addition to compensation for such loss in the hall
2000
14 Flammable and explosive materials (thinner, alcohol, etc.) are used 2000
15 Workers for special construction do not have the valid documents 2000/man-time
16
The construction unit shall immediately stop construction if the paint preparation, paint spraying, paint application and operations in the exhibition hall are not in line with the relevant safety regulations
2000
17In case of open fi re operations in the exhibition hall without written permission, confi scate the operating equipment
2000
18 During dismantling, the construction waste is not removed or not removed completely or not accepted 2000
19 The power is not cut off after closing during the conduction and the operation 3000
20 Dump waste oil and other wastes in the ditch in the hall 3000
21 Affray and assault 5000/construction unit
22 Major security risks including stand smoking, structural instability, etc. 5000
Remarks:
1. PICO will notify the construction unit verbally or by written notice of the rectifi cation
within a time limit according to the specific violation, and determine the extent of
the violation with the opening time as the node. Violations after the opening of the
exhibition will be considered severe. The amount of liquidated damages for the same
violation at different stages shall be accumulated.
2. PICO has the right to deduct the penalty undertaken by the construction unit under
this document from the construction deposit, and the shortfall shall be paid by the
construction unit later. For any construction unit refusing rectifi cation after receipt of
the notice or making repeated violation, PICO has right to cut off its power supply and
stop the construction, and deduct all construction deposits.
3. PICO will take measures including doubling its construction deposit in its exhibition
site, giving publicity in the industry, etc. according to the extent of the violation of the
construction unit in this exhibition.
4. Once signed with seal, this indicates that the construction unit has read and voluntarily
accepted these constraints under this document.
Construction unit (seal):
Signature of legal representative or authorized representative:
Mobile of the legal person:
Date:
Application for raw space booth construction
Booth Construction
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(Kept by the construction unit. It's necessary to be produced to Pico Company for dismantlement)
Filled out and seal affi xed by the construction unit
Exhibitor Name Booth Number
Construction Unit Name Exhibition Area
Name of the Booth Handling Personnel
Mobile Phone Number
Name of the Person in Charge
Mobile Phone Number
Filled out by Pico Company
The deposit refund description (reason for deduction)
Amount of Deposit Deductions
Number of Returned Construction Permits
Signature of Responsible Person of Pico
Signature of Booth Applicator or On-site Person in Charge
Remark
1. It's necessary to produce this form for deposit refund. It’s
considered invalid without an offi cial seal affi xed.
2. When dismantling the booth, the construction unit will have to
clear up all booth construction materials and garbage before
obtaining the confi rmation signature and seal by the Pico on-
site management staff.
3. If any accidents, damage to exhibition facilities or littering occur
during the exhibition, and Pico company is not informed, the
losses thus incurred will be deducted from the deposit.
4. All construction units and exhibitors' construction documents
should be returned to Pico company on the day of
dismantlement. For any losses that occur, the corresponding
amount for the documents should be deducted from the
deposit.
5. This form only accepts the confi rmation and signature of
construction unit's booth applicator and on-site person in
charge, the construction unit should take full responsibility for
any problems caused by signing other person's signatures.
6. All fi nal explanation rights belong to Beijing Pico company.
Form 10 Booth Construction Deposit Refund Confi rmation
Application for raw space booth construction
Booth Construction
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What are we called special exhibits?
Single exhibits weight over 3 tons
Length over 3 meters
Height or width over 2 meters
If you had special exhibits on CWP2020 exhibition,you are kindly requested to fill the
following form and send back to official freight forwarder before deadline.The official
freight forwarder is not responsible for any delay in move-in due to lack of notice from
exhibitors.
Exhibitor who wish to start the construction of their booths earlier than specified
construction dates or dismantling their booths later than stipulated dismantling date will
be charged for the time beyond the specifi ed time period.For details of the cost,please
refer to page 7.
Exhibitor Booth number
Contact person E-mail Tel Fax
Exhibiting description Gross weight (Ton) Size L*W*H (m) Volume (m3)
Please send back to offi cial freight forwarder
CIETC International Transportation(Beijing) Co., Ltd.,
5/F., Hall No. 1 (CIEC)
No. 6 East Beisanhuan Road, Chaoyang District, Beijing, 100028, China.
Tel: +86 10 8460 0619 17710323371
Fax: +86 10 84600559
E-mail Address: [email protected]
Contact person: Mr. Li Heng
Form 11 Special Exhibits Notice
Deadline September 18,2020
Application for raw space booth construction
Booth Construction
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Special Note
1. Exhibitors have objections to the standard booth construction, Please fi ll out this form.
2. Special reminder: Exhibitors with changes to the standard booth, Please submit this
form to the home construction service provider before 17:00 on September 18, 2020,
in order to avoid temporary dismantling and installation of the booth. Need to pay
extra..
3. The same company is scheduled for 2 or more booths, If not stated otherwise, the
default is to remove the middle wall.
4. The booth is located on both sides of the corner, The standard confi guration provides
two sides of the wall.
5. The original standard booth requirements to be changed to light, you need to fi ll out
and submit a special declaration form before the deadline, According to the special
booth management.
6. The booth booth will be changed to bare ground, and the booths and carpets will not
be reserved.
Change the bare ground booth (Exhibitors who choose this item need to submit a
special declaration form)
Standard booth change booth
Retain the booth wall of the booth, Please indicate the booth number of the exhibition
wall to be added.
Demolition of the exhibition wall between booths, please indicate the booth number
on both sides of the exhibition wall to be removed.
Attached to the site booth temporary demolition, installation and construction price list
Item Specifi cation UnitPrice
(Yuan)Item Specifi cation Unit
Price(Yuan)
Partition wall 2355×970MM unit 80Remove the partition wall
2355×970MM unit 80
Fascia board 3000×500MM unit 200Remove the
partition3000×500MM unit 100
Carpet sq.m 25Spotlight shift
positionunit 80
Form 12 Standard booth change confi rmation form
Deadline September 18,2020
Application for raw space booth construction
Booth Construction
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(Note:This system only deals with the related expenses in regard to the Official
Contractor Services, e.g. expenses of power supply, water, compressed air, construction
management and so on, this system is not applicable to expenses of exhibits
transportation, loading and downloading, hotel, insurance and other Non-Official
Contractor Services. If you need ordinary Invoice for oversea exhibitor, please contact
Hall manager)
Fill in the Chinese Invoice information by logging into the following website or scanning
the following QR code:
1.Username: Please fi ll out the full company name (i.e. the title of the invoice pending
issued).
2.Password: Please check the initial password in the applicant’s mailbox or phone
number. For a company that has not received the initial password, please click “register”
in the log-in window.
3.After logging in successfully, please reset the initial password and update the
information listed in the invoice. The invoice information with the same title needs to
be fi lled out only once, which is permanent and you will not need to log in or register
again. Please make sure to log in and update any changed information immediately.
4.If you have questions, please contact the relevant person in charge (the Hall managers
of the offi cial contractor service provider on the exhibition manual).
5.If you want to apply for electronic ordinary VAT invoices, please visit the link in the
applicant’s text message to download the electronic ordinary VAT invoices in PDF
format and print yourself. The legal effect, basic purpose, basic use provisions, etc. of
the invoices are the same as ordinary VAT invoice supervised by the tax authorities.
6.Website: http://fp.pico-ies.com/
7.QR Code
Form 13 Filling Instructions of the Chinese Invoice (Chinese Fapiao) Center
Application for raw space booth construction
Booth Construction
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Exhibitors are kindly requested to address all your inquiries, information and documents to the attention of:CIETC International Transportation(Beijing) Co., Ltd., 5/F., Hall No. 1 (CIEC) No. 6 East Beisanhuan Road, Chaoyang District, Beijing, 100028, China. Tel: +86 10 8460 0619 Mobile phone: 17710323371 Fax: +86 10 84600559 E-mail Address: [email protected] Contact person: Mr. Li Heng
1) Shipment pre-advice
Notes: Please fi ll out the “Transport Order Form” & “Stand Layout Plan” and send them
to us as soon as cargo departure from origin. See appendix 3 and appendix 4. Especially
under the current regulation on Customs clearance time, all exhibits are required to be
completed declaration before arriving in China or within 48 hours of arrival in China,
therefore, pre-advice of shipping information is very important.
2) Shipment direct arrival in China at Xingang Port/Beijing Capital Airport:
A. Sea freight in LCL— Latest arrival at Xingang Port SEP 24, 2020
B. Sea freight in FCL— Latest arrival at Xingang Port SEP 24, 2020
C. Air freight — Latest arrival at Beijing Capital Airport SEP 26, 2020
3) Hand-over date of relevant shipping documents (especially FORM A -the Declaration
Form and other shipping documents) ------ By logging into our WEB SITE(http://cietc.
ciec-expo.com.cn/e-cietc/#/login) and registering on E-CIETC right after the shipment
was dispatched.
NOTES
1) The above time schedule and relevant deadlines must be rigidly observed and we will
not be responsible for any consequences due to the late arrival thereof.
2) For sea freight shipment direct arrival in China at Xingang Port, only full container load
(FCL) is recommended. For Less Than Container Load (LCL) shipment, exhibitors have
to bear the risk that the Shipping Line/Port operator may not unload your container and
sort your cargo out within a short period (sometimes may be more than 4 weeks) which
may affect our on-time pick up/delivery to the Fair. Our set deadline means that vessel
should arrive at the designated air/sea port before the designated date and the cargoes
Shipping Guideline
Communication
Time schedule and
relevant deadlines
Shipping Guideline
Booth Construction
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should been ready for pick-up for delivery at any time. Moreover, LCL shipment will also
cost you much more extra THC & port charges.
3) For overseas shipments, exhibitors could also consult our agents in your area for the
collection of your exhibits. Please contact them duly. (see APPENDIX 1)
1).Direct arrival at Tianjin Xingang Port
● Consignee:
CIETC INTERNATIONAL TRANSPORTATION(Beijing) CO., LTD.
USCI+911101056828827169
Room 539, 5/F., Hall No.1 (CIEC) No.6, East Beisanhuan Road, Chaoyang District,
Beijing 100028, China
TEL: +86 10 84600619
FAX: +86 10 84600559
CTP: Mr.Li Heng
● Notify Party:
CIETC INTERNATIONAL TRANSPORTATION(Beijing) CO., LTD.
USCI+911101056828827169
Exhibition name: CWP 2020
New China International Exhibition Center, Beijing
TEL: +86 10 84600619
FAX: +86 10 84600559
CTP: Mr.Li Heng
2).Direct arrival at Beijing Capital Airport
● Consignee for Master Airwaybill:
Daysun Express (Beijing) Ltd.
USCI +911101137560356337
ADD: 2 fl oor of the Cargo Agent Building, No. 1, street 8, Airport Logistics Base, Shunyi
District, Beijing, China.101300
TEL: +86 10 69478231/Fax:+86 10 69478271
Contact: Mr. Cheng Haiyang
● Consignee for House AirwayBill &Notify Party:
CIETC INTERNATIONAL TRANSPORTATION(Beijing) CO., LTD.
USCI+911101056828827169
Room 539, 5/F Hall No.1 (CIEC) No.6 East Beisanhuan Road, Chaoyang District, Beijing
Instructions for filling
out B/L and AWB
Shipping Guideline
Booth Construction
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100028, China
Tel: +86 10 84600619
Fax:+86 10 84600559
CTP: Mr.Li Heng
Exhibition name: CWP 2020
New China International Exhibition Center, Beijing
TEL: +86 10 84600619
FAX: +86 10 84600559
Important - Due to the Customs System updating, all air consignments now require
HAWB manifest data in the customs system. Therefore please consign the air
consignment under MAWB with back to back HAWB. The consignee and notify party on
MAWB and HAWB are not the same. Otherwise air consignment under MAWB without
HAWB will no longer be distributed to our airport warehouse, which will take longer time
for customs clearance and incur more cost for terminal handling.
The right of explanation to this shipping guideline belongs to CIETC.
Exhibitors shall be responsible for the consequences of improper packing.
1) Protection against damage and rain
As exhibits are repeatedly loaded and unloaded during transportation, shocking/
bumping will sometimes be inevitable. Moreover, exhibits will be placed outdoors
many times, including open-air storage at the exhibition site before and after the
exhibition. Therefore, exhibitors must take necessary precautions against damage
and adverse weather conditions, since we can not assume any responsibility for the
damage, especially when return exhibits are to be packed with used packing materials
(such as aluminium foil, plastic covers etc. would have already been damaged during
unpacking) .
2) The case must be strong enough to avoid damage during transportation as well as
unpacking, and in particular, be suitable for repacking after the exhibition. Packing in
cartons is not considered to be suitable for repeated handling, especially for valuable
or delicate items.
Before we deliver exhibits to the exhibition site for move-in, Please send your staff or your
agent to the bonded warehouse to assist us in unpacking and repacking in order to make
it easy for China Customs and China Quarantine to carry out their offi cial inspections.
The date will be informed at request beforehand. Exhibitors are highly recommended that
their representatives are present on-site during move-in & move-out period to supervise
Shipping Guideline
Packing of exhibits
Unpacking, repacking
and delivery of exhibits
Booth Construction
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Quarantine inspection
and fumigation
positioning, unpacking and repacking of exhibits, as the on-site operations will be carried
out at exhibitors’ risk.
We will not be responsible for delay of customs declaration and positioning /displaying
of exhibits due to late arrival of exhibitors’ representatives or without receiving explicit
instruction from exhibitors beforehand.
According to China Customs regulations, exhibitors should not take any item of their
exhibits temporarily-imported from abroad out of the exhibition hall before, during and
after the exhibition period without prior arrangement with China Customs through the
offi cial freight forwarder. Otherwise, exhibitors themselves shall be responsible for any
confi scation and fi nes arising therefrom.
During the move-in and move-out periods, especially when dispatching return shipments,
all exhibitors or agents should be on-site and follow the arrangement of our on-site staff
strictly. If exhibitors or agents will not turn up or take action without the permission of our
on-site staff, we will not be responsible for any result or damage arising therefrom.
If exhibits are repacked with used packing materials, these packing materials are no
longer regarded as suitably protecting exhibits against damage/moisture compared with
the originals. Exhibitors shall therefore bear the responsibility for the consequences
arising therefrom.
1)For cargoes with wooden packing
Effective from 01 January 2006, Chinese Quarantine Authority strictly requests that
all cargoes with wooden packing, from all countries and regions, must undertake
fumigation treatment. Details please refer to as follows:
● Effective Date
January 01, 2006
● Observe District
All countries / Cities (Including Hong Kong SAR, Macau SAR and Taiwan)
● Observe Scope
All non-manufactured wood packaging material to be used to carry, pack, pad and
support, and reinforce the goods, such as wood case, crate, pallet, frame, pal, wood
pole, wedge, sleeper and pad.
● Exempted Scope
Those wood composite products after being heated and pressed treatment, such as
plywood, particleboard and fi berboard.Veneer core, saw dust, wood fi ber and particle
and other wood materials with its thickness equal or less than 6mm.
Shipping Guideline
Booth Construction
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● Observe Requirement
All import wood packaging materials should be treated by Heat Treatment (HT) or
Methyl Bromide (MB) fumigation at the origin, and put the Mark of IPPC (as below) on
two opposite sides of the wooden packaging material.
The Mark should contain the valid symbol approved by IPPC, country code,
unique number of producer / treatment designated by the National Plant Protection
Organization (NPPO) of exporting countries and treatment methods (HT, MB).
If the wood packaging materials without the approved mark or with approved mark
being intercepted the alive harmful pest, the packing materials will be fumigated or the
cargoes will be returned to the origin.
● Sample of Marking
2) For foods, animals, plants and their products
i) For animals/plants and their products including live animals/plants, seeds, dairy
products, fresh fruits, Declaration form and Temporary Import application should be
submitted to us in advance, and shipments can only be shipped after the permission
of Chinese AQSIQ authorities. (it will take 30 working days to apply for import permits
from AQSIQ).
ii) For processed and well packed foods, including wines, fruits, vegetables, tins,
seeds, etc. exhibitor are required to submit the following certifi cates to China Entry &
Exit Inspection and Quarantine before move-in to the booth.
a) Certifi cate of original;
b) Health and sanitation certifi cate issued by the government department of the export
country.
iii) If exhibits under the category of fresh fl owers (without soil) are intended for relative
and specialized exhibitions, the exhibitors must submit the offi cial quarantine certifi cate
(the original one issued by the country where such cargos are transported from) to the
Quarantine Authority of China through us, and such cargos can be delivered to stands
only after their inspection from the Quarantine Authority of China.
NOTES:
For above food & beverage samples, exhibitors are required to ship cargos according
to the deadlines in our shipping guideline, it will take 10 working days for quarantine to
practice the further inspection by taking some samples in order to advise whether or not
Shipping Guideline
Booth Construction
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Materials for
Censoring
Insurance
Dangerous ,
radioactive , strategic
and reefer cargoes
the samples can be tasted or consumed during the show; otherwise, all the samples
should be for exhibition purpose only and should be re-exported or abandoned for offi cial
fi nal disposal of it after the show.
According to the quarantine inspection authority, any kind of meat and dairy products are
not allowed to be imported into China. So exhibitors are suggested not to transport or
carry any of the said products.
All the charges of quarantine inspection and / or fumigation for the incoming and
return shipments will be levied according to our Tariff.
It is stipulated by the Chinese Customs Authority that:
“ Advertising materials, literatures and audio/video materials including films, lantern
slides, recording tapes, video tapes, optical discs and magnetic media products, records,
photos, maps, illustrations, directions, souvenirs, gifts, given-away and other publicity
materials shall be allowed for display or used at the exhibition only after exhibitors have
presented beforehand the above mentioned materials to Customs Offi cers for inspection
and approval . According to the current practice, the allowed distribution quantity of
Videotape/CD/VCD/DVD is limited to 199 pieces. Books and magazines with ISBN will
not be accepted.
Therefore, exhibitors shall not make use of these materials before censoring. For this
purpose, exhibitors should send samples of the above materials (2 copies) to us on
site before the exhibition. All these materials will be handed over to the customs for
inspection in advance.
All exhibitors are requested to have their exhibits fully covered insurance for the whole
in/return journey, including exhibition period. A copy of the insurance Policy should be
brought to the fair in case of any necessary survey.
CIETC will not be responsible for any loss of or damage to exhibits which are not insured
by exhibitors.
Some of the above items are prohibited/limited to be moved in to the exhibition hall,
and the carriers (Shipping Line and Airline) will only accept those cargoes subject
to availability. So before shipping those items to the fair, please submit us all the
specification and volume of the cargoes for checking with the relevant parties for
confi rmation.
Shipping Guideline
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During the exhibition, our staff on site will go to your booth to confirm and check
the related issues about disposal of exhibits and fill out the “INSTRUCTIONS FOR
DISPOSAL OF EXHIBITS”.
Exhibitors must pay special attention to the following customs regulations:
A) Declaration of contents in each package must be correct.
B) Items(e.g. personal effects, souvenirs bought into China etc.) other than those
declared exhibits are absolutely not allowed to be returned together with exhibits.
C) Everything, having been declared to the Customs before the exhibition opening,
must not be disposed or taken away by exhibitors without being declared to Customs
after the closing of the exhibition. Otherwise, exhibitors should be responsible for any
penalty by the Customs arising therefrom.
A. Deadlines for payment
a. Balance dues for inbound movement reaching our bank account ------prior to the
exhibition opening
b. Balance dues for outbound movement reaching our bank account ----Before exhibits
leaving Beijing
Please abide by the above strictly and settle all account before the deadlines,
otherwise, we will not arrange the inbound movement and returning shipment
accordingly and not be responsible for any consequences arising therefrom.
B.Remittance of payment
please remit to: China Merchants Bank H.O. Shenzhen
Account No. 110935281510802
Benefi ciary: CIETC International Transportation(Beijing)Co., Ltd.
Remark or Message: Charges for “Exhibition name: CWP 2020 ”.
Closing of exhibition
Payment
Shipping Guideline
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1. For exhibits arrival directly at Xingang Port / Beijing Capital Airport, transportation
from terminal to bonded warehouse (Storage charges and loading & unloading fee
are excluded.), sorting and delivery to fair booth, assisting exhibitors in unpacking and
positioning of the heavy exhibits (assembling and repositioning are excluded), customs
clearance on a temporary basis, removing empty cases and packing materials to on site
storage place.
1) By sea / arrival at Xingang Port RMB595.00/CBM (min.3cbm/shipment)
Remarks: the minimum chargeable volume is:
● 3 cbm/shipment for LCL shipment;
● 23 cbm/20’, 25cbm/20’ Open Top, 20’ Flat Rack;
● 46 cbm/40’; 50 cbm/40’ HQ, 40’ Open Top, 40’ Flat Rack
2) By air/ arrival at Beijing Capital Airport RMB5.95/ kg (min.100kgs/ consignment)
2. Basic service charge RMB400.00/exhibitor or consignment
3. Customs declaration service fee
● Handling charges for customs declaration
a. by sea RMB50.00 / CBM (min.RMB1500.00 / shipment / exhibitor)
b. by air RMB500.00 / AWB / consignment
● Inputting data into computer RMB50.00/page
4. Port handling fees & relevant port/airport charges for FCL, LCL and MAWB, HAWB
shipments
1) Sea shipments (FCL) arrival Xingang
RMB3000.00/20’container RMB4500.00/40’container
2) Sea shipments (LCL) arrival Xingang
RMB300.00/cbm (minimium RMB900.00/shipment)
3) Air shipments arrival Beijing Capital Airport
RMB2.00/ freight kilo (min.100kg/ consignment)
Remarks
1. D/O fees. customs declaration and quarantine inspection declaration service fees of
the port/airport and other extra charges at the port/airport will be collected according
to actual outlay.
Services and Rates for Handling of Exhibits
COMMON SERVICES
AND RATES FOR
INBOUND MOVEMENT
Services and Rates for Handling of Exhibits
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2. For dangerous cargos, overweighted and/or oversized cargos, the extra loading &
unloading charges at port will be collected as per outlay.
3. Each AIR shipment should be under one Master AWB with one House AWB, and the
HAWB must be manifested by airline. If shipments not following our consignment
instructions, we will charge airport THC as per outlay and an additional handling fee
RMB1980.00/ shipment.
4. If the arrival detination port is TAIPINGYANG port,there will be an extra fee of
RMB200.00/truck for transporting the cargo from the port to Beijing bonded
warehouse.
1. Returning empty cases and packing materials to booth after closing of exhibition,
assisting in repacking , moving exhibits to boned warehouse for Sold or Return ,
arranging returning transportation. (Storage charges and loading & unloading fee are
excluded.)
1) By sea at Xingang Port RMB595.00/CBM (min.3cbm/ shipment)
Remarks: the minimum chargeable volume is:
● 3 cbm/shipment for LCL shipment;
● 23 cbm/20’, 25cbm/20’ Open Top, 20’ Flat Rack;
● 46 cbm/40’; 50 cbm/40’ HQ, 40’ Open Top, 40’ Flat Rack
2) By air at Beijing Capital Airport RMB5.95/ kg (min.100kgs/consignment
2. Basic service charge
RMB400.00/exhibitor or consignment
3. Customs declaration service fee
● Handling charges for customs declaration
a. by sea RMB50.00 / CBM (min. RMB1500.00 / shipment / exhibitor)
b. by air RMB500.00 / AWB / consignment
● Inputting data into computer
RMB50.00/page
4. Port handling fees & relevant port/airport charges for FCL, LCL or MAWB, HAWB
shipments
1) Sea shipments (FCL) departing Xingang
RMB3000.00/20’container RMB4500.00/40’container
2) Sea shipments (LCL) departing Xingang
RMB300.00/cbm (minimium RMB900.00/shipment)
3) Air shipments departing Beijing Capital Airport
RMB2.00/ freight kilo (min100kg/ onsignment)
COMMON SERVICES
AND RATES FOR
OUTBOUND
MOVEMENT
Services and Rates for Handling of Exhibits
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COMMON SERVICES
AND RATES FOR
MOVE-IN AND MOVE-
OUT AT FAIR SITE
COMMON SERVICE
AND RATES
FOR INBOUND
AND OUTBOUND
MOVEMENT
FOR EXHIBITS
TRANSFERRED
FROM/TO OTHER
EXHIBITIONS
SERVICES AND RATES
FOR SOLD ITEMS
Remarks
1. D/O fees. customs declaration and quarantine inspection declaration service fees of
the port/airport and other extra charges at the port/airport will be collected according
to actual outlay.
2. For dangerous cargos, overweighted and/or oversized cargos, the extra loading &
unloading charges at port will be collected as per outlay.
3. Other extra charges at the port/airport will be collected according to actual outlay if
occurs.RMB1000.00/truck/day will be charged for truck detention at the port or airport.
4. If the departing port is TAIPINGYANG port, there will be an extra fee of RMB200.00/
truck for transporting the cargo from Beijing to the port.
Taking over of exhibits at fair-site ,loading and unloading on/from truck, unpacking and
positioning exhibits, Removing empty cases and packing materials to on-site storage
place (assembling and repositioning are excluded), returning empty cases and packing
materials from storage place to booth upon closing, repacking and moving exhibits out of
hall. Storage charges are excluded.
1.Move-in charge RMB450.00 / CBM (min.1cbm)
2.Move-out charge RMB450.00 / CBM (min.1cbm)
1. Customs declaration service fee
Inbound RMB 1500.00/consignment
Outbound RMB 1500.00/consignment
2.Move-in/move-out plus transferring from/to the bounded warehouse
Inbound RMB450.00/CBM + RMB150.00/CBM (if occurred) (min. 5cbm)
Outbound RMB450.00/CBM + RMB150.00/CBM (if occurred ) (min. 5cbm)
Remarks: Charges for assembling, repositioning, loading & unloading and storage fees
are excluded.
1. Repacking , move-out and/or delivering sold items to bonded warehouse
For exhibits arrival by sea and/or by land RMB500.00/CBM (min.3cbm)
2. Documentation and Formalities service RMB 1000.00/consignment.
3. Customs clearance fee for permanent import (optional)
RMB1500.00/consignment
4. Quarantine handling (optional) RMB1500.00/consignment
Services and Rates for Handling of Exhibits
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Customs clearance fee for duty free given-away or consumed items RMB 1000.00/
consignment or exhibitor.
1. Storage fee at terminal (in Beijing Capital Airport or Xingang port)
● For FCL RMB 150.00/20’/day RMB 250.00/40’/day
● For LCL RMB 10.00/cbm/day (min.1cbm)
● For Air cargo RMB 10.00/100 kgs/day (min 100kgs)
2. Storage fee for exhibits and empty cases at bonded warehouse & exhibition site in
Beijing.
● For FCL RMB 150.00/20’/ day RMB250.00/40’/day
● For LCL RMB 10.00/cbm/day (min.1cbm)
● For Air cargo RMB10.00/100kgs/day (min.100kgs)
3. Loading & unloading fee at bonded warehouse and exhibition site
RMB 60.00/cbm (One time loading & unloading, min.1cbm)
Remarks
No free charge period for storage.
1. Rental charge for manpower ( normal working hours: 8:30am-17:00 pm )
1) Local labor: RMB50.00/hour (min.4 hours)
Remarks: On Saturday / Sunday / holidays and over normal working hours , charges
will be doubled.
2. Rental charge for equipment ( normal working hours:08:30am-17:00pm)
1) Fork lift
3 tons RMB 200.00/ hour
6 tons RMB 250.00/hour
10 tons RMB 375.00/hour
12 tons RMB 500.00/ hour
Minimum charge:4 hours , and less than 4 hours will be charged 4 hours.
2) Mobile crane
8 tons RMB 250.00/hour
25 ton RMB 500.00/hour
50 tons RMB 650.00/hour
over 50 tons charge to be advised
Minimum charge: 4 hours , and less than 4 hours will be charged 4 hours.
Remarks: On Saturday / Sunday / holidays and over normal working hours , charges will
be doubled.
SERVICES AND RATES
FOR GIVEN-AWAY OR
CONSUMED ITEMS
DURING
THE EXHIBITION
STORAGE SERVICES
AND RATES
RENTAL SERVICES
AND RATES FOR
MANPOWER AND
EQUIPMENTS
Services and Rates for Handling of Exhibits
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1, Container detention & demurrage fee is counted from the date of the vessel arrival
Xingang port till the day of empty containers return to Xingang port container yard, or till
the day of the full loaded containers with return exhibits return to carriers at Xingang port.
Free time and detention exceeding free time period is calculated in calendar days.
2, The other special types of containers and reefer are not included in the above tariff
and will be quoted at request.
3, The fi nal amount of detention fees will be subject to our detailed invoices (inbound &
outbound) and to any revision of the rate of relevant shipping agencies.
For individual package Rate of surchargeWeigh
(as above)
Length Width HeightAttaining or Exceeding (parameter)
1 2 3 4
2 ton 6 m 2.3 m 2.5 m 5% 10% 15% 20%
4 ton 6 m 2.3 m 2.5 m 10% 15% 20% 25%
6 ton 6 m 2.3 m 2.5 m 20% 30% 40% 50%
8 ton 6 m 2.3 m 2.5 m 30% 40% 50% 60%
10 ton 6 m 2.3 m 2.5 m 40% 50% 60% 70%Above 10
ton6 m 2.3 m 2.5 m 50% 60% 70% 80%
Remarks:
Method for calculating: Inbound movement/outbound movement charges for individual
package × percentage
Assisting CIQ in handling animal and plant quarantine handling
1. exhibits with and/or without carton , wooden case or pallet
RMB 50.00/package
2. container RMB 400.00/20’, RMB 700.00/40’
3. Other charges for on-site quarantine treatments will be collected as per outlay
1. For exhibits which need repositioning (within booth area), a surcharge amounting to
30% of the inbound movement charges will be collected.
2. For exhibits which need assembling outside of the booth (within fair site), a surcharge
amounting to 50% of the inbound movement charges will be collected.
3. A surcharge amounting to 30% of the inbound movement and outbound movement will
be collected for exhibits which need moving to the upstairs booth .
4. A surcharge for double amount of the inbound movement and outbound movement
charges for handling of dangerous, refrigerated or high-value cargo will be collected.
CONTAINER
DEMURRAGE
SURCHARGES FOR
OVER-WEIGHTED AND
OVERSIZED EXHIBITS
QUARANTINE AND
FUMIGATION
OHTER SERVICES
AND CHARGES
Services and Rates for Handling of Exhibits
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5. Exhibits arrival beyond deadline, an surcharge for 30% of the amount of inbound
movement charges will be collected.
6. If sea-freight , air-freight and duties are required to be prepaid by CIETC, a
commission of 2.5% of the prepaid amount will be collected.
7. If exhibitors or overseas agent don’t settle all account before the deadline according to
SHIPPING GUIDELINE, late fee of 1.5‰ of invoice amount per day will be charged.
8. Upon requirement, exhibits’ bandage, fi xing, and pad cushion in container (including
dry container, fl at rack and open top), the charges will be as per outlay.
9. Upon request, returning empty containers from exhibition site to Xingang CY, returning
empty container from Xingang warehouse to Xinggang CY upon its unstuffing at
Xingang warehouse (unstuffi ng is not allowed inside Xingang CY according to the port
authority), transporting empty container from Xingang CY to the exhibition site
RMB 2000.00/20’/ single trip RMB 2700.00/40’/ single trip
10. Chinese Translation Fee:
RMB 40.00/page (min. RMB 228.00/consignment)
11. Fill out the List of Exhibits with H.S.Code
RMB 40.00/page (min. RMB 228.00/consignment)
12. On-site cargo handling management fee
RMB30.00/cbm.
● applicable to inbound and outbound.
● applicable to I. II. III.
● payable to the on-site handling contractor.
13. If shipments are not consigned to the right consignee requested in the shipping
guideline, 20% of the inward basic charge will be levied.
14. VAT invoice fee:6% of the total amount of the debt note.
1. Minimum chargeable volume
1) Dry container
The minimum chargeable volume for 20’ container is 23cbm , and for 40’ container is
46cbm
2) Flat rack , open top or high cube container
The minimum chargeable volume for 20’ fl at rack, open top container is 25cbm, and for
40’ fl at rack , open top or high cube container is 50 cbm
2. Volume/Weight conversion for airfreight shipment: 6cbm is equal to 1000kgs.
3. We hold no liability for possible damage for items that are not properly packed.
REMARKS
Services and Rates for Handling of Exhibits
Travel and Hotel Accommodation
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会务接待
Times International Conference & Exhibition Co., Ltd. has been appointed as the only
official accommodation reservation agent. To ensure the good accommodation for the
exhibitors and visitors during CWP 2020 from 14/Oct.- 16/Oct., while saving the cost, we
have reserved rooms in the nearest hotels around the CIEC(NEW) with discounted rates
as follows.
China Wind Power 2020 Submission Deadline: 15th,Sep.
Hotel Name Preferential Rate Room Type Internet Distance to New CIEC
Crowne Plaza Beijing International Airport
★★★★★
¥ 1100/NSuperior Room
Free0.5km
(10min on foot)¥ 1200/N
Deluxe Room
Ramada by Wyndham Beijing Airport
★★★★¥ 680/N
Superior Room
Free2.8km
(free shuttle bus)
Beijing WanSi Hotel ★★★★
¥ 630/NStandard
RoomFree
2.5km (free shuttle
bus)
QCITIC Hotel Beijing Airport ★★★★
¥ 520/NStandard
RoomFree
4.0km (free shuttle
bus)
Hotel Accommodation
Travel and Hotel Accommodation Hotel Accommodation
Travel and Hotel Accommodation
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Company Name_____________________________________Booth No._____________
Contac__________________ Mobile_________________ Position_________________
Emai____________________ Tel___________________ _Fax_____________________
Hotel Name(code)
Full name (Same as on Passport)
Check-in Date
Check-out Date
Room Type(King-size or Twin bed) Remark
Mr. Ms.
Mr. Ms.
Mr. Ms.
Mr. Ms.
Mr. Ms.
Mr. Ms.
Mr. Ms.
Mr. Ms.
If you need other services as follows, please mark at the form and email us in details.
Code Item Y/N
1 Staff Service YES □ NO □
2 Car Rental Service YES □ NO □
3 Conference Service YES □ NO □
4 Travel Service YES □ NO □
Notes:
• The above prices are for reference only ,the final prices to the service staff, whichever quotation.
• As hotel requested, all your cost will be paid in advance by T/T or PayPal once you book.
• Any changes or cancellations are not allowed, your payment will fully guarantee all your
rooms and nights.
• If you need other services such as car rental, conference, tourism, translator etc.,
please feel free to contact us.
Times International Conference &Exhibition Co., Ltd
Contact: Emily Liu
Tel No.: +86 (10) 64462919 Fax No.: +86 (10) 64462177
Mobile: +86 15801612838 E-mail: [email protected]
Website: www.sdlm.cn
Hotel Reservation Form
Hotel Reservation Form
Travel and Hotel Accommodation
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