EXCEL EXCEL forfor thethe ClassroomClassroom

Fundamentals for Getting Started ……Fundamentals for Getting Started ……

Using Excel for Recording Grades & Using Excel for Recording Grades & AttendanceAttendance

OpeningOpening && ClosingClosing FilesFiles

• [File][File] [Open], [New],[Open], [New], or or [Close][Close] (same as WORD & PowerPoint)(same as WORD & PowerPoint)

•[Save] [Save] && [Save as] [Save as] (same as WORD & PowerPoint)(same as WORD & PowerPoint)

Click:Click:

CellCell Names Names (address)(address)

ColumnsColumns are lettered: A, B, C ..ZZ are lettered: A, B, C ..ZZ

A B C D E ..ZZZZ1 A12 B234 E4:

Rows are numbered: 1, 2, 3,4 ...)

For Cell name, Call For Cell name, Call letter 1letter 1stst & then & then the number as in the number as in “E4”“E4”

GettingGetting AroundAround inin ExcelExcelMove cursor by using:Move cursor by using: 1. Mouse – 1. Mouse – Click on any cellClick on any cell

2. TAB Key – 2. TAB Key – Moves to rightMoves to right

3. Arrow Keys – 3. Arrow Keys – scroll scroll any directionany direction

TypesTypes ofof CellsCells•NumericNumeric - when a number is used - when a number is used

as its numeric value as its numeric value (=2+2)(=2+2) or or (=D1+D2)(=D1+D2)

•AlphanumericAlphanumeric- letters, symbols, & - letters, symbols, & numbers which have no numeric numbers which have no numeric value value (Jane Doe) (410-60-9900(Jane Doe) (410-60-9900))

Every cell is one or the other, but not Every cell is one or the other, but not bothboth

Entering Entering FormulasFormulasType formula in cell using an Type formula in cell using an

““==“ “ in front in front (=2 * 3)(=2 * 3)Click the green check Click the green check , or, or press press [Enter][Enter]

Using the green checkUsing the green check will will leave the cursor in the same leave the cursor in the same cell – cell – important for filling formulas important for filling formulas

To Select orTo Select or HiHi--LiteLite CellsCells• Mouse – Click & DragMouse – Click & Drag to hi-lite to hi-lite

• Press [F8]Press [F8] and use arrow keys and use arrow keys to extend hi-lite (same as to extend hi-lite (same as WORD)WORD)

• ColumnColumn - [click mouse] in the - [click mouse] in the gray area by column lettergray area by column letter

A B C D E ..ZZZZ1 A12 B2

•Row - [click mouse] in the gray area by Row number

ColumnColumn Format Format (width of (width of cell)cell)

• [Format] [Column][Format] [Column]

Click:Click:

Choose from Menu:

Width Autofit Selection Hide Unhide Standard Width

RowRow FormatFormat (height of (height of cell)cell)

• [Format] [Row][Format] [Row]

Click:Click:

Choose from Menu:

Width Autofit Selection Hide Unhide

Formulas (symbols)Formulas (symbols) ++ (plus) (plus)

-- (minus)(minus)

** (multiply) (multiply)

// (divide) (divide)

^̂ (power) (power) =2^3=2^3 is 2 to the third power is 2 to the third power

(D4:D8)(D4:D8) is the is the rangerange of values of values including cells D4 thru D8 including cells D4 thru D8

Formulas (in use)Formulas (in use)

=SUM(D4:D12)=SUM(D4:D12) - adds all numbers in - adds all numbers in cells “D4 thru D12” cells “D4 thru D12”

=AVERAGE(D4:T4)=AVERAGE(D4:T4) - averages all values- averages all values in cells “D4 thru T4” in cells “D4 thru T4”

=D3=D3 - when placed in another cell calls- when placed in another cell calls the value from cell “D3” the value from cell “D3”

==V5*.5V5*.5++W5*.25W5*.25++X5*.25X5*.25multiplies multiplies V5 by 50%,V5 by 50%, W5 by 25%,W5 by 25%, X5 by 25%,X5 by 25%, and adds them together and adds them togetherNote: the underline is for emphasis only!Note: the underline is for emphasis only!

Type Formula into Type Formula into cell:cell:

Attendance with Accumulation for Attendance with Accumulation for SemesterSemester•Setup your grading period with each attendance day Setup your grading period with each attendance day

•Use a number 1 for each absenceUse a number 1 for each absence

•Use =SUM(range) to sum the absences for each studentUse =SUM(range) to sum the absences for each student

•Setup each grading period separately on a sheet & call the Setup each grading period separately on a sheet & call the absences for that grading period for each student to the “master absences for that grading period for each student to the “master recap sheet”recap sheet”

•Formula in Cell AH4 is Formula in Cell AH4 is =SUM(D4:AG4) =SUM(D4:AG4) & is filled-down thru & is filled-down thru AH13AH13

•Formula in Cell AO4 is Formula in Cell AO4 is =AH4 =AH4 which calls the total for which calls the total for accumulationaccumulation

Weighted Grades with drop Weighted Grades with drop scoresscores

Formulas are filled-down to prevent Formulas are filled-down to prevent entering them so many times – click in lower entering them so many times – click in lower right corner of the cell, then drag & drop…..right corner of the cell, then drag & drop…..

FormulasFormulas

Showing All Showing All FormulasFormulas

Click:Click: [Tools][Options]

Click [Formulas] On[OK]

[Formulas] is an on/off switch