Excel Magic Tricks to Start

8/8/2019 Excel Magic Tricks to Start

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1) Type numbers that can change into cells, not for

2) Create formulas based on cell reference inputs, not typ

3) Formulas must have "=" sign as first character i

4) Relative cell references, and, absolute (locked) cell r

5) Grab fill handle with cross-hair (angry rabbit) to cop

6) SUM function keyboard shortcut is Alt + =.

Net Income Budget

Jan Feb Mar

Revenue 1000 1010 1500

Expenses

Net Income Budget

Assumptions

Ex as a % of Rev


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mulas

d in numbers

n cell

eferences

y formula

.

Total


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1) Highlight noncontiguous range (cells not

2) Create a Chart by using the

3) Change Numbers in Assumption Ta

Net Income Budget

Jan Feb

Revenue 1,000.00 1,010.00Expenses 622.50 628.73

Net Income Budget 377.50 381.28

Assumptions

Ex as a % of Rev 0.62


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ext to each other) by holding the Ctrl Key

keyboard shortcut Alt + F1

le and formulas and charts update

Mar Total

1,500.00 3,510.00933.75 2,184.98

566.25 1,325.03


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1) Ctrl + Enter to Populate all cells with the AVERA

2) Go To (F5), Special, Blanks

3) Ctrl + Enter to put zero in all selected c

4) Notice that the Average function uses zeroes in the calcul

Test 1 Test 2 Test 3 Test 4

55 1518 84 83 26

26 49

47 36 19 29

5 7

63 12 41 76

13 29 38 47

34 57

39 91 77 95

30 99 23 83

78 3170 34 55

87 82 76

16 68 7 45

Average ==>


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GE function

ells

ations, but not blanks

Test 5 Test 6

51 3475

24

96 80

54

76 15

40 62

68 12

96

94 92

16 50

74 26


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1) Highlight range, type in light-colored cell, then use Ctrl + Enter top p

2) Alt + = is keyboard shortcut for auto SUM function

3) Ctrl + Shift + 4 is keyboard shortcut for Currency Format


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opulate cells


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1) To name a range, select range, click in name box, type n

2) Name product name range

3) Name VLOOKUP Table range

4) Keyboard shortcut for Data Validation is Alt +

5) For Data Validation, Use List feature

6)

Select Product to See Price Price

The VLOOKUP function takes the product name, looks in the first column of tlooks in the second column of the VLOOKUP table, takes that price and


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ame, hit enter

+ L

Product Price

Product 01 19.82

Product 02 13.40

Product 03 19.38

Product 04 19.46

Product 05 12.14

Product 06 18.65

e VLOOKUP table, finds the name,then puts it in the price cell


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1) The keyboard shortcut for Condi

2) Add a formula that eva

3) As you change the Sales or Hurdle numb

Hurdle = 200

Sales Date SalesRep$106.00 3/2/2008Chin

$56.00 3/9/2008 Sheliadawn

$273.00 2/25/2008 Isaac

$55.00 2/26/2008 Sheliadawn

$194.00 3/8/2008Suix

$80.00 2/27/2008 Al

$109.00 2/28/2008Chin

$252.00 3/5/2008 Isaac

$119.00 3/1/2008 Isaac

$112.00 2/24/2008Suix


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tional Formatting is Alt + O + D

luates to True or False

er the conditional formatting will change

Customer RegionGoogle MidWest

Google North

PCC NorthWest

PCC MidWest

YouTube West

YouTube MidWest

Yahoo MidWest

Google North

Google NorthWest

Yahoo Al


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1) The keyboard short cut for removing format is Alt + E + A + F

2) The keyboard short cut for removing content and format is Alt + E + A

3) Ctrl + Z is Undo; Ctrl + Y is "Undo-Undo" (Redo)

Sales SalesRep Customer Region Sales SalesRep Customer

$106.00 Chin Google MidWest $106.00 Chin Google

$56.00 Sheliadawn Google North $56.00 Sheliadawn Google$273.00 Isaac PCC NorthWest $273.00 Isaac PCC

$55.00 Sheliadawn PCC MidWest $55.00 Sheliadawn PCC

$194.00 Suix YouTube West $194.00 Suix YouTube

$80.00 Al YouTube MidWest $80.00 Al YouTube

$109.00 Chin Yahoo MidWest $109.00 Chin Yahoo

$252.00 Isaac Google North $252.00 Isaac Google

$119.00 Isaac Google NorthWest $119.00 Isaac Google

$112.00 Suix Yahoo Al $112.00 Suix Yahoo


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+ A

Region

MidWest

NorthNorthWest

MidWest

West

MidWest

MidWest

North

NorthWest

Al


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1) Highlight range

2) Make Sure that there are blank colum

3)

4) In Step 2 tell it what character (sp

Miki,AliIsaac,Dino

Tom,Sceana

Afrikan,Ho

Tina,Ward

Gigi,Smith

Pham,Ho

Miki,Smith

Tina,Nano

Chris,Mitchel

Sue,RadcoolinatorSheliadawn,Ward

Afrikan,Dino

Isaac,Smith

Click the Text to Column button on the Da


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ith Ctrl + Shift + Down Arrow

ns after your data before you do "Text to Column"

ce, comma, semi-colon) is between each word

Afrikan WinneySue Mitchel

Tina Ho

Pham Birch

Franz East

Chris East

Chris Ali

Pham Ho

Bob Dino

Sue Mitchel

Pham RadcoolinatorChris Dino

Tina Radcoolinator

Isaac Smith

a Ribbon, or in Excel 2003 use the Tools menu, Text toColumn item


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1) To Join cell content from different cells together, use t

2)

Tina Ali

Tom Winney

Bob SmithTina Ward

Afrikan Radcoolinator

Sue Sceana

Afrikan Smith

Franz Nano

Sue Nano

Bob Bothell

Miki Nano

Miki Winney

Isaac SceanaGigi Mitchel

Tina Ali

Gigi Nano

The formula, =A5&" "&B5 , joins the cell content from A5 andfrom B5. This is an example of a Text


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e & (Ampersand) symbol

blank space and the cell contentformula


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1) To name a range, select ran

2) The AVERAGE, MEDIAN, and MODE func

Scores (Max = 50)41

49

48

37

41

23

41

43

32

2122

40

32

45

41

34

30

Mean = Add Up and

Divide by the Count


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ge, click in name box, type name, hit enter

tions allow you to calculate different types of averages

ifferent Types Of Averages

Median = the one in the

middle

Mode = the one that

occurs most frequently

Documents

Excel Magic Tricks to Start