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Function keys in Microsoft Excel Function Key SHIFT CTRL ALT CTRL+SHIFT F1 What's This? F2 Edit a cell comment Save As command F3 Define a name F4 Close the window Exit F5 Go To Restore the window size F6 F7 Spelling command Move the window F8 Extend a selection Add to the selection Resize the window F9 Minimize the workbook F10 F11 Create a chart Insert a new worksheet F12 Save As command Save command Open command Print command Display Help or the Office Assistant Insert a chart sheet Edit the active cell Paste a name into a formula Paste a function into a formula Create names by using row and column labels Repeat the last action Repeat the last Find (Find Next) Display the Find dialog box Move to the next pane Move to the previous pane Move to the next workbook window Move to the previous workbook window Display the Macro dialog box Calculate all sheets in all open workbooks Calculate the active worksheet Make the menu bar active Display a shortcut menu (right click) Maximize or restore the workbook window Insert a Microsoft Excel 4.0 macro sheet Display Visual Basic Editor

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Excel Formula

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Function KeysFunction keys in Microsoft ExcelFunction KeySHIFTCTRLALTCTRL+SHIFTALT+SHIFTF1Display Help or the Office AssistantWhat's This?Insert a chart sheetInsert a new worksheetF2Edit the active cellEdit a cell commentSave As commandSave commandF3Paste a name into a formulaPaste a function into a formulaDefine a nameCreate names by using row and column labelsF4Repeat the last actionRepeat the last Find (Find Next)Close the windowExitF5Go ToDisplay the Find dialog boxRestore the window sizeF6Move to the next paneMove to the previous paneMove to the next workbook windowMove to the previous workbook windowF7Spelling commandMove the windowF8Extend a selectionAdd to the selectionResize the windowDisplay the Macro dialog boxF9Calculate all sheets in all open workbooksCalculate the active worksheetMinimize the workbookF10Make the menu bar activeDisplay a shortcut menu (right click)Maximize or restore the workbook windowF11Create a chartInsert a new worksheetInsert a Microsoft Excel 4.0 macro sheetDisplay Visual Basic EditorF12Save As commandSave commandOpen commandPrint command

Short Cut KeysEnter data by using shortcut keysToPressComplete a cell entryENTERCancel a cell entryESCRepeat the last actionF4 or CTRL+YStart a new line in the same cellALT+ENTERDelete the character to the left of the insertion point, or delete the selectionBACKSPACEDelete the character to the right of the insertion point, or delete the selectionDELETEDelete text to the end of the lineCTRL+DELETEMove one character up, down, left, or rightArrow keysMove to the beginning of the lineHOMEEdit a cell commentSHIFT+F2Create names from row and column labelsCTRL+SHIFT+F3Fill downCTRL+DFill to the rightCTRL+RFill the selected cell range with the current entryCTRL+ENTERComplete a cell entry and move down in the selectionENTERComplete a cell entry and move up in the selectionSHIFT+ENTERComplete a cell entry and move to the right in the selectionTABComplete a cell entry and move to the left in the selectionSHIFT+TABWork in cells or the formula bar by using shortcut keysToPressStart a formula= (EQUAL SIGN)Cancel an entry in the cell or formula barESCEdit the active cellF2Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contentsBACKSPACEPaste a name into a formulaF3Define a nameCTRL+F3Calculate all sheets in all open workbooksF9Calculate the active worksheetSHIFT+F9Insert the AutoSum formulaALT+= (EQUAL SIGN)Enter the dateCTRL+; (SEMICOLON)Enter the timeCTRL+SHIFT+: (COLON)Insert a hyperlinkCTRL+KComplete a cell entryENTERCopy the value from the cell above the active cell into the cell or the formula barCTRL+SHIFT+" (QUOTATION MARK)Alternate between displaying cell values and displaying cell formulasCTRL+` (SINGLE LEFT QUOTATION MARK)Copy a formula from the cell above the active cell into the cell or the formula barCTRL+' (APOSTROPHE)Enter a formula as an array formulaCTRL+SHIFT+ENTERDisplay the Formula Palette after you type a valid function name in a formulaCTRL+AInsert the argument names and parentheses for a function, after you type a valid function name in a formulaCTRL+SHIFT+ADisplay the AutoComplete listALT+DOWN ARROW

Format & EditFormat data by using shortcut keysToPressDisplay the Style command (Format menu)ALT+' (APOSTROPHE)Display the Cells command (Format menu)CTRL+1Apply the General number formatCTRL+SHIFT+~Apply the Currency format with two decimal places (negative numbers appear in parentheses)CTRL+SHIFT+$Apply the Percentage format with no decimal placesCTRL+SHIFT+%Apply the Exponential number format with two decimal placesCTRL+SHIFT+^Apply the Date format with the day, month, and yearCTRL+SHIFT+#Apply the Time format with the hour and minute, and indicate A.M. or P.M.CTRL+SHIFT+@Apply the Number format with two decimal places, 1000 separator, and for negative valuesCTRL+SHIFT+!Apply the outline borderCTRL+SHIFT+&Remove all bordersCTRL+SHIFT+_Apply or remove bold formattingCTRL+BApply or remove italic formattingCTRL+IApply or remove an underlineCTRL+UApply or remove strikethrough formattingCTRL+5Hide rowsCTRL+9Unhide rowsCTRL+SHIFT+(Hide columnsCTRL+0 (ZERO)Unhide columnsCTRL+SHIFT+)Edit data by using shortcut keysToPressEdit the active cellF2Cancel an entry in the cell or formula barESCEdit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contentsBACKSPACEPaste a name into a formulaF3Complete a cell entryENTEREnter a formula as an array formulaCTRL+SHIFT+ENTERDisplay the Formula Palette after you type a valid function name in a formulaCTRL+AInsert the argument names and parentheses for a function, after you type a valid function name in a formulaCTRL+SHIFT+AInsert, delete, and copy a selection by using shortcut keysToPressCopy the selectionCTRL+CPaste the selectionCTRL+VCut the selectionCTRL+XClear the contents of the selectionDELETEInsert blank cellsCTRL+SHIFT+PLUS SIGNDelete the selectionCTRL+ Undo the last actionCTRL+ZMove within a selection by using shortcut keysToPressMove from top to bottom within the selection (down), or in the direction that is selected on the Edit tab (Tools menu, Options command)ENTERMove from bottom to top within the selection (up), or opposite to the direction that is selected on the Edit tab (Tools menu, Options command)SHIFT+ENTERMove from left to right within the selection, or move down one cell if only one column is selectedTABMove from right to left within the selection, or move up one cell if only one column is selectedSHIFT+TABMove clockwise to the next corner of the selectionCTRL+PERIODMove to the right between nonadjacent selectionsCTRL+ALT+RIGHT ARROWMove to the left between nonadjacent selectionsCTRL+ALT+LEFT ARROW

Select DataSelect data, cells, chart items, or objects by using shortcut keysSelect cells, columns, rows, or objects in worksheets and workbooks by using shortcut keysToPressSelect the current region around the active cell (the current region is an area enclosed by blank rows and blank columns)CTRL+SHIFT+* (ASTERISK)Extend the selection by one cellSHIFT+ arrow keyExtend the selection to the last nonblank cell in the same column or row as the active cellCTRL+SHIFT+ arrow keyExtend the selection to the beginning of the rowSHIFT+HOMEExtend the selection to the beginning of the worksheetCTRL+SHIFT+HOMEExtend the selection to the last cell used on the worksheet (lower-right corner)CTRL+SHIFT+ENDSelect the entire columnCTRL+SPACEBARSelect the entire rowSHIFT+SPACEBARSelect the entire worksheetCTRL+AIf multiple cells are selected, select only the active cellSHIFT+BACKSPACEExtend the selection down one screenSHIFT+PAGE DOWNExtend the selection up one screenSHIFT+PAGE UPWith an object selected, select all objects on a sheetCTRL+SHIFT+SPACEBARAlternate between hiding objects, displaying objects, and displaying placeholders for objectsCTRL+6Show or hide the Standard toolbarCTRL+7In End mode, toPressTurn End mode on or offENDExtend the selection to the last nonblank cell in the same column or row as the active cellEND, SHIFT+ arrow keyExtend the selection to the last cell used on the worksheet (lower-right corner)END, SHIFT+HOMEExtend the selection to the last cell in the current row; this keystroke is unavailable if you selected the Transition navigation keys check box on the Transition tab (Tools menu, Options command)END, SHIFT+ENTERWith SCROLL LOCK on, toPressTurn SCROLL LOCK on or offSCROLL LOCKScroll the screen up or down one rowUP ARROW or DOWN ARROWScroll the screen left or right one columnLEFT ARROW or RIGHT ARROWExtend the selection to the cell in the upper-left corner of the windowSHIFT+HOMEExtend the selection to the cell in the lower-right corner of the windowSHIFT+ENDTip When you use the scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK turned off, your selection moves the distance you scroll. If you want to keep the same selection as you scroll, turn on SCROLL LOCK first.Select cells with special characteristics by using shortcut keysToPressSelect the current region around the active cell (the current region is an area enclosed by blank rows and blank columns)CTRL+SHIFT+* (ASTERISK)Select the current array, which is the array that the active cell belongs toCTRL+/Select all cells with commentsCTRL+SHIFT+O (the letter O)Select cells whose contents are different from the comparison cell in each row (for each row, the comparison cell is in the same column as the active cell)CTRL+\Select cells whose contents are different from the comparison cell in each column (for each column, the comparison cell is in the same row as the active cell)CTRL+SHIFT+|Select only cells that are directly referred to by formulas in the selectionCTRL+[Select all cells that are directly or indirectly referred to by formulas in the selectionCTRL+SHIFT+{Select only cells with formulas that refer directly to the active cellCTRL+]Select all cells with formulas that refer directly or indirectly to the active cellCTRL+SHIFT+}Select only visible cells in the current selectionALT+SEMICOLONSelect chart items by using shortcut keysToPressSelect the previous group of itemsDOWN ARROWSelect the next group of itemsUP ARROWSelect the next item within the groupRIGHT ARROWSelect the previous item within the groupLEFT ARROW

Move & ScrollMove and scroll on a worksheet or workbook by using shortcut keysToPressMove one cell in a given directionArrow keyMove to the edge of the current data regionCTRL+ arrow keyMove between unlocked cells on a protected worksheetTABMove to the beginning of the rowHOMEMove to the beginning of the worksheetCTRL+HOMEMove to the last cell on the worksheet, which is the cell at the intersection of the right-most used column and the bottom-most used row (in the lower-right corner); cell opposite the Home cell, which is typically A1CTRL+ENDMove down one screenPAGE DOWNMove up one screenPAGE UPMove one screen to the rightALT+PAGE DOWNMove one screen to the leftALT+PAGE UPMove to the next sheet in the workbookCTRL+PAGE DOWNMove to the previous sheet in the workbookCTRL+PAGE UPMove to the next workbook or windowCTRL+F6 or CTRL+TABMove to the previous workbook or windowCTRL+SHIFT+F6 or CTRL+SHIFT+TABMove to the next paneF6Move to the previous paneSHIFT+F6Scroll to display the active cellCTRL+BACKSPACEIn End mode, toPressTurn End mode on or offENDMove by one block of data within a row or columnEND, arrow keyMove to the last cell on the worksheet, which is the cell at the intersection of the right-most used column and the bottom-most used row (in the lower-right corner); cell opposite the Home cell, which is typically A1END, HOMEMove to the last cell to the right in the current row that is not blank; unavailable if you have selected the Transition navigation keys check box on the Transition tab (Tools menu, Options command)END, ENTERWith SCROLL LOCK turned on, toPressTurn SCROLL LOCK on or offSCROLL LOCKMove to the cell in the upper-left corner of the windowHOMEMove to the cell in the lower-right corner of the windowENDScroll one row up or downUP ARROW or DOWN ARROWScroll one column left or rightLEFT ARROW or RIGHT ARROWTip When you use the scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK turned off, your selection moves the distance you scroll. If you want to preserve your selection while you scroll through the worksheet, turn on SCROLL LOCK first.

Work With DatabaseWork with databases, lists, and PivotTables by using shortcut keysWork in a data form by using shortcut keysToPressSelect a field or a command buttonALT+ key, where key is the underlined letter in the field or command nameMove to the same field in the next recordDOWN ARROWMove to the same field in the previous recordUP ARROWMove to the next field you can edit in the recordTABMove to the previous field you can edit in the recordSHIFT+TABMove to the first field in the next recordENTERMove to the first field in the previous recordSHIFT+ENTERMove to the same field 10 records forwardPAGE DOWNMove to the same field 10 records backPAGE UPMove to the new recordCTRL+PAGE DOWNMove to the first recordCTRL+PAGE UPMove to the beginning or end of a fieldHOME or ENDMove one character left or right within a fieldLEFT ARROW or RIGHT ARROWExtend a selection to the beginning of a fieldSHIFT+HOMEExtend a selection to the end of a fieldSHIFT+ENDSelect the character to the leftSHIFT+LEFT ARROWSelect the character to the rightSHIFT+RIGHT ARROWWork with the AutoFilter feature by using shortcut keysToPressDisplay the AutoFilter list for the current columnSelect the cell that contains the column label, and then press ALT+DOWN ARROWClose the AutoFilter list for the current columnALT+UP ARROWSelect the next item in the AutoFilter listDOWN ARROWSelect the previous item in the AutoFilter listUP ARROWSelect the first item (All) in the AutoFilter listHOMESelect the last item in the AutoFilter listENDFilter the list by using the selected item in the AutoFilter listENTERWork with the PivotTable Wizard by using shortcut keysIn Step 3 of the PivotTable Wizard, toPressSelect the next or previous field button in the listUP ARROW or DOWN ARROWSelect the field button to the right or left in a multicolumn field button listLEFT ARROW or RIGHT ARROWMove the selected field into the Page areaALT+PMove the selected field into the Row areaALT+RMove the selected field into the Column areaALT+CMove the selected field into the Data areaALT+DDisplay the PivotTable Field dialog boxALT+LWork with page fields in a PivotTable by using shortcut keysToPressSelect the previous item in the listUP ARROWSelect the next item in the listDOWN ARROWSelect the first visible item in the listHOMESelect the last visible item in the listENDDisplay the selected itemENTERGroup and ungroup PivotTable items by using shortcut keysToPressGroup selected PivotTable itemsALT+SHIFT+RIGHT ARROWUngroup selected PivotTable itemsALT+SHIFT+LEFT ARROW

Windows & Dialogue BoxesKeys for windows and dialog boxesIn a window, toPressSwitch to the next programALT+TABSwitch to the previous programALT+SHIFT+TABShow the Windows Start menuCTRL+ESCClose the active workbook windowCTRL+WRestore the active workbook windowCTRL+F5Switch to the next workbook windowCTRL+F6Switch to the previous workbook windowCTRL+SHIFT+F6Carry out the Move command (workbook icon menu, menu bar)CTRL+F7Carry out the Size command (workbook icon menu, menu bar)CTRL+F8Minimize the workbook window to an iconCTRL+F9Maximize or restore the workbook windowCTRL+F10Select a folder in the Open or Save As dialog box (File menu)ALT+0 to select the folder list; arrow keys to select a folderChoose a toolbar button in the Open or Save As dialog box (File menu)ALT+ number (1 is the leftmost button, 2 is the next, and so on)Update the files visible in the Open or Save As dialog box (File menu)F5In a dialog box, toPressSwitch to the next tab in a dialog boxCTRL+TAB or CTRL+PAGE DOWNSwitch to the previous tab in a dialog boxCTRL+SHIFT+TAB or CTRL+PAGE UPMove to the next option or option groupTABMove to the previous option or option groupSHIFT+TABMove between options in the active drop-down list box or between some options in a group of optionsArrow keysPerform the action assigned to the active button (the button with the dotted outline), or select or clear the active check boxSPACEBARMove to an option in a drop-down list boxLetter key for the first letter in the option name you want (when a drop-down list box is selected)Select an option, or select or clear a check boxALT+ letter, where letter is the key for the underlined letter in the option nameOpen the selected drop-down list boxALT+DOWN ARROWClose the selected drop-down list boxESCPerform the action assigned to the default command button in the dialog box (the button with the bold outline often the OK button)ENTERCancel the command and close the dialog boxESCIn a text box, toPressMove to the beginning of the entryHOMEMove to the end of the entryENDMove one character to the left or rightLEFT ARROW or RIGHT ARROWMove one word to the left or rightCTRL+LEFT ARROW or CTRL+RIGHT ARROWSelect from the insertion point to the beginning of the entrySHIFT+HOMESelect from the insertion point to the end of the entrySHIFT+ENDSelect or unselect one character to the leftSHIFT+LEFT ARROWSelect or unselect one character to the rightSHIFT+RIGHT ARROWSelect or unselect one word to the leftCTRL+SHIFT+LEFT ARROWSelect or unselect one word to the rightCTRL+SHIFT+RIGHT ARROW

OthersPrint and preview a document by using shortcut keysToPressDisplay the Print command (File menu)CTRL+PWork in print previewToPressMove around the page when zoomed inArrow keysMove by one page when zoomed outPAGE UP or PAGE DOWNMove to the first page when zoomed outCTRL+UP ARROW or CTRL+LEFT ARROWMove to the last page when zoomed outCTRL+DOWN ARROW or CTRL+RIGHT ARROWOutline data by using shortcut keysToPressUngroup rows or columnsALT+SHIFT+LEFT ARROWGroup rows or columnsALT+SHIFT+RIGHT ARROWDisplay or hide outline symbolsCTRL+8Hide selected rowsCTRL+9Unhide selected rowsCTRL+SHIFT+(Hide selected columnsCTRL+0 (ZERO)Unhide selected columnsCTRL+SHIFT+)Keys for menusToPressShow a shortcut menuSHIFT+F10Make the menu bar activeF10 or ALTShow the program icon menu (on the program title bar)ALT+SPACEBARSelect the next or previous command on the menu or submenuDOWN ARROW or UP ARROW (with the menu or submenu displayed)Select the menu to the left or right, or, with a submenu visible, switch between the main menu and the submenuLEFT ARROW or RIGHT ARROWSelect the first or last command on the menu or submenuHOME or ENDClose the visible menu and submenu at the same timeALTClose the visible menu, or, with a submenu visible, close the submenu onlyESCTip You can select any menu command on the menu bar or on a visible toolbar with the keyboard. Press ALT to select the menu bar. (To then select a toolbar, press CTRL+TAB; repeat until the toolbar you want is selected.) Press the letter that is underlined in the menu name that contains the command you want. In the menu that appears, press the letter underlined in the command name that you want.Keys for toolbarsOn a toolbar, toPressMake the menu bar activeF10 or ALTSelect the next or previous toolbarCTRL+TAB or CTRL+SHIFT+TABSelect the next or previous button or menu on the toolbarTAB or SHIFT+TAB (when a toolbar is active)Open the selected menuENTERPerform the action assigned to the selected buttonENTEREnter text in the selected text boxENTERSelect an option from a drop-down list box or from a drop-down menu on a buttonArrow keys to move through options in the list or menu; ENTER to select the option you want (when a drop-down list box is selected)Keys for using the Office AssistantToPressMake the Office Assistant the active balloonALT+F6; repeat until the balloon is activeSelect a Help topic from the topics displayed by the Office AssistantALT+topic number (where 1 is the first topic, 2 is the second, and so on)See more help topicsALT+DOWN ARROWSee previous help topicsALT+UP ARROWClose an Office Assistant messageESCGet Help from the Office AssistantF1Display the next tipALT+NDisplay the previous tipALT+BClose tipsESCShow or hide the Office Assistant in a wizardTAB to select the Office Assistant button; SPACEBAR to show or hide the Assistant