ExESS Chemicals Volume tracking Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR1

ExESSChemicals Volume tracking

Sept 15, 2011 ExESS VOLUME TRACKING : REACH, CSCL, CDR 1

Worldwide Volume tracking


ExESS is ready for :

• European REACH compliant Substance Volume Tracking• Japanese CSCL

• American Chemical Data Reporting (CDR) – formerly IUR


ExESS

PART I AEuropean REACH

Substance Volume Tracking

Why REACH Volume tracking


• REACH obligations are linked with “ tonnage bands “ for substances (not for products) : REACH Substance Volume tracking

• > 1 ton • 1-10 ton• 10 – 100 ton• 100 – 1000 ton • > 1000 ton

• REACH Volumes ≠ Substance/product trade Volumes

Why REACH Volume tracking


REACH Substance Volume tracking and detection of SVHC are important to :

• be compliant with the correct REACH regulation aspects• track changes monthly as production quantities and companies LE and structure are subject of change• control the tonnage bands to avoid extra new registration and analysis costs

Automation is required for companies with an important number of (changing) chemicals and sites.

REACH Volume tracking Algorithm


W ha t to re gis te r ?

Su b stan ces exemp ted f ro m

reg is t ra t io nSection 1 .6 .4

Su b stan ces reg ard ed as reg is teredSection 1 .6 .5Overv iew o f

reg is t ra t io n sco p eSection 1 .6 .1

C alcu la t io n o f th e vo lu me to b e reg is tered

Section 1.6 .2Active substance fo r use in

p lan t p ro tection p roductsSection 1 .6.5 .2

N otified substances (D irective 67/548 /EEC )

Section 1 .6 .5 .3

F ood o r feed ingsstu ff

Section 1 .6 .4 .1

Active substance fo r use in b iocidesSection 1.6 .5 .1

M edicina l p roductsSection 1 .6 .4 .2

Annex V substancesSection 1 .6 .4.4

Annex IV substancesSection 1 .6 .4.3

R ecycled o r recovered substance a lready reg iste red

Section 1 .6 .4.5

R e- im por ted substanceSection 1 .6.4 .6

Polym erSection 1 .6 .4 .7

Su b stan ces exemp ted f ro m

R EA C HSection 1 .6 .3

R ad io -active substances

Section 1 .6 .3 .1

Substances under custom s supervision

Section 1 .6 .3.2

W asteSection 1.6 .3 .4

Substances used in the in te rest o f de fence and

covered by N a tiona l exem ptions

Section 1 .6 .3 .3

N on iso la ted in te rm ed ia tesSection 1 .6 .3 .5

T ranspor ted substancesSection 1 .6 .3 .6 PPOR D

Section 1 .6 .4 .8

C alcu la tion o f the tonnage in case o f exem ptions

Section 1 .6 .2 .1

Add ition o f the vo lum es Section 1 .6 .2 .2

C alcu la tion o f the am ount o f substance in a p repara tion o r in

a r ticlesSection 1 .6 .2 .3

C alcu la tions o f year ly tonnage fo r phase- in and non phase -in

substancesSection 1 .6 .2 .4

DON’T UNDERESTIMATETHE COMPLEXITY

Volume tracking Algorithm


Volume tracking Algorithm


REACH Substance Volume tracking calculation parameters : Legal Entity – general exemptions for substances – bought in EU is exempted – Origin of Product related to components - Similar substance principle (grouping) – sites and business unit production volumes – intermediate categories – exemptions can differ according to the type of composition – same substances can have REACH functions or NOT ! - Polymer/Monomer – Intermediate status - ….

REACH SVHC Volume tracking calculation parameters : Article and/or product composition – conversion to ww% for SVHC’s - Similar substance principle (grouping) – knowledge of BOM and composition information, …

Why Volume trackingand … what's the problem then ?


• Knowledge of origin :

• Collection of data per LE is not obvious• Principle of “ similar substances “ accepted in REACH• Data on compositions … many companies don’t know• Data on exemptions and rules • Composition depending Substance role for REACH • BOM not known ….• Fast automated detection of SVHC DON’T UNDERESTIM

ATE

THE COMPLEXITY

How can IT help ?


• Collection of all information on : • LE/Site/BU• Product and composition information• Exemption identification and special substance role in preparations

• REACH Substance identification (Inventory)• RVT Calculation algorithm and reporting

• Detection of tonnage band approaches/alarms • for SVHC : Article BOM data collection• SVHC Volume tracking algorithm

How can IT help ? RSVT Methodology


Step 1 : enter LE/Site and BU informationStep 2 : define Articles, Mixtures and SubstancesStep 3 : enter the Mixture or Substance composition

or the Article BOM (*) informationStep 4 : refine exemptions, add specific details,

group Reach Substances and define optional settings for RSVT calculation and reporting

Step 5 : transfer commercial trade volumesStep 6 : calculate the real REACH SVTStep 7 : REACH SVT reporting

(*) The Bill of Material integration in ExESS is always customized

RSVT step 1 : LE/Site/BU management


Organisations

RSVT step 1 : Legal Entity and Site structure


PhysicalLocalisation of Chemicals per

Legal Entity and Site, …

RSVT step 1 : Allocation to Business Units


Physical

Allocation of Business Units

RSVT step 1 : Link to External IT applications


Information on LE, Sites , Business Units

and the links to Articles and Trade products can be exchanged with ERP

and External IT applications

RSVT step 2 : Article, Mixture & Substances


RSVT step 2 : Articles (Entity type if needed)


RSVT step 3 : Composition or BOM


RSVT step 3 : Link to external IT applications


Composition and Article BOM information can

be exchanged with ERP and External IT

applications

RSVT step 4 : Exemptions and rules


RSVT step 4 : Exemptions and rules


RSVT step 4 : Grouping of Substances


Manuel grouping of REACH substance

Or automated grouping of REACH substance using the EC inventory

Automatic grouping of substances is based on the use of EC inventory data : EC no if it existsCAS no if it exists

Check in EC inventory if an EC no is present that is related to that CAS no: group by that EC noif not: group by that CAS noIf both EC no and CAS no don’t exist: no grouping is possible


Automated grouping of REACH substance using the EC inventory

RSVT step 4 : Grouping of Substances



Some specific information on Exemptions and

parameters as imported or not, can be

exchanged with ERP and External IT applications

SVT step 4 : Optional settings


Optional settings influencing the calculation algorithms and reporting

SVT step 4 : Optional settings


Optional settings influencing the calculation algorithms and reporting

Summary


RSVT step 5 : Volume entry (tons)


RSVT Step 5 : Volume entry (%)




In most cases, all commercial trade volumes per legal entity, site or BU are transferred between

ExESS and External IT applications such as ERP

or other…

RSVT step 6 : Effective SVT calculation


RSVT step 7 : RSVT reporting


RSVT step 7 : RSVT reporting



ExESS

PART I BEuropean REACH

SVHC Volume Tracking

Why SVHC Volume tracking


For Articles and Mixtures : SVHC Volume tracking

• Detection of SVHC’s > 0,1% in articles and mixtures

How can IT help ? SVHC Methodology


(Same as for RSVT)Step 1 : enter LE/Site and BU informationStep 2 : define Articles, Mixtures and SubstancesStep 3 : enter the Mixture or Substance composition

or the Article BOM information(Additional for SVHC calculation)Step 1 : check upgrade the SVHC candidate listStep 2 : calculate the SVHC composition volumesStep 3 : Present / report SVHC detection volumes (*)

(*) The Final reporting for SVHC detection is always customized

SVHC step 1 : Identification of SVHC


SVHC step 1 : Identification of SVHC


SVHC step 2 : Final article/product list + %ww


Product or Article Name

Detected SVHCWw in % calculated

SVHC step 3 : Report : export to Excel or customized


SVHC calculation in General


Article SVHC management is not standard implemented in ExESS.

Basic functions are present in ExESS

based on individual specification from customers , LISAM can customize ExESS to comply with the customers’ requirements

ExESS and creativity

ECHA info REACH Volume tracking


EU : REACH : Guidance documents ECHA

• Guidance on registration - May 2008 - ECHA• Guidance for intermediates – February 2008 - ECHA• Guidance for monomers and polymers – June 2007 - ECHA• Guidance for requirements of substances in articles – May 2008 – ECHA

http://guidance.echa.europa.eu/guidance_en.htm

http://guidance.echa.europa.eu/guidance_en.htm


ExESS

PART IICSCL and CDR

Volume tracking around the World


JAPAN : CSCL (Chemical Substances Control Law)http://www.env.go.jp/en/chemi/outline_CSCL.pdf

Source :

http://www.env.go.jp/en/chemi/outline_CSCL.pdf

Volume tracking around the World


USA : IUR renamed to CDR (Inventory Update Reporting is now Chemical Data Reporting)

http://www.epa.gov/iur/index.htmlSoftware tools : http://www.epa.gov/iur/tools/software.html

http://www.epa.gov/iur/index.html

http://www.epa.gov/iur/tools/software.html

Why CDR Volume tracking


• Chemical Data Reporting (CDR) is mandated under the Toxic Substances Control Act (TSCA) by the US Environmental Protection Agency (EPA) to keep a current chemical substance inventory. •Manufacturers and importers are required to report product volumes over 25,000 lbs*

*Effective for 2016 reporting, this threshold will decrease to 2,500 lbs

•Additionally, process and use information must be reported for volumes over 100,000 lbs**

**Effective for 2016 reporting, this threshold will decrease to 25,000 lbs

•As of 2012 reporting period, all submissions must be electronic using new eCDR-web (includes XML import)

ExESS CDR reporting


• Consolidate Chemical volume and usage data in single system• Ease of integration• Single source for quality assurance prior to reporting• Determine exemptions, reporting volume ceilings• Finalize Confidential Business Information (CBI) decisions &

supporting information

• Automated XML update to eCDR-web*pending finalized XML schema

• Ongoing tracking of annual volume data leading up to 2016 submission

Ease of Integration


• Site, Product, Volume and Usage Imports• Site data and technical contact imports (or manual entry)• Product import, including physical form, # workers, max conc, etc.• Usage data imports for products which hit volume ceilings• Import CBI supporting documentation• Flexible enough to handle data from various sources

• Link with TSCA and PMN inventory to determine exemptions

• Automate transmission of required data to EPA’s CDX website

Data Validation and Quality Assurance


• ExESS provides a single source of data and means to complete Quality Assurance prior to finalizing reporting• Review site data using flexible Grid layouts• Export data to Excel and send back to Sites for validation• Ensure proper coding for Industry codes, usage, Maximum

concentration, Number of Workers, etc.• Confirm all data for which you wish to protect Confidentiality is

flagged and has supporting documentation to include in submission

IT Configurations


Standalone IT calculation tool :

1. Input (import) Legal entities and Sites (LE/Sites)2. Input (import) Trade products and relation to the LE / Sites3. Input (import) Trade product compositions with exemptions,

including REACH information for components/ingredients when available

4. Input (import) Trade volumes5. Refine manual REACH settings 6. Calculate and report

IT Configurations


IT Configurations


System Integrated IT calculation tool :

• Integrate ExESS with other IT systems to exchange : 1. Input (import) Legal entities and Sites (LE/Sites)2. Input (import) Trade products and relation to the LE / Sites3. Input (import) Trade product compositions with exemptions,

including REACH information for components/ingredients when available

4. Input (import) Trade volumes5. Refine manual REACH settings 6. Calculate and report

Conclusion


REACH SUBSTANCE VOLUME TRACKING (SVT), CSCL, CDR: • More complex than sometimes estimated• Important to define compliancy• Automated solutions to track commercialized chemicals quantities• Many parameters are difficult to quantize• regular data updates can be automated

SVHC VOLUME TRACKING : • More complex because of lack of BOM• SVHC Lists are changing Track modifications• Regular data updates can be automated

The solution = ExESS, more with less


ExESS, more with less

Although the information in this presentation has been presented in good faith and is believed to be correct at the time of compilation, LISAM SYSTEMS GROUP cannot assure this presentation to be free of errors or omissions and will not be responsible assuring the completeness or accuracy of the information in this presentation

Americas – Asia - Europe

Lisam America, Inc.3131 E. 29th Street, Ste. E

Bryan, Texas 77802+1 979.595.1444

LISAM SYSTEMS | HEMMIS Office Belgium | Vlaanderenstraat 3A - B-8501 Heule | www.lisam.com email : [email protected] +32 (0)56 372637 | Fax +32 (0)56 372324 | Mobile +32 (0)477 292519

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Extra : Topics to follow on RSVT training


Documents

ExESS Chemicals Volume tracking Sept 15, 2011ExESS VOLUME TRACKING : REACH, CSCL, CDR1