Orientation for new exchange students

August 25 – 27 2021

Kaija Kangasjärvi, Nina Vainikka, Amanda Viitanen, Lassi Yli-Muilu

International Office

Exchange studies at UTU

STUDENTS FROM OVER 100

COUNTRIES

INCOMINGEXCHANGE STUDENTS

282OUTGOINGEXCHANGE STUDENTS

307

2232 international students at UTU in 2020.

Students in 2020

20 768

Incoming student mobility in 2020 by country

49

44

26

21

18

17

14

76 6

Germany

France

Spain

Italy

Russia

China

Czech Republic

Netherlands

Lithuania

Romania

8Faculty of Education

Faculty of Humanities

Faculty of Law

Faculty of Medicine

Faculty of Science

Faculty of Technology

Faculty of Social Sciences

Turku School of Economics

FACULTIES

• Faculties have different periods and to an extent differentpractices in study-related matters.

• Practices can vary also between the departments and evenwithin subjects!

• In this presentation we tell how everything works in general.

• If in doubt, you can always contact the teachers!

Faculties

Autumn Semester

• 1 September – 31 December

• Periods I (Aug 30 – Oct 24) and II (Oct 25 – Dec 20)

• Teaching usually lasts until early to mid-December.

• Winter break starts on the weekend before Christmas and lasts until the first week of January.

Academic Year (1 August – 31 July)

Spring Semester

• 1 January – 31 July

• Periods III (Jan 10 – Mar 13) and IV (Mar 14 – May 22)

• Teaching usually ends by the mid/end of May depending on

the courses with no teaching offered in June or July.

• See also Finnish national public holidays!

Academic Year (1 August – 31 July)

• Register at the International Office (international@utu.fi) –• In Turku/ Pori: the date of your arrival to Finland is the first day of

your exchange period!

• Starting the exchange at home / completing the exchange fromhome: The first date of your exchange is the first date of theOrientation

• You will receive a Letter of Confirmation at the end of yourexchange, stating the exact dates of your mobility.

• NB! The dates on the LoC do not usually correspond to theofficial semester dates.

UTU Registration

• If you stay at UTU for the Autumn semester, your study rightis valid until 31 December 2021.

• If you stay at UTU the academic year, your study right is validuntil 31 July 2022.

• Remember to complete all your courses by the time yourstudy right expires!

Study Right

• The instruction how to activate your UTU user ID – IT services sent you the instructions in August

• You can do it remotely from home by using Signicat

• Helpdesks is open, the visit there only by appointment – ask them the open the door for you.

• Only if you have problems with Signicat and activating your user ID

• You could visit them after your self quarantine is over

• Please wear a mask when visiting the Helpdesk

• Make an appointment beforehand helpdesk@utu.fi, by using Chat, by phone +358 29 450 6000

• If you’ll visit the Helpdesk, remember to bring an official ID with you! (NB! A driver’s license isn’t an official ID in Finland!)

• Helpdesks:

• Natura (next to the Student Centre Disco)

• Educarium

• TSE

• Medisiina

• Pori

• You will need it to access e.g.…

• your UTU email account

• UTU’s intranet

• the study register Peppi where you can check your grades and register for courses and exams

• course materials e.g. in Moodle

• Please check the presentations of IT Services

UTU User Account

• Teachers and other university staff know only your utu-email→ all information is sent there!

• Teachers’ email addresses are usually of the formatfirstname.lastname@utu.fi

• When writing an email at mail.utu.fiyou can search for other people’sutu-email addresses

UTU email (mail.utu.fi)

Study Guide Peppi

• https://studyguide.utu.fi

• Degree studies and courses for exchange students can befound on the study guide!

• Teaching schedules are listed on the course page (click on the blue box!).

Example of a course page (1/2)

course code

teaching

schedule

Example of a course page (2/2)

teaching

schedule

NB!

Contact the

person in

charge/teacher(s)

for any missing or

further information!

firstname.lastname@utu.fi

Peppi – the study register

What can you do in Peppi?

• Register for courses and exams

• Check your grades and credits

• Manage your personalinformation

• Quick access to Peppi StudyGuide and Timetables Planner

Peppi – the study registerhttps://student.peppi.utu.fi

Course enrollment

Course registration in Peppi 1/2

Name of the course

1.

2.

3.

4.

• The Study Guide should have all the essentialinformation!

• Course registration…• is most often in Peppi or Moodle (lecturer provides a

Moodle key)

• may only require an email to the teacher

Finding your way to studies

• Lecture courses can last for a semester, one period, or just part of a period.

• Exams and special courses can be arranged outside the teaching periods.

• Book exams = you read material determined by the teacher and take an exam based on it.

• Essays/papers and other written works are usually based on a certain set of source literature.

• Lecture or learning diaries are written self-reflecting diaries based on lectures or seminars.

• Also: Clinical rotations, lab work, seminars, group work…

Most common modes of study

• Exams are generally held at the end of each course unless other evaluation methods are used.

• You can take an exam 3 times.

• Exam registration is usually done online in Peppi or exam.utu.fi (for E-Exams) or as stated by the teacher.

• Exam results in Peppi (in 3 weeks’ time)

Exams

• Be on time!

• Normally the exams are held in the lecture halls and the exams are written in paper. Take only a pencil and an ID with you when you sit down.

• You get the questions and blank paper from the supervisor.

• During the academic year 2021 – 2022 the exams are most likely online, theteacher will tell how the exams is done – online exam, essay, EXAM…

• Please don’t copy paste your answers. Every exam and essay is checked byTurnitin-system for preventing plagiarism

• Cheating and copy pasting is strictly forbidden and all cheating attemptsare reported to your home university.

Exam behaviour

• Exams taken in an e-exam room on a computer.

• Also possible during the evenings and weekends.

• Exam rooms in Teutori, Agora, Turku School of Economics, Publicum and Pori.

• Reserve a time and a computer for the exam well in advance.

• Activate your printing tag (first time only) to access the e-exam room.

• Electronic exams: Exam

• List of possible exams that can be taken and more information can be found on exam.utu.fi

• NB! There is a video surveillance in the e-exam rooms.

• Cheating is strictly forbidden and all cheating attempts arereported to your home university

Electronic exams in Turku and in Pori

• 1 credit (cr) = 1 opintopiste (op) = 1 ECTS

• 1 ECTS = 27 hours of work (including lectures, seminars, reading, writing, and independent work)

• The recommended workload for a semester is 30 ECTS credits and for an academic year 60 ECTS credits

How many credits can I take?

How many credits do I need to take?

Credits

UTU ECTS

0 Fail F

1 Sufficient E

2 Satisfactory D

3 Good C

4 Very good B

5 Excellent A

or PASS/FAIL (NB! cannot be converted to a numeric evaluation)

Failed courses are shown in the credit list in Peppi but not in the Transcript of Records!

All the results are given in ECTS, not in hours!

Grading

Punctuality• academic quarter• 12 - 14 = 12.15-13.45• 12.00 – 13.00 = 12.00 – 13.00

Informal interaction with university staff• firstname.lastname@utu.fi• Please contact teachers by email

Independent, active, responsible students• Freedom to decide on your studies • Responsibility to progress in your studies

Finnish academic culture

• Learning Agreement changes• Erasmus +: Please use OLA when making changes to your study plan https://www.learning-agreement.eu/• The process will take some time but eventually you’ll get the document signed by all parties• If your home university doesn’t use OLA, you can use the pdf form of your home uni.• See the intranet for more information!• The other exchange programmes – please contact incoming@utu.fi or check the link above

• Transcript of Records • lists all your completed studies at UTU

• will be given to you upon your departure (if grades already registered), sent to you (European students) or sent to your home university (non-European students) after your mobility

• does not list courses that you failed

• See the intranet for more information

• Letter of Confirmation• will be given to you towards the end of your mobility, listing the exact dates of your exchange period.

Exchange study paperwork

• You may combine studies from different faculties providedyou meet the prerequisites for the course(s) in question

• The Faculty of Medicine and Turku School of Economics (exception: Futures Studies) can only accept exchange students who are majoring in these subjects.

• The Faculties of Law and Education can only accept exchange students from other faculties in case there are free places on the courses and the students meet the course criteria.

Studies at other faculties

• You can also take courses from Åbo Akademi University (upto 50 % of your exchange studies)

• To be able to attend courses at ÅAU, you’ll need to apply for a study right to each course via a system called Joopas at http://haku.joopas.fi.

• There is a separate application for exchange students Choose Enroll to Network Courses Exchange studies in Turku

• It will take some time to process your application(s)

• More information available here!

Studies at Åbo Akademi University (ÅAU)

• Check http://intranet.utu.fi for more info on studies at UTU!

• Log in with your UTU user ID and password

• Information for exchange students:

• Services → Students → Student Exchange and Internationality →

For Exchange Students

… or use the search option on the front page!

Intranet

• You will get further instructions later during Autumn/ Spring!

• For now: enjoy the start of your studies!

What to do before going home

• Orientation materials online (internet)

• Departmental contact persons

• Your tutor

• UTU’s website or intranet

• Student Union & student organisations

Where to look for help and info?

Call your mum/dad!!! ☺

WHAT TO DO NEXT

COVID19 instructions

• The aim is to ensure the health and safety of all students and staff.

• University information• Restricted entry to buildings (e.g. libraries only for students and

staff).• Desinfectant dispensers on campus, use of masks recommended

when safe distances cannot be kept etc.

• Most of the courses will be taught online/ onsite duringAutumn

• On campus events are kept at a minimum• Safe distances and precautions are enforced in e.g. laboratories.

Covid-19 precautions at UTU

• The traffic light model for the coronavirus situation defines the level of safety measures at the University of Turku.

• The yellow light stage of the model is currently in force.

• Working: Organising contact teaching requires that the teaching staff and the administrative and support personnel whose work tasks involve assisting students and personnel also work on campus. Otherwise on the yellow light stage, the University personnel works remotely if it is possible for their work tasks and when together assessed with the supervisor.

• Studying: Contact teaching is organised as much as possible. Students’ opportunities to work in the University’s facilities are ensured. By wearing masks and observing hand hygiene, facilities where it is not possible to maintain safe distances can be used.

• Using the facilities: Maximum number of people in individual spaces is 50 people. Safety measures have to be observed.

• Using face masks: Face masks are always used in the University's facilities, unless the person is alone in the space.

• The updated information is sent to your UTU mail, please follow it regularly

Traffic Lights of UTU

• Maintain a safe distance at all times (2 m).

• Wash your hands and use hand sanitizer.

• Cough and sneeze in the appropriate manner.

• Use a mask whenever maintaining a safe distance is notpossible.

• Remember to follow the quarantine instructions

Official recommendations in Finland

Please remember to follow the current self-quarantine instructions:

• Finnish Institute for Health and Welfare

• Finnish Government

• Finavia when arriving to Finland by air

• Finnish Border Guard

• FinEntry

Corona links

• When you are in Finland please download Koronavilkku.

• Koronavilkku is a contact tracing app produced by the Finnish Institute for Health and Welfare (THL) to help you find out whether you may have been exposed to coronavirus.

• If you have a coronavirus test and are diagnosed as infected, you can use the app to share this anonymously with those you have been in close contact with. Your privacy is strongly protected.

Koronavilkku

• If you are sick, you’ll use the health care of City of Turku/ Pori. https://www.utu.fi/en/study-at-utu/accepted-students/residence-permit → Health care for the exchange students

• In case of emergency call 112

In case of COVID19 related symptoms:

• If you have flu symptoms or if you suspect that you have contracted corona virus and if you are experiencing symptoms (according to THL, the most common symptoms are fever, cough and shortness of breath), the coronavirus helpline of the City of Turku, tel. +358 2 266 2714. You will get more instructions. Don’t go to the hospital without calling to this number first.

• In Pori Corona helpline +358 2 623 4333

• Stay in your room and avoid contact with your roommates as much as possible. If one of the occupants gets sick, the rest of the household must stay in more limited quarantine. The other household members should try to avoid any contacts for 14 days from the day one of the occupants has had first symptoms.

• If you get sick by COVID19 pandemic please inform us too incoming@utu.fi

If you feel sick

• Turku public health service provides vaccinations also those who are staying in the city temporarily such as for

studies.

• The newest information: PopUp vaccinations for the students (first dose) on Sep 1 – 2 2021 in Turku. More

information https://intranet.utu.fi/en/news/news/Pages/Coronavirus-Vaccinations-Promote-Safe-Studying-

in-Autumn-%E2%80%93-Pop-up-Vaccinations-for-Students.aspx !

• If you wish to get vaccinated in Turku, you have to book an appointment by phone: City of Turku COVID-19

vaccination helpline, tel. +358 2 266 0159 (on weekdays from 8 am to 2 pm).

• The appointments are given according to the Finnish vaccination protocol.

• You can also book an appointment for your second dose if you have received the first one at your home country.

NB! Please take with you the vaccination certificate to show which kind of vaccination you received at your home

country.

• There is so far no information on the vaccinations for international students in Pori

Vaccinations

Orientation for new exchange students | August 2021

Registration of foreigners & Finnish ID Code

• maintains its regional Population Information System

• registers foreigners and issues Finnish ID Codes

• purpose of the Finnish ID Code• registering a person in the population information system and as a

foreigner

• university database compilation of governmental statistics

• opening a bank account

• NB! Registering to Finland and obtaining an ID Code is obligatory to all students except for those staying in home country.

Digital and Population Data Services Agency

• WHEN: September 14 - 16 2021 between 9.30 – 12.00 and 13.00 – 15.00

• WHERE: Itsenäisyydenaukio 2

• No appointment needed

• Be prepared to queu outside the building

• Take the mask with you

Registration PopUp at DVV office in Turku

• Take with you the following documents. • passport / official ID card. NB! Driver’s license isn’t valid as an official ID in

Finland!• pre-filled registration form• residence permit card (non-EU/EEA students)• UTU registration certificate• your lease (your Finnish address)

• Remember to fill and print the needed documents in advance!

• For non-EU/EEA citizens: If you got the ID code with the residence permit, you have to do all this anyway.

• You will not get the code straightaway. When you’ll receive the Finnish ID code, please send it to disco@utu.fi

Registration process for students

• By appointment only if you missed the PopUp date in Turku

• In Turku Itsenäisyydenaukio 2, in Pori Pohjoisranta 11 E

• https://dvv.fi/en/foreigner-registration you’ll find the registration form

• https://dvv.fi/en/service-locations find your town and you’ll find the link to the booking system

• Select Personal law services → International registrations

• Send your Finnish ID Code from your UTU mail to disco@utu.fi

Digital and Population Data services Agency in Turku and in Pori

• EU citizens do not need a residence permit – officially youneed to register to the Finnish Immigration Service within 3 months but in practice you can leave Finland for a momentand the 3 months will begin again

• Non-EU/EEA students need a residence permit in most cases

• Questions? Please contact migri@migri.fi or visit their officein Raisio (Nallinkatu 8)

Residence permits

• Tomorrow• More lectures and Faculty information sessions• Finnish society and language

• Welcome fair on University Hill on Aug 27 2021 at 11.00 – 13.00• Limited amount of booths because of the COVID19 instructions• Wear mask

• Student sub organisation meeting in Wonder.me on Aug 30 2021 at 16:00 Finnish time (link for joining in sent earlier via e-mail)

• UTU opening carnival on September 8 2021 at 12—2pm on the square in front of Publicum and Educarium

What’s up later?

Welcome

to the Student

City of Turku

incoming@utu.fi