www.marinwater.org

EXECUTIVE ASSISTANT TO THE GENERAL MANAGER

SALARY RANGE: $8,080 - $9,803 PER MONTH

The Marin Municipal Water District is recruiting for a seasoned professional who will provide high-level administrative support and manage projects for this highly visible community oriented organization.

This is an excellent opportunity for a highly skilled, proactive problem solver with exceptional analytical skills, communication skills and meticulous attention to detail. The Executive Assistant will be relied upon for flexibility and foresight, while maintaining confidences related to high-level operations and productivity.

The ideal candidate will have experience supporting executive level positions. The ideal candidate will also demonstrate strong administrative skills using modern office equipment and software programs; the ability to efficiently manage time-sensitive and critical projects; problem solve; communicate effectively; work

independently and be able to manage changing priorities while completing multiple tasks and supporting the executive and being responsive to other district employees and stakeholders.

THE DISTRICT: The District provides high-

quality drinking water to customers and visitors of its service area. The District is a medium-sized, municipal, water agency with a Board of Directors/General Manager form of government, 240 full-time employees and a $105,000,000 combined annual operating and capital budget for FY 2020. Annually, the District delivers water to 190,000 residents and businesses in the central and southern portions of Marin County and has stewardship responsibilities for 21,000 acres of pristine watershed lands on Mt. Tam.

C A R E E R O P P O R T U N I T Y

www.marinwater.org

THE JOB:

This position is classified as confidential and will provide a wide variety of highly responsible, challenging and complex professional and confidential assistance to the General Manager and other senior staff as assigned. The incumbent will manage, direct and participate in projects and programs; provide sensitive and confidential administrative and secretarial support functions; performs challenging and complex duties in support of the General Manager in his/her interactions with elected officials, officials of other government agencies, District senior management, union officials, community stakeholder and the media. Typical duties may include but are not limited to the following. Please see job

description for the full list of duties and qualifications:

Acts as confidential executive assistant to the General Manager; provides a wide

variety of clerical and administrative support; manages and participates in projects and programs located in the General Manager’s office;

Assists in the implementation and follow-up on Board decisions and requests as directed by the General Manager;

May supervise administrative support personnel who are assigned to work in various divisions providing support to division managers or department managers;

Gathers and analyzes data on a variety of administrative and policy matters; develops recommendations and prepares and presents related reports;

Researches and compiles data for special reports; collects and assembles data and background materials for a variety of reports, charts, spreadsheets and related documents;

Composes, proofreads and edits a wide variety of documents and correspondence; Attends Board of Director, committee and related meetings when necessary; Provides assistance to the Board as needed; Receives and screens visitors and telephone calls, providing information and

handling issues that may require sensitivity and use of sound, independent judgment and the knowledge and interpretation of the District's rules, regulations, policies and ongoing projects; responds to requests for information and complaints, refers matters to appropriate District staff and/or takes or recommends action to resolve the request or complaint;

Tracks, to resolution, complex customer complaints or expressed concerns; Schedules appointments; prepares and keeps meeting calendars; Performs related duties as assigned.

Click here for the Executive Assistant to the GM Job Opportunity

MINIMUM QUALIFICATIONS:

In addition to the skills and attributes mentioned above, the ideal candidate will meet the following minimum qualifications:

Minimum of five years of increasingly responsible advanced clerical or administrative experience, at least two of which must have been at the executive level;

Minimum High School graduation or equivalent. Additional college course work related to secretarial or administrative duties is highly desirable.

The District offers an attractive compensation and benefits program. The salary range for this position is $8,080 - $9,803 per month, depending upon qualifications/experience.

Retirement: MMWD is a member of the California Public Employees Retirement System (CalPERS), which offers reciprocity between agencies in the 37 Act County System.

Classic employees – 2.7% @ 55 formula, highest 3 year average compensation. Employees contribute 8%.

PEPRA employees – hired after 1/1/13 or Classic employees with 6 month break in service are eligible for a 2% @ 62 formula, highest 3 year average compensation. Currently, employees contribute 5.75% and effective July 1, 2020 the employee contribution rate will be 6.25% of salary (subject to change). All provisions shall be as required by PEPRA.

Health Insurance: CalPERS health care, which makes available a variety of medical plans. The premium contribution made by MMWD for 2020 is $868.98 employee only; $1,737.96 employee + 1 or more; opt out-payment of $100 per pay period.

Dental: Dental insurance is available to employees and their families.

The District offers additional benefits to include Administrative Leave, Deferred Comp (employee option), Life and Long-Term Disability Insurance, vacation, sick leave, holidays and more. See the District’s website for more information at: http://marinwater.org/DocumentCenter/View/755/SEIU-Benefit-Summary-2020

COMPENSATION & BENEFITS

SELECTION PROCESS: The process may include a panel interview, final interview and writing exercise. Only those candidates with the best combination of qualifications in relations to the requirements and duties of the position will continue in the selections process.

HOW TO APPLY: Apply by 5/13/2020 by 4:30 p.m. for manual submissions; 5:00 p.m. for online submissions.

Apply online at Calopps.org :

Click here for the Executive Assistant to the GM Job Opportunity

To be considered for this position you must submit a completed application, the supplemental questionnaire, a cover letter, and a resume.

www.marinwater.org

RECRUITER CONTACT:

Maile Villavicencio Human Resources Analyst mvillavicencio@marinwater.org (415) 945-1470