Excel Lesson 9Applying Advanced Formats to

Worksheets

Microsoft Office 2010 Advanced

Cable / Morrison1

Excel Lesson 9

Cable / Morrison Microsoft Office 2010 Advanced2

Objectives

Create custom number formats. Use conditional formatting rules. Create conditional formatting formulas. Format tables. Create custom AutoFilters.

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Excel Lesson 9

Cable / Morrison Microsoft Office 2010 Advanced

Objectives (continued)

Apply themes. Switch banded rows and columns. Add or delete rows and columns in tables. Add totals to tables.

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Excel Lesson 9

Cable / Morrison Microsoft Office 2010 Advanced4

Vocabulary

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conditional formatting formulas custom AutoFilter banded columns banded rows tables themes

Excel Lesson 9

Cable / Morrison Microsoft Office 2010 Advanced5

Introduction

Microsoft Excel has a number of advanced tools and features.– Can be used to create professional-looking

spreadsheets– Allows advanced formatting techniques, such as

tables, themes, and conditional formatting

Excel Lesson 9

Cable / Morrison Microsoft Office 2010 Advanced

Creating Custom Number Formats

You can create your own format by selecting Custom category in Format Cells dialog box.

6Custom format in Format Cells dialog box

Excel Lesson 9

Cable / Morrison Microsoft Office 2010 Advanced

Using Conditional Formatting Rules

Conditional formatting applies a font, border, or pattern to worksheet cells when certain conditions exist in those cells.

Conditional formatting is applied using the New Formatting Rule dialog box.

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Excel Lesson 9

Cable / Morrison Microsoft Office 2010 Advanced

Using Conditional Formatting Rules (continued)

New Formatting Rule dialog box

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Excel Lesson 9

Cable / Morrison Microsoft Office 2010 Advanced

Creating Conditional Formatting Formulas

You can create your own conditional format rule using a conditional formatting formula.

In the New Formatting Rule dialog box:– Select the “Use a formula to determine which

cells to format” option.– Enter the conditional formatting formula.

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Excel Lesson 9

Cable / Morrison Microsoft Office 2010 Advanced

Formatting Tables

Tables provide professional presentation features for displaying worksheet data.

Excel offers a variety of table formats in the Table Format gallery.

On the Home tab in the Styles group, click the Format as Table button.– Displays the Table Format gallery

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Excel Lesson 9

Cable / Morrison Microsoft Office 2010 Advanced

Formatting Tables (continued)

Table Format gallery

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Excel Lesson 9

Cable / Morrison Microsoft Office 2010 Advanced

Creating Custom AutoFilters

Custom AutoFilter displays only cells that meet specific criteria.

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Custom AutoFilter dialog box

Excel Lesson 9

Cable / Morrison Microsoft Office 2010 Advanced

Applying Themes

Themes– Borders, background colors, shading, and graphic

effects are applied instantly to an entire workbook You can apply a theme from the Theme

gallery. To open the Theme gallery:

– On the Ribbon, click the Page Layout tab– In the Themes group, click the Themes button

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Excel Lesson 9

Cable / Morrison Microsoft Office 2010 Advanced

Switching Banded Rows and Columns

Banding– Banded rows: one row will have a lighter format,

and the adjacent row will have a darker format– Banded columns: same kind of formats appear

in columns To switch between banded rows and banded

columns, use the Table Tools Design tab.

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Excel Lesson 9

Cable / Morrison Microsoft Office 2010 Advanced

Adding or Deleting Rows and Columns in Tables

Commands on the Insert and Delete menus in the Cells group on the Home tab– Maintain the banding formatting of a table

15Insert menu options

Excel Lesson 9

Cable / Morrison Microsoft Office 2010 Advanced

Adding Totals to Tables

Excel retains the format when adding totals to rows or columns of data in a table.

To add totals to rows in a table:– Type a new column heading next to the far-right

column heading and press Enter. To add a total row at the bottom of a column:

– Select Total Row in the Table Style Options group on the Design tab.

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Excel Lesson 9

Cable / Morrison Microsoft Office 2010 Advanced

Adding Totals to Tables (continued)

Table with totals added

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Excel Lesson 9

Cable / Morrison Microsoft Office 2010 Advanced

Summary

In this lesson, you learned: You can create a custom number format and

apply it to data in the worksheet cells. Conditional formatting rules enable you to

highlight data that meets specific criteria. Conditional formatting formulas let you

highlight data based on the criteria you enter in the formula.

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Excel Lesson 9

Cable / Morrison Microsoft Office 2010 Advanced

Summary (continued)

Formatting data and text as a table applies various professional formats and filters.

Custom AutoFilters give you the option to apply specific filters based on criteria entered into the custom AutoFilter dialog box.

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Excel Lesson 9

Cable / Morrison Microsoft Office 2010 Advanced

Summary (continued)

Themes let you apply a formatting scheme throughout the workbook, thereby eliminating the time-consuming task of applying individual formats in each worksheet.

You can select and change banded rows and banded columns in a table.

You can add a total row and total column in a table.

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