Excel Lesson 10Using Advanced Chart Features

Microsoft Office 2010 Advanced

Cable / Morrison1

Ex

cel L

es

son

10

Cable / Morrison Microsoft Office 2010 Advanced2

Objectives

Switch rows and columns in charts. Add a data table to a chart. Add data labels to data markers. Create sparklines.

22

Ex

cel L

es

son

10

Cable / Morrison Microsoft Office 2010 Advanced

Objectives (continued)

Design combination charts. Construct a gauge chart. Create a chart template. Apply a chart template.

3

Ex

cel L

es

son

10

Cable / Morrison Microsoft Office 2010 Advanced4

Vocabulary

44

chart floor chart template combination chart data labels data markers data point

data series data table gauge chart horizontal gridlines primary axis secondary axis

Ex

cel L

es

son

10

Cable / Morrison Microsoft Office 2010 Advanced5

Vocabulary (continued)

55

sparklines vertical gridlines x-axis y-axis

Ex

cel L

es

son

10

Cable / Morrison Microsoft Office 2010 Advanced6

Introduction

Charts are a great solution for presenting data in Excel graphically.– Simple to make and format– Can quickly change one type of chart to another

Excel has many chart formatting features.

Ex

cel L

es

son

10

Cable / Morrison Microsoft Office 2010 Advanced

Understanding How Charts Are Created

Charts are created from data in a worksheet.– Data is typically arranged in columns and rows

7

Worksheet with columns and rows of data

Ex

cel L

es

son

10

Cable / Morrison Microsoft Office 2010 Advanced

Understanding How Charts Are Created (continued)

The type of chart determines how the data in the rows and columns will appear in the chart.

8Line chart created from worksheet data

Ex

cel L

es

son

10

Cable / Morrison Microsoft Office 2010 Advanced

Switching Rows and Columns in Charts

You can switch the order of how chart data is displayed in a chart.– Use Switch

Row/Column button on the Design tab

9Chart with rows and columns switched

Ex

cel L

es

son

10

Cable / Morrison Microsoft Office 2010 Advanced

Adding a Data Table

A data table displays the data used to create a chart.– Appears below the chart– Lets you quickly view the worksheet data while

looking at the chart data series A legend is a list that shows the colors and

symbols used in a chart.– Can appear as part of the data table or separately

10

Ex

cel L

es

son

10

Cable / Morrison Microsoft Office 2010 Advanced

Adding a Data Table (continued)

Chart with data table and legend

11

Ex

cel L

es

son

10

Cable / Morrison Microsoft Office 2010 Advanced

Adding Data Labels to Data Series

A data label can appear as numbers or text next to each data marker in the data series.

The data markers represent where the actual data would be in the chart.

Each place where the line segments start or stop is a data point.– Can be displayed with a data marker

12

Ex

cel L

es

son

10

Cable / Morrison Microsoft Office 2010 Advanced

Adding Data Labels to Data Series (continued)

Completed chart with data labels

13

Ex

cel L

es

son

10

Cable / Morrison Microsoft Office 2010 Advanced

Creating Sparklines

A sparkline is a miniature chart that can be displayed in a single row or column of data.

14Types of sparklines

Ex

cel L

es

son

10

Cable / Morrison Microsoft Office 2010 Advanced

Creating a Combination Chart

Combination chart: shows data on two y-axes– Primary axis: y-axis on the left side of chart– Secondary axis: y-axis on the right side of chart

15

Ex

cel L

es

son

10

Cable / Morrison Microsoft Office 2010 Advanced

Creating a Combination Chart (continued)

Combination chart

16

Ex

cel L

es

son

10

Cable / Morrison Microsoft Office 2010 Advanced

Creating Gauge Charts

A gauge chart shows the amount of progress accomplished toward a goal.

Horizontal gridlines are horizontal lines within the chart.

Vertical gridlines are vertical lines within the chart.

Chart floor is the foundation, or base, of a 3-D chart.

17

Ex

cel L

es

son

10

Cable / Morrison Microsoft Office 2010 Advanced

Creating Gauge Charts (continued)

Gauge chart

18

Ex

cel L

es

son

10

Cable / Morrison Microsoft Office 2010 Advanced

Creating Chart Templates

To create a chart template:– Create and format a chart as desired– Save the chart as a template

Chart templates are saved in the same default location as the preformatted chart templates.

19

Ex

cel L

es

son

10

Cable / Morrison Microsoft Office 2010 Advanced

Applying a Chart Template

After creating a chart template, you can apply it to new charts that you create.

Applying a chart template to a chart will save time.– Will not need to change each chart feature

individually

20

Ex

cel L

es

son

10

Cable / Morrison Microsoft Office 2010 Advanced

Summary

In this lesson, you learned: You can switch rows and columns of data in

a chart. A data table that shows the data used to

create a chart can be added to the chart. Data labels can be added to data markers in

a data series.

21

Ex

cel L

es

son

10

Cable / Morrison Microsoft Office 2010 Advanced

Summary (continued)

A sparkline is a miniature chart that can be displayed in a single row or column of data.

You can design a combination chart that has two y-axes.

You can construct gauge charts that show progress towards a goal.

22

Ex

cel L

es

son

10

Cable / Morrison Microsoft Office 2010 Advanced

Summary (continued)

A chart template can be created for a chart design that will be used repeatedly.

Chart templates can be applied to charts after they are created.

23