Excel Overview

8/9/2019 Excel Overview

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Microsoft Excel Overview

MS Excel stands for MicroSoftsspreadsheet programme that is used forstoring, organizing and manipulatingdata. This software is a powerfulcomputer programme is a part of theMS Oce and is availale for operating

s!stem of Microsoft "indows and MacOS #. This is the most usedspreadsheet programme these da!s."e give elow a screen shot of ExcelScreen with some inputs aout how itcan e useful for calculation of salar! ofemplo!ees in an organisation. $t has

the ailit! to perform complexoperations, save time and improveecienc!.

% Microsoft Excel is a spreadsheetapplication.

% $t is a part of MS Oce.

% $t features calculation, graphictools, pivot tales and a macro&programming language called 'isual(asic )or *pplications +'(*.


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.

* loo- at the aove Excel screen showsthat spreadsheet/ is a rectangulartale with grids of rows and columns.

The horizontal rows are identi0ed !numers +1,2,3,4,56. and the verticalcolumns with letters of alphaet+*,(,7,8,E6..

MS Excel popularl! -nown as Excel/ isa ver! powerful software with so man!

features that it is not possile todiscuss even a fraction of these in thesepages. The features includecalculation, graphing tools, pivot talesand a macro programming languagecalled 'isual (asic for *pplications.


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"hat is a 7ell in Excel 9

The intersection point +i.e. the smallrectangular ox etween a column anda row is called a 7ell. This cell/ is theasic unit for storing data in thespreadsheet. There can e thousands

of cells in a spreadsheet depending onthe amount of data !ou are storing. To

identif! or refer to data stored in aparticular cell, it is identi0ed ! socalled cell reference/. )or example, inthe aove screen shot, 5::: is in cellreferred as (4. Thus, we can sa! thatcell reference is a comination of thecolumn letter and the row numer.

7an ;ou

Excel is used for a large numer of

functions. Some of the functions forwhich Excel is widel! used includes, +aManaging data records li-e name list+!ou are easil! sort alphaeticall!? +*nal!sis through pivot tales? +ccorporate udgeting? +d creating forms


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and consolidating results? +e inventor!management ? +f (rea-even anal!sis.

Some important terms relating to MSExcel >

a "or-sheet > $t is a grid of cells made

up of horizontal rows and verticalcolumns. $t contains @553@ rows and25@ columns.

Aow Bumer > Each row is given anumer 1,2,3,4, 6. So on.

c 7olumn Cetter > Each column is givena letter starting from *6D, **6.DD,(*6(D, 6.$* $'.

d 7ell > $t is asic unit of wor-sheetwhere numers, text, formulae, etc, cane place.

e 7ell Fointer > $t is a cell oundar!that speci0es which cell is active at thatmoment.

f 7urrent 7ell > $t is a cell which isactive.


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g Aange of 7ell > $t is a group ofcontiguous cells that forms arectangular are in shape.

h "or- (oo- > * wor-sheet is a grid ofcells made up of rows and columns.Multiple wor-sheets can e comined

under a 0le -nown as "or- (oo-.

i 8ata in "or-sheet > Three t!pes ofdata can e entered,numersGcharacters, text and formulae.

H )ormula > $t is a seIuence of values,

cell address, names functions oroperators in a cell that produces a new

value from existing values.

- 7ell Aeferencing > Each cell inwor-sheet has a uniIue address, whencell address is referred in formulas, it iscalled 7ell Aeferencing.

l Aelative Aeferencing > 7ellreferencing in which the cells arereferred ! their relative position in thewor-sheet relative to a particular cell.

m*solute Aeferencing > 7ellreferencing in which the cells are


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referred ! their 0xed position in thewor-sheet.

nMixed Aeferencing > 7omination ofrelative and asolute referencing iscalled Mixed Aeferencing

o)unctions > )unctions are prede0nedformulae that perform calculations !

using speci0c values called arguments.

p Structure > The structure of afunction egins with the function name,followed ! an opening parenthesis, the

arguments for the function separated! commas and a closing parenthesis.

I 7harts > 7harts are the pictorialrepresentation of wor-sheet data.

r *rea 7hart > *n area chart

emphasizes the magnitude of changeover time.

s 7olumn 7hart > * column chart showsdata changes over a period of time.

t (ar 7hart > $t illustrates comparisonsamong individual items.


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u Cine 7hart > $t shows trends in data ateIual intervals.

Excel Je!oard Shortcuts

The following -e!oard short cuts cane used to increase the speed and

smooth functioning in the MS Excelspreadsheet wor-.>

Kide G =nhide

shortcuts>

7TACL Kide the selected row+s

7TACLSK$)TL+=nhide an! hidden row+s withinselection

7TACL: Kide the selected column+s

7TACLSK$)TL=nhide an! hidden column+swithin selection

Bavigation shortcuts>

KOME Move to the eginning of the Aow

7TACLKOMEMove to the eginning of the"or-sheet


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7TACLEB8

Move to the ottom&most and

right&most used cell in the"or-sheet

7TACLF*


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7TACL GSelect the arra! containing the

active cell

7TACLSelect all cells that containformulae that directl! referenceactive cell

7TACLSK$)TLPSelect all cells that containformulae that directl! or

indirectl! reference active cell

8ate Q Time related shortcuts>

7TACL? $nsert current date

7TACLSK$)TL>+7OCOB

$nsert current time

Bumer )ormattingshortcuts>

7TACLSK$)TLR


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7TACLSK$)TLV

*ppl! Exponential numer format

with 2 decimal places to theselection

7TACLSK$)TLW

*ppl! Bumer format with 2decimal places, thousandsseparator and minus sign for &venumers

7TACL1 )ormat cells menu

7TACLSK$)TLQ*ppl! outline order to theselection

7TACLSK$)TL X

+underscore

Aemove the outline order to the

selection

7TACL5*ppl! +or remove Stri-ethroughformat to the selection

7TACL( OA 7TACL2 *ppl! +or remove (old format

7TACL( OA 7TACL3 *ppl! +or remove $talic format

7TACL( OA 7TACL4*ppl! +or remove =nderlineformat

7op! data shortcuts>

7TACL8 )ill 8own


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7TACLA )ill Aight

7TACL, +comma7op! formula from cell aove tothe active cell

7TACL/ +douleIuotes

7op! value from cell aove to theactive cell

Other shortcuts>

7TACLJ $nsert h!perlin- menu

7TACL+R Toggle formula view

)4 Aepeat last action

)11 7hart selected data

Documents

Excel Overview