Exchange 2000 Migration Workshop

Detailed Design - Cleanup Existing Exchange System (P2K-0695)

Exchange 2000 Migration Workshop

Detailed Design - Cleanup Existing Exchange System (P2K-0695)

Oxford 24th JanuaryE2K team – Jim Yarnold

Identified Items In Exchange 5.5 DS Requiring Preparation:

Invalid Characters in Org nameInvalid Characters in Site namesDistribution List NamingAnomalous objects and Resource mailboxesRecipient ContainersRestructuring Containers in Exchange 5.5Preparing Exchange 5.5 Rich InformationMultiple SMTP and Foreign AddressesPublic Folder HierarchiesRestructuring Public FoldersPublic folder ACLs

Valid Characters

Organization and site display names can contain only the following characters (all other characters are invalid):

A-Za-z0-9- (hyphen)Spaces are also valid. However, remember that parentheses, “(),” and brackets, “[],” cannot be used.

Invalid Characters in Org and Site name

Using the Exchange Administrator to correct the Organization Name

Same procedure used for changing Site name

Distribution List Naming

DLs in Exchange 5.5 will be converted to UDGs or universal mail-enabled groups

Distribution lists as used by Exchange 5.5 can only contain 20 characters or will be truncated by the ADC in the AD

Truncation creates a problem in uniqueness with long DLs

# Cahners Denver Exc|hange Administrators# Cahners Denver Exc|hange Managers

Rename these groups per the naming standards document P2K-06892 Define Naming Standards.

Resource Mailboxes

Two mailboxes in Exchange 5.5 mapped to one Windows NT account now become two separate mailbox-enabled user objects in AD

NTDSNoMatch finds mailboxes with multiple user accounts and user accounts with multiple mailboxes

Shared mailboxes will need to be assigned a dedicated user account prior to the ADC CA implementation

Recipient Containers

Proper RC structure RC in need of re-structure

RCs need to be collapsed for manageable ADC CAs

RCs should contain like items

Restructuring Containers in Exchange

Tools available to help restructure RCs include:

Exchange 5.5 Import/Export Tool

The Header.exe tool from the Back Office Resource Kit

4.5

Exchange 5.5 Import/Export Tool

The Header.exe tool

Preparing Exchange 5.5 Rich Information

RI needs to be edited to conform to P2K naming standards

Use Import/Export or Header.exe tools for changes en masse Field Names Required Further Information Examples

First Name Yes Wim Last Name (and surname prefix if any) Yes de Langen Middle Initial (s) If applicable Use if available; if multiples, list

all. Terminate each w ith a period.

A.J.

Display Name Yes Format must be: Lastname, Firstname MI.

Langen, Wim A.J. de

Business Unit Identif ier Yes 3 Character BU Code- 3 Character Location Code

MBC-ALB

Address Yes Full street address, including suite, etc.

1275 Broadway

City Yes Spell out entire name Albany State If applicable Use abbreviations NY Zip (Postal Code) Yes Use general postal code or

extension codes if applicable. 12204-1245

Country Yes Use 2-3 country code abbreviations** see Appendix 8.0

USA

Title Yes Job title/function Manager, Infrastructure Technology

Company Yes Business Unit Matthew Bender

Department Yes Department name Information Technology

Cost Center or Department number Yes This is a cost center or department number

C2611

Office Yes Indicates Suite, Floor, cube number, Off ice Number, etc. If none, indicate “none”

Suite 200, cube 34

Phone Yes Primary Office/Business Telephone +Country code, city code, number Hyphens are used to separate each code.

+55-1865-345634

Manager Yes Last Name, First Name MI Johnson, Rebecca L

Fax Yes Primary Fax number or “None” if applicable. +Country code, city code, number

+44 1865 548754

Home If applicable Home off ice telephone number +Country code, city code, number

+44 1865 548754

Mobile If applicable/Yes +Country code, city code, number

+44 1865 548754

Pager If applicable/optional

+Country code, city code, number

+44 1865 548754

Multiple SMTP and Foreign Addresses

John.smith@Reed_elsevier.co.ukJsmith@Reed.comfaxmaker@re.comJohn.smith.who.works.in.oxford@Reed.co.uk…

Need to identify and eliminate obsolete external or foreign addresses

TL Public Folder

Disallow TLPF creation by populating TLPF permissions appropriately.

Restructuring Public Folders

Desired end result- Public Folders + Favorites - All Public Folders + 1 Reed Elsevier Information +2 Business Unit Information + Cahners Business Information

+ Elsevier Science + LEXIS-NEXIS + Reed Business Information

Moving PFs

Public folder ACLs

DS/IS consistency checker to remove obsolete user accounts from PFs

Available Tools

Exchange 5.5 admin import/exportHeader.exeNTDSNoMatchPFinfoADC checker

Questions