Excel Mater

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Microsoft Excel for BeginnersBori

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Microsoft ExcelMCongratulations! Now that you are done learning Microsoft word. The next stage

will be to learn Microsoft excel.

Microsoft excel is used by;

1. Accountant in Banks to calculate money

2. Store keepers to calculate stock

3. Engineers to do scientific calculation

4. Traders

5. Production/ Manufacturing companies to take record of goods produced.

6. Military to take records of their ammunitions.

For you to use Microsoft excel very well, you need to know how to use and

manipulate a table. You also need to know simple mathematics.

As you must have known by now, Microsoft word is basically use to type or prepare

documents.

But when it comes to handling numbers, one of the best applications to use is

Microsoft Excel. Microsoft Excel is a general-purpose electronic spreadsheet used to

organize, calculate, and analyze data. The task you can complete with Excel ranges

from preparing a simple family budget, preparing a purchase order, create an

elaborate 3-D chart, or managing a complex accounting ledger for a medium size

business.

TO LAUNCH EXCEL:

Click on the Start button

Move up to Programs

Across to select Microsoft Excel

How to start M icrosoft Excel.


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BASICSAn active cell is outlined in black and the location appears in the Name box(D2 is active).

Before entering data, you must first tell the computer which cell should be receiving

the information. Only active cells receive information. An active cell has a thickblack border around it (called the cell selector). Notice that the cell selector moves

from cell to cell when you press any of the four arrow () keys.

Each worksheet is composed of rows (numbered) and columns (lettered).

Name Box


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CELLSThe intersection of each row and column creates a cell. The cell is identified by itslocation on the worksheet (i.e. D3).

CELL REFERENCESCell references identify individual cells, rows, and/or columns in a worksheet. Theytell Excel where to look for values to use in a formula.

CUTTING AND PASTING CELLSIf you wish to move the data contained in the A column of your spreadsheet

to column C, you highlight the A column, cut (Ctrl-X) the information, andpaste (Ctrl-V) it in the C column.


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CHANGING THE WIDTH OR HEIGHT OF A COLUMN OR ROWAt some point, your data may exceed the width allowed by the cells. In such a case,you may need to lengthen (or reduce) the width of a column. For example: a columnin your spreadsheet is designated for the addresses of everyone in your history class.It is likely that the cell is too narrow to show the entire address. Although the entireaddress is stored in the cell, you may not be able to visibly see all of the informationat a glance.1. To change the length of a column, bring the mouse cursor to the grey vertical line

between the lettered cells (A, B, C, etc.) of the column you wish to extend (or

shorten). Youll notice the mouse pointer will change to the resize cursor .

2. Hold down the left mouse button and move the cursor to the right or left toincrease or decrease the width. In the example below, we see the spacing hasnow been resized to 132 pixels.

3. To change the height of a row, bring the mouse cursor to the grey horizontalline between the numbered cells (1, 2, 3, etc.) of the row you wish to heighten(or reduce).

USING THE FILL HANDLE

The fill handle is a tool used to fill a selected rangewith formulas, values, or labels. The fill handlesaves time by automatically filling cells withinformation. It can be used to duplicate a pattern orseries.For example: If you wish to have your columnsheaded by the months of the year, you can typeJanuary in one cell, then use the fill handle tofill in the remaining eleven months.

FORMATTING TEXT, NUMBERS, AND CELLS Selecting Rows or Columns:

To select an entire row, click on the number of the row in the gray column on theleft. To select an entire column, click on the letter of the column in the gray row

at the top.


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Formatting Text:Font/Point Size/Bold/Underline- Once the desired cell(s) have been selected, clickthe appropriate formatting button in the toolbar at the top of the screen to alter theappearance of the text in that cell(s).

Subscripts/superscripts- To add subscripts or superscripts to a cell, highlight theletter/number in the formula bar. Under the Format menu, select Cells. Checkthe box for superscript or subscript as desired.

Alignment-Left/Center/Right:To change the default horizontal alignment of a cells

contents, select the cell(s) or row(s)/column(s), and click the appropriate

alignment button on the tool bar.

Top/Center/Bottom: To change the default vertical alignment of a cellscontents, select the cell(s). Under the Format menu, select Cells. Click on

the Alignment tab, and choose the desired alignment from the Vertical dropdown menu.

Wrapping text-In some cases, the content in a cell will exceed the amount of space available. Ifthere is extra text, only the beginning of the text will be visible. If a number is toolong to fit, the cell will display #####, rather than the number. To fix this problem


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you could increase the width of the column (see Formatting Cells), or you canformat the cell to allow the text to wrap onto a second line within the cell.

Select the cell(s) that need to havetext on multiple lines. (Entirecolumns or rows can also beselected.)

Under the Format menu, selectCells.

Click on the Alignment tab. Check the box for Wrap Text.

Merging and Centering cel ls-Sometimes text needs to be centeredover multiple columns. Rather than

trying to guess which column is thecentral one and typing the text in thatcolumns cell, the entire set of cells in

that row can be combined. Select the cells. Click the Merge and Center button on the toolbar. The same process can be done via the Alignment window by checking the Merge

cells box and horizontally centering the text. .

Formatting Numbers:Number of decimal places- Select the

cell(s). Under the Format menu,select Cells and click on the

Number tab. Click on Number to seethe decimal place options.

Decimal places alignment- SinceExcel does not retain zeros at the endof a number (i.e. 2.0), It can be

difficult to line up a column ofnumbers with inconsistent numbersof decimal places. To increase ordecrease the number of decimal

places for a column (and therebyunify the number of decimal places),select the column and click on theappropriate button in the toolbar.

Special notation (currency, dates, etc.)- Additional formatting options forcurrency ($), times, dates, zip codes, social security numbers, and phonenumbers are found under the Format menu, Cells, and Number.

Increase decimals Decrease decimals


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Formatting Cell s: Column width/Row height- To expand or contract the width of a column, select

the column. Placing the cursor in the gray row at the top of the column, dragthe right or left edge to make it wider or narrower.Double-clicking on this edge will automatically adjust the width to fit thewidest content in that column. Row height can be altered in the same manner,dragging or double-clicking on the top or bottom edge in the gray column onthe left side of the worksheet.

Borders and Patterns- Borders can be placed around a cell or group of cellsusing the border option. Under the Format menu, select Cells. Select Border.The number of sides and the type of line can be selected from this window.Patterns and colors are also available in the adjacent tab. These options should

be used cautiously as it can be difficult to read data when the cell also contains

a color or pattern.


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EXERCISE 1

Use Fill handle to create the calendar below.


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S/No. Name of Student

Reg

.

No. Eng Maths

BK.K

Lit Eco

n

Total

Avg

1. Sunny Ade 001 54 25 73 62 54 269 53.8

2. Luke Judith 002 18 28 25 39 45 157 31.4

3. Mienye J. 003 36 65 26 12 15 157 31.4

4. Sese, Ebi 004 36 35 53 57 16 201 40.2

5. Polo, Eres 005 65 63 64 63 65 325 65

6. Meb, Tonye 006 32 60 47 65 55 265 53


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USING FORMULASExcel Functions are preprogrammed formulas that make the task of writing complexformulas easier. There are a total of 333 functions in Excel.Excel allows you to assign formulas to cells to calculate values. To build a formula,you must first designate which cell(s) the formula should affect. Formatting can alsoapply to rows or columns. To format a cell using a formula, select the cell to beformatted.Type an equals sign (=) (This tells the computer it is about to calculate a value.),followed by the formula.An example of this would be to sum a group of cells in a column and provide a totalin an empty cell. Here we see a simple SUM formula (lower left) that calculated allthe values for cells B1 through B7 and the process of entering a PRODUCTformula (lower right).

Formulas can use standard arithmetic operations, values, cell addresses, and cellnames. Arithmetic operations are used to carry out addition, subtraction,multiplication, and division. The table below lists the keys used for arithmeticfunctions.

For exponent functions, use the carat key (^) followed by the exponent.For example: 8

2is entered as 8^2

For exponents, use the capital letter E. For example: 7 1024

would be entered as7E24.In using complex formulas, it is important to know that Excel follows algebraic rulesregarding parentheses and order of operation. Below are some examples of formulasyou would use to carry out arithmetic functions.


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Arithmetic operator Meaning Example

+ (plus sign) Addition 3+5

(minus sign) SubtractionNegation

7

13

* (asterisk) Multiplication 3*8

/ (forward slash) Division 6/3

% (percent sign) Percent 40%

^ (caret) Exponentiation 3^2

Comparison operator Meaning Example

= (equal sign) Equal to A1=B1

> (greater than sign) Greater than A1>B1

< (less than sign) Less than A1= (greater than or equal to sign) Greater than or equal to A1>=B1


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Remember to precede any formula with an equals sign.

2+2 =2+2

682 =6 + (8^2)

(89+67) (

)

=(89+67) + (12/35)3

For example

Lets say you were sent to purchase some item in the market as illustrated below.

If you look at cell F4, what we expect to have is 5 120 as amount for polish.Cell D4 has 5, while E4 has 120

Therefore, the formular you will enter in cell F4 will be =D4 E4. Press Enter keyOnce you have done that, you fill down

To calculate the Total, you enter=SUM(F4 : F10)

The word SUM, is called an excel function. While :,represent range.


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Excel has so many functions, and they are very useful

Note: If you wanted to add the values of cells F4 through F10, you could type theformula

= F4+F5+F6+F7+F8+F9+F10

A shorter way would be to use the SUM function and simply type =SUM(F4:F10).

The following table contains the definitions and examples of several other availablefunctions:

The Autosum feature allows you to quickly generate descriptive statistics for a rangeof data.


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The basic Autosum functions include:

Troubleshoot ing Error MessagesWhen Using Formulas and Functions

Other commonly used excel functions areCounting Functions

There are four functions which let you count up the number of cells matching certain

criteria: COUNTtells you how many cells contain numbers

COUNTA tells you how many cells are not empty


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COUNTBLANKtells you how many cells are empty

COUNTIFtells you how many cells match a certain criterion

Logical Functions

IFgives you alternative results depending on a condition ANDallows you to check several criteria are all true

ORchecks whether any criteria are true

NOTchanges true to false and vice-versa

IF FunctionReturns one value if a condition you specify evaluates to TRUE and anothervalue if it evaluates to FALSE.Use IF to conduct conditional tests on values and formulas.

SyntaxIF(logical_test,value_if_true,value_if_false)

Logical_test is any value or expression that can be evaluated to TRUE orFALSE. For example, A10=100 is a logical expression; if the value in cell A10is equal to 100, the expression evaluates to TRUE. Otherwise, theexpression evaluates to FALSE. This argument can use any comparison

calculation operator.

IF functionThe IF function as the name implies is a conditional function. When use in an excelformula, enables you to get results base on the condition on ground.

A B

1 Actual Expenses Predicted Expenses

2 2000 1000

3 600 1000

4 600 1000

Formula Description (Result)

=IF(A2>B2,"Over Budget","OK") Checks whether the first row is overbudget (Over Budget)

=IF(A3>B3,"Over Budget","OK") Checks whether the second row is overbudget (OK)
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Let say you are working on list of admitted student from JAMB. And you want touse excel to type their name and their school fees according to idigiens and non-indigenes

From the above diagram, to make use of the IF function to automatically assign fee

to students (25,000 for Rivers Student and 35,000 for non-Rivers). We use theformula;=IF(G11=rivers,25000,35000)

Other use of I F function, is in grading system/result. Lets say in a school result, itsexpected that grade should be allocated to students as follows

Scores Grade75100 A 70 - 74 AB65 - 69 B 6064 BC5559 C 5054 CD

4549 D 4044 EBelow 40 F

To fill in the grade for the first student, before filling it into other, we simply type the

formula in cell G11=IF(F11>=75,"A",IF(F11>=70,"AB",IF(F11>=65,"B",IF(F11>=60,"BC",IF(F1

1>=55,"C",

IF(F11>=50,"CD",IF(F11>=45,"D",IF(F11>=40,"E","F"))))))))

Note that cell G11 is where the grade will appear. While in the formula, cell F11 iswhere we have to Total for each subject.

Microsoft Excel provides additional functions that can be used to analyzeyour data based on a condition. For example, to count the number of

occurrences of a string of text or a number within a range of cells, use the


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COUNTIF and COUNTIFS worksheet functions. To calculate a sum based ona string of text or a number within a range, use the SUMIF and SUMIFSworksheet function.Example the COUNTIF function

A B

1 Salesperson Invoice

2 Buchanan 20,000

3 Buchanan 10,000

4 Suyama 9,000

5 Suyama 30,000

6 Buchanan 6,000

7 Dodsworth 24,000

Formula Description (Result)

=COUNTIF(B2:B7,">10000") Numbers above 10000 (3)

=COUNTIF(B2:B7,"


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Example

OR function-Use when the result relies on a Logic condition. It can also becombined with other functions, such as IF and SUM. The ORfunctiondetermines ifa condition is True or False. If student is a Rivers OR Bayelsan, then True, elseFalse

Eg. = OR(State= Rivers, State = Bayelsan)

1. =IF(OR(State=Rivers,State=Bayelsa),pay bursary,not qualified)The above formula determines if a student will be paid bursary on thecondition that the student is either from Rivers ORBayelsa.

EXAMPLE

Below is a table created with the help of Nested IF, OR withANDFunctions.

The formula is as illustrated below. Try and create the same table as shownbelow.

Formula Instruction

Fees = IF(OR(State="RIVER", State ="BAYELSA"),25000,35000)

Hostel =IF(AND(State="RIVERS", Sex="F"),"FREE","PAY")

Bursary =IF(OR(State="RIVERS", State ="BAYELSA"),"QAULIFIED","NOT QUALIFIED")


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DATA VALIDATIONData Validation can be used to limit the data that can be entered into a cell. For

example, you might want the user to enter only values between 1% and 99%. You

might also use this tool to enable data input to a drop down list. This has two

advantages in that it can be faster and more accurate. Start with the dialog box belowto create your drop down list functionality.

After making all the necessary selections in the validation list dialog box, your

worksheet will behave as shown below.

You can also provide messages to define what input you expect for the cell, and

instructions to help users correct any errors. For example, in a marketing workbook,

you can set up a cell to allow only account numbers that are exactly three characters

long. When users select the cell, you can show them a message such as this one:

Data validation helps to prevent spelling error, by selecting an item, you dont need

to type again.


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VLook-up Function

Using VLook-up can be use along side with validation in an excel sheet.

In Microsoft Excel, the VLOOKUP function searches for value in the left-most

column of table_array and returns the value in the same row based on the

index_number.

Lets say we want the computer to automatically indicate the price of an item

immediately we select from our validated list.

So in Cell C10 we enter this formula = Vlookup (A10,F4:G8,2)

Cell A10 is the item, F4:G8 is the lookup location.

As you can see we will not need to enter the price and also the total for each item

Total will simply be = Quantity Price

i.e. = B10 C10


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INDEX-MATCH Function

The Index-Match Function is another powerful Excel function. Its so powerful that

most users prefer using it than Vlookup. It has certain features that make it superior

to VLOOKUP in many situations. Regardless of which method you think is better, (I

havemy opinion) it is definitely worth it to learn both formulas and have both atyour disposal.

When we combine both the INDEX formula and the MATCH formula, the number

that the MATCH formula returns becomes the row number for your INDEX formula.

=INDEX( Column I want a return value from , (MATCH( My Lookup Value , Column I want to

Lookup against , Enter 0 ))

As you can see, it returns the value like VLOOKUP

In my own Opinion, when using Index-Match Function, you should make use of ID

number as your reference point.

Try This

Emp ID Name Department Age Marks

A101 Amit QA 32 154

S251 Santosh Planning 28 102

J214 John Operations 41 86

R541 Rishi Manufacturing 25 98

A153 Alex IT 31 110

H219 Harry QA 45 87

R236 Rajesh Planning 45 92

A265 Anu Operations 26 84
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EXERCISE 2

Instruction

1. Use Fill-Down handle to create the I Dcolumn, Type the Sales Dateand KgSold Manually.

2. Use Validation method to create the Name ofSales Person3. Use Validation method to create Category4. Use Validation method to create Fruits. First prepare a two Colum Label List

A and List B. Use this to create your validation using IF-function for the

source depending on theCategory.5. Use Automatic method to create Commission% using IF-function

(4%=Imported, 2%=Local)

6. Use Look-upto automatically determine Uni t Price,7. Order value $= Unit Price Kg Sold, Sales Tax =15% Order Value $

and Commission $= Commission% Kg Sold


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EXERCISE 3

The table below is a list of item. Each item is under a category. Use Vlookup tocreate an Excel receipt as illustrated below. Under the Price column, assign a priceto each of the item.Note. Each Item has a code. So, when a customer buys any of the goods, the item isidentified using a code.


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The above table should be use to create the receipt below. Use Index Match

Function for the Code and Price. Amount= Quantity Price.


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EXERCISE 4S/N Staff

NameBasicSalary

Allowance

GrossPay

Deduction Totaldeductions

Net pay

Transport

(1% Basic)

Lunch

(1%Basic)

Utility

(2%Basic)

Security

(2%Basic)

Housing

(2%Basic)

Tax

(5%

Gross Pay)

Loans

(20% Gross)

1 Jame S. 175,000.00 - - - - - ? - ? ?

2 Peter H. 62,083.00 - - - - - ? - ? ?

3 Harry B. 82,684.00 - - - - - ? - ? ?4 Gift R. 45,981.00 - - - - - ? - ? ?

5 Jude F. 45,981.00 - - - - - ? - ? ?

6 Mercy B 17,840.00 - - - - - ? - ? ?

TOTAL ? ? ? ? ? - ? - ? ?

Instruction

Transport

Lunch

Utility

Security

Housing

Gross Pay

Total Deduction

Net Pay

= 1% of Basic

= 1% of Basic

= 2% of Basic

= 2% of Basic

= 2% of Basic

= Basic salary + Transport+ Lunch + Utility + Security + Housing

= Tax + Loans

= Gross Pay Total Deduction

Tax

Loans

= 5% of Gross Pay

= 20% of Gross Pay


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EXERCISE 5

Instruction

1. Use IF and AND Function to calculate the Total

score (TL) for each student and use Fill handle to

complete the rest

2. Use Nested IF Function to enter the Grade (GD) and

Fill handle to complete the rest. Bursary


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EXERCISE 6

Validate the State and L.G.A

Federal Capital Territory

Gwagwalada , Kuje , Abaji ,Abuja Municipal, Bwari , Kwali,

Abia

Aba North ,Aba South , Arochukwu , Bende , Ikwuano , Isiala-Ngwa North , Isiala-Ngwa South , Isuikwato, Obi Nwa , Ohafia , Osisioma , Ngwa , Ugwunagbo , Ukwa East , Ukwa West , Umuahia North , Umuahia

,SouthUmu-Neochi

Adamawa

Demsa , Fufore , Ganaye , Gireri , Gombi , Guyuk , Hong , Jada , Lamurde , Madagali , Maiha , Mayo-Belwa,Michika , Mubi North , Mubi South , Numan , Shelleng , Song , Toungo , Yola North , Yola South

Akwa Ibom

Abak , Eastern Obolo , Eket , Esit Eket Essien Udim Etim Ekpo Etinan Ibeno Ibesikpo AsutanIbiono Ibom Ika Ikono Ikot Abasi Ikot Ekpene Ini Itu Mbo Mkpat Enin Nsit Atai Nsit Ibom

Nsit Ubium Obot Akara Okobo Onna Oron Oruk Anam Udung Uko Ukanafun UruanUrue-Offong/Oruko Uyo

AnambraAguata Anambra East Anambra West Anaocha Awka North Awka South Ayamelum Dunukofia

Ekwusigo Idemili North Idemili south Ihiala Njikoka Nnewi North Nnewi South OgbaruOnitsha North Onitsha South Orumba North Orumba South Oyi

Bauchi

Alkaleri Bauchi Bogoro Damban Darazo Dass Ganjuwa Giade Itas/Gadau Jama'areKatagum Kirfi Misau Ningi Shira Tafawa-Balewa Toro Warji Zaki

Bayelsa

Brass Ekeremor Kolokuma/Opokuma Nembe Ogbia Sagbama Southern Jaw Yenegoa

Benue

Ado Agatu Apa Buruku Gboko Guma Gwer East Gwer West Katsina-Ala KonshishaKwande Logo Makurdi Obi Ogbadibo Oju Okpokwu Ohimini Oturkpo Tarka UkumUshongo Vandeikya

BornuAbadam Askira/Uba Bama Bayo Biu Chibok Damboa Dikwa Gubio Guzamala Gwoza

Hawul Jere Kaga Kala/Balge Konduga Kukawa Kwaya Kusar Mafa Magumeri MaiduguriMarte Mobbar Monguno Ngala Nganzai Shani

Cross River

Akpabuyo Odukpani Akamkpa Biase Abi Ikom Yarkur Odubra Boki Ogoja YalaObanliku Obudu Calabar South Etung Bekwara Bakassi Calabar Municipality

Delta

Oshimili Aniocha Aniocha South Ika South Ika North-East Ndokwa West Ndokwa EastIsoko south Isoko North Bomadi Burutu Ughelli South Ughelli North Ethiope WestEthiope East Sapele Okpe Warri North Warri South Uvwie Udu Warri Central UkwaniOshimili North Patani

Ebonyi

Afikpo South Afikpo North Onicha Ohaozara Abakaliki Ishielu lkwo Ezza Ezza SouthOhaukwu Ebonyi Ivo

Edo

Esan North-East Esan Central Esan West Egor Ukpoba Central Etsako Central IguebenOredo Ovia SouthWest Ovia South-East Orhionwon Uhunmwonde Etsako EastEsan South-East

Ekiti

Ado Ekiti-East Ekiti-West Emure/Ise/Orun Ekiti South-West Ikare Irepodun Ijero, Ido/OsiOye Ikole Moba Gbonyin Efon Ise/Orun Ilejemeje.

Enugu

Enugu South, Igbo-Eze South Enugu North Nkanu Udi Agwu Oji-River EzeaguIgboEze North Isi-Uzo Nsukka Igbo-Ekiti Uzo-Uwani Enugu Eas Aninri Nkanu East

Udenu.Gombe

Akko Balanga Billiri Dukku Kaltungo Kwami Shomgom Funakaye GombeNafada/Bajoga Yamaltu/Delta.


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Imo

Aboh-Mbaise Ahiazu-Mbaise Ehime-Mbano Ezinihitte Ideato North Ideato South Ihitte/UbomaIkeduru Isiala Mbano Isu Mbaitoli Mbaitoli Ngor-Okpala Njaba Nwangele NkwerreObowo Oguta Ohaji/Egbema Okigwe Orlu Orsu Oru East Oru West Owerri-MunicipalOwerri North Owerri West

Jigawa

Auyo Babura Birni Kudu Biriniwa Buji Dutse Gagarawa Garki Gumel Guri GwaramGwiwa Hadejia Jahun Kafin Hausa Kaugama Kazaure Kiri Kasamma Kiyawa MaigatariMalam Madori Miga Ringim Roni Sule-Tankarkar Taura Yankwashi

Kaduna

Birni-Gwari Chikun Giwa Igabi Ikara jaba Jema'a Kachia Kaduna North Kaduna SouthKagarko Kajuru Kaura Kauru Kubau Kudan Lere Makarfi Sabon-Gari Sanga SobaZango-Kataf Zaria

Kano

Ajingi Albasu Bagwai Bebeji Bichi Bunkure Dala Dambatta Dawakin Kudu Dawakin TofaDoguwa Fagge Gabasawa Garko Garum Mallam Gaya Gezawa Gwale Gwarzo KaboKano Municipal Karaye Kibiya Kiru kumbotso Kunchi Kura Madobi Makoda MinjibirNasarawa Rano Rimin Gado Rogo Shanono Sumaila Takali Tarauni Tofa TsanyawaTudun Wada Ungogo Warawa Wudil

KatsinaBakori Batagarawa Batsari Baure Bindawa Charanchi Dandume Danja Dan Musa DauraDutsi Dutsin-Ma Faskari Funtua Ingawa Jibia Kafur Kaita Kankara Kankia KatsinaKurfi Kusada Mai'Adua Malumfashi Mani Mashi Matazuu Musawa Rimi SabuwaSafana Sandamu Zango

Kebbi

Aleiro Arewa-Dandi Argungu Augie Bagudo Birnin Kebbi Bunza Dandi Fakai GwanduJega Kalgo Koko/Besse Maiyama Ngaski Sakaba Shanga Suru Wasagu/DankoYauri Zuru

Kogi

Adavi Ajaokuta Ankpa Bassa Dekina Ibaji Idah Igalamela-Odolu Ijumu Kabba/BunuKogi Lokoja Mopa-Muro Ofu Ogori/Mangongo Okehi Okene Olamabolo OmalaYagba East Yagba West

KwaraAsa Baruten Edu Ekiti Ifelodun Ilorin East Ilorin West Irepodun Isin Kaiama MoroOffa Oke-Ero Oyun Pategi

Lagos

Agege Ajeromi-Ifelodun Alimosho Amuwo-Odofin Apapa Badagry Epe Eti-Osa Ibeju/LekkiIfako-Ijaye Ikeja Ikorodu Kosofe Lagos Island Lagos Mainland Mushin Ojo Oshodi-IsoloShomolu Surulere

Nasarawa

Akwanga Awe Doma Karu Keana Keffi Kokona Lafia Nasarawa Nasarawa-EggonObi Toto Wamba

Niger

Agaie Agwara Bida Borgu Bosso Chanchaga Edati Gbako Gurara Katcha KontagoraLapai Lavun Magama Mariga Mashegu Mokwa Muya Pailoro Rafi Rijau ShiroroSuleja Tafa Wushishi

Ogun

Abeokuta North Abeokuta South Ado-Odo/Ota Egbado North Egbado South Ewekoro IfoIjebu East Ijebu North Ijebu North East Ijebu Ode Ikenne Imeko-Afon Ipokia Obafemi-OwodeOgun Waterside Odeda Odogbolu Remo North Shagamu

Ondo

Akoko North East Akoko North West Akoko South Akure East Akoko South West Akure NorthAkure South Ese-Odo Idanre Ifedore Ilaje Ile-Oluji Okeigbo Irele Odigbo OkitipupaOndo East Ondo West Ose Owo

Osun

Aiyedade Aiyedire Atakumosa East Atakumosa West Boluwaduro Boripe Ede NorthEde South Egbedore Ejigbo Ife Central Ife East Ife North Ife South Ifedayo Ifelodun Ila

Ilesha East Ilesha West Irepodun Irewole Isokan Iwo Obokun Odo-Otin Ola-OluwaOlorunda Oriade Orolu Osogbo

Oyo

Afijio Akinyele Atiba Atigbo Egbeda IbadanCentral Ibadan North Ibadan North West


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Ibadan South East Ibadan South West Ibarapa Central Ibarapa East Ibarapa North IdoIrepo Iseyin Itesiwaju Iwajowa Kajola Lagelu Ogbomosho North Ogbmosho SouthOgo Oluwa Olorunsogo Oluyole Ona-Ara Orelope Ori Ire Oyo East Oyo West Saki EastSaki West Surulere

Plateau

Barikin LadiBassa Bokkos Jos East Jos North Jos South Kanam Kanke Langtang NorthLangtang South Mangu Mikang Pankshin Qua'an Pan Riyom Shendam Wase

Rivers

Abua/Odual Ahoada East Ahoada West Akuku Toru Andoni Asari-Toru Bonny DegemaEmohua Eleme Etche Gokana Ikwerre Khana Obia/Akpor Ogba/Egbema/NdoniOgu/Bolo Okrika Omumma Opobo/Nkoro Oyigbo Port-Harcourt Tai

Sokoto

Binji Bodinga Dange-shnsi Gada Goronyo Gudu Gawabawa Illela Isa Kware kebbeRabah Sabon birni Shagari Silame Sokoto North Sokoto South Tambuwal TqngazaTureta Wamako Wurno Yabo

Taraba

Ardo-kola Bali Donga Gashaka Cassol Ibi Jalingo Karin-Lamido Kurmi Lau SardaunaTakum Ussa Wukari Yorro Zing

YobeBade Bursari Damaturu Fika Fune Geidam Gujba Gulani Jakusko Karasuwa KarawaMachina Nangere Nguru Potiskum Tarmua Yunusari Yusufari

Zamfara

Anka Bakura Birnin Magaji Bukkuyum Bungudu Gummi Gusau Kaura NamodaMaradun Maru Shinkafi Talata Mafara Tsafe Zurmi

JAMB RESULT SCORE SHEET


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CREATING A CHARTS

Excel provides a variety of chart types that you can choose from when youcreate a chart. For most charts, such as column (vertical bar) and bar(horizontal bar) charts, you can plot the data that you arrange in rows or

columns on a worksheet in a chart. Some chart types, such as pie chart,require a specific data arrangement.

To create a chart:

1. On the worksheet, arrange the data that you want to plot in a chart.

2. Select the cells that contain the data that you want to use for the chart.

Note: If you select only one cell, Excel automatically plots all cells containing

data that directly surround that cell into a chart. If the cells that you want to

plot in a chart are not in a continuous range, you can select nonadjacent cells

or ranges as long as the selection forms a rectangle. You can also hide the

rows or columns that you don't want to plot in the chart.

3. On the Insert tab, in the Charts group, do one of the following:

Click the chart type, and then click a chart subtype that you want to

use.

To see all available chart types, click a chart type, and then click All

Chart Types to display the Insert Chart dialog box, click the arrows toscroll through all available chart types and chart subtypes, and then

clicks the type you want to use.

The chart is placed on the worksheet as an embedded chart. If you want to

place the chart in a separate chart sheet, you can change its location.

To change chart location:

1. Click the embedded chart or the chart sheet to select it and to display

the chart tools.

2. On the Design tab, in the Location group, click Move Chart.
http://appendpopup%28this%2C%27xldefworksheet_1%27%29/http://appendpopup%28this%2C%27xldefembeddedchart_2%27%29/http://appendpopup%28this%2C%27xldefchartsheet_3%27%29/http://appendpopup%28this%2C%27xldefchartsheet_3%27%29/http://appendpopup%28this%2C%27xldefembeddedchart_2%27%29/http://appendpopup%28this%2C%27xldefworksheet_1%27%29/


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3. UnderChoose where you want the chart to be placed, do one of the

following:

To display the chart in a chart sheet, click New sheet.

Note: If you want to replace the suggested name for the chart, you can

type a new name in the New sheet box. To display the chart as anembedded chart in a worksheet click Object in, and then click a

worksheet in the Object in box. To create a chart that is based on the

default chart type Select the data that you want to use for the chart. IF

you press ALT+F1, the chart is displayed as an embedded chart; when

you press F11, the chart is displayed on a separate chart sheet.

Supposing, you are a teacher and you

gave a short test to a class. You counted

the numbers of students obtaining the

possible mark and made a table and

thereafter plots a column chart (vertical

bar chart) in Microsoft Excel as shown

below.

Chart 1 is a default chart created.

Chart 1:

0

2

4

6

8

10

12

14

16

18

20

1 2 3 4 5 6 7 8 9 10 11

Number of students


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To change the scale of horizontal axis:

Select the horizontal axis.

On the Design tab, in the Data group, click select Data icon

In the Select Data Source dialog box, click Edit under

Horizontal(category)Axis Labels

In the Axis Labels dialog box, type the active

worksheet name (worksheet that contain the data),an

exclamation symbol and cell range that contain the

data in the Axis label range box and then click OK.

Observe that the original scale value in the

Horizontal (category) Axis Labels is exchanged

with data in the range of cells you specified.

Click OK.

To slant the Horizontal axis scale:

Select the horizontal axis label (scale).

On the Layout tab, in the Current Selection

group, click the drop down button in the Chart

Element box and then click Horizontal

(category) axis.In the Current Selection group, click on Format

Selection.


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In the Format Axis dialog box, click

Alignment.

UnderAlignment, select a suitable anglevalue in the Custom angle box and then

click Close.

To change the unit of the vertical axis.

Select the vertical axis.

On the Layout tab, in the Current Selection group, click the drop down-

button in the Chart Element box and then click Vertical (category) axis.

In the Current Selection group, click on Format Selection.

UnderAxis Options, locate Major unit and click Fixed.

Type in a suitable unit and then click Close.

To close the gap between column chart:

In the chart area, select the Column chart (Series)

only.

On the Layout tab, in the Current Selection group,

click the drop down-button in the Chart Element

box .

Click the series.

Slant


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In the Current Selection group, click on Format Selection.

Under Series Options, locate the Gap width

area. Adjusting the gap to No Gap (i.e. 0%)

closes the gap between the charts while

adjusting the gap to Large Gap creates gap

between the charts. Click Close.

To manually label the chart and horizontal titles:

On the Layout tab, in Insert group, click Text box.

Click the chart area, hold down the mouse button and then draw the text box

to size.

Type text in the text box.

To manually label vertical axis:

On the Layout tab, in Insert group, click Text box.

Click the chart area, hold down the mouse button and then

draw the text box to size.

Type text in the text box.

On the Format tab, in the Alignment group, click Rotate and then click RotateLeft 900.

To add background color to plot area:

Select the plot area. On the Layout tab, in the Background group,

click Plot Area icon.

Click More Plot Area Options.

In the dialog box, under Fill, select eitherSolid fill, Gradient, or Picture or

texture fill options to add background color to your chart.


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To add background color to the chart area:

Click the chart area and it is selected.On the Format tab, in the Shape Styles group, click the Shape Fill arrow.

Click on any color of your choice.

To color chart, legend, vertical and horizontal axis title::Select the text box.On the Format tab, in the WordArt Styles group, click the Text Fill arrow.On the F

Click on any color of your choice.

Chart 2:

02

4

6

8

10

12

14

16

18

20

0 1 2 3 4 5 6 7 8 9 10

Nmbosus

Marks

ND II Students test score

Number of

students

Vertical Axis

Title

Chart

Title Plot Area

Series

Legend

Horizontal

Axis

Chart

Area

Horizontal

Axis TitleVertical

Documents

Excel Mater