Excel Lesson 14 Creating and Using Macros Microsoft Office 2010 Advanced Cable / Morrison 1

Excel Lesson 14Creating and Using Macros

Microsoft Office 2010 Advanced

Cable / Morrison1

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Cable / Morrison Microsoft Office 2010 Advanced2

Objectives

Understand macros. Review macro security settings. Record a macro. Save a macro as a macro-enabled workbook. Run a macro.

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Cable / Morrison Microsoft Office 2010 Advanced

Objectives (continued)

Edit a macro. Create a button. Align and format a button. Open a macro-enabled workbook.

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Vocabulary

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button code macro virus

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Introduction

A macro automates a common, repetitive task you perform in Excel.

In this lesson, students will learn how to:– Create macros– Run a macro – Make changes to a macro– Add a macro to a button

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Understanding Macros

A macro records a series of steps that you do frequently, such as formatting text.

Visual Basic for Applications (or VBA) is the program used to create macros.

Code refers to the macro actions formatted in easy-to-read sentences.

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Reviewing Macro Security Settings

Macros are susceptible to a virus attack. A virus is a computer program that is

designed to reproduce by copying itself and attaching to other programs in a computer.– Can cause extreme damage to data

You can set one of four macro security levels in Excel.

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Reviewing Macro Security Settings (continued)

Macro security level options

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Reviewing Macro Security Settings (continued)

Trust Center dialog box

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Recording a Macro

To begin recording a macro:– Click the Record Macro button in the Code group

on the Developer tab.– Fill out the options in the Record Macro dialog

box.– Click OK to close the dialog box; the macro will

start recording.

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Recording a Macro (continued)

Record Macro dialog box

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Saving a Workbook as a Macro-Enabled Workbook

The file extension .xlsm is used for a macro-enabled workbook.

A macro-enabled workbook lets you save a macro in the workbook and run the macro.

You can save an ordinary Excel workbook as a macro-enabled workbook using the Save As command.

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Saving a Workbook as a Macro-Enabled Workbook (continued)

Save As dialog box

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Running a Macro

After a macro is created, it is ready to use. Excel provides different ways to run a macro:

– Use a shortcut key combination if one was created in the Record Macro dialog box.

– On the Developer tab in the Code group, select the Macros button.

The Macro dialog box appears. Click the macro you want and click the Run button.

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Editing a Macro

Macros are easy to edit. To edit a macro, you need to make changes

to the VBA code. The code word Sub indicates the start of the

macro. The code End Sub signals the end of the

macro.

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Editing a Macro (continued)

Example of a macro in VBA code

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Editing a Macro (continued)

Making edits to the Formats macro

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Creating a Button

A button is called a control.– Controls the actions that are assigned to it

When you create a button, you are asked to assign a macro to it.

When you click the button, the macro will run.

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Creating a Button (continued)

Worksheet with both buttons added

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Aligning and Formatting Buttons

To select a button with an assigned macro, right-click the button.– A shortcut menu appears.

With more than one button selected, the Format tab appears on the Ribbon.– Format tab has options to make changes to the

buttons, such as aligning buttons.

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Aligning and Formatting Buttons (continued)

Alignment options

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Aligning and Formatting Buttons (continued)

You can right-click a button and choose Format Control from the shortcut menu.

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Format Control dialog box

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Opening a Macro-Enabled Workbook

When a workbook with macros is opened, a security warning appears on the Message Bar.– The warning is displayed whenever the Disable all

macros with notification option is chosen. To enable the macros, click the Enable

Content button on the Message Bar.

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Opening a Macro-Enabled Workbook (continued)

Message Bar with security warning

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Summary

In this lesson, you learned: Macros can automate frequently used tasks. You can review and change macro security

settings. You can record a macro. A workbook can be saved as a macro-

enabled workbook.

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Summary (continued)

After a macro is created, you can run the macro.

If changes need to be made to a macro, you can edit the macro.

Buttons are a type of form control that have a macro assigned to them.

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Summary (continued)

Buttons can be aligned and formatted. When you open a macro-enabled workbook,

you can enable the workbook contents and run any macros in the workbook.

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Documents

Excel Lesson 14 Creating and Using Macros Microsoft Office 2010 Advanced Cable / Morrison 1