Excel TutorialExcel Tutorial

Enfield High SchoolEnfield High School

20072007

Standard Toolbar

AutoSum

Sorting Tool

Chart Wizard

Standard Toolbar – Icon FunctionsStandard Toolbar – Icon Functions

FormattingFormatting ToolbarToolbar

Formatting Toolbar

Merge And Center Tool

Decimal Formatting

Formatting Toolbar – Icon FunctionsFormatting Toolbar – Icon Functions

Drawing ToolbarDrawing Toolbar

Drawing ToolbarDrawing and Order

Directional Arrows

Text Box

Drawing Toolbar – Icon FunctionsDrawing Toolbar – Icon Functions

Keyboard ShortcutsKeyboard Shortcuts

Cell DataCell Data

Cell data - Things that can be entered into a cell: Numbers*

Words* Equations, formulas or functions*

Fill color Images (although they are actually on top of a cell,

not in it)

*Note – Only numbers, words, and equations will appear in the Formula Bar

Basic Steps

1. Put Cursor in cell and click to activate;

2. When a cell is chosen any material typed appears in the formula bar

3. Select sheet; change name by highlighting (doubleclick) and typing new name

Basic Steps

1. To add a worksheet, go to Insert, click and choose Add Worksheet

2. To re-size a column or row, place cursor on the line extension; when the resize icon appears, click an drag to desired size.

Standard size for columns is 8.43 (64 pixels), for rows it is 12.75 (17 pixels)

Cursor FunctionsCursor Functions

Click and drag to highlight multiple cells with this cursor, or click in a cell Click and drag to highlight multiple cells with this cursor, or click in a cell

to select the single cellto select the single cell

Click and drag with this cursor to fill cell contents into cells below or to Click and drag with this cursor to fill cell contents into cells below or to the right.the right.

Click and drag the contents of the selected cell to any other cell.Click and drag the contents of the selected cell to any other cell.

Click to place the cursor into the Formula bar so that you can edit an Click to place the cursor into the Formula bar so that you can edit an equation or function.equation or function.

Formatting CellsFormatting Cells

To format cells:

1. Right click on the cell that you will be formatting

2. Select the tab at the top of the page for formatting selection

3. Any of the cells selected will acquire the properties of the initial formatted cell

Functions - AutosumFunctions - Autosum

Using Auto SumUsing Auto Sum - Excel allows you to quickly find the total of - Excel allows you to quickly find the total of a column or row of numbers. a column or row of numbers.

Step 1 - Select the cell below your column of Step 1 - Select the cell below your column of numbers (or to the right of your row of numbers).numbers (or to the right of your row of numbers).

Step 2 - Select the Auto Sum button from your Step 2 - Select the Auto Sum button from your Standard toolbar Standard toolbar

Step 3 - When you verify that the range of numbers Step 3 - When you verify that the range of numbers is proper, depress return/enter and the sum is is proper, depress return/enter and the sum is displayed.displayed.

Merge and CenterMerge and Center

1. 1. To align in a central local using To align in a central local using multiple cells, use Merge and multiple cells, use Merge and Center by selecting the cellsCenter by selecting the cells

2. Click on the Merge Icon

3. If you have data in only one cell, that data will be in the center of one long cell.

Mathematical EquationsMathematical Equations

Writing simple functionsWriting simple functions - Symbols - Symbols for the four basic mathematical for the four basic mathematical functions are:functions are:

1. Addition + 1. Addition +

2. Subtraction - 2. Subtraction -

3. Multiplication * 3. Multiplication *

4. Division / 4. Division /

Writing Equations - Addition ExampleWriting Equations - Addition Example

Writing an addition equation - Writing an addition equation - If you were to If you were to state the process for adding the numbers in state the process for adding the numbers in column B it would be "six plus three." The column B it would be "six plus three." The equation could be written exactly like that equation could be written exactly like that (=6+3) and Excel would display the expected (=6+3) and Excel would display the expected answer, 9. However that equation would be answer, 9. However that equation would be useless if the numbers in either B2 or B3 were useless if the numbers in either B2 or B3 were changed. When writing your own equation, use changed. When writing your own equation, use cell addresses.cell addresses.

=B2+B3 =B2+B3

Writing Equations - ExampleWriting Equations - Example

Writing a percent equation for a column of Writing a percent equation for a column of numbers accompanied by a sum.numbers accompanied by a sum.

Using Charts and GraphsUsing Charts and Graphs

1.1. Enter the data to be graphed Enter the data to be graphed

2.2. Highlight data to be graphed Highlight data to be graphed

3.3. Select the Chart Wizard Select the Chart Wizard

4. Follow the choices given by the wizard

Using Charts and Graphs _ (Cont.)Using Charts and Graphs _ (Cont.)

5. Insert titles and axis names5. Insert titles and axis names

Using Charts and Graphs – (Cont.)Using Charts and Graphs – (Cont.)

6. Designate area for the placement of 6. Designate area for the placement of the productthe product

Using Charts and Graphs - TrendlinesUsing Charts and Graphs - Trendlines

1.Enter data

2.Create chart using wizard

3.Click on any column and select trendline

4.Select type and options

Using Charts and Graphs - TrendlinesUsing Charts and Graphs - Trendlines

5.Click on the trendline

6.Select option for number of time periods projected

To use the Average function:

1. List consecutive numbers

2. Choose next available cell

3. Go to pull down arrow on the function tab

4. Click on Average

Using The Average Function - Example

Using The Average Function - ExampleUsing The Average Function - Example

5. Range and Function will be highlighted

6. Click on Enter for the function to calculate the Average

Using IF ArgumentsUsing IF Arguments

Returns one value if a condition you specify evaluates to TRUE and another value if it evaluates to FALSE.

Use IF to conduct conditional tests on values and formulas.

Example: “IF” it is stated that everyone who scores above 70 on a test has passed and you get an 80, then you have passed.

IF Function - Example

1. Place Data on sheet

2. Select Function pull down arrow

3. Select the “IF” Function

4. Determine the function

5. Create a “logical test” for conditions which will set the parameters for the results of the formula

6. Set the values if the results of the test are true

7. Set the values if the results are false

8. Click OK

9. Extend the function to C4 and C5

IF Function - Example