EXHIBIT & SPONSORSHIP PROSPECTUScdn.neiglobal.com/content/synapse/2020/pdf/20syn...for review by March 10, 2020. Hotel Lobby Bar Monitor Advertisement - $10,000 Advertisement video

Reach 700+ U.S.-based

Mental Health Care Professionals!

#NEISynapse

EXHIBIT & SPONSORSHIP

PROSPECTUS

2020 NEI SYNAPSE PROSPECTUS2 |

Table of Contents

General Information ..........................................................................................................3

Conference Attendees ......................................................................................................4

Exhibit Opportunities ........................................................................................................6

Exhibit Hall Floorplan ........................................................................................................ 7

Exhibit Hall Schedule .........................................................................................................8

Exhibitor General Information ...........................................................................................9

Advertisement Opportunities ...........................................................................................10

Mobile App Advertisement .............................................................................................. 11

Exclusive Sponsorship Opportunities ...............................................................................12

Industry Symposia ............................................................................................................13

2020 NEI Synapse Order Form & Agreement ..................................................................15

2020 NEI Synapse Prospectus Rules & Regulations .........................................................19


PROPERTY MAP

ACCOMODATIONS

NEI Synapse hotel room rate from $159 plus tax & resort fees (single/double). Visit http://nei.global/synapse for more information.

QUESTIONS? CONTACT:

Sheri MillsVP, Program [email protected] / (817) 223-4256 cell

CHARLESTON BALLROOM

RED ROCKBALLROOM

SUMMERLIN BALLROOM

REGISTRATIONDESK

General Sessions (CME) Summerlin Ballroom

Industry Symposia (non-CME) Red Rock Ballroom A-F

Exhibit Hall Charleston Ballroom

Synapse Check-In Desk Registration Desk

GeneralInformation

LOCATION

Red Rock Casino Resort & Spa11011 West Charleston BlvdLas Vegas, NV 89135

EXHIBIT HALL DATES

April 17-18, 2020

CONFERENCE DATES

April 17-19, 2020

http://www.neiglobal.com/Synapse/SynAccomm/tabid/471/Default.aspx

mailto:smills%40neiglobal.com?subject=


700EXPECTED

ATTENDEES

41%MD / DO

12%Other

47%Advanced

Practice Nurses

DISCIPLINE

2019 NEI Synapse sold-out with 510 attendees over two months before the conference!

ConferenceAttendees

SPECIALTY

Psychiatry - 79%

Pediatric Psychiatry - 6%

Other - 7%

Primary Care (FP, GP) - 4%

Psychology - 4%

ATTENDEES TREAT THE FULL SPECTRUM OF MENTAL HEALTH ILLNESSES:

treat patients with Depression

98%

94%

92%

51%

87%

60%

74%

84% treat patients with

Sleep-Wake Disorders

treat patients with ADHD

treat patients with Parkinson’s

Disease Psychosis

treat patients with Mixed Depression

treat patients with Tardive Dyskinesia

treat patients with Schizophrenia

treat patients with Substance Use Disorders


of attendees have prescribing privileges92%

of attendees are U.S. based!

97%

87% First time attendees

13% Repeat attendees

PRACTICE / PRIMARY WORK SETTING

Private Practice - 29%

Community Clinic / Non-Profit - 24%

Other - 8%

Military / VA - 7%

Single-Specialty Group - 7%

Government (County / State) - 5%

University Clinic / Academic - 4%

Correctional - 3%

Hospital-Based - 13%

ConferenceAttendees

ATTENDANCE HISTORY

2016 Jersey City, NJ

2017 Washington, DC

2018 Las Vegas, NV

2019 Asheville, NC

2020 Las Vegas, NV

207 262

445 510

700+(projected)

GEOGRAPHY

13%Southwest

36%West 20%

Midwest

14%Northeast

3% Internatioanal14%Southeast


Only 31 spaces available for over 700+ attendees. Reserve your booth today!Booth space will be assigned on a first-come, first-serve basis. Complete and submit pages 15-18 to reserve

your spot.

Your booth fee includes:

• Company Overview in the Printed Guide

and Mobile App (submit overview online by

3/2/20)

• Exhibitor-Only Badges include: Friday &

Saturday lunches, and beverages during

breaks (register personnel online by 4/10/20)

• Exhibitor Lounge access with complimentary

refreshments

• Complimentary Wi-Fi provided by NEI

• One (1) draped table (6’ x 30”) and two chairs

• One (1) small wastebasket

• Overnight security

• ID Sign

• Back and side wall draping (black)

Exhibit Hall Happenings!

NEI Booth Networking Breaks

Get 10% off—exhibit at NEI Synapse & NEI Congress!

Contact Sheri Mills for more information at [email protected] or call (817) 223-4256

10’ x 10’ $3,500

10’ x 20’ $7,000

ExhibitOpportunities

Lounges & Charging Stations

Any two 10’ x 10’ booths can be

combined to make a 10’ x 20’ booth

https://forms.gle/17mEwBYBBYc7ieUp9

https://forms.gle/cYHFanEGoAZaKjhg9



101

102

103

104

105

106

107

108

109

110

111

112

113

114

115

116

117

118

119

120

121

122

123

124

125

Allergan

Alkermes, Inc.

---

Intra-Cellular Therapies, Inc.

PharmBlue Specialty Pharmacy

Otsuka America Pharmaceutical, Inc. & Lundbeck

Cambridge University Press

Otsuka America Pharmaceutical, Inc. & Lundbeck

Schizophrenia and Related Disorders Alliance of America

Takeda Pharmaceuticals U.S.A., Inc.

BrainsWay

Sage Therapeutics

Neurocrine Biosciences, Inc.

Janssen Pharmaceuticals, Inc.

Janssen Pharmaceuticals, Inc. - Med Info

Sunovion Pharmaceuticals Inc.

Electromedical Products International, Inc.

Neos Therapeutics

Wolters Kluwer

---

---

---

Neuroscience Education Institute

Neurocrine Biosciences, Inc. - Medical Affairs

---

114

124

125

123 115

116122

121 117

118120

113 101

102112

111 103

110 104

109 105

107119

F&B

Charging StationF&

B

108 106

AVAILABLE PENDING CONTRACT

Any two 10’ x 10’ booths can be combined to make a 10’ x 20’ booth

SOLD

Exhibit HallFloorplan


Thursday, April 16

1:00 pm – 6:00 pm Exhibit Hall Setup & Booth Move-In

3:30 pm – 6:00 pm Exhibit Hall Check-In

Friday, April 17

7:00 am – 9:00 am Exhibit Hall Setup & Booth Move-In

7:00 am – 4:30 pm Exhibitor Check-In

10:00 am – 12:00 pm Exhibit Hall Open

12:00 pm – 12:45 pm Exhibit Hall Closed (Lunch†)

12:45 pm – 5:00 pm Exhibit Hall Open

5:00 pm Exhibit Hall Closed

Saturday, April 18

7:00 am – 4:30 pm Exhibitor Check-In

10:00 am – 12:00 pm Exhibit Hall Open

12:00 pm – 12:45 pm Exhibit Hall Closed (Lunch†)

12:45 pm – 5:00 pm Exhibit Hall Open

5:00 pm – 10:00 pm Exhibit Hall Breakdown‡

* Schedule is subject to change. Booths must be staffed during all open hours. NEI recommends staffing booths 15-minutes prior to Exhibit Hall open hours, to accommodate for any adjustments to General Sessions scheduling. † Lunch is provided by NEI in the Exhibit Hall for all exhibiting staff from 12:00 pm - 12:45 pm on Friday, April 17 & Saturday, April 18.

‡ Exhibitors are not allowed to begin breakdown of their exhibit display before 5:00 pm on Saturday, April 18. Each exhibitor is responsible for making sure all materials are removed from the exhibit area by 10:00 pm on Saturday, April 18.

Exhibit Hall Schedule*

12.5 Total Exhibiting Hours


Exhibitor GeneralInformation

EXHIBITOR SCHEDULE

Set-Up & Move-In

Thursday, April 16 1:00 pm – 6:00 pm

Friday, April 17 7:00 am – 9:00 am

All exhibit booths must be setup by 9:00 am on Friday, April 17.

Exhibitor Lunch

Friday, April 17 12:00 pm - 12:45 pm

Saturday, April 18 12:00 pm - 12:45 pm

Exhibitors are not allowed to begin breakdown of their exhibit display before 5:00 pm on Saturday, April 18.

Each exhibitor is responsible for making sure all materials are removed from the exhibit area by 10:00 pm on

Saturday, April 18.

Breakdown & Move-Out

Saturday, April 18 5:00 pm – 10:00 pm

REGISTRATION & BADGE PICK-UP

• Register Booth Personnel at nei.global/synapsepersonnel by Friday, April 10.

• To register for the full CME program, visit http://nei.global/synapse.

• Badge Pick-Up starts Thursday, April 16 from 3:30 pm – 6:00 pm at the NEI Registration Desk.

• Group Badge Pick-Up is available, if requested in advance. Any registered exhibitor can pick-up all

group badges by providing a company business card. Once the badges have been picked up, the

individual takes full responsibility for distributing them to each exhibitor.

Need an additional badge? Buy more at http://nei.global/synapsebadges for $200 each.

BADGE ALLOTMENT PER BOOTH

10’ x 10’ 10’ x 20’

2 Badges 4 Badges

http://nei.global/synapse

http://nei.global/synapsebadges


Artwork specifications will be available in December, 2019 for download at http://nei.global/synapsedeadlines.

All advertisement opportunities are subject to NEI approval.

Synapse Program Guide - $1,000 - $3,000

Your print advertisement within the NEI Synapse Program Guide, a full-color 8.5” x 11” saddle stitch print

piece. The Program Guide will be placed inside each Synapse tote bag, given to all 700+ attendees at check

in. Due to NEI for review by February 20, 2020.

Hotel Door Drops - $5,500

Your promotional material delivered to each NEI Synapse attendee’s door at the Red Rock Resort on the date

of your choice. Due at conference hotel by April 13, 2020.

Tote Insert - $2,500

Your promotional material delivered to each NEI Synapse attendee’s door at the Red Rock Resort on the date

of your choice. Due at fulfillment house by March 20, 2020.

Pre OR Post Conference Email Blast (Limited to 5 companies) - $7,500

A one (1) time exclusive email blast to all registered NEI Synapse attendees, distributed by NEI on your

behalf. NEI will not provide the pre-or-post registered list to exhibitors or Industry Symposia sponsors.

Due to NEI for review by March 20, 2020.

Pre OR Post Conference “Snail” Mailer - $2,000

A one (1) time mailing to all registered NEI Synapse attendees. NEI will not provide the pre- or post-

registered list to exhibitors or Industry Symposia sponsors. The organization must use NEI’s fulfillment house

to mail the advertisement. Printing and postage fees are not included.

Due to NEI for review by March 20, 2020.

Literature Display Opportunity (non-Exhibitors only) - $350 per 700 items

Literature size cannot exceed 8.5 x 11. Due to NEI for review by March 20, 2020.

AdvertisementOpportunities

Check out our Exhibit Promo Kit options on page 17–your one-stop shop!

Exhibit Promo Kit options bundle multiple advertisement opportunities at a 10% discount

http://nei.global/synapsedeadlines


Advertise in the NEI Synapse conference app—the on-the-go resource guide for NEI Synapse attendees.

Stay connected with attendees throughout the conference, and view important resources and

information!

Available on: iPhone, iPad, Android, and mobile websites.

• Ten-Second Rotating Banner Advertisement - $1,500

• One-Time Announcement OR Push Notification

(Limit one (1) per company per day) - $600

Submit your banner or announcement files to NEI by April 1, 2020.

*From 2019 NEI Synapse

MOBILE APP REPORT*

TOTAL USERS:

539AVG. PAGE VIEWS PER USER:

140

TOP PAGES:

Events - 11,504 opens

Slides - 6,300 opens

Schedule - 1,395 opens

Speakers - 599 opens

TOTAL PAGE VIEWS:

69,796

DEVICE

BREAKDOWN

21% iPad

45% iPhone

20% Web

14% Android

Mobile App Advertisement


Exclusive SponsorshipOpportunities

Attendee Badge Lanyard - $5,000

Sponsorship includes your company logo and name printed on the lanyard—attendees will wear this lanyard

throughout the entire conference along with their name badge. Submit logo to NEI by February 20, 2020.

Attendee Tote Bag - $10,000

Sponsorship includes your company logo and name printed on the attendee tote bag, opposite from the NEI

Synapse logo. Bags will be provided to each conference registrant during check-in. Submit artwork to NEI

for review by February 20, 2020.

Hotel Elevator Video Advertisement - $15,000

Advertisement video feed (no sound) will play on all elevators in the Red Rock Resort. Submit data file to NEI

for review by March 10, 2020.

Hotel Lobby Bar Monitor Advertisement - $10,000

Advertisement video feed will play on three monitors within the Red Rock Resort Lobby Bar. Submit data file

to NEI for review by March 10, 2020.

Guest Room Television Advertisement - $10,000

Advertisement streaming video or logo will play on a designated TV channel in all guest rooms. Submit data

file to NEI for review by March 10, 2020.

Branded Charging Station - $10,000

Sponsorship includes two (2) branded bar-high tables, with four (4) stools per table and additional charging

ports. Station will be placed near your booth inside the exhibit hall. Submit artwork to NEI for review by

April 1, 2020.

Wi-Fi Sponsor - $10,000

Sponsorship includes two (2) display towers, one (1) custom landing page (designed by the sponsor), and

customized Wi-Fi network name and password for the entire conference. Wi-Fi will be accessible in the

plenary session room and throughout the exhibit hall for all attendees to use. Submit to NEI for review by

April 1, 2020.

A booth rental is required to participate in all sponsorship opportunities.

We love new ideas! Give Sheri Mills a call (817-223-4256) or

send an email ([email protected]) to discuss your promotional needs.



IndustrySynposia

Discuss issues on patient education, specific products, services, or new clinical science to a dedicated audience

of opt-in clinicians, who have chosen to attend your Industry Symposium, Disease State or Medical Affairs

event.

To secure your preferred time slot (see page 17 for available options), complete and submit pages 15-18.

Slots are assigned on a first-come basis. NEI reserves the right to approve agreements and limit competing

topics/products. Symposia are not for CME credit. A booth rental is required to host an Industry Symposium,

Disease State or Medical Affairs event, or other customized activity that involves conference attendees.

2020 BENEFITS (What You Receive)

• Meals are provided by NEI through attendee registration fees—no “Sunshine Act” reporting required.

• Private ballroom is assigned for your Symposium, Disease State or Medical Affairs event to comply with ACCME

guidelines. NEI does not guarantee an audience size.

• Non-competing sessions to maximize attendance. Industry events do not compete with our CME programs or other

industry events.

• Complimentary session scanning units. NEI will provide six (6) session scanning units onsite for you and your staff to scan

and track attendees. Staff to scan will NOT be provided; plan accordingly. Attendance reports will be available 7 days

after the conference.

• Professional moderator to welcome attendees, and introduce faculty. One (1) professional moderator will be onsite to

provide your team with any logistical assistance.

• Audio-visual equipment and show technician. NEI will provide: lavalier mics for up to two (2) presenters, one (1) mic

with stand for Q&A session, two (2) screens, one (1) projector, one (1) show computer with Windows 7 Pro and PowerPoint

2007 (16:9 PowerPoint recommended), one (1) wireless cue/remote slide advancer, one (1) large speaker timer, one (1)

confidence monitor, and one (1) acrylic podium with microphone. Additional A/V equipment can be purchased.

• Stage with podium and microphone. An acrylic podium with microphone will be provided.

• Six (6) industry badges for Industry Symposia staffing purposes. Must register online by 4/10/20.

• Complimentary listing in the NEI Synapse mobile app, online agenda, and onsite signage.

Looking to host a smaller industry event?

Contact Sheri Mills at ([email protected]) or (817) 223-4256 to discuss custom options!



CHARLESTON BALLROOM

RED ROCKBALLROOM

SUMMERLIN BALLROOM

Industry Symposia (non-CME) Red Rock Ballroom

IndustrySynposia

The sponsor is responsible for: content development of a 60-minute presentation (agencies or 3rd party

providers can assist the company), door monitors/staff to welcome and scan attendee badges, all speaker

related costs (flights, honorarium, accommodations, etc.), and the design, development, and production of

any promotional material (subject to NEI’s approval)—all material must include disclaimer statement on

page 24.

Session title, overview, and presenter information must be submitted to NEI by February 20, 2020.

See pages 15-18 for additional guidelines.


COMPANY INFORMATION: (as it should appear on NEI Synapse material)

Company Name:

Address:

City: State: Zip:

Phone: Web:

Exhibitors, submit company overview (50 words or less) and logo online by March 2, 2020.

INDUSTRY SYMPOSIUM INFORMATION: (if applicable)

Type: Industry Symposium Disease State Medical Affairs Other:

Session Title or Topic (required):

Proposed Speaker(s):

Submit symposium information online by February 20, 2020.

CONTACT INFORMATION:

Primary Contact Name:

Title and Company:

Email: Phone:

Secondary Contact Name:

Title and Company:

Email: Phone:

This legally binding agreement is made between the Company listed below (“Company”) and the Neuroscience

Education Institute (“NEI”).

Questions? Contact Sheri Mills by email ([email protected]) or phone (817.223.4256).

2020 NEI Synapse Order Form & Agreement

https://forms.gle/17mEwBYBBYc7ieUp9

https://forms.gle/q5sSedPeM89LBfM47



BOOTH FEES

10’ x 10’ Booth $3,500 20’ x 20’ Booth $7,000

Booth Preference: 1st __________________ 2nd __________________ 3rd __________________

Competitors: ______________________________________________________________________________________________________

ADVERTISEMENT Fee

Exhibit Promo-Kit—your one-stop shop!

Includes: Program Guide Inside Front Cover (single-page ad), Tote Insert, Mobile App Banner - SOLD $6,300

Includes: Program Guide Inside Back Cover (single-page ad), Tote Insert, Mobile App Banner $6,300

Includes: Program Guide Run-of-Book (single-page ad), Tote Insert, Mobile App Banner $5,400

Includes: Program Guide Run-of-Book (half-page ad), Tote Insert, Mobile App Banner $4,500

Synapse Program Guide

Inside Front Cover (single-page ad) - SOLD $3,000

Inside Back Cover (single-page ad) $3,000

Run-of-Book (single-page ad) $2,000

Run-of-Book (half-page ad) $1,000

PI Pages (Number of pages: _______) $1,500 per page

Hotel Door Drops—select delivery date:

Thu, 4/16 Fri, 4/17 Sat, 4/18 $5,500

Tote Bag Insert Number of (double-sided) pages: _________ $2,500 per page

Conference Email Blast—select one: Pre-conference email blast Post-conference email blast $7,500 per email blast

Conference Direct Mailer—select one: Pre-conference mailer Post-conference mailer $2,000 per mailer

Literature Display Opportunity (non-exhibitors only) Number of items: _________ $350 per 700 items

NEI Congress App

Banner Advertisement (3-days) $1,500 per banner

Announcement (one-time) $600 per announcement

Push Notification (one-time) $600 per announcement

Exclusive Sponsorships

Branded Hotel Key Cards $10,000

Branded Charging Station $10,000

Attendee Badge Lanyard $5,000

Attendee Tote Bag $10,000

Hotel Elevator Video Advertisement $15,000

Hotel Lobby Bar Monitor Advertisement $10,000

Guest Room Television Advertisement $10,000

Wi-Fi Sponsor $10,000



ADD-ONS Fee

ARS for All Attendees $3,600

Symposia Promo Kit #1

Includes: Email Blast (pre- or post-conference), Tote Insert, and Mobile App Banner$10,000

Symposia Promo Kit #2

Includes: Email Blast (pre- or post-conference) Door Drop, and Mobile App Banner$12,500

Video Recording: video & final raw file $8,000

Video Recording & NEI Disease State Portal: video, final raw file, and publication on NEI’s (online) Disease

State portal for 12 months $8,500

PI Stand (Number requested: ________ ) $125 each

INDUSTRY SYMPOSIA* Available Dates and Times

Estimated Clinicians

Fee

Thursday, April 16th

Poster Reception (5:00 pm – 6:30 pm) - PENDING CONTRACT 150 $50,000

Friday, April 17th

Breakfast (7:00 am – 8:00 am) - SOLD 225 $90,000

Lunch (12:15 pm - 1:15 pm) - SOLD 450 $180,000

Dinner (6:15 pm – 7:30 pm) - SOLD 300 $120,000

Saturday, April 18th


Lunch (12:15 pm - 1:15 pm) - SOLD 450 $180,000

Dinner (6:15 pm – 7:30 pm) - SOLD 300 $120,000

Sunday, April 19th


*Audience size is not guaranteed. Times are subject to change. A booth rental is required to host an industry event— include page 16 with your symposium application. Meals are provided by NEI through attendee registration fees.



By submitting this signed agreement, you (an authorized representative of the Company) hereby:

Industry Symposia Agreement: Acknowledge that this is a legally binding agreement once signed and submitted to NEI. Agree to the

payment terms, listed on page 19, which state that payments are due in full by February 1, 2020. If full payment is not received by the

above deadline, NEI has the right to forfeit the agreement, and give the opportunity to the next applicant (in priority order). Agree to

NEI’s zero-tolerance cancellation and no-refunds policy. Written notification of cancellation must be received by Sheri Mills

([email protected]). The company shall remain liable to NEI for the total sponsorship fee for the cancellation. The company

additionally acknowledges that attendance projections are an estimate and not a guarantee. You fully understand and agree with all the

2020 NEI Synapse Prospectus Rules & Regulations published on pages 19-24 of this prospectus.

Exhibitor, Advertiser, Sponsor Agreement: Acknowledge that you fully understand and agree to abide by all the 2020 NEI Synapse

Prospectus Rules & Regulations published on pages 19-24 of this prospectus. Any exhibitor and/or sponsor who violates or fails to abide

by all such Rules & Regulations will result in a breach of the agreement by the company and gives NEI the right to evict any exhibitor

and/or sponsor that violates this policy. NEI reserves the right to approve all agreements and may restrict inappropriate products/

services. Agree to the payment terms, listed on pages 19, which state that full payment is required within 30 days of application

submission or invoice date for exhibit space, advertisement, and/or sponsorship orders in order to fully secure these opportunities.

Signature: Date:

Name & Title:

PAYMENT INFORMATION:

Total Amount $ Invoice required Formal LOA required

Payment Method: Credit Card (payments up to $10,000) Check (payable to Neuroscience Education Institute)

Credit Card #: Exp. Date: CVV:

Billing Adress:

City: State: Zip:

Cardholder Printed Name:

Cardholder Signature: Date:

SUBMIT THIS ORDER FORM & AGREEMENT TO:

Email: Sheri Mills ([email protected])

Fax: (760) 931-8713, Attn: Sheri Mills

Mail: Neuroscience Education Institute Attn: Synapse Accounting 5900 La Place Court, Suite 120 Carlsbad, CA 92008





The following 2020 NEI Synapse Prospectus Rules and Regulations are fully incorporated as part of the agreement between the

exhibiting, sponsoring, and/or advertising company (“Company”) and the Neuroscience Education Institute (NEI).

NEI SYNAPSE NAME AND LOGO USAGE:

NEI Synapse’s name, logo, or other identifying branding

may not be used in signs, advertising, or other promotional

material without prior written consent from NEI. To receive

NEI approval, all advertisement materials must refer to the

conference by the correct name: “2020 NEI Synapse”.

INSURANCE AND LIABILITY:

Insurance and liability are the full and sole responsibility of the

Company. This contract shall not constitute or be considered

a partnership, joint venture, or agency between NEI and the

Company.

INDEMNIFICATION:

The Company agrees to protect, save, and hold the

Neuroscience Education Institute (NEI), and the Omni Grove

Park Inn, as well as all of these entities’ owners, agents, and

employees (hereinafter collectively called Indemnities) harmless

for any damages or charges imposed for violations of any

law or ordinance, whether occasioned by the negligence of

the exhibitor or those holding under the exhibitor. Further,

the Company shall, at all times, protect, indemnify, save,

and hold harmless Indemnities against and from any and all

losses, costs (including attorney’s fees), damage, liability, or

expenses arising from or out of any accident or bodily injury

or other occurrence to any person or persons, including its

agents, employees, and business invitees, which arise from or

out of, or by reason of said Company’s occupancy and use of

the exhibition/meeting room premise or a part thereof except

to the extent such losses, costs (including attorney’s fees),

damage, liability, or expenses are caused by the negligence or

willful misconduct of the Indemnities.

FORCE MAJEURE:

NEI may cancel all or any part of the event or reduce the

amount of space allocated to the event for any reason at

its sole discretion for acts beyond its reasonable control,

which may include, but is not limited to: fire, strike, damage,

construction or renovation, government regulation, public

catastrophe or natural disaster.

PAYMENT:

Payments can be made by credit card (American Express,

VISA, or MasterCard) or by checks made payable to

“Neuroscience Education Institute” (Tax ID #33-0954691).

Credit Card payments accepted up to $10,000. All credit card

company charges and bank charges will be the Company’s

responsibility. Full payment is required within 30 days of

application submission or invoice date to secure an exhibit

space, advertisement, or sponsorship. The final balance is due

by February 1, 2020 for all Industry Symposia sponsorships.

Agreements received on or after February 1, 2020 will require

payment in full, no exceptions. If full payment is not received

by the above deadlines, NEI has the right to forfeit the

agreement, and give the opportunity to the next applicant (in

priority order).

Payments can be mailed to: Neuroscience Education Institute Attn: Accounting (2020 Synapse) 5900 La Place Court, Suite 120 Carlsbad, CA 92008

2020 NEI Synapse Prospectus Rules & Regulations


CANCELLATION/REFUND POLICY:

All cancellations must be made in writing to Sheri Mills

([email protected]).

Exhibit space, advertisement and/or sponsorship:

Cancellations received by February 1, 2020 will result

in a 50% penalty of the fees. No refunds will be issued

for Exhibit space, advertisement and/or sponsorship

cancellations received after February 1, 2020, nor will

they be issued to no-show exhibitors.

Industry Symposia: NEI has a zero-tolerance cancellation

and no-refunds policy for Industry Symposia and Events.

The company shall remain liable to NEI for the total

sponsorship fee for the cancellation. Remaining payments

will be due within 30 days of cancellation request.

All Industry Symposia must be paid in full by

February 1, 2020.

RIGHT OF FIRST REFUSAL:

In order to allow other companies to participate in our

sponsorship, exhibit, advertisement, and/or Industry

Symposium opportunities, NEI will not give companies right of

first refusal for future conferences.

UNSANCTIONED EVENTS:

Companies are not allowed to sponsor any unsanctioned

event which directly conflicts with conference events, before,

during, or after. Failure to abide by this requirement will result

in a breach of the agreement by the Company and gives NEI

the right to revoke all exhibitor/sponsor badges and evict

any exhibit that violates this policy. If you wish to host a small

off-site or on-site event, please contact Sheri Mills (smills@

neiglobal.com) for pricing and additional details.

USE OF LIST POLICY:

It is the fiduciary responsibility of all Companies, supporters

and their agencies to protect the privacy of NEI Synapse

attendees. All attendees have the right to refuse being

scanned and, per that refusal, the Companies, supporters

and their agencies do not have the right to reach out to

them. Furthermore, it is a violation to share these lists with

3rd parties. Companies may use their captured attendee

leads lists one time only. The information on the list or any

portion thereof may not be copied or extracted in any from.

Companies will not at any time permit any NEI Synapse

list information to pass into the hands of another person,

association, organization, or company. Any prohibited use

by the Company shall constitute a material breach of this

contract.

ATTENDEE LIST:

NEI does not release pre or post attendee lists to exhibitors

and/or sponsors or 3rd party vendors.

ADVERTISEMENT:

It is prohibited to display material or signage of companies

other than those that have paid for exhibit space. Canvassing

and solicitation of business or other conferences is strictly

prohibited. NEI appreciates being informed of any infraction

of this rule. All signs, flyers, distribution of literature and

souvenirs, entertainment, or any other activities must take

place directly adjacent to the contracted table only.

AMENDMENTS:

All matters and questions not covered in any of the rules

and regulations are subject to the discretion of NEI. The

rules and regulations may be amended at any time by NEI,

and all amendments shall be equally binding on all parties.

In the event of any amendment or addition to the rules and

regulations, written notice will be given by NEI to such parties.






EXHIBITORS

BOOTH ASSIGNMENT:

Booths will be assigned on a first-come, first-serve basis. NEI

reserves the right to reconfigure the exhibit hall floor plan,

with the provision that all exhibitors will be advised of any such

changes. It is the exhibiting company’s responsibility to confirm

their placement on the floor plan.

EXHIBIT RESIZING:

Requests for partial cancellations or reductions in the size of

exhibit space will be considered, but not guaranteed. Please

see our Cancellation/Refund Policy on page 20.

ELIGIBILITY FOR EXHIBITING:

All products and services exhibited must be relevant to the

sciences field. NEI reserves the right to refuse acceptance

of contract and/or entrance/setup to exhibitors not meeting

required standards or in competition to NEI, as well as the

right to curtail or close exhibits or parts of exhibits that reflect

unfavorably on the character of the meeting. This applies to

displays, literature, advertising, novelties, souvenirs, conduct

of persons, etc. NEI will not make any refunds or otherwise

be responsible for expenses associated with such refusal,

restriction or eviction. Please email Sheri Mills (smills@

neiglobal.com) with any questions about eligibility to exhibit.

EXHIBIT LOCATION:

The exhibit area will be located in the pre-function space of

the Charleston Ballroom. All CME sessions will be held in the

Summerlin Ballroom. All breaks will be served within the pre-

function area to generate traffic to exhibitors.

EXHIBIT HOURS:

Exhibit setup must be complete by 9:00 am on April 17, 2020.

It will be each Exhibitor’s responsibility to see that all materials

are removed from the exhibit area by 10:00 pm on April 18,

2019. Displays should not be dismantled before 4:30 pm on

April 18, 2019.

EXHIBITOR CONDUCT:

Exhibitor personnel are expected to behave in a professional

manner at all times during NEI Synapse. NEI reserves the right

to make on-site judgments regarding conduct that detracts

from the environment.

DATA CAPTURING & LEAD RETRIEVAL:

The lead retrieval vendor will provide reports within 7 days

after the conference. Reports will include the following

information for each attendee who chooses to be scanned:

First, middle, and last name; credentials; phone; specialty;

email; mailing address; and National Provider Identifier

number. Exhibitors should only scan attendees that have given

their permission to give you their information.

EXHIBIT HALL FOOD & BEVERAGE:

All NEI Synapse breaks will be occurring in the exhibit area

to maximize networking opportunities with exhibitors. To

promote higher attendance at booths, NEI will permit booth

refreshments & snacks. These refreshments are limited to

coffee, specialty coffees, soft drinks, fruit juice, and water.

Cookies, pastries, and individually wrapped ice cream bars

are also permitted. Due to the potential of long lines, the

distribution of these refreshments is limited to booths 200

square feet or larger. Lines may not block aisles or other

exhibitors’ booths, and control of lines is the responsibility of

the distributing company. Refreshments must be provided in

conjunction with the hotel’s catering department. NEI must be

notified and approve all distribution of refreshments.

UNOCCUPIED SPACE:

Space not occupied at the opening of the exhibition may be

reassigned by NEI to another exhibitor, without refund of the

paid rental.

SUB-LEASING OR SHARING BOOTH SPACE:

Exhibitors are prohibited to sublet, assign, or share any part of

the allocated space without prior written consent from NEI.





BOOTH STAFFING:

Booths must be staffed at all times during open hours.

Exhibitors that violate this policy may lose their eligibility to

exhibit at future NEI Synapse conferences.

OBSTRUCTION OF BOOTHS AND SIZE LIMITATIONS:

Booths cannot obstruct attendees’ views of adjacent tables

from any angle. Activities that cause attendees to congregate

in the aisles and impede or restrict traffic are forbidden.

Nothing is allowed to be attached to pillars, walls, ceiling,

windows, etc.

AUDIO USE:

Audio and/or video devices which are part of the exhibit

must be conducted and arranged so that no noise will disturb

adjacent exhibitors or attendees. NEI reserves the right

to prohibit the use of amplifying devices that it considers

objectionable.

GIVEAWAYS AND RAFFLES:

Giveaways and raffles are permitted on the exhibit floor, when

used as a promotion to attract attendance to your table. Public

address announcements of winners on the exhibit floor are not

permitted.

FLOOR SALES:

The sale of any product on the exhibit hall floor is prohibited

without the written discretion of NEI. Exhibitors in violation of

this rule will be removed from the exhibit hall, and disbarred

from exhibiting at any future NEI conference.

SECURITY:

NEI will provide perimeter/roving security personnel. Although

security will be provided during installation, show days, and

dismantling, it is always the exhibitor’s responsibility to ensure

the security of his/her exhibit and its contents.

CHILDREN:

For safety purposes, children under 16 years of age are

prohibited from the exhibiting areas during the hours of

installation and dismantling.

INDUSTRY SYMPOSIA

TIME SLOT ASSIGNMENT:

Symposia applications will be assigned on a first-come, first-

served basis. The timeslots noted on page 17 have been

approved by NEI and may not be modified by the sponsor.

Times are subject to change, and the sponsors will be notified.

NEI reserves the right to approve all agreements and may

restrict inappropriate products/services.

NON-COMPETE SCHEDULE:

Symposia will be conducted during times that do not conflict

with NEI’s CME sessions or other industry events. All space

and time slots will be scheduled by NEI.

INCLUDED WITH EACH INDUSTRY SYMPOSIUM

SPONSORSHIP:

• Meals are provided by NEI through attendee

registration fees—no “Sunshine Act” reporting required.

F&B orders are at the discretion of NEI

• Private ballroom is assigned for your Symposium,

Disease State or Medical Affairs event to comply

with ACCME guidelines—NEI does not guarantee an

audience size

• Non-competing sessions to maximize attendance.

Industry events do not compete with our CME programs

or other industry events.

• Complimentary session scanning units (up to 6) will be

provided by NEI on-site for you and your staff to scan

and track attendees; staff to scan will NOT be provided,

please plan accordingly

• One (1) professional moderator will be on-site to

provide your team with any logistical assistance, and to

welcome attendees and introduce faculty



• Audio-visual equipment and show technician will be

provided by NEI, including: livelier mics for up to two

(2) presenters, screens, projector, show computer with

Windows 7 Pro and PowerPoint 2007 (16:9 PowerPoint

recommended), one (1) wireless cue/remote slide

advancer, large speaker timer, confidence monitor,

and acrylic podium with microphone; additional A/V

equipment can be purchased

• Badges (up to 6) for on-site staff and presenters; must

register online by April 2, 2019 (door monitors do not

require badges)

• Complimentary listing on NEI Synapse mobile app,

online agenda, and on-site signage

THE SPONSOR IS RESPONSIBLE FOR THE FOLLOWING:

• Content development of a 45 to 60-minute presentation

(agencies or 3rd party providers are allowed to assist the

company)

• Final session topic, title, and presenter information due

to NEI by February 20, 2020

• Door monitors/staff to welcome and scan attendee

badges

• Script for moderator, if any, to introduce presenter

• All speaker-related costs (flights, honorarium,

accommodations, conference registration, etc.)

The design, development, and production of any

promotional material (subject to NEI’s approval)—all material

must include disclaimer statement on page 23.

LOCATION AND SET-UP:

Symposia will be held in the Red Rock Ballroom A-F. All

CME sessions will be held in the Summerlin Ballroom. Unless

otherwise noted in the agreement, the Symposia room will be

set for 600 attendees in rounds of 10.

ATTENDEE REGISTRATION:

NEI will not facilitate pre-registration for attendees. Industry

Symposia are open to all NEI Synapse attendees, and are

available on a first-come, first-seated basis. Accommodations

must be provided for conference attendees who wish to

attend the symposia without eating a meal or being scanned.

SESSION SCANNING UNITS:

NEI will provide up to six (6) session scanning units for you

and your staff to scan and track attendees. Staff to scan will

NOT be provided; plan accordingly. Reports will be available

7 days after the conference and will include the following

attendee information for each attendee who chooses to be

scanned: First, middle, and last name; credentials; phone;

specialty; email; mailing address; and National Provider

Identifier number.

FOOD AND BEVERAGE PROVIDED BY NEI:

Unless otherwise noted on the sponsorship agreement,

conference meals are provided for all attendees by NEI

through attendee registration fees and are exempt from

reporting under the Open Payments (Sunshine Act) program.

Meals will be placed near the Symposia room to encourage

attendance. Meal additions can be coordinated for an

additional cost. Contact Sheri Mills ([email protected]) for

more information.

One of the following statements must appear prominently

on all handout materials or any printed materials

distributed for an Industry Symposium or Event:

FOR NEI PROVIDED MEALS, PLEASE USE:

[Meal type: Breakfast, Lunch or Dinner] provided by NEI.

Example: “Breakfast provided by NEI”

FOR SPONSOR PROVIDED MEALS, PLEASE USE:

[Meal type: Breakfast, Lunch or Dinner] provided by

[company].

Example: “Breakfast provided by Company”




DISCLAIMER FOR NON-CME SESSIONS:

Industry Symposia are considered promotional activities and

must be conducted in accordance with all applicable FDA

regulations and other established standards and codes.

Continuing education credit may not be offered for Industry

Symposia.

The following disclaimer statement must appear

prominently on all materials intended to promote your

Industry Symposium, including but not limited to: the title

and ending slides displayed at the beginning and end of the

symposium, websites, broadcast e-mail messages, promotional

brochures, invitations, signage, etc.

“The content of this [Industry Symposium, Disease State

Symposium or Medical Affairs Reception] and the views

expressed therein are those of the presenting entity and

not of NEI. This symposium is not part of the scientific

program and does not provide CME credit.”

All promotional material must be pre-approved by NEI

before release and distribution. Because changes may be

required, it is strongly recommended that review and approval

by NEI occur before printing or production of the materials.

Organizations may distribute print material to promote their

symposium from inside their contracted table space only.

The NEI logo and/or NEI Synapse graphics may not be used

on Industry Symposia materials. You should submit your

materials for review no later than March 26, 2019; please allow

3 business days for review.

SESSION ATTENDANCE:

NEI makes every attempt to project accurate attendance

numbers; however, attendance at Non-CME Industry Symposia

is not guaranteed. NEI is not responsible for audience

generation to these activities. Marketing and promotional

opportunities are available on pages 10-12.

ROOM ACCESS:

Sponsors may have access to the room 3 hours prior to their

symposium’s start time for setup. If you require additional

setup time, please contact Sheri Mills at (smills@neiglobal.

com).

STAGE REHEARSAL:

To schedule a rehearsal, please contact Sheri Mills at (smills@

neiglobal.com) with your preferred rehearsal date and time.

Additional fees will apply if you require a technician present

during your rehearsal. An A/V technician will be provided (at

no additional cost) during all symposia to operate equipment

and to ensure that sessions run smoothly.

PRESENTERS:

Symposium presenters are not considered “faculty” at NEI’s

Synapse and thus will not be provided the same badge as

NEI Faculty. The sponsoring organization is responsible for all

presenter-related costs (flights, honorarium, accommodations,

conference registration, etc.). NEI Synapse faculty are NOT

permitted to participate in Industry Symposia or any off-site

meetings, sanctioned or otherwise.

ON-SITE SIGNAGE:

NEI recommends and allows up to four (4) professionally

printed signs (maximum size is 30” x 40”). Signs can be placed

outside or near the meeting room 24 hours prior to start of the

session and must be removed at the end of the session.

MARKETING EFFORTS BY NEI:

All symposia will be listed on the online conference agenda

web page. The information will also be added to the NEI

Synapse mobile app, on-site signage, and potential print

material. Additionally, NEI will, in our sole discretion, send

dedicated emails and app announcements to encourage

participants to attend these events.

ADDITIONAL MARKETING OPPORTUNITIES:

We encourage you take additional measures to promote

your symposium (see pages 10-12 for additional promotional

opportunities).






Documents

EXHIBIT & SPONSORSHIP PROSPECTUScdn.neiglobal.com/content/synapse/2020/pdf/20syn...for review by March 10, 2020. Hotel Lobby Bar Monitor Advertisement - $10,000 Advertisement video