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Keys Combination Functions

Ctrl + ( Unhides any hidden rows within the selection.

Ctrl + ) Unhides any hidden columns within the selection.

Ctrl + & Applies the outline border to the selected cells.

Ctrl + _ Removes the outline border from the selected cells.

Ctrl + ~ Applies the General number format.

Ctrl + $Applies the Currency format with two decimal places (negative numbers in parentheses).

Ctrl + % Applies the Percentage format with no decimal places.

Ctrl + ^ Applies the Exponential number format with two decimal places.

Ctrl + # Applies the Date format with the day, month, and year.Ctrl + @ Applies the Time format with the hour and minute, and AM or PM.

Ctrl + !Applies the Number format with two decimal places, thousands separator, and minus sign

(-) for negative values.

Ctrl + - Displays the Delete dialog box to delete the selected cells.

Selects the current region around the active cell (the data area enclosed by blank rows

and blank columns).

In a PivotTable, it selects the entire PivotTable report.

Ctrl + : Enters the current time.

Ctrl + ; Enters the current date.

Ctrl + ` Alternates between displaying cell values and displaying formulas in the worksheet.

Ctrl + 'Copies a formula from the cell above the active cell into the cell or the Formula Bar.

Ctrl + "Copies the value from the cell above the active cell into the cell or the Formula Bar.

Ctrl + + Displays the Insert dialog box to insert blank cells.

Ctrl + 1 Displays the Format Cells dialog box.

Ctrl + 2 Applies or removes bold formatting.

Ctrl + 3 Applies or removes italic formatting.

Ctrl + 4 Applies or removes underlining.

Ctrl + 5 Applies or removes strikethrough.

Ctrl + 6Alternates between hiding objects, displaying objects, and displaying placeholders for

objects.

Ctrl + 7 Displays or hides the Standard toolbar.

Ctrl + 8 Displays or hides the outline symbols.

Ctrl + 9 Hides the selected rows.

Ctrl + 0 Hides the selected columns.

Selects the entire worksheet.

If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a

second time selects the entire worksheet.

When the insertion point is to the right of a function name in a formula, displays theFunction Arguments dialog box.

Inserts the argument names and parentheses when the insertion point is to the right of a

function name in a formula.

Ctrl + B Applies or removes bold formatting.

Copies the selected cells.

CTRL+C followed by another CTRL+C displays the Microsoft Office Clipboard.

Ctrl + DUses the Fill Down command to copy the contents and format of the topmost cell of a

selected range into the cells below.

Ctrl + F Displays the Find dialog box.

Shift + F5 Also displays this dialog box while SHIFT+F4 repeats the last Find action

Control Combinations

Ctrl + *

Ctrl + A

Ctrl + Shift + A

Ctrl + C


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Ctrl + KDisplays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dialog

box for selected existing hyperlinks.

Ctrl + L Displays the Create List dialog box.Ctrl + N Creates a new, blank file.

Ctrl + O Displays the Open dialog box to open or find a file.

Ctrl + Shift + O selects all cells that contain comments.

Ctrl + P Displays the Print dialog box.

Ctrl + RUses the Fill Right command to copy the contents and format of the leftmost cell of a

selected range into the cells to the right.

Ctrl + S Saves the active file with its current file name, location, and file format.

Ctrl + U Applies or removes underlining.

Ctrl + VInserts the contents of the Clipboard at the insertion point and replaces any selection.

Available only after you cut or copied an object, text, or cell contents.Ctrl + W Closes the selected workbook window.

Ctrl + X Cuts the selected cells.

Ctrl + Y Repeats the last command or action, if possible.

Ctrl + ZUses the Undo command to reverse the last command or to delete the last entry you

typed.

Ctrl + Shift + ZUses the Undo or Redo command to reverse or restore the last automatic correction

when AutoCorrect Smart Tags are displayed.


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F1 Displays the Help task pane.

Ctrl + F1 Closes and reopens the current task pane.Alt + F1 Creates a chart of the data in the current range.

Alt + Shift + F1 Inserts a new worksheet.

F2 Edits the active cell and positions the insertion point at the end of the cell contents. It also

moves the insertion point into the Formula Bar when editing in a cell is turned off.

Shift + F2 Edits a cell comment.

F3 Pastes a defined name into a formula.

Shift + F3 Displays the Insert Function dialog box.

F4 Repeats the last command or action, if possible.

Ctrl + F4 Closes the selected workbook window.F5 Displays the Go To dialog box.

Ctrl + F5 Restores the window size of the selected workbook window.

F6Switches to the next pane in a worksheet that has been split (Window menu, Split

command).

Shift + F6 Switches to the previous pane in a worksheet that has been split.

Switches to the next workbook window when more than one workbook window is open.

Note: When the task pane is visible, F6 and SHIFT+F6 include that pane when switching

between panes.

F7Displays the Spelling dialog box to check spelling in the active worksheet or selected

range.

Ctrl + F7Performs the Move command on the workbook window when it is not maximized. Use the

arrow keys to move the window, and when finished press ESC.

F8Turns extend mode on or off. In extend mode, EXT appears in the status line, and the

arrow keys extend the selection.

Shift + F8Enables you to add a non-adjacent cell or range to a selection of cells by using the arrow

keys.

Ctrl + F8Performs the Size command (on the Control menu for the workbook window) when a

workbook is not maximized.

Alt + F8 Displays the Macro dialog box to run, edit, or delete a macro.

F9 F9 Calculates all worksheets in all open workbooks.F9 --> Enter

F9 --> Ctrl + Shift + Enter

Calculates the selected portion of a formula and replaces the selected portion with the

calculated value.

Shift + F9 Calculates the active worksheet.

Ctrl + Alt + F9Calculates all worksheets in all open workbooks, regardless of whether they have

changed since the last calculation.

Ctrl + Alt + Shift + F9Rechecks dependent formulas, and then calculates all cells in all open workbooks,

including cells not marked as needing to be calculated.

Ctrl + F9 Minimizes a workbook window to an icon.

F10 Selects the menu bar or closes an open menu and submenu at the same time.

Shift + F10 Displays the shortcut menu for a selected item.Alt + Shift + F10

Displays the menu or message for a smart tag. If more than one smart tag is present, it

switches to the next smart tag and displays its menu or message.

Ctrl + F10 Maximizes or restores the selected workbook window.

F11 Creates a chart of the data in the current range.

Shift + F11 Inserts a new worksheet.

Alt + F11Opens the Visual Basic Editor, in which you can create a macro by using Visual Basic for

Applications (VBA).

Alt + Shift + F11Opens the Microsoft Script Editor, where you can add text, edit HTML tags, and modify

any script code.

F12 Displays the Save As dialog box

Functional Keys Combinations

Ctrl + F6


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Arrow Keys Move one cell up, down, left, or right in a worksheet.

Ctrl + Arrow Key Moves to the edge of the current data region (data region: A range of cells that contains

data and that is bounded by empty cells or datasheet borders.) in a worksheet.

Shift + Arrow Key Extends the selection of cells by one cell.

Ctrl + Shift + Arrow KeyExtends the selection of cells to the last nonblank cell in the same column or row as the

active cell.

Alt + Down Arrow Opens a selected drop-down list.

Ctrl + EndMoves to the last cell on a worksheet, in the lowest used row of the rightmost used

column.

Ctrl + Shift + End

Extends the selection of cells to the last used cell on the worksheet (lower-right corner).Starts a new line in the same cell (while in Cell).

Shift Cell upwards by deleting active cell

Shift + Enter Completes a cell entry and selects the cell above.

Ctrl + Home Moves to the beginning of a worksheet.

Ctrl + Shift + Home Extends the selection of cells to the beginning of the worksheet.

Page Down Moves one screen down in a worksheet.

Alt + Page Down Moves one screen to the right in a worksheet.

Ctrl + Page Down Moves to the next sheet in a workbook.

Ctrl + Shift + Page Down Selects the current and next sheet in a workbook.

Page Up Moves one screen up in a worksheet.

Alt + Page Up Moves one screen to the left in a worksheet.

Ctrl + Page Up Moves to the previous sheet in a workbook.

Ctrl + Shift + Page Up Selects the current and previous sheet in a workbook.

Ctrl + Spacebar Selects an entire column in a worksheet.

Shift + Spacebar Selects an entire row in a worksheet.

Selects the entire worksheet.

If the worksheet contains data, selects the current region. Pressing second time selects

the entire worksheet.

Alt + Spacebar Displays the Control menu for the Excel window.

Moves one cell to the right in a worksheet.

Moves between unlocked cells in a protected worksheet.Moves to the next option or option group in a dialog box.

Shift + Tab Moves to the previous cell in a worksheet or the previous option in a dialog box.

Ctrl + Tab Switches to the next tab in dialog box.

Ctrl + Shift + Tab Switches to the previous tab in a dialog box.

Other Key Combinations

Alt + Enter

Ctrl + Shift + Spacebar

Tab


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Alt F + C To close the active file.

Alt F + A To save a copy as on other name.Alt F + G To save the file as web page.

Alt F + X To exit from Current MS - Office tool.

Alt E + D Opens the dialogue box of deleting options.

Alt E + L Delete the active sheet permanently.

Alt E + M Opens the dialogue box of move or copy function.

Alt E + I + U Fills the content of bottom cell into the active cell (Upper cell).

Alt E + I + L Fills the content of Right cell into the active cell (Left cell).

Alt E + I + S Opens the dialogue box of Series Functions.

Alt E + A + A Clears all the contents of active cell.

Alt E + A + F Delete all the contents of active cell.Alt E + A + C

Alt E + A + M

Alt V + N Viewing the Normal Page view of the active sheet.

Alt V + P Viewing the Page Break view of the active sheet.

Alt V + T To activate the Toolbars.

Alt V + F Viewing the Formula bar while working in Excel.

Alt V + S Viewing the Status bar while working in Excel.

Alt V + H Opens the dialogue box for setting the header & footer for printing setup.

Alt V + CViewing dialogur box for adding, editing & deleting comments for the particular cell.

Alt V + V Custom View.

Alt V + U Viewing the full screen.

Alt V + Z Option to adjust the size of the workbook for your convenience (Zoom option).

Alt I + RAdding the same no. of Rows as selected before providing the command function.

Alt I + CAdding the same no. of Columns as selected before providing the command function.

Alt I + W Inserting a new Sheet in the same active workbook.

Alt I + H Opens the dialogue box of Charts.

Alt I + B It breaks the page at that point.

Alt I + F Opens the Function Dialouge box.Alt I + N

Alt I + M Inserting Comments for that particular cell.

Alt I + P Inserting Graphics by selecting the options.

Alt I + O Inerts the Object by selecting the options from the option box.

Alt O + E Opens the Formating dialogue box for formating only the active cell.

Alt O + R + E Adjusting the height of the selected Row.

Alt O + R + A Auto fit for Rows.

Alt O + R + H Hides the selected rows.

Alt O + R + U Unhides the hidden rows.

Alt O + C + W Adjusting the widthe of the selected Column.Alt O + C + A Auto fit for Columns.

Alt O + C + H Hides the selected Columns.

Alt O + C + U Unhides the hidden Columns.

Alt O + C + S Adjusting Standard width for columns.

Alt O + H + E For changing the name of the active sheet.

Alt O + H + H Hides the active sheet.

Alt O + H + U Unhides the hidden sheets.

Alt O + H + B Inserting backgroud in the active sheet only.

Alt O + A Auto Format.

Alt Key Combinations


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Alt O + D Conditional Formatting.

Alt O + S Changing the style pattern.

Alt T + S Spelling check option.Alt T + A Auto correct words or sentences in the active sheet.

Alt T + V Auto save option.

Alt T + H Options for shaing, editing the active workbook.

Alt T + T Track Changes.

Alt T + P Protect Sheet.

Alt T + N Online Collaboration.

Alt T + G Goal seek.

Alt T + E Scneriao

Alt T + U Auditing Concepts

Alt F8 MacrosAlt T + M + R Record new Macros

Alt T + I Add-Ins

Alt T + C Customerize

Alt T + O Various Tools Options

Alt D + S Sort Data

Alt D + F + F Filter selected range of data

Alt D + F + S Show whole data from filtered form

Alt D + B Open sub-total dialogue box

Alt D + L Open Data Validation dialogue box

Alt D + E Opens dialogue box to convert data from Text to Column form

Alt D + T Used to open dialogue box for Table preparation

Alt W + N Open new excel window

Alt W + H Used to hide the active excel file

Alt W + U Used to unhide the excel file from hide mode

Alt W + F Used to freeze Panel & unfreeze from freeze mode

Alt W + S Used to split window & remove split from split mode


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Formula Function

=VLOOKUP("A1",$A$3:$AZ$654,10,FALSE)

Searches for a value in the leftmost column of a table, and

then returns a value in the same row from a column you

specify in the table.

=HLOOKUP("A1",$A$3:$AZ$654,10,FALSE)

Searches for a value in the top row of a table or an array of

values, and then returns a value in the same column from a

row you specify in the table or array.

=TRANSPOSE(A10:A50) Returns the transpose of an array

=DB(cost,salvage,life,period,month)Returns the depreciation of an asset for a specified period

using the fixed-declining balance method.

=DAY("4-Jan")Returns the day of a date, represented by a serial number.

The day is given as an integer ranging from 1 to 31.

=DAYS360("1/30/1998","2/1/1998")

Returns the number of days between two dates based on a

360-day year (twelve 30-day months), which is used in

some accounting calculations.

=MONTH("6-May")

Returns the month of a date represented by a serial

number. The month is given as an integer, ranging from 1

(January) to 12 (December).

=NOW( ) Returns the serial number of the current date and time.

=SUMSQ(3, 4) Returns the sum of the squares of the arguments.

=SUMIF(range,criteria,sum_range) Adds the cells specified by a given criteria.

=SUM(A2,Z2) Adds all the numbers in a range of cells.

=SQRT(number) Returns a positive square root.


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=ROUNDUP(number,num_digits) Rounds a number up, away from 0 (zero).

=ROUNDDOWN(number,num_digits) Rounds a number down, toward zero.

=ROUND(number,num_digits) Rounds a number to a specified number of digits.

=PRODUCT(number1,number2,)Multiplies all the numbers given as arguments and returns

the product.

=POWER(number,power) Returns the result of a number raised to a power.

=MOD(number,divisor)Returns the remainder after number is divided by divisor.

The result has the same sign as divisor.

=COUNTIF(range,criteria)Counts the number of cells within a range that meet the

given criteria.

=AVERAGE(number1,number2, ) Returns the average (arithmetic mean) of the arguments.

=MAX(number1,number2, ) Returns the largest value in a set of values.

=MIN(number1,number2, ) Returns the smallest number in a set of values.

=MODE(number1,number2, )

Returns the most frequently occurring, or repetitive, value

in an array or range of data. Like MEDIAN, MODE is a

location measure.

=UPPER(text) Converts text to uppercase

=LOWER(text) Converts text to lowercase

=PROPER(text) Capitalizes the first letter in each word of a text value

=TRIM(text)

Removes all spaces from text except for single spaces

between words. Use TRIM on text that you have received

from another application that may have irregular spacing.

=RIGHT(text,num_chars)Returns the last character or characters in a text string,

based on the number of characters you specify.

=MID(text,start_num,num_chars)

MID returns a specific number of characters from a text

string, starting at the position you specify, based on the

number of characters you specify.

=LEFT(text,num_chars)LEFT returns the first character or characters in a text

string, based on the number of characters you specify.

=LEN(text) LEN returns the number of characters in a text string.

=IF(logical_test,value_if_true,value_if_false)Returns one value if a condition you specify evaluates to

TRUE and another value if it evaluates to FALSE.

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