Communication Technology
Where it was utilized
Features which were utilized
Reason for use of technology
Word processor (Microsoft word)
For Assignment 3.1 I was required to use a word processing
software to create a user guide showing the different components
which are inside of a computer system.
Font, Font size, Font face, font styles, text alignment, end
notes, images, hyperlinks, tables,
I decided to use a word processing software for creating my user
guide because I wanted to use create a professional looking user
guide and a word processing software is the industry standard to
achieve this due to the fact that a word processor is capable of
spellchecking and displaying a large amount of text in a readable
form. I used this word processing software as opposed to blog
because this format is more capable of showing a lot of information
in one place.
Presentation software (PowerPoint)
For assignment 1.4 I was required to give a presentation using
PowerPoint to show the cultural differences in communication to the
other students in my class.
Font, Font size, Font face, text alignment, images,
animations
I have decided to use PowerPoint as opposed to a word processor
because it is capable of showing information in a slideshow format
which makes it easier to partition the information so the viewers
don’t get lost in a large wall of text.
Email (outlook)
I have been using email to contact my tutors whenever I have a
query. I have also been receiving messages from the college via
email.
Font, image embed, hyperlinking, sending message, receiving
message
I have decided to use Email as my primary method of
communicating because it is capable of archiving previous messages
so I can read them later or refer to them if I need to offline as
they are stored on my email client as opposed to instant messaging
where I would need a constant internet connection to view my
messages.
Web browser (google chrome)
I have been using a web browser software in able to access the
internet where most of my research has been carried out. I have
also been using the internet to download the documents which are
required for me to finish all my assignments. I can also check my
email and instant messaging using the web browser.
Upload, download
I have decided to use the internet because it is essential for
me to upload my work. It also allows me to carry out my research.it
also allows me to connect to other communication technology such as
email and instant messaging
Blog (WordPress)
For assignment 3.4 I was required to create a blog which shows
my progress while I was setting up and configuring a computer
system.
Font, font size, font face, image embedding, tags
I used a blog to show my progression while setting up and
configuring a computer system because a blog is an ideal format to
show the progression that I have made in chronological order
compared to other software such as PowerPoint.
Instant messaging (Moodle)
I have decided to use the instant messaging feature that is
available on the college website; this allows me to contact my
tutors in real time.
Font, send message, receive message
I have decided to use instant messaging alongside with emails
because this allows me to communicate with my tutors in real time
if they happen to be online. Instant messaging is better than
emails in regards to the ease of sending messages instantly.
Arron liP5, M226/01/2016
8
Evidence
This is the evidence that I used a word processor to complete
assignment 3.1.
Back to table
This is the evidence that I used email to communicate during my
course.
Back to table
This is evidence that I used a web browser to do my
research.
Back to table
This is the evidence that I have used a blog; I have also made a
hyperlink to my blog on the table.
Back to table
This is the evidence that I use instant messaging on the college
website.
Back to table
I have used a presentation software on this unit to
communicate.
D2: Justify the use of the IT used to aid communication
Word processor
I have chosen to use a word processor (Microsoft word) to do my
user guide for assignment 3.1. I will be reviewing some of the
alternative choices that I could have done this user guide on.
Social media
I could have created a user guide on a social media website such
as Facebook by typing down all the information as a big post. The
pros that this can bring includes the fact that it reaches a lot
more people instantly as it pops up to their news feed, it can be
accessed by anyone who has an internet connection and if it gains
popularity then it may be listed high up on the search engines.
However the cons are that it cannot be viewed offline, there are no
choices for formatting the text or font and either all the
information must be posted in one single post making it hard to
read or the information will need to be posted in separate posts
which makes the user guide hard to navigate.
Image file
I could have created the user guide with an image format such as
a jpg or a png. I could have made an infographic style image to
display the information that the user wants. The pros that this can
bring includes the fact that the image file could be read offline,
you have full control of how you would like the user guide to look
visually if you used a graphics software such as Photoshop and most
windows computer comes with a software which allows the user to
view the image without the need to install additional software. The
cons includes the fact that it takes much longer to create a
visually appealing infographic than if you were to create a word
document, infographics could contain less detail than a word
document due to the fact that it focuses more on being visually
appealing rather than being in depth and the file size could be
rather large if the image was done in high detail and saved in a
lossless format.
Audio book
I could create a user guide through the medium of audio by
recording myself. The advantage of this is that it provides more
accessibility to people who may be vision impaired and some people
learn better through listening rather than reading. This
disadvantage of this medium is that there is a lack of clear text
documentation which makes it difficult to find specific
information.
Conclusion
I have chosen the word processor to do my user guide because it
offers all the functionality that I would need. These functionality
includes the ability to add images, being able to add header and
footer information so that the user would know the context of the
document and be able to follow the instructions in the correct
order through the page numbers, being able to customise my font,
font size and styles of the font and being able to index my work in
the navigational pane so that the user could look up the
information that they want with ease. With these functionalities I
could be able to more clearly convey the information that I am
trying to get across. An example of this could be that I could make
the font bold on parts that I want to clearly emphasise.
