Examination Rules and Regulations_16sep15

8/17/2019 Examination Rules and Regulations_16sep15

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COTTON COLLEGE STATE UNIVERSITY

PANBAZAR, GUWAHATI 781 001, ASSAM, INDIA

Telephone: +91-(0)361-2733512; Email: [email protected]

Examination rules and regulations(for courses of at least two semesters)

“There is no end to education. It is not that you read a book, pass an examination, andfinish with education. The whole of life, from the moment you are born to the momentyou die, is a process of learning.” Jiddu Krishnamurti

Broad objectives and other matters

1. Examinations continue to be a measure of the effectiveness of the teaching andlearning experience of each student. At CCSU, the objectives are to conduct theseexaminations without putting undue stress on either the student or the teacherand also do these in a transparent and objective manner.

2. The present Examination rules and regulations of CCSU are for courses of at leasttwo semesters. Short-term Certificate and Diploma courses are covered separately.

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8. The dates/periods of all examinations will be as per the Academic Calendar. Theprecise dates for the sessional examinations for the core papers of both the under-graduate and postgraduate courses will be decided by the respective Heads of the

Departments in consultation with the internal faculty members ensuring that thereare no clashes of dates. For the elective papers the precise dates will be decided bythe Head of the Institution at the undergraduate level, and by the internals in co-ordination with the Heads of the Departments and the Controller of Examinationsat the postgraduate level. The dates and times of sessional examinations have tobe informed to the concerned students well ahead of the dates and times of theexaminations. The dates of all end-semester examinations will be announced by

the Controller of Examinations.9. Students must pass in both internal and end-semester examinations, obtaining a

grade of at least C in both.

10. A student may apply for a xerox copy of his/her answer sheet of the end-semesterexamination from the University for a fee within 15 days from the date of dec-laration of the results. He/She should apply to the Controller of Examinations.

A student has the option of appealing to the Controller of Examinations for re-assessment of his/her answer script on payment of a fee. This application mustalso be made by the student within 15 days of the declaration of the results. Thegrade sheet should be submitted along with the application for reassessment. There-assessed grades will be final even if it is lower than the earlier one.

11. Evaluation of a research-orientied project including field work, which has 4 creditsin a semester will be based on evaluation of the content and quality of work (40

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15. The University will only consider and recognize evaluation done by a Universityauthorized examiner.

16. The answer scripts of candidates along with all additional sheets will be preservedfor a maximum period of three months after publication of the results. The rulesand regulations for re-evaluation of answer scripts are given in the Annexure toClause 16 (Annexure Exam-16).

Setting the question papers

17. This is a critical component of the evaluation process, and strict confidentialitymust be maintained at all costs.

18. The question paper will be set by the teacher teaching the course. It should coverat least 90 per cent of the portions taught during the periods mentioned in item 5for the sessional examinations, and at least 90 per cent of the prescribed syllabusfor the end-semester examinations.

19. The question paper should cover reasonably uniformly the different componentsof the syllabus. The format of question papers should be to test the thinkingand/or creative capabilities of the students and enable them to face competitiveexaminations like NET, SET etc., which is given in the Annexure to Clause 19(Annexure Exam-19).

20. The Controller of Examinations may also choose to get a paper set by an external

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24. The question paper(s) must be submitted to the Controller of Examinations bythe paper setters at least 20 days before the date of the end-semester examination.A soft copy (doc file, and also a pdf file) should be e-mailed to the Controller

of Examinations and a hard copy given to him/her in a sealed envelope. Thequestion paper(s) for the sessional examinations must also be sent to the Controllerof Examinations as above. However, the time limit of 20 days may be relaxed toa week for the sessional examinations.

25. The Controller of Examinations may in consultation with the teacher decide toeither use more than one question paper, or pick one at random.

26. It is the responsibility of the paper setter to ensure that there are no errors what-soever in the question paper, including minor typographical errors.

27. The question paper(s) will be examined confidentially by a compact team of mod-erators, consisting of a maximum of five members for each subject, to ensure thatthe above are complied with. This compact team will consist of at least oneexternal member from outside the University, the Head/Co-ordinator of the De-partment, and another representative from the Department. The person settingthe question paper will be excluded from the moderators even if he/she is theHead/Co-ordinator of the Department.

28. The team of moderators for each subject will be set up by the Vice-Chancellor. Thequorum for meetings of the team of moderators is three members, with at least onemember being from outside the University. The Controller of Examinations willconvene the meetings of the moderators, and oversee the process as a non-member

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33. The seal in the envelope containing the question papers should be broken and theenvelope opened not more than 15 minutes before the start of the examination,in the presence of the candidates and the invigilators. At least two invigilators

should sign on the envelope and record the time of opening of the envelope. Extraquestion papers should be securely kept in the Chief Invigilator’s custody, andfinally returned to the Controller of Examinations.

Conducting the examinationsPreliminaries

34. Conducting the examinations will be overseen by a committee set up by the Vice-Chancellor with the Controller of Examinations as the chairperson.

35. The examination hall will not be opened earlier than 20 min from the time of thestart of the examination.

36. The examination hall will be assigned a Chief Invigilator from amongst the teach-

ers.

37. The teacher(s)/invigilator(s) and either any official(s) from the Examination Cellof the University, or a person(s) authorized by the Examination Cell are the onlyones who are allowed to enter the examination hall, besides the candidates.

38. Candidates appearing for the examination will have to carry the Admit card/Identitycard for the examination, and teacher(s)/invigilator(s) must ensure their identity,

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42. Teachers/Evaluators are required to submit the marks and grades, along with theanswer scripts to the Controller of Examinations within one week of a sessionalexamination and ten days of an end-semester examination. Candidates whose

internal assessment marks (Form No. Ex-13A) are not received in due time, theirresults will be withheld (W1) up to 30 days from the date of declaration of results.If within this period the internal assessment marks are not received, the resultsfor the concerned subject of the student will be declared as Failed (F), and suchcandidates will have to repeat the paper.

Practical Examinations

43. When necessary to call an external examiner, he/she will be appointed by theController of Examinations with the approval of the Vice Chancellor. If the ex-ternal examiner is unable to come and has not given adequate notice, the ViceChancellor may appoint a substitute external examiner so that the examinationsare not affected.

44. The examination will be conducted jointly by the external and internal examiners.The internal examiner will normally be the teacher of the course, but the Controllerof Examinations may also appoint an alternative teacher from the Department forthis purpose.

45. The examiners should follow all guidelines and instructions from the University.They should examine the solutions of programs/problems/experiments, the answer

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51. The marks and grades should be entered on the answer scripts at the end of theexamination, and sent along with the marks and grade foils in a sealed envelopeto the Controller of Examinations. The sealed envelope must be signed by the

external as well as internal examiner.

52. There will be no re-evaluation of practical examinations. However, candidates whoeither fail in the practical examination or wish to appear again may do so.

53. Norms for expulsion of candidates resorting to unfair means will also be applicableto candidates appearing in the practical examinations.

Seating arrangements

54. The Chief Invigilator will prepare the seating arrangements, and send an outlineof it to the Controller of Examinations after the examination is over.

55. The seating arrangement should be such that no candidate appearing for the samepaper should be adjacent to one another.

56. If a candidate is unwell/suffering from a contageous and infectious disease, ar-rangements will be made for the candidate to appear for the examination, but allprecautionary measures will be taken in consultation with an approved medicaldoctor.

Answer scripts


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63. As mentioned earlier, after evaluation, the marks/grade foils and the answer scriptsshould be returned to the Controller of Examinations. The answer scripts and themarks/grade foils should be arranged serially according to the enrolment numbers

of the students.

Invigilation

64. The invigilators will be amongst the teachers of the College and the University.

65. Invigilators must ensure that the examinations are conducted smoothly; enrolmentnumbers are written clearly by the students; written answer scripts and sheets arecollected from each student; and all blank scripts and sheets are collected andaccounted for.

66. Invigilators must ensure that no unfair means are resorted to by any student.

67. If a student is found resorting to unfair means, he/she may be expelled fromthe examination by the Chief Invigilator. He/she may consult the Controller of Examinations before taking punitive action.

68. If any answer script is found missing, this must be immediately informed to theController of Examinations for necessary follow-up action. The Head/Co-ordinatorof the concerned Department and the Head of the Institution should also be in-formed.

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75. Candidates are allowed to carry only their pens/pencils, erasers, scales, geometrysets and simple non-scientific calculators. Answers must be written clearly andlegibly preferably using waterproof ink. Figures and graphs may of-course be

drawn using pencils.

76. Mobile phones, or any other communication devices are strictly forbidden. Youare advised to leave these at your home/hostel. However, personal belongingscan be left in the front of the examination hall, with the candidate taking fullresponsibility for doing so.

77. The candidate must clearly write his/her University Enrolment Number, name

of the examination, subject and paper very clearly in the main answer script aswell as in additional sheets used by the candidate(s). The answer scripts will notbe valid without this information. Also, all valid answer scripts must have thesignature of one of the invigilators on duty for the particular examination.

78. No other personal information, such as the candidate’s name, should be writtenon the answer scripts, sheets or graph papers.

79. No candidate will be allowed to leave the examination hall within the first half an hour of commencement of the examination. Candidates wishing to go to thebathrooms may do so only after taking permission from the Chief Invigilator andunder proper safeguards. If a candidate leaves the examination hall before onehour of completion of an end-semester examination, and 30 min before completionof a sessional examination, he/she will not be permitted to carry the questionpaper with him/her.


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85. Any case of intimidation and/or assault of an invigilator(s) or any other personconnected with the examination system both inside and outside the examinationhall, either during or before/after the examination, by a candidate or his/her

friend/agent on his/her behalf will attract the strictest disciplinary measures. Thecandidate is liable to be expelled from the University after a due process of enquiry.

86. If a candidate is expelled from an examination, a statement from the expelledcandidate should also be obtained and enclosed along with the report on whyhe/she was expelled. If the candidate refuses to write a report, this should berecorded and reported to the University.

87. The final decision on the expulsion of a student from the Univesity will be taken bythe Executive Council of the University, pending which he/she will not be allowedto attend any classes or appear in any examination.

Final report

At the close of the examination, the Chief Invigilator shall send the following tothe Controller of Examinations.

88. Attendance sheet with the signatures of the candidates appearing in the examina-tion, and clearly indicating those who did not appear for the examination.

89. Unused answer scripts, answer sheets and graph papers.

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Table 1: Letter grades and grade pointsLetter grade Grade points

Ex 10A 9

A− 8B+ 7B 6

B− 5C 4

F 0 Failed in the courseW 0 Insufficient attendanceI 0 Incomplete

ABS −/0 AbsentW1 Results withheldG − Good (for NSS, NCC etc.)P − Passed (for NSS, NCC etc.)

NP − Not Passed (for NSS, NCC etc.)

semester. This grade may also be given for a research-related project paper at saythe postgraduate level which is not completed within the stipulated time.

The letter grades ABS and W1 have the following meanings.ABS (absent): ABS for students who did not appear in the particular papersduring the semester. In such cases, students not appearing for betterment even

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Table 2: AttendanceAttendance Remarks Code90−100 % Very Good VG

80−89 % Good G75−79 % Marginal M


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104. The minimum number of credits which a student must have to qualify for eitheran undergraduate program in a major subject or an MCA degree is 120. Thecorresponding number for a regular Master’s (postgraduate) degree (excluding

Postgraduate Diplomas) is 80.

105. For Postgraduate Diploma courses of two semesters, a candidate must have aminimum of 40 credits to qualify for the Diploma. A candidate must complete thecourse in a maximum of four semesters.

106. Bright and motivated students may be allowed to take about ten per cent morethan the required minimum number of credits.

107. The number of credits from ‘compulsory papers’ should be about 10 to 15 per cent.

108. A student will be allowed to register for courses adding up to a minimum of 15credits and a maximum of 25 credits.

109. A student is strongly advised to clear at least 12 credits per semester, and notcreate an unmanageable backlog. Cases of students failing to clear at least 50 per

cent of the credits for an academic year at the end of that academic year, willbe reviewed by a Committee consisting of the Head/Co-ordinator of the Depart-ment, Dean of the Faculty, Controller of Examinations, Academic Registrar andthe Director of Students’ Welfare. Attempts will be made by the University tocounsel such students, provide extra help if possible and work out a viable aca-demic program for the course. Such students will be continuously monitored bythe Heads/Co-ordinators of the Departments.

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ANNEXURE-EXAM-13


RULES OF ARREAR, BETTERMENT AND REPEAT PAPERS

DEFINITIONS:

Course: The program of study for which the student has registered i.e. B. A. / M. A. in a

particular subject; B. Sc. / M. Sc. in a particular subject etc.

Paper : Any one of the core, elective or compulsory papers in a course, having a certain number

of credits attached to it.

Normal duration of the course: 3 years (six semesters), 2 years (4 semesters) or 1 year (2

semesters) as stipulated for a particular course.

Maximum stipulated period of the course: Normal duration plus 2 years (or 4 semesters) more.

For diploma courses of 2 semesters, an extra 1 year (or 2 semesters) is allowed.

Regular coursework or regular semester : The compulsory and elective papers, for which study

and examination are normally offered to all the students registered for a course in a particular

semester.

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the-semester examinations or practical/laboratory components, projects, workshops,

assignments and internal assessments. After the BETTERMENT examination, the student

will be awarded the grade/marks of the better of her/his two results, i.e. the originallyawarded grade/marks or the grade/marks secured in the BETTERMENT examination. If a

student registers for BETTERMENT but is unable to appear for the examination due to

illness or other unavoidable circumstances (documentary evidence is required to support

the reason), the original grade/marks will be retained. However, the paper will remain in

the list of permissible papers for BETTERMENT should the student wish to re-register at

another time. Registration for BETTERMENT is only permitted if the particular course/paper

being registered for is offered by the University at that time. No registration forBETTERMENT is possible after the degree has been conferred and/or the student has

received the provisional/original certificate. All betterment examinations must be

completed within 2 (two) semesters (one year) of the end of the normal duration of the

course.

5.

REPEAT: A student must REPEAT a paper under the following circumstances: (a) S/he did

not register for the paper in the semester it was originally offered (see point 1 above); (b)

s/he did not clear attendance requirements for the paper; (c) s/he cleared attendance

requirements but failed in or did not appear for the during-the-semester (sessional)

examinations; (d) s/he has not been allowed to appear for the end-semester examination.

REPEATING a paper means clearing attendance requirements and passing in during-the-

semester (sessional) and end-semester examinations for that paper and for that matter a

student has to take guidance teaching from the existing internal teachers.

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betterment say in 1st & 2nd papers of first end-semester examination along with third

end-semester regular examination. However, s/he won't be allowed to appear again in

the same 1st & 2nd papers of first end-semester examination along with fifth end-semester regular examination; but s/he will be allowed to appear in any other two

papers along with fifth end-semester regular examination. But if a candidate did not

appear in immediate subsequent next first semester examination for betterment when

he/she was in regular 3rd semester examinee he/she should not be allowed to appear

next 1st semester examination for betterment when he/she was in regular 5th semester

examinee. A candidate shall be entitled to a maximum of three consecutive chances to

appear betterment for different theory papers of a particular semester of PG & UG andone for PGDCA.

2. The improvement is permissible only in theory papers. No improvement is permissible in

Practical/Laboratory courses, Projects, Workshops and Assignments, Internal

Assessments, etc.

3. After appearing in the examination for improvement, better of the two examinations,

i.e. marks/grade already awarded and the marks/grade secured in the

betterment/improvement examination will be considered

4. No separate grade sheet will be issued to the betterment candidates. Result of

betterment paper(s) and other relevant documents shall be sent to the HOD/HOI of the

College/University through whom the form was forwarded. Grade-sheets shall not be

issued to student(s) directly from the University Office.


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ANNEXURE EXAM-16

COTTON COLLEGE STATE UNIVERSITYRULES & REGULATIONS FOR RE-EVALUATION OF ANSWER SCRIPTS

1. A student has the option of applying to the Controller of Examinations for re-

evaluation/obtaining photocopy of his/her answer script for end-semester theory

component of papers on payment of a prescribed fee. This application must also be

made by the student within 15 days of the declaration of the results. The original gradesheet should be submitted along with the application for re-evaluation. IN CASE A

CANDIDATE DOES NOT SUBMIT HIS/HER ORIGIONAL MARKS SHEET ALONG WITH THE

APPLICATION FORM FOR REVALUATION, HIS/HER APPLICATION SHALL STAND REJECTED.

2. The University will appoint an examiner for re-evaluation and will only consider and

recognize evaluation done by a University appointed examiner.

3. There will be no re-evaluation of project/dissertation, internal assessment, fieldwork,

team work, home assignment, workshop, seminar, viva-voce, oral and practical

examinations. However, candidates who either fail in the practical examination or wish

to appear again may do so next year.

4. Application for re-evaluation may be made in the prescribed form accompanied by a

non-refundable fee, which may be modified from time to time by the University.


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8. A candidate shall be eligible for re-evaluation in a maximum of two end-semester

papers in a particular semester of an examination.

9. A student, who obtained a photocopy of an answer script finds that any portion of the

answers was not evaluated or notices any totaling error, may point out the same and

submit their representation along with a copy of the answer-script supplied to them

within 15 days. No other query regarding evaluation of answer-script shall be

entertained.

10. The students, who intend to apply for photocopy of the answer-script(s) may

simultaneously at the same time apply for re-evaluation, if they so desire. The last date

of submission of application form for re-evaluation will not be extended to facilitate

them to point out discrepancy in the evaluation.

11. Incomplete application forms shall be rejected without assigning any reason whatsoever

and the fees paid along with the application form shall neither be refunded nor any

representation will be entertained.

ANNEXURE EXAM-19


STRUCTURE OF QUESTION PAPERS (UG/PG/DIPLOMA/CERTIFICATE)


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Please provide answer keys in separate sheet for the objective type questions and avoid 'None

of above' and ‘All of the above’ as options. And for the serial nos. (iv) & (v) each question may

have several parts and also have choices: e.g. A (i), (ii), …………., or B (i),……….or C (i),………..

Broad guidelines for types of questions:

(i) Objective type: These questions should be similar in style to NET/SET Examinations (multiple

choice) to enable

our students to get trained for these examinations. These questions should have four possible

answers listed, say (a), (b), (c) and (d) of which only one should be the correct one.

(ii) Very short type: These should test very basic knowledge of the subject like basic conceptsand definitions. Answers should be possible either in 3 – 4 sentences or within about half a

dozen mathematical steps.

(iii) Short type: These should test somewhat higher than basic knowledge. Answers could be

either ½ (half) to a page or so in length or approximately a dozen mathematical steps, or an

equivalent combination of the two.

(iv) Advanced type: These should test the conceptual understanding of the student, ability to

describe and analyze, and/or make derivations and solve problems. The answers could beabout 3 pages or so in length; and derivations and problems could take about 15 – 20 steps. The

questions could be an equivalent combination of the two. The questions may also consist of

multiple parts.

(v) More advanced type: These questions should test deeper conceptual understanding, the

breadth of knowledge of the Subject by the students, the ability to examine and evaluate

critically and/or make derivations and solve more complex problems. The expected length

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ANNEXURE EXAM-91


EVALUATION AND GRADING PROCEDURE

1. CCSU examinations give 20 per cent weightage for evaluation during the first two months, 20

per cent weightage for evaluation during the next two months, and 60 per cent weightage to

the end semester examinations.

2. For example, if the evaluation during the first two months (e.g. for sessional only, or

sessional and seminar, or sessional, seminar and, in future, practical including field work) was

out of 40 marks, then the marks a student would have got out of 20 would be evaluated by

multiplying the marks obtained by 0.5, i.e. 20/40. Similarly, if the total marks was out of 60, the

marks obtained by a student will be multiplied by 0.33, i.e. 20/60, to estimate the marks out of

20. Marks obtained are to be rounded up so that there are no fractions of marks. Let’s call this

mark obtained out of 20 as A.

3. A similar estimate will be done for the second two months of evaluation. Let’s call the marks

obtained out of 20 in the second two months of evaluation as B.

4. Adding A and B will give the total marks for continuous assessment, which would be now out

of 40 marks, giving the appropriate weightage of 40 per cent. Now we are left with 60 per cent

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9. After the evaluation process is complete, including tabulation of marks, moderators will

sample randomly at least 10 per cent of the evaluated answer scripts, and make

corrections/changes, if necessary.

10. Now the process of grading can start. The teachers and evaluators of a paper will decide on

the final grades along with the moderator(s).

11. Firstly, examine the distribution of M, the total marks obtained by the students in a given

paper.

12. The highest grade, Ex or ‘Excellent’ grade should be given only for exceptional students. It

should not be awarded just because a student gets marks in the nineties. The student obtaining

the Ex grade should be judged as exceptional by the teachers. For example, such a student may

get a very high mark relative to the other students in a difficult paper.

13. Usually in a class, most students would be in the B or B+ category, the number of students

tapering off for both higher and lower grades. There will be few in the very good (A) and failed(F) categories.

14. The actual marks corresponding to B or B+ will depend on the discipline; for example 65 per

cent in English may be considered very good (A), while it may be average (B) for Physics. Also it

may vary if a paper has been particularly difficult or too easy.

15. If a question paper is deemed to be difficult, it may happen that the highest marks in a


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Letter

grade

Ex A A- B+ B B- C F W I ABS W1

Grade

points

10 9 8 7 6 5 4 0 0 0 _ _

Comments Failed

in the

course

Insufficient

attendance

Incomplete Absent Withheld

21. Grading is NOT difficult; it will require a bit of getting used to.

The pdf files of the talks on grading given to the College Faculty on 22nd August 2013 by

Rowena Robinson and Saurabh Basu, both from IIT, Guwahati are available in our website

(www.ccsu.ac.in).

22. Spot evaluation should be done within the Cotton Campus.

http://www.ccsu.ac.in/#_blankhttp://www.ccsu.ac.in/#_blankhttp://www.ccsu.ac.in/#_blankhttp://www.ccsu.ac.in/#_blank


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FORM NO. EX-13A


INTERNAL ASSESMENT RECORD SHEET FOR B.A./ B.Sc./ B.Sc.(Bio-Tech)/ BCA/ M.A./ M.Sc./ MCA/ PGDCA COURSE

[Use tick ‘√’ which is applicable]; FOR THE SESSION: 20.........-.........

Department: …............................................. Cotton College, for the semester I / II / III / IV / V / VI [Use tick ‘√’ which is applicable

Paper Code / No.: …..................................... (Theory / Practical) [Use tick ‘√’ which is applicable]

Entered by: …...................... Verified by: …............................... Name & Signature with seal of HoD

(Name & Signature) (Name & Signature) Date:

N.B.: (i) Evaluated scripts of Sessional Examinations must be submitted as per Examination rules & regulations.

(ii) Please avoid any overwriting. If any correction made, please put initial after correction.

(iii) This FORM is available in the website.

Enrollment

No.

Sessional – I

Full Marks:

20

Sessional – II

Full Marks:

20

Home

Assignment

Full Marks :

….....

Seminar

Full Marks:

….....

Field work

Full Marks:

….....

Surprise /

Class Test

Full Marks:

….....

Total Full

Marks = FM

( ≥40),

Marks

Secured=MS

Contribution

of Internal

Assessment

=

(MS/FM)*40

Percentage

of Classes

attended

1 2 3 4 5 6 (1+2+3+4+5+6)


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Examination Rules and Regulations_16sep15