October 2014eWiSACWIS Changes

June 2014

3

Automated Messages

Allows for messages to be sent to a specific site within a county

Allows for some messages to be sent to additional people

4

Automated Messages

5

Automated Messages

Change in Rate on Interim Care Placement Newly Approved CANS Newly Approved Foster Care Rate Payment/Overpayment Will Not Be Created Placement Ending Service Ending Foster Care Rate Ended Foster Care Rate Ended - (Future End-Dated

FCR)* Missing Foster Care Rate* Youth Aging Out of Care*

6

Financial Changes

Export of search results (reports)Ability to generate payments

immediately (does not require workers to wait for the scheduled weekly or monthly runs)

7

Extraordinary Payments

Payment for Administrative costs that exceeds those costs already factored into a provider’s Administrative Rate Child Placing Agencies Group Homes RCCs

Notification to DCF occurs when an Extraordinary Payment Request is documented

8

Inactive Participants – CANS & FCR

9

Emergency/After Hours

Ability to document a FCR for an emergency/after hours (receiving home) placements using a daily rate

Only for emergency placements Only for the first 30 days of a placement

Allows for a daily rate to be entered Calculates the exceptional amount (subtracts the

basic rate) Converts to a monthly rate Separate FCRs must be created when this spans

over two months (due to monthly rate)

10

Emergency/After Hours

11

Out of State Foster Care Rates Uses CANS to calculate the

supplemental amount and uses the basic amount based on the child’s age (administrative and exceptional rates can also be added)

Can also create a non-Wisconsin rate

Calculates a monthly rate

12

Out of State Foster Care Rates

13

Independent Living

Switched from Foster Club to UW Survey Center Memo:

http://dcf.wisconsin.gov/memos/infomemos/DSP/2013/2013-15.pdf

All Wisconsin youth who wish to take the NYTD survey at 17, 19 or 21 should be contacted directly by the University of Wisconsin Survey Center with a link to complete the survey

If a youth wishes to take the survey and needs assistance, call 1-800-291-8624 and ask for extension 9991

NYTD at 21 year old survey began Oct. 1st

14

NYTD: WI Survey Center & 21 Survey

15

Independent Living

New E-mail Message: Homeless Outreach

Purpose: To notify counties that a youth reported himself/herself as currently homeless on the NYTD survey

Sent to IL worker when the youth completes a 17, 19 or 21 survey and selects homeless as an answer for question 23 and the consent to share the survey checkbox is selected

October 2014

17

October 2014

Extending Foster Care to 21Birth to 3 referral

18

Birth to Three Referral

19

Home Providers

20

Home Study

Updated versions of the Home Study and Home Study Update/Recertification eWiSACWIS pages Templates

Psychosocial Evaluation Report added as an eWiSACWIS page

21

Home Study

22

Home Study Update/Recertification

23

90-Day Summary Report

24

Medicaid Eligibility

25

ICWA

CPS ReportsChanged ‘ICW Cover Letter’ drop-

down value to ‘Indian Child Welfare Screened Out Report’ to better describe the template

Changed ‘Notice to Tribal Agent’ drop-down value to ‘CPS Report to Tribal Agent’ to better describe the template

26

ICWA

Person Management ICWA specific fields are disabled until

Race or Ethnicity is designated as ‘American Indian/Alaskan Native’ and/or ‘Native American’

Tribal Membership # is enabled once identified as a tribe ‘Member’ for Indian Tribe 1 or 2

A narrative box has been added to display if a tribal membership status is ‘Not eligible for membership’

27

ICWA

28

ICWA

TicklerA new tickler reminds the

primary worker to update a Tribal Membership Status if the value is ‘Pending’

Due 30 days from ‘Pending’ membership entry

29

ICWA Record

30

ICWA Record

ICWA Record Added Active Efforts group boxPre-fills active efforts from

Planning & Services tab of the most recently approved Permanency Plan

31

ICWA Record

February 2015

33

February 2015

Maltreater Review processWorkload Management for

AssessmentTitle IV-E Eligibility to support

extension of out-of-home carePrivate Provider

34

Independent Living Moving the Independent Living coordination

and delivery of services to regional operations for youth aging out of care

E-mail messages will be sent to county and regional IL staff when a youth turns 17 ½

Modification to how e-mails get sent for Independent Living messages Workers identified as Independent Living

Coordinators will automatically get IL messages

No need to maintain distribution lists (unless you want the message to go to additional people)

Adding New IL case assignment type

35

Independent Living

36

Independent Living - Imaging

37

Education Training Voucher Funds

38

Maintain Worker Information