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Evosys’ HPB Implementation at SEHA
Case Study
Background
Abu Dhabi Health Services Company or SEHA, is an independent public joint stock company
founded to manage the curative activities of the public hospitals and clinics of the Emirate of
Abu Dhabi. SEHA owns and operates 12 hospital facilities, 2,644 licensed beds, and more than
40 Ambulatory and Primary Healthcare Clinics. SEHA is one of the largest employers in the
Middle East with about 17,000 doctors, nurses and other clinical staff and administration
employed.
SEHA is looking for an integrated solution by which an effective budgeting program can be
established. It would facilitate adopting the policies to be applied to allow SEHA management to
forecast the quantity and cost of services to be rendered and the amount and sources of
revenue anticipated in order to provide services consistent with the desired level of patient care.
Number of Employees: 17,000
Number of Users: 250
Number of Key Resources in the Project: 6
SEHA’s Partners
All Trademarks are copyrights of their respective owners.
SEHA and Facilities
All Trademarks are copyrights of their respective owners.
Project Outline
Evosys Resources :
Project Manager -1
Solution Architect -1
Senior Hyperion Consultant -1
Functional Consultant -2
Technical Consultant -2
DBA -2
Modules Implemented:
• Hyperion Planning and Budgeting
11.1.2.X
• Oracle Hyperion Capital Asset
Planning
• Oracle Hyperion Public Sector
Planning and Budgeting
Operating System: Windows Server 2008
Project Kick off Date: 18th Dec,2011
Production Go Live Date: 25th March, 2013
Milestones: Define, Design Phases are complete and Build Phase is in process
Business Problem / Business Need
• The development of the organization's annual budget is an ongoing process throughout
the year involving all hospital departments and staff. However, the actual formulation of
the budget and budget documentation is summarized during the period of budget
preparation.
• Facilitate management’s control of operations and provide summary data for reporting.
• Developing an analytical framework that incorporates both planning and control of
operations.
• Linking Budgeting and forecasting to the business plans of each department/ entity and
aligning with the overall strategy of the organization.
• Following is SEHA's business need on budgeting, planning and forecasting:
o Commitment to long-range planning and management of the hospitals’ operations.
o Well defined goals and objectives.
o Effective organizational structure.
o Effective accounting system with functional and natural classification visibility.
o Accumulation of adequate statistical data
o Transparency and effective communication and
o Uniform budget reporting system
Business Problem / Business Need(Contd.)
• Deep understanding of Health Care Budgeting, Planning, and Forecasting process.
• Proper mix of team (Functional/technical) in various modules.
• Exact estimation on project plan and deliverables.
• Proper Onsite-Offshore Mix.
• Accurate Communication Plan.
• Proper Team Structure.
• Project Reviews on time.
Our Strategy for Success
Expected Benefits
• Globally standardized, integrated Hyperion Planning, Budgeting Models, resulting in
reduced complexity and reduction in skill sets needed for the job.
• Improved executive and senior management level information visibility through
structured Hyperion implementation approach.
• Better visibility and preparedness .
• Improvements in process turnaround time, data consistency and accuracy (as a result
of fewer data interchanges between different systems).
• Scope for automation of several activities that are currently manually accomplished and
prone to user errors.
• Reduction in TCO through elimination of redundancies across Process/ Org. and
Technology layers.
• Reduced cost for compliance and adherence.
• Reduction in integration and enhancement cost/complexity/effort.
• Increased flexibility and agility to propagate business model changes across the
enterprise
Evosys’ Value Addition to SEHA
Why Evosys?
Evosys has been working with Abu Dhabi Health Services Company (SEHA), for last three
years & has taken up various projects with few mentioned as below:
• Oracle E-Business Suite Implementation for all the 9 Entities was completed successfully in
a record time period. The implementation has been one of the few shared instance
implementation of Oracle EBS in Healthcare. This implementation has helped Evosys to get
enormous amount of understanding about the working of SEHA & its various hospitals.
• Evosys has been providing Annual Support to SEHA for last three Years & has been
successful in stabilizing the system.
• Evosys has been continuously involved in various advanced modules like Warehouse
management system, ASCP, Self Service Modules & has been associated in SEHA’s
continuous endeavor to be a World class Hospital with Best IT systems.
• Evosys has been involved in implementation of various analytic modules at SEHA, which
has given us a strong understanding of the Reporting & MIS requirements at SEHA.
• Apart from the standard implementations, Evosys has been involved in providing
custom developed solutions at SEHA for Performance Management & various other
areas.
Why Evosys? (Contd.)
Our Other Clients
•KFSH&RC,KSA
•NGHA,KSA
•NEP(NHS),UK
•KHUH,Bahrain
•KKESH, KSA
Healthcare
•MOH,UAE
•SCT,KSA
•Musanada, UAE
•Dubai Government, UAE
Public Sector
•Ezdan,Qatar
•Al Dar, Qatar
Real Estate
•ATE, India
•Gerab, UAE
• Global Export Marketing Co. Ltd.
FMCG & Sales and Distribution
•QLNG, Oman
Oil and Gas
•Riyadh Cement, KSA
•Dudhsagar, India
•Shalina, India
Manufacturing
•Milaha, Qatar
•SAAD,KSA
•Corodex, UAE
•Ali Bin Ali, Qatar
Diversified Groups
•Etisalat, UAE
•Nawras, Oman
•Vodafone, Egypt
Telecom
•Al Theyab Transportation Co. Riyadh
•Milaha, Qatar
• Arabian Hala, KSA
Logistics and Transportation
•AQESA, KSA
•Kellogg's, India
•SAMCO Farm Superstores, KSA
Others
Questions?
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