2019 MICHIGAN WIC TRAINING & EDUCATIONAL CONFERENCE

EXHIBITORO P P O R T U N I T I E S

MARCH 12-13, 2019AMWAY GRAND PLAZA HOTELG R A N D R A P I D S , M I C H I G A N

YOUR AUDIENCEMeet the participants who make or influence the purchasing decisions about your products or services: nurses, health educators, dietitians, technicians, clerks, coordinators, and administrators.

Take this opportunity to form new relationships or renew established ones with your customers.

By participating at the Michigan WIC Training and Educational Conference, WIC program staff and community will see your commitment to helping them serve low income and at-risk families.

PARTICIPATIONThere are four levels of participation: • Funding Partner• Exhibiting• Mobile Application Advertising • Distribution of Marketing Materials

ADVERTISINGEach conference attendee will receive a high quality Participants’ Guide to all of the scheduled events. Advertising space is available in the Participants’ Guide through a mobile application.

Advertising Rates: Banner Advertisement - $300

Ad Specifications: JPEG or PNG file format (recommended: 300 x 50; less than 30 KB)

Email your color advertisement to: kchubb@mphi.org by February 22, 2019.

DISTRIBUTION OF MARKETING MATERIALSUnable to attend the conference? Let us distribute your marketing materials for you. Send 400 copies of your materials or product samples to Amway Grand Plaza Hotel no more than 5 days prior to the conference.

Please note that you may incur additional freight charges.

A B O U T T H EMICHIGAN WIC CONFERENCEThe 2019 Michigan WIC Training and Educational Conference is a two-day training event. Attended by more than 750 staff from every local WIC agency in Michigan, participants come ready to learn about how to provide the best services to families seeking nutritional care for their children. Participants hear the most up-to-date information and learn new skills from educational sessions, as well as from networking with their colleagues from across Michigan. As part of their educational experience, participants enjoy networking, learning, and buying products and services from vendors like you.

REGISTRATION DEADLINE: FEBRUARY 22, 2019

E X H I B I T O R

PARTICIPATIONWIC PLAZA – PARTICIPATION Attending the Michigan WIC Training and Educational Conference provides you with great value for your time and effort. There are four levels of participation available: Platinum, Gold, Silver, and Bronze. You may also choose to participate in a specific aspect of the conference. The following benefits are offered:

REGISTRATION DEADLINE: FEBRUARY 22, 2019

PLATINUM LEVEL

($3,000+) includes:• Recognition and banner ad in the conference materials

• Five complimentary registrations to attend the conference

• Listing on conference website with venue floor level location

• Recognition during each general session

• Exhibit booth (3 tables) with signage

GOLD LEVEL

($2,000) includes: • Recognition and banner ad in the

conference materials• Four complimentary registrations to

attend the conference• Listing on conference website with

venue floor level location• Exhibit booth (2 tables) with signage

SILVER LEVEL

($1,500) includes: • Recognition and banner ad in the

conference materials• Three complimentary registrations to

attend the conference• Listing on conference website with

venue floor level location• Exhibit booth (2 tables) with signage

BRONZE LEVEL

($1,000) includes: • Recognition in the conference

materials• Two complimentary registrations to

attend the conference• Listing on conference website with

venue floor level location• Exhibit booth table with signage

EXHIBITING:Your exhibitor booth consists of:

• 6’ x 3’ covered and skirted table, with two chairs

• Sign with your company’s name• One complimentary registration• Ability to attend any of the sessions offered• Networking with participants

YOUR COST:• Exhibit Fee $500• Exhibit Fee w/Electricity $550• Marketing Materials $200• Non-Profit Organization Fee $200• Non-Profit Organization Fee

w/Electricity $250• State of Michigan Programs $100• Additional Table $100• Additional Staff $100

SPECIFICALLY, YOU MAY WANT TO PARTICIPATE IN:• Keynote session speaker• Workshop speaker• Physical activity • Refreshment break

EXHIBIT HOURSExhibits will be open on Tuesday, March 12 from 7:30 a.m. to 6:00 p.m. and Wednesday, March 13 from 7:30 a.m. to 12:00 p.m. Networking will take place before and after sessions.

ASSIGNMENT OF SPACESpace will be assigned in the order in which registrations are received. Payment is due before the conference. You will receive a letter or email confirming your exhibit space within two weeks of the conference. Additional tables are available for an additional charge of $100 each (if space allows); unless otherwise requested, all exhibitors will receive one 6’ x 3’ table.

FEES & RESERVATIONSTo reserve exhibit space, complete and return the enclosed form with payment. Checks should be made payable to MPHI. Please note: There are no refunds for cancellations or no-shows. Reserve early as space does sell out.

INSTALLATION & REMOVALThe exhibit area will be open for installation on Monday evening from 5:00 p.m. to 7:00 p.m. and Tuesday morning from 6:00 a.m. to 8:00 a.m. All exhibits should be operational by 8:00 a.m. on Tuesday. Dismantling should NOT begin before 12:00 p.m. on Wednesday.

SHIPPINGArrangements and expenses for the shipment of materials are the exhibitor’s responsibility.

LIABILITY Michigan Public Health Institute assumes no responsibility for any loss, injury, or damage occurring to an exhibitor or his/her property.

EXHIBITOR CHECK-INAll exhibitors must register at the exhibitor area before setting up their exhibit. Tables will be assigned and packets provided upon check-in.

Please Note: No infant formula, weapons, alcohol, drugs, and/or drug paraphernalia may be sold or displayed by any exhibitor/vendor during the conference. Exhibit and vendor purpose or goals must not conflict with that of the conference. Displaying items that are culturally inappropriate or disrespectful is not acceptable.

EXHIBITOR

SCHEDULE

MONDAY, MARCH 11• Exhibit set-up

5:00 p.m. - 7:00 p.m.

TUESDAY, MARCH 12• Exhibit set-up

6:00 a.m. - 8:00 a.m.• Exhibits open

8:00 a.m. - 6:00 p.m.• Attendee breaks

10:45 a.m. - 11:05 a.m.2:20 p.m. - 2:40 p.m.3:40 p.m. - 4:00 p.m.

WEDNESDAY, MARCH 13• Exhibits open

7:30 a.m. - 12:00 p.m.• Attendee breaks

9:30 a.m. - 9:50 a.m. 10:50 a.m. - 11:20 a.m.

• Exhibit tear down 12:00 p.m.

PAYMENT INFO

Checks and registration forms can be mailed to:

MPHI Attn: Annette Curtis 2436 Woodlake Cir., Ste. 300Okemos, MI 48864 Fax: (517) 324-6080

Please make checks payable to: MPHI (Fed I.D. #38-2963835)Credit card payment is available at events.mphi.org/payments

E X H I B I T O R

PARTICIPATION

REGISTRATION DEADLINE: FEBRUARY 22, 2019

E V E N T S

SCHEDULEJoin us for an exciting two day conference format that brings together all WIC clinic staff from across the State of Michigan. Conference day one offers an opening plenary session followed by informative concurrent sessions. After lunch, all participants will choose one of three concurrent sessions to attend. Conference day two starts off with a highly motivated morning exercise which will lead into breakfast. Conference day two will also allow participants the opportunity to choose a fourth concurrent session based on their interests. We will end our educational experience with the closing block session.

O V E R N I G H T

ACCOMMODATIONSThe host hotel for the 2019 Michigan WIC Training and Educational Conference is:

Amway Grand Plaza Hotel 87 Monroe Ave NW Grand Rapids, MI 49503Reservations Toll Free: (800) 253-3590Reservations Local Phone: (616) 776-6450 https://book.passkey.com/e/49811319$139.00 single/double (excluding applicable taxes & fees)

Reservations must be made by February 15, 2019 to receive the special conference rates. To obtain the special overnight rate, you must call Amway Grand Plaza Hotel to make your reservation and mention that you are with the 2019 WIC Training and Educational Conference.

Conference attendees are responsible for their own individual room reservations and cost.

NOTE: The WIC Division will NOT pay for additional lodging, travel expense costs, or the hotel fitness center.

Hotel Reservation Deadline: February 15, 2019

REGISTRATION DEADLINE: FEBRUARY 22, 2019

2019 MICHIGAN WIC TRAINING & EDUCATIONAL CONFERENCE

BOOTH STAFFFIRST STAFF NAME: FIRST STAFF EMAIL: VEGETARIAN

SECOND STAFF NAME: SECOND STAFF EMAIL: VEGETARIAN

ADVERTISING OPPORTUNITYAd specifications: Please email a copy of your color advertisement in a JPEG or PNG file format (recommended: 300 x 50; <30 KB) to kchubb@mphi.org by February 22, 2019.

BANNER ADVERTISEMENT ($300)

MARKETING MATERIALSMarketing materials or product samples will be available for participants in the exhibit hall. Please send enough items for 400 participants to Amway Grand Plaza Hotel no more than 5 days prior to the conference. Call our office at (517) 324-8330 for more information.

MARKETING MATERIALS ($200)

Credit card payment is available. Visit events.mphi.org/payments for details. QUESTIONS? Contact MPHI at (517) 324-8330.

LEVEL PLATINUM ($3,000+)

SILVER ($1,500)

CUSTOM – CONTACT MPHI

GOLD ($2,000)

BRONZE ($1,000)

EXHIBITOR REGULAR ($500)

NON-PROFIT ($200)

STATE OF MICHIGAN PROGRAM ($100)

ADD TABLE ($100)

ADD ELECTRIC ($50)

ADDITIONAL BOOTH STAFF ($100)

REGISTRATION DEADLINE: FEBRUARY 22, 2019

ORGANIZATION INFORMATION:To ensure inclusion in the conference marketing materials, your commitment must be received by February 22, 2019.

ORGANIZATION: CONTACT NAME:

ORGANIZATION WEBSITE: CITY, STATE, ZIP:

ADDRESS: EMAIL:

TELEPHONE:

E X H I B I T O R

COMMITMENT FORMPlease complete this form in its entirety and return it to:

MPHI Attn: Annette Curtis 2436 Woodlake Cir. Okemos, MI 48864

Email: acurtis@mphi.orgFax: (517) 324-6080 Checks should be made payable to:MPHI (Fed I.D. #38-2963835)